HomeMy WebLinkAbout07 - Newport Shores Pavement RehabilitationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
January 10, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen Luy
949 -644 -3311
sluy@cfty.newport-beach.ca.us
SUBJECT: NEWPORT SHORES PAVEMENT REHABILITATION - AWARD OF
CONTRACT NO. 3721
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3721 to Excel Paving Company for the Total Bid Price of
$1,486,938.00, and authorize the Mayor and the City Clerk to execute the
contract.
3. Establish an amount of $100,000.00 to cover the cost of unforeseen work.
4. Approve Budget Amendment transferring $27,000.00 from the Sewer Main
Account (7531- C5600292), $37,000.00 from the Water Main Account (7501 -
05500074), $230,000.00 from the Newport Heights, Cliffhaven and Seawind
Account (7281- C5100782), and $144,500 from the Gas Tax Street and Bikeway
Improvement Account (7181- C5100302), and increasing revenue estimates and
expenditure appropriations by $254,638.00 in the Traffic Congestion Account
(7191- C5100769).
DISCUSSION:
At 11:00 a.m. on December 14, 2005 the City Clerk opened and read the following bids
for this project:
BIDDER
Low Excel Paving Company
2 Alliance Street Works Incorporated
3 Sequel Contractors Incorporated
4 Elite Bobcat Service
5 All American Asphalt
6 R.J. Noble Company
7 Hardy and Harper Inc.
TOTAL BID AMOUNT
$1,486,938.00
1,554,241.25
1,645,458.75
1,645,657.00
1,663,663.00
`1,697,484.50
1,798,107.00
Corrected Bid Amount is $1,713,984.50
Newport Shores Pavement Rehabilitation — Award of Contract No. 3721
January 10, 2006
Page: 2
The low total bid amount is 46 percent above the Engineer's Estimate of $1,015,000.00.
The disparity between the estimate and the actual bid price reflects the current volatility of
the energy and materials markets. For instance, when the budget was prepared for this
project, the price for construction asphalt concrete pavement was $40 per ton. The low bid
amount for this project now is $71 to $82 per ton. A greater amount of other projects
available to Contractors has also contributed to the high bids received. In addition the
scope of the project was expanded to include more dig -outs, concrete work, and storm
drain work construction. The project was also divided into 5 phases to maintain as much
parking and access as possible for the residents. By phasing the project, additional move -
ins and mobilization are required of the contractor contributing to the higher than
anticipated bid amount. The low bidder, Excel Paving Company, possesses a California
State Contractors License Classification "A" as required by the project specifications. A
check of the Contractor's references indicates they have satisfactorily completed similar
projects for the City of Newport Beach and other municipalities.
This project includes cold milling, resurfacing and reconstruction of streets; replacing
sidewalks, curb and gutter and cross gutters, installing storm drain; and performing
other appurtenant and incidental items of work.
Per the Contract Specifications the Contractor will have 60 consecutive working days to
complete the work.
Environmental Review:
The City's project is Categorically Exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines. This
exemption covers minor alterations of public highways and facilities involving negligible
or no expansion of use beyond that existing at the time the project was authorized by
City Council.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Affected residents and businesses will be noticed by the contractor /City ten days and
two days prior to starting work in their area.
Geotechnical and Material Testina:
In addition to the contract costs, approximately $20,000.00 in on -call geotechnical and
material testing are estimated for this project.
Newport Shores Pavement Rehabilitation — Award of Contract No. 3721
January 10, 2006
Page: 3
Funding Availability:
Upon approval of the recommended Budget Amendments, sufficient funds are available
in the following accounts for the budget. There is a $913,000.00 unencumbered
balance on this project currently available in the Newport Shores Pavement
Rehabilitation Fund. The remaining $693,138.00 would become appropriated upon
approval of the recommended Budget Amendments and sufficient funds will be
available in the following accounts for the project. The Newport Heights, Cliffhaven and
Seawind project is now complete and there is $230,000 left through cost saving
measures.
Account Description
Account Number
Amount
Newport Shores
Pavement
Rehabilitation
7181- C5100769
$913,800.00
Sewer Main
7531- C5100769
$27,000.00
Water Main
7501- C5100769
$37,000.00
Newport Heights,
Cliffhaven and Seawind
7281- C5100769
$230,000.00
Street & Bikeway
Im rovements
7181- C5100769
$144,500.00
Traffic Congestion
7191- C5100769
$254,638.00
Total:
$1,606,938.00
Prepared by: Submitted by:
�nr Stephen Luy Stephe � . Badum
Associate Civil Engineer Publ' orks Director
Attachments: Project Location Map
Bid Summary
Budget Amendment
tome
PACIFIC COAST HIGH'NAY
LOCATION MAP
N.T.S.
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
NEWPORT SHORES PAVEMENT
REHABIkiTATION
APPROVED
DRAWING NO.
C- 3721
DATE
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City of Newport Beach
BUDGET AMENDMENT
2005 -06
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations AND
Ix Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 06BA -034
AMOUNT: 5693,736.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
To increase revenue estimates in the Traffic Congestion Relief Fund and transfer expenditure appropriations from
several funds for the Newport Shores Pavement Rehabilitation Rroiect.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
REVENUE ESTIMATES (3601)
Fund/Division Account Description
190 4807 Traffic Congestion Relief
EXPENDITURE APPROPRIAT IONS (3603)
Signed:
Signed:
Signed:
Administrative
Services Director
Manager
City Council Approval: City Clerk
Amount
Debit
Credit
Description
Division
Number
7531
Sewer Main Replacement
Account
Number
C5600292
Sewer Main Master Plan Improvement
Account
Number
C5100769
Newport Shores Pavement Rehab
Division
Number
7501
Distribution & Piping
Account
Number
C5500074
Water Main Master Plan Improvement
Account
Number
C5100769
Newport Shores Pavement Rehab
Division
Number
7281
Measure M Tumback
Account
Number
C5100782
Seawind Community Pavement Rehab
Account
Number
C5100769
Newport Shores Pavement Rehab
Division
Number
7181
Gas Tax - Capital Project
Account
Number
C5100302
Street/Bikeway Improvement
Account
Number
C5100769
Newport Shores Pavement Rehab
Division
Number
7191
Traffic Congestion Relief
Account
Number
C5100769
Newport Shores Pavement Rehab
Signed:
Signed:
Signed:
Administrative
Services Director
Manager
City Council Approval: City Clerk
Amount
Debit
Credit
$254,638.00
$27,000.00
$27,000.00
$37,000.00
$37,000.00
$230,000.00
$230,000.00
$144,500.00
$144,500.00
$254,638.00
' Automatic System Entry.
�Da /te
W aDa
Date