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Home My WebLink About23 - Cameo Community Associatin Street TreeCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 23 January 24, 2006 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: General Services Department Mark Harmon, General Services Director, (949) 644 -3055, mharmon @city.newport- beach.ca.us SUBJECT: Replacement Street Tree for Cameo Community Association ISSUE: Should the City approve an alternate tree species other than the listed Designated Street Tree(s) as prescribed by City Council Policy G -6 for the Cameo Community Association reforestation project? RECOMMENDATION: Approve the New Zealand Christmas Tree as a Designated Street Tree for the Cameo Community Association's reforestation project. DISCUSSION: Background To enhance the aesthetic appearance of their neighborhoods, the Cameo Community Association (Cameo) desires to install and maintain landscaping and other improvements on City property along East Coast Highway from the Cameo Shores entrance to the intersection of Milford Drive and Hampden Road. The Cameo project would require the removal and replacement of 41 City owned trees. At the January 3, 2006 meeting of the Parks, Beaches, and Recreation Commission (PB &R), Cameo submitted a Tree Reforestation Request pursuant to City Council Policy G -1. City Council Policy G -1 states the following regarding reforestation of City trees: "The replacement tree(s) for reforestation shall be the Designated Street Tree(s) as prescribed by City Council Policy G -6." Policy G -6 is the Council adopted official street tree list which is used by the General Services Department to determine tree species for planning purposes in all new subdivisions and replacement in established parkways. Currently, the designated street trees for the Cameo neighborhood are the Hong Kong Orchid and the King Palm. At the PB &R Commission meeting, there was discussion on whether the designated tree species were best for this specific project. Although C" Cameo officials and Commission members were supportive of considering a different species to replace the King Palm, Commissioner Debra Allen stated that the Commission cannot change a street tree designation. This requires City Council action. Replacement Street Tree for Cameo Community Association January 24, 2006 Page 2 The Commission went on to unanimously approve Cameo's reforestation application as written. At the January 10, 2006 meeting of the City Council, Mayor Webb pulled the PB &R Commission decision and directed staff to work with Cameo to propose a different tree species other than those listed as the designated street trees. Mayor Webb stated that the designated trees, specifically the King Palm, will not provide the cover or fullness necessary for the project. On January 12, 2006, staff from the General Services Department met with Cameo representatives and their landscape architect to discuss an alternative tree species to those listed as designated for that area. Both parties agreed that the New Zealand Christmas Tree would work very well in that area and would provide a full canopy without creating view issues. On January 18, 2006, Mayor Webb, Cameo officials, and General Services staff met at the project site to discuss the proposed plan of planting New Zealand Christmas Trees on the East Coast Highway side, with the Hong Kong Orchid being planted on the Hampden Road side of the property. All parties agreed that this planting plan would work well for this project. Therefore, staff is recommending that City Council approve the New Zealand Christmas Tree as a replacement tree for the Cameo Community Association reforestation project. Funding: Pursuant to City Council Policy G -1, Cameo Community Association will pay 100% of the costs for removal and replacement of the public trees. Therefore, there is no impact to City funds. Environmental Review: This report does not require environmental review. Prepared by: Mark Harmon /General Services Director �Y 0 Replacement Street Tree for Cameo Community Association January 24, 2006 Page 3 Attachment: 1. Agenda Report- Parks, Beaches, and Recreation Commission, January 3, 2006. tau POI . G General Services Department - -- - - -_. PB&R Commission .Agenda Item N0. (D January 3, 2006 TO: Parks. Beaches and Recreation Commission FROINI: General Services Director SUBJECT: Reforestation Request Recommendation To approve a reforestation request of Cameo Community Association. Discussion The Cameo Community Association (Cameo) has submitted the attached Tree Reforestation Request Form (Attachment A), pursuant to City Council Policy G -1, requesting the reforestation of 41 City parkway trees that border the Cameo Association along East Coast Highway from Cameo Shores entrance to the intersection of Milford Drive and Hampden Road (Attachment B - Area Map, Attachment C — Photographs of Entryways). To enhance the aesthetic appearance, Cameo desires to install and maintain entrance signs, landscaping, a sound wall, and other improvements on City property. The City's Public Works Department has approved the following plans for this project: Plan No. R- 5893-S (Coast Highway and Hampton Road Retaining Wall and Screen Wall), and Plan No. R- 5903 -S (Cameo Shores Road & Cameo Highlands Drive HOA Entries Improvements). As part of these approved plans, 41 City owned trees will be removed and replaced. If the Commission approves the reforestation request, an Encroachment and Landscape Maintenance .agreement will be presented to City Council for their approval. This Agreement will require Cameo, at its sole cost and expense, to maintain the immprovements installed within the City property, including the cost of water and electricity. Cameo \\ ill also be required to apply for and obtain an Encroachment Permit prior to the commencement of any work on City property. Staff has completed and attached the Tree Appraisal Report (Attachment D). The applicant, Cameo, has met all requirements of the G -1 Policy as outlined in the attached letters dated November 21, 2005 (Attachment C). At their November 21 regular monthly meeting, Cameo Board of Directors passed a resolution to formally request a reforestation of the property described above. Cameo will assume the full cost of the removal and replacement of the 41 trees. The President of Cameo Community association has received a copy of this report and a notice of the January 3 Commission meetin,. Respectfu SU i t9d, Mark Harmon, Director General Services Department Attachments: (A) Tree Removal / Reforestation Application (B) Area Map (C) Photographs of Entryways (D) Tree Appraisal Report (E) Letters from Cameo Community Association dated November 21, 2005 1 e0eIvgo <Z: CITY OF NEWPORT BEACH DEC 12 105 General Services Department Tree Removal or Reforestation Application0�erpi Se��`U Per City- Council Policy G -1 (Retention or Removal of City Trees), 1 am requesting a tree removal(s) to be reviewed by staff and submitted to either the Parks, Beaches, and Recreation Commission for consideration at a future meeting or the appropriate City approving authority. Commission meetings are held on the first Tuesday of each month (expect for holidays) at 7PM at the Council Chambers. I3Co2nL TREES3 7ORA7111ANPEPPERS3V )I- OCALIPtUS�L E:Y1CAVA1FP1 ?4LMiIM1:W2EAAMDXIw Indicate the number and specie(s),(if known) of tree(s). LocatedatpCN SeiWeeYi CAMi;oSNORES _DR an8 }AILFORD. oceAm St -DE Please be as specific as possible Requestor Property Owner Community Association Other 01 r Address/ Phone (Daytime) / Email CAMEO Comma I N try 855orua no Ki t L WA -n AiTN. t161 -W� - ,VENTUQE Sucr oO =RVtAE)CA 9a(o16 949-' O -1 1 Date: yAu4 hrtnna v,llcsicwnu, com: _0ec, �a. aoos Print Name: .To, } N Q. Lt iYpnalgi l _F;oaeZMEMBSP, If this is a reforestation request proceed to the reverse side of this form Section A. For Tree Removal Rests Only Removal Criteria (Check one or more) Please provide copies of photos, bills, documents or any other related material that will verify the checked items. =Proven and repeated history of damaging public or *private, sewers, water mains, roadways, sidewalks, curbs, walls, fences, underground utilities or foundations. ( *Greater than $500) Repeated history of significant interference with street or sidewalk drainage. Dying Has no prospect of recovery. Diseased Cannot be cured by current arboricultural methods. In advanced state of decline with no prospect of recovery. =Hazardous Defective, potential to fail, could cause damage to persons /property upon failure. Assessment by Urban Forester will identify structural defects, parts likely to fail, targets -if fails, procedures and actions to abate. =Beautification In conjunction with a City Council- approved City, commercial, neighborhood, Project or community association beautification program. Section B. For Reforestation Requests Only RaviuV 0 M4 Machment A Reforestation is the concept of systematically replacing Problem or All Other Trees which are creating hardscape and %or view problems and cannot be properly trimmed, pruned or modified to alleviate the problem(s) they create. or those which have reached their full life, and are declining in health, or are simply the wrong species of tree(s) for the planted location. As initiated by: Property Owner Community Association Other Check all items applicable: Tree(s) causing curb, gutter, sidewalk or underground utilities damage. Wrong tree species for location View encroachment Area has clearly defined contiguous boundaries that include the tree(s) proposed. Residential communities, neighborhoods, or business organizations who apply for reforestation must submit a petition signed by a minimum of 60% of the property owners within the area defined. Areas represented by a legally established community association, may submit a resolution of the Board of Directors formally requesting a reforestation. Individual property owners must submit a petition signed by a minimum of 60% of a maximum of 30 private property owners (up to 15 contiguous private properties on both sides of the street up to 500' in either direction from the location of the proposed reforestation site) as well as the endorsement of the appropriate homeowners' association, if applicable. *A request for reforestation requires a written agreement submitted to the Parks, Beaches, and Recreation Conunission by the petitioning sponsor (Individual private property owner(s) or group) to pay 100% of the costs of the removal and replacement of the public tree(s) in advance of any removal activity. The actual removal and replanting will be coordinated by the General Services Department using the City tree maintenance contractor. *There shall be a minimum of a one - for -one replacement of all trees removed in reforestation projects. Replacement trees shall be a minimum size of 24" boxed trees and cost $195 per tree, unless the parkway space will not accommodate a 24" boxed tree or a tree cannot be planted due to planting restrictions contained in City Council Policy G -6. This form does not replace the requirements of any of the City tree policies. Its use is intended to expedite the tree removal or reforestation requests and to ensure compliance with all City requirements. Please refer to individual City Council Policy G-1 for additional information. Requestor Comments: ?LFA F S6 AITAcq D MM t`1"i—C, Removals, except emergency, will be subject to the notification processes, time frames and authority as specified in the City Council G -1 Policy. Rexsetl 05!2004 httn• / /unv�arh �i n,.newport- beach. ca. us /servl et/com.esri. esri map.Esri m ap ?S ervi ceName=n... 12/05/2005 illlchnl2nl B AV ,a 1 A.� ~' ��: � -qtr • � • /•.f a > , T f . � i 4yr, '• �•. r It At ' -Iry '. �•' - 44 oil _f �` • Y ��.' Z r�(a, • ,: 1'�'r ..yam J, .� it v AN t AL., . r i i' 1 0 0 CD E 0 > 0 co t Cf j y ., � i� • y y� f, �,. �^ � •sue !� �� i ,7w.! O• N• it. . ! all ov pc• ,Y ti w • � fr "�.'r • 'Y t . t •� i� ^. yr' ai �' � 9 I �. l�1I b � � •I' lT Jam, Ce.: 11 •� 4 O I s t[ _/ }. t ft iSp' 1 TREE INSPECTION REPORT Name: Cameo Community Association Address: Village Management, P.O. Box 4708, Irvine CA 92616 Phone Number: (949) 450 -1515 Fax: (949) 585 -0146 Request: The Cameo Community Association has requested the removal of 41 City parkway trees which border the community along East Coast Highway from the Cameo Shores entrance to the intersection of Milford Drive/ Hampden Road. The Association has proposed to install entrance signs, landscaping, a sound wall and other improvements to greatly enhance the community's appearance. These improvements will require tree removals to allow construction of the improvements and mitigate potential tree failure as a result of massive root loss. Botanical Name: Metrosideros excel sus —New Zealand Christmas Tree Tree value: $4,890 (1 each) Washingtonia robusta — Mexican Fan Palm Tree value: $2,100 (1 each) Ervthrina caffra — Kaffirboom Coral Tree Tree value: $32,470 (13 each) Schinus terebinthifolius — Brazilian Pepper Tree value: $22,820 (7 each) Eucalyptus citriodora — Lemon - Scented Gum Tree value: $67,400 (18 each) Eucalyptus globulus — Blue Gum Tree Value: $690 Estimated Tree Value: $130,370.00 Designated Street Tree: Hong Kong Orchid and King Palm Damage: Existing damage to the fence by tree root intrusion Parkway: Concrete Attachment D Brick Turf (X) Other Comments: Based upon the submitted plans and in order to accommodate the sound wall and improvements, this will require the removal of the trees to mitigate potential tree failure as a result of massive root loss. Inspected by: � C, --� � Date: December 19, ?005 Joh6 Conway, Urban Forester Recommendation: Remove and replace the trees based on the current plans. Replacements should be a minimum of one for one replacement and 24" boxjssize required by Council Policy G- 1. Reviewed by: /��'�lj\Jj1 G�, IY Date: December 19, 2005 DanP. Ser no, Mra rees Sup erintendent Reviewed by: ' Date: 16-�w p /� Me armo , G eral Services Director C. CAMEO COMMUNITY ASSOCIATION November 21, 2005 Parks, Beaches and Recreation Commission City of Newport Beach Commissioners, This is to inform you that the Board of Directors of the Cameo Community Association at their regular monthly meeting, held on the 2151 of November 2005, passed a resolution to formally request a reforestation of the property fronting our association along Pacific Coast Highway. In accordance with the requirements of the City G -1 Policy, we are submitting this written agreement to you in which we agree to pay 100% of the costs of the removal and replacement of the public trees to be removed if you grant approval to our reforestation request. Invoices should be submitted to the Cameo Community Association in care of Nadia Vaughan, Villageway Property Management, 2 Venture, Suite 500, Irvine, CA 92616. Ms. Vaughan is our Property Manager and the Board has authorized her to disburse funds for this project. If you have any questions please contact Ms. Vaughan at (949) 450 -1515, Regar Jeffrey Cole President Cameo Community Association Board of Directors Attachment E CAMEO COMMUNITY ASSOCIATION November 21, 2005 Mark Harmond General Services Director City of Newport Beach Dear Sir, This is to inform you that the Board of Directors of the Cameo Community Association at their regular monthly meeting, held on the 2V of November 2005, passed a resolution to formally request a reforestation of the property fronting our association along Pacific Coast Highway. This reforestation will be in support of our recently approved plans to renovate the t" 1 property and repair the fencing and retaining wall. In fact, the project cannot go forward without the approval of this reforestation. The Board of Directors also declares that homeowners have been duly notified and were given the opportunity to present their opinions at the regularly scheduled Board meeting on the 291h of November. Regard G Jeffrey Cole President Cameo Community Association Board of Directors 0