HomeMy WebLinkAbout10 - Mariner's Gateway ProjectCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. to
January 24, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Patricia Temple, Planning Director
949/644 -3228 ptemple @city.newport- beach.ca.us
SUBJECT: Amendment to Professional Services Agreement for preparation of CEQA
documents for the Mariner's Gateway Project on West Coast Highway at
Dover Drive
RECOMMENDATIONS:
1) Approve Amendment to the Professional Services Agreement with RBF Consulting of
Irvine, California, for additional work required in conjunction with preparation of an
Initial Study and Mitigated Negative Declaration for an additional amount not to exceed
$10,500; and
2) Authorize City Manager to sign Agreements.
DISCUSSION:
In July 2004, City Council approved a Professional Services Agreement with RBF for
$64,540 for preparation of appropriate environmental documentation for the proposed
Mariner's Mile Gateway project at West Coast Highway and Dover Drive. Due to
subsequent changes to the project necessitating additional analysis, an amendment to
the agreement for an additional $46,455 was approved by City Council on October 25,
2005. Due to the fact that the original agreement had expired, a new agreement was
executed that included the Scopes of Work from the original Professional Services
Agreement and from the Amendment and the cost for both consistent with authorization
from Council.
Since that time, the applicant requested that RBF prepare a conceptual roadway plan
for West Coast Highway for submittal to Caltrans as part of the Mariner's Mile Gateway
project. Staff believed this additional work necessary to fully evaluate the planned
improvements to Coast Highway and previously authorized the work.
Mariner's Gateway MND
January 24, 2006
Page 2
Staff has reviewed the Scope of Work for preparation of the West Coast Highway
Conceptual Plan and believes it is adequate to meet or exceed the minimum requirements
of Caltrans. The fees in the Scope of Work have been reviewed by staff and are
considered appropriate and warranted. A Scope of Work and a Schedule of
Compensation for preparation of the conceptual roadway plan are included in
"Amendment No. 1 to Professional Services Agreement" Attached). The increased cost
is $10,500 associated with the additional work.
Funding Availability:
The cost for work performed under the original Professional Services Agreement and for
work performed consistent with this Amendment to the Professional Services
Agreement is the responsibility of project applicant and not the City.
Submitted by:
Prepared by:
1 I t) " 6 s 3� nZ-
PATRICIA TEMPLE DAVID LEPO '
Planning Director Hogle- Ireland, Inc.
Project Planner
Attachments: 1. Draft Amendment No. 2 to Professional Services Agreement
AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH
RBF CONSULTING FOR CEQA DOCUMENTS FOR PROJECT ON WEST
COAST HIGHWAY AT DOVER DRIVE
THIS AMENDMENT is made and entered into as of this 24th day of January,
2006, by and between the CITY OF NEWPORT BEACH, a Municipal
Corporation ( "City "), and RBF CONSULTING, a corporation, whose address is
14725 Alton Parkway, Irvine, California 92618 ( "Consultant'), and is made with
reference to the following:
RECITALS
A. City is a municipal corporation duly organized and validly existing under
the laws of the State of California with the power to carry on its business
as it is now being conducted under the statutes of the State of California
and the Charter of City.
B. City and Consultant entered into a Professional Services Agreement
(Agreement) on November 17, 2006, for preparation of a mitigated
negative declaration and other environmental documents in accordance
with the California Environmental Quality Act for the project located at the
northwesterly corner of Dover Drive and West Coast Highway in Newport
Beach, California.
C. Consultant performed certain of the duties set forth in the Agreement and
was paid for such duties consistent with the Agreement.
D. City desires to have Consultant complete additional duties determined
necessary in addition to all duties set forth in the Agreement and not
previously completed.
NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
1. SERVICES TO BE PERFORMED
Consultant shall diligently perform all the services described in the Scope
of Services attached to the Agreement and all the services described in
the Scope of Services attached hereto as Exhibit A and incorporated
herein by reference. The City may elect to delete certain tasks of the
Scope of Services attached hereto at its sole discretion.
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3. COMPENSATION TO CONSULTANT
City shall pay Consultant for the services on a time and expense not -to-
exceed basis in accordance with the provisions of this Section, the
Schedule of Compensation attached to the Agreement as Exhibit B and
incorporated herein by reference, and the Billing Rates attached to the
Agreement as Exhibit C and incorporated herein by reference.
Consultant's compensation for all work performed in accordance with the
Agreement and with this Amendment, including all reimbursable items and
subconsultant fees, shall not exceed ONE HUNDRED TWENTY -ONE
THOUSAND FOUR HUNDRED NINETY -FIVE AND N0 1100
($121,495.00) without additional authorization from City. Consultant's
compensation includes the Agreement amount of One Hundred Ten
Thousand Nine Hundred Ninety -Nine and No /100 ($110,995.00) and an
amount for Amendment No. a approved hereunder of Ten Thousand Five
Hundred Dollars and no /100 ($10,500). No billing rate changes shall be
made during the term of this Amendment without the prior written approval
of City.
IN WITNESS WHEREOF, the parties have caused this Agreement to be
executed on the day and year first written above.
APPROVED AS TO FORM:
Robin Clauson, City Attorney
for the City of Newport Beach
ATTEST:
By:
LaVonne Harkless,
City Clerk
CITY OF NEWPORT BEACH,
A Municipal Corporation
By:
Homer Bludau, City Manager
for the City of Newport Beach
CONSULTANT:
0
Gary Armstrong,
Senior Vice President
Attachments: Exhibit A - Scope of Services
Exhibit B - Schedule of Compensation
Exhibit C- Billing Rates
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EXHIBIT "A"
SCOPE OF SERVICES
Conceptual Plan Work Program
RBF prepared a conceptual plan showing modified roadway striping to minimize
roadway widening to implement three westbound through lanes at the project related
"Gateway Driveway /Coast Highway intersection. This effort also required
coordination between RBF and City staff to identify appropriate roadway cross -
sections to achieve the conceptual plan goal of minimizing roadway widening for
implementation of the three westbound through lanes. The conceptual plan and
tasks necessary to its preparation were not anticipated or included in the initial
Professional Services Agreement or in Amendment No. 1 to the Agreement.
The following tasks were completed in association with preparation of the conceptual
plan:
• Overlay AutoCAD drawings provided by project applicant showing roadway
widening and striping plans over aerial image in project vicinity.
• Modify roadway striping plans to accommodate three westbound through
lanes at Gateway DrivewayNVest Coast Highway intersection and to minimize
Caltrans standards exemptions.
• Revise conceptual roadway striping plan to show new McDonalds restaurant
driveway locations based on recent retrofit of facility.
• Show transition of sidewalk between proposed Mariner's Mile Gateway
project and adjacent McDonalds restaurant.
• Include continuous left -turn lane in center median of West Coast Highway
west of proposed "Gateway DrivewayNVest Coast Highway: intersection to
accommodate site access to McDonalds restaurant.
■ Improve the angle point at DoverNVest Coast Highway intersection in the
eastbound direction by utilizing the large eastbound hatched area between
the left -turn lane and number 1 through lane. Potentially modify length of
eastbound left -turn lanes at DoverNVest Coast Highway intersection to
accommodate angle point improvements.
• Extend number three eastbound through lane at the DoverNVest Coast
Highway intersection to accommodate longer stacking distance for cars at
intersection, if possible.
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EXHIBIT "B"
SCHEDULE OF COMPENSTATION
Additional Fee
Scope of Services Task per
Amendment
West Coast Highway Conceptual Plan $10,500
Total Additional Fees $10,500
M
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EXHIBIT "C"
BILLING RATES (HOURLY)
............................... 135.00
OFFICE PERSONNEL
$ / Hr.
SeniorPrincipal ..................................................................................................... ...............................
$215.00
Principal................................................................................................................. ...............................
195.00
ProjectDirector ....................................................................................................... ...............................
175.00
ProjectManager ..................................................................................................... ...............................
152.00
StructuralEngineer ................................................................................................. ...............................
152.00
ElectricalEngineer .................................................................................................. ...............................
134.00
Senior Engineer /Senior Planner .............................................................................
............................... 135.00
LandscapeArchitect ...............................................................................................
............................... 123.00
Project Engineer /Project Planner ............................................................................
............................... 116.00
EnvironmentalSpecialist .........................................................................................
............................... 112.00
CorrosionEngineer .................................................................................................
............................... 112.00
Design Engineer /Senior Designer/ Mapper ..............................................................
............................... 108.00
Designer /Planner ......................................................................................................
............................... 94.00
GISAnalyst ...............................................................................................................
............................... 90.00
GraphicArtist ............................................................................................................
............................... 80.00
Environmental Analyst/Staff Planner ........................................................................ ............................... 80.00
DesignTechnician .................................................................................................... ............................... 78.00
Assistant Engineer / Planner ............................................................. ............................... .......................... 74.00
Engineering Aid /Planning Aid ................................................................................... ............................... 60.00
2- Person Survey Crew ......................................................................................... ............................... $200.00
1- Person Survey Crew .......................................................................................... ............................... 145.00
FieldSupervisor .................................................................................................... ............................... 138.00
CONSTRUCTION MANAGEMENT PERSONNEL
ConstructionManager ...........................................................................................
............................... $150.00
Resident Engineer /Project Manager .......................................................................
............................... 127.00
Senior Construction Inspector ...................................................................................
............................... 98.00
ConstructionInspector ..............................................................................................
............................... 95.00
FieldOffice Engineer ................................................................................................
............................... 90.00
Construction Technician ...........................................................................................
............................... 78.00
OTHER SERVICES AND FEES
PermitProcessor .................................................................................................... ............................... $95.00
ClericalANordProcessing .......................................................................................... ............................... 50.00
Consultation Relative to Legal Actions .................................................................... ............................... 270.00
VehicleMileage .......................................................................................................... ............................... 0.50 1mile
Note:
Blueprinting. reproduction, messenger service and other direct expenses will be charged as an additional cost plus 15 %. A sub - consultant
Management Fee of fifteen- percent (15 %) will be added to the direct cost of all sub - consultant services to provide for the cost of
administration, sub - consultant consultation and insurance.
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