HomeMy WebLinkAboutS19 - Mariners Library Left Turn Contract0
CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. s19
February 14, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen G. Badum
949 -644 -3311
sbadum@city.newport-beach.ca.us
SUBJECT: MARINERS LIBRARY LEFT TURN - AWARD OF CONTRACT NO. 3830
TO HILLCREST CONTRACTING
RECOMMENDATIONS:
Approve the plans and specifications.
• 2. Adopt Resolution No. making findings that this work is deemed an urgent
necessity and wave standard bidding procedures.
Award Contract No. 3830 to Hillcrest Contracting for the Total Bid Price of
$58,502, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $3,500 (6 %) to cover the cost of unforeseen work, and
geotechnical, materials testing, and survey as needed under the existing On -Call
Professional Services Agreements not to exceed $8,000.
4. Please appropriate $70,000 from unappropriated surplus Circulation &
Transportation fund balance to the Mariner's Library capital improvement account
(7261- C5100661) for street improvements related to library access and traffic.
DISCUSSION:
During the course of construction of the new Mariners Library, staff revisited the
potential need to modify the median alignment on southbound Irvine Avenue to provide
a left turn pocket which will accommodate traffic turning into the library entrance.
Working with the City of Costa Mesa (the City boundary is the centerline of Irvine
Avenue), staff has secured permits to construct a small left turn pocket that will improve
safety for vehicles wishing to enter the library parking lot from the southbound direction.
•
Mariners Library Left Turn — Award of Contract No. 3830
February 14, 2006
Page: 2
The planned Library opening is April 20, 2006. In an effort to construct the turn pocket
before the library opening, staff solicited three bids from contractor's who are currently
or have recently performed work for the City. The following bids were received by the
Public Works Department.
BIDDER TOTAL BID AMOUNT
Low Hillcrest Contracting $58,502
2 Elite Bobcat Service, Inc. $65,645
3 Excel Paving Company $79,100
In addition to the above work, landscape and irrigation work will be performed under
current City contracts. The estimated cost of this work is $8,000.
Environmental Review:
The project is Categorically Exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines. This
exemption covers minor alterations of public highways and facilities involving negligible
or no expansion of use beyond that existing at the time the project was authorized by
City Council.
Geotechnical and Survey Services:
Geotechnical and survey will be performed under existing on call contracts as needed.
Funding Availability:
There are no funds currently appropriated for this project. Funding in the amount of
$70,000 would become appropriated upon approval of the recommended Budget
Amendment and sufficient funds will be available in the following accounts for the
project.
Account Description
Mariners Library
Prepared and submitted by:
ZtAUw�
Stephen G. Badum W
Public Works Director
Account Number
7261- C5100661
Amount
$70,000
•
•
Attachment: Budget Amendment •
• RESOLUTION NO. 2006-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NEWPORT BEACH AUTHORIZING THE EMERGENCY
BIDDING PROCESS FOR THE MARINERS LIBRARY LEFT
TURN PROJECT, CONTRACT NO. 3830
WHEREAS, The City of Newport Beach is currently constructing a joint library
facility, Donna and John Crean — Mariners Library, with Newport Mesa Unified School
District which is scheduled to open on April 21, 2006; and
WHEREAS, the City is proactive in its efforts to maintain safe highways; and
WHEREAS, The Public Works Department has determined that the
installation of a left turn pocket on southbound Irvine Avenue will provide improved
safety for vehicles desiring to enter the library parking lot ; and
WHEREAS, the location of the proposed left turn pocket resides within the
City of Costa Mesa's jurisdiction and that the City of Costa Mesa has approved a permit
to construct said project; and
WHEREAS, the City's standard bidding procedures would cause the
• completion of the proposed project to occur beyond the library opening date; and
WHEREAS, the City Staff has implemented an emergency bidding process
for the construction of the southbound Irvine Avenue left turn pocket at Mariners Library.
•
NOW, THEREFORE, it is hereby Determined and Resolved by the City
Council of the City of Newport Beach that the construction of the Irvine Avenue left turn
pocket at Mariners Library is of urgent necessity for the preservation of life, health and
property; and
BE IT FURTHER RESOLVED, that the City Council hereby authorizes and
approves the emergency bidding process for the Mariners Library Left Turn, Contract
No. 3830, in accordance with Section 1110 of the City Charter.
Adopted this 14th day of February, 2006.
ATTEST:
LaVonne Harkless
CITY CLERK
Don Webb
MAYOR
F: \Users \PBNAShared \Resolutions \Mariners Library Lek Turn Emergency Award.doc
City of Newport Beach
BUDGET AMENDMENT
2005 -06
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
NO. BA- 06BA -044
AMOUNT: $70,000.00
AIncrease in Budgetary Fund Balance •
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations in the Circulation & Tranportation, Mariners Library improvement
account from unappropriated fund balance for median alignment modification on southbound Irvine Avenue
to provide left turn into the library entrance (Contract # C3830).
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
260 3605 Circulation & Transportation
REVENUE ESTIMATES (3601)
Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Signed:
Signed:
Signed:
Approval: Administrative Services Director
Administrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$70,000.00 *
Automatic
•
$70,000.00
Date
•
Date
Date
Description
Division
Number
7261 Circulation & Transportation Fund
Account
Number
C5100661 Mariners Library
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Signed:
Approval: Administrative Services Director
Administrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$70,000.00 *
Automatic
•
$70,000.00
Date
•
Date
Date