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Home My WebLink AboutSS2 - Capital Improvement Program ProcessAgenda Item No. SS2 February 14, 2006 Presented February 741 2006 CIP Expenditure History $50 $45 $40 $35 $30 C $25 $20 $15 $10 $5 $0 Fiscal Year 2 4 OP budget Calendar Distribution of CIP Guidelines to Departments December 6, 2005 Deadline for CIP submittals from Departments January 20, 2006 Completion of preliminary screening and compilation of requests February 17, 2006 Meet with Departments to review project requests February 20 - March 3, 2006 Complete CIP compilation worksheets and forward to City Manager March 6, 2006 Preliminary review of project requests with City Manager & Department representatives March 13 - 17, 2006 Study Session to review preliminary capital project recommendations May 9, 2006 City Manager reviews Preliminary CIP Budget with Council members May 10 - June 9, 2006 City Council Budget Review and Public Hearing June 13, 2006 City Council Adopts Budget for FY 2006 -2007 June 28, 2006 3 0P Funding 50urce5 General Fund Facilities, Drainage, Streets, Parks, Communication, Neighborhood Enhancement, and Miscellaneous Projects Tide & Tidelands Capital, Upper Bay Restoration, Water Quality, Submerged Land and Oil Field improvement projects Special Sources CDBG, Building Excise Tax, Redevelopment Agency Water Enterprise Distribution and Piping; Pumping and Operating Fund Wastewater Main Replacement and Pump Station Improvement Enterprise Fund Cooperative Gas Tax, Contributions (Grants, Other Agencies, HOA, Projects BID, & Donations), Transportation & Circulation, and Measure M a r runding 50urce5 General Fund ■ Revenue generated from Property tax, sales tax, fees, & miscellaneous sources ■ Used for Facilities, Drainage, Streets, Parks, Communication, Neighborhood Enhancement, and Miscellaneous Projects that cannot be funding under other restricted funding sources. ■ Special funds include: 1)Neighborhood Enhancement Funds (A &B) - generated from parking revenues and must be used in Council established zones. 2) Oceanfront Encroachment Program - fees generated from use of beach front by adjacent property owners per Coastal Commission decree. A minimum of 85% of the funds generated must be used to promote public beach access and beach visitor serving amenities. ■ FY 2006/07 Funding target - $5 million 5 a r runding 50urce5 Tide and Submerged Lands • Revenue generated from Property tax, sales tax, & miscellaneous sources within the City's tidelands and submerged lands. Examples include pier and mooring fees, leases (Beacon Bay, Balboa Bay Club), City Oil wells, beach parking lots & miscellaneous services. • Funds must be expended within the tide and submerged lands. Typical projects include Pier repair and maintenance, water quality improvements, public dock improvements, public bulkhead replacements, eel grass mitigation, & Upper Newport Bay projects. ■ FY 2006/07 Funding target - $1.6 million 0 a P runding 50urce5 Special Sources • Revenue generated from special tax, or other government programs such as Building Excise Tax (BET), Community Development Block Grant (CDBG), and Santa Ana Heights Redevelopment Agency. • BET Funds are generated from residential, commercial, and industrial building. Funds may be used for modifications and improvements to Fire Stations, Fire equipment, libraries, and parks. FY 2006/07 Funding target - $200,000. • CDBG Funds federal funds that are apportioned to each qualifying city by the County of Orange. Funds are generally restricted to 'blighted' areas of the City and to improve ADA access. Typical projects include the Balboa Village Revitalization and our annual ADA sidewalk ramp replacements. FY 2006/07 Funding target - $0 • Santa Ana Heights Redevelopment Agency funds are generated from a tax increment from a designated area. Originally formed by the County, the City is currently working with the County to deliver approximately $30 million in backlogged capital projects. Current projects include Fire Station #7 and a future community center. a P runding 50urce5 Water Enterprise • Revenue generated from user fees. • Capital improvement projects are generated by the City's Master plan. • Typical projects include water distribution pipe replacements, reservoir improvements, water pumping station improvements, and water treatment. • FY 2006/07 Funding target - $1.4million Sewer Enterprise • Revenue generated from user fees. • Capital improvement projects are generated by the City's Master plan. • Typical projects include sewer piping replacements and pump station upgrades • FY 2006/07 Funding target - $600,000 0 CIP Funding 50urces Cooperative Projects ■ Gas Tax - The City's share of taxes on gasoline based upon arterial highway miles within the City. Must be used for transportation purposes. Historically, the City has used this funding source to leverage Federal, State, and Measure M competitive grant programs. FY 2006/07 Funding target - $2.8 million. ■ Measure M - The half cent sales tax initiative (ends in 2010). The City receives a share of Local Turnback which is based upon highway miles and population. Must be used for transportation purposes, Measure M turnback is used to supplement gas tax. FY 2006/07 Funding target, local turnback - $2.4 million The City also applies for funding under the various competitive grant funding programs. 0 0 P Funding 50urces ■ Grants and Contributions Project specific funding from various sources including Federal, State, other local agencies, HOAs, BIDs, and donations. ■ Transportation and Circulation Funding generated from the City's Fairshare Program (Traffic Impact Fees) to mitigate the effects of new construction on the City's transportation system. These funds are designated for congestion relief and safety improvement projects such as intersection improvements, roadway widening and channelization, signal improvements, and pedestrian crossing improvements. Funds are programmed as the traffic impact fees are collected and available. FY 2006/07 Funding target - $1.1 million 10 Where do Protects come from? • Departmental observation, • Citizen input (individuals,HOAs, BIDs, etc.) • Master plans - water, sewer, drainage, pavement • Studies - Water quality, Traffic, feasibility, evaluations of existing facilities • Community workshops - Balboa Village, West Newport 11 CIF selection process • Funding availability • Match projects to appropriate funding source • Cost Benefit analysis • Project triage - separating the important "Must Do" projects from the "wouldn't it be nice" projects. 12 actors tkat affect Priorit ) • Public safety • Community interest • Matching funding that leverages City funds • Continuation projects /ongoing commitments • Regulations • Master planned projects • Community equity /impacts 13 FrOP05ed CIP 5CkeJuling PW staff assembles a potential schedule considering: • Potential disruption to the public • Environmental requirements • Weather considerations • Funding requirements 14 Proposed CIF,5taffing • Projects are assigned to PW Project Managers with available man -hours and expertise in mind. • The PW CIP Division is supervised by the City Engineer and has 6 Engineers to manage roughly 100+ projects annually. • The PW Construction team has 4 inspectors with one dedicated to encroachment permit projects. • If project hours exceed available man - hours, we hire temporary contract employees or use outside engineering consulting firms. ■ Projects that require specialized expertise get contracted out to engineering consultants. 15 0 IL 5ckeduling Protects MASTER PROJECT SCHEDULE (06M/04) ID rats NSSe' f: YW Bu+�FtMnEr W�am Stv[ F 2w, 40dS Jan Ftl Mll Jun JI &V SW W Nan D. 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