HomeMy WebLinkAbout07 - West Newport Streets & Alleys Pavement RehabilitationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
February 28, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Michael J. Sinacori
949 - 644 -3311
msinacori @city.newport- beach.ca.us
SUBJECT: WEST NEWPORT STREETS AND ALLEYS PAVEMENT
REHABILITATION - AWARD OF CONTRACT NO. 3723
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3723 to All American Asphalt for the Total Bid Price of
$922,922.00, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $90,000 to cover the cost of unforeseen work and
$13,500 for geotechnical services for roadway and asphalt compaction testing
under the existing on -call professional services agreements.
4. Approve a Budget Amendment in the amount of $61,580.75 from Account No.
7501- C5500386, Water Transmission Main Master Plan Improvements to
Account No. 7501- C5100768, West Newport Pavement Rehabilitation.
DISCUSSION:
At 10:00 a.m. on February 14, 2006 the City Clerk opened and read the following bids
for this project:
TOTAL BID AMOUNT
$922,922.00
$975,650.00
$1,020,369.50
$1,025,930.00
$1,041,962.00
$1,065,431.00
$1,075,928.00
* Corrected Bid Amount is $1,020,370.50
BIDDER
Low
All American Asphalt
2
Sequel Contractors, Inc.
3
Ruiz Engineering Company
4
R.J. Noble Company
5
Alliance Streetworks, Inc.
6
Hardy & Harper, Inc.
7
Excel Paving Company
TOTAL BID AMOUNT
$922,922.00
$975,650.00
$1,020,369.50
$1,025,930.00
$1,041,962.00
$1,065,431.00
$1,075,928.00
* Corrected Bid Amount is $1,020,370.50
West Newport Pavement Rehabilitation — Award of Contract No. 3723
February 28, 2006
Page: 2
The low total bid amount is 12.9 percent below the Engineer's Estimate of $1,060,000.
The low bidder, All American Asphalt, possesses a California State Contractors License
Classification "A" as required by the project specifications. All American Asphalt
satisfactorily completed similar projects for the City and other municipalities.
Over the past year the underground facilities associated with Assessment District 69
and a City water main project have taken place on Seashore Drive between 33rd and
Cedar Streets. In addition, several alleys in the general area were also impacted by
these construction projects. The West Newport Pavement Rehabilitation project
considered in this award will provide the final surface restoration for the above
mentioned construction projects. The funding for the project has been distributed
according to the impacts provided by each of the projects.
The specific project details include the following:
For roadways - Cold milling and overlaying portions of roadway, removing and replacing
other portions of deteriorated asphalt roadway, replacing curb access ramps,
constructing cross gutters, replacing signal loops, adjusting utilities to grade, and other
incidental items of work.
For alleys - Removing existing asphalt pavement and existing PCC ribbon gutter within
selected alleys, constructing new PCC alley pavement, alley approaches, replacing
water meter boxes, water valve covers to the finished grades, and other incidental items
of work.
Per the Contract Specifications, Contractor will have 50 consecutive working days to
complete the work, which will be prior to the summer beach traffic anticipated in June.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines at the time
the project was authorized by the City Council. This exemption covers the repair,
maintenance and minor alteration of existing public facilities with negligible expansion.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Affected residents and businesses will be noticed by
the City and contractor ten days and two days respectively prior to starting work in the
area.
West Newport Pavement Rehabilitation — Award of Contract No. 3723
February 28, 2006
Page: 3
Geotechnical /Survey Services:
In addition to the contract costs, approximately $13,500 in consulting geotechnical
services will be provided for roadway and asphalt compaction testing. The contractor is
required to provide the survey for the project and those costs were included in this bid.
Fundinq Availability:
Upon approval of the attached budget amendment shifting water enterprise CIP funding,
there are sufficient funds available in the following account(s) for the project:
Account Description
West Newport Pavement Rehabilitation (Water Fund)
West Newport Alley Improvements (Water Fund)
West Newport Alley Improvements (General Fund)
West Newport Pavement Rehabilitation (Gas Tax)
Assessment Districts Funding — Street Rehabilitation
Wastewater Enterprise Funds
Prepared by:
�Z4
J. Sinaeo—ri
I Civil Engineer
Attachments: Bid Summary
Project Location Map.
Budget Amendment
Account Number
7501- C5100768
7501- C5100277
7013- C5100277
7181- C5100768
74069 -9804
7531- C5600292
Amount
$311,828.50
40,000.00
167,195.00
90,000.00
406,148.50
11,250.00
Total: $1,026,422.00
Submitted by:
Steph 6-Badum
Public Works Director
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City of Newport Beach NO. BA- 06BA -046
BUDGET AMENDMENT
2005 -06
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations AND
PX Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
AMOUNT: gs�,580.75
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
To transfer budget appropriations for West Newport Streets and Alleys Pavement Rehabilitation.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Division Number 7501
Account Number C5500386
Description
Description
Description
Distribution and Piping
Water Transmission Main Master Plan
Division Number 7501 Distribution and Piping
Account Number C5100768 West Newport Pavement Rehabilitation
Division Number
Account Number
Division Number
Account Number
Division Number
Account Number
Signed:
Signed:
Signed:
Financial Approval: Adminisptive Services Director
Administrative Ap roval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$61,580.75
Automatic
$61,580.75
Date
Dal
Dale