HomeMy WebLinkAbout11 - Surfing-Sailing-TennisCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 11
(February 28, 2006)
TO: Mayor and Members of the City Council
FROM: Recreation & Senior Services Department
Marie Knight, Director
949 - 644 -3157 — mknight(cDcity.newpon- beach.ca.us
SUBJECT: Budget Amendment – Surfing /Sailing /Tennis
RECOMMENDATION
Approve a budget amendment in the amount of $55,302. Please transfer funds from the following
accounts as these funds are necessary to enhance the City's recreational programs:
Amount
6,450
23.600
$30,050
9,100
8,152
$17,252
$8,000
. 2
DISCUSSION
SURFING/TENNIS/SAILING
From To
010 -3740 —Surfing Reserve Acct 4330 -8080
010 -3740 — Surfing Reserve Acct 4330 -8200
010 -3742 - Tennis Reserve Acct 4330 -8080
010 -3742 —Tennis Reserve Acct 4330 -8200
010 -3741 —Sailing Reserve Acct 4330 -8200
City Council Policy B -2 — Instructional Recreation Activities provides that 20% of the gross
revenue derived from the instructional classes in surfing, tennis, and sailing be set aside annually
for the purpose of purchasing or replacing equipment, refurbishing tennis courts or developing
new recreational programs or facilities.
• Funds from Surfing Reserve account ($30,050) will be used to purchase an additional
computer and software licenses to handle the increased registration for surf camps and
summer programs and to replace aging surfboards and equipment. The current balance
in this reserve account is $57,551.
• Funds from Tennis Reserve account ($17,252) will be used for tennis and basketball court
resurfacing and to purchase tennis supplies and equipment. The current balance in this
reserve account is $54,423.
• Funds from Sailing Reserve account ($8,000) will be used for repair to 12 Sabots and 4
Lidos for the City sailing program. The current balance in this reserve account is $50,716.
Submi ed by:
u�
Mari I Knight, Recr ation 0enior Services Director
Attachments: 1. Council Policy B -2
2. Breakdown of Funds
M
INSTRUCTIONAL RECREATION ACTIVITIES
The instructional recreational programs for children and adults provided by the Recreation &
Senior Services Department will be conducted on the basis of being at least self - supporting.
An amount equal to at least 25% of the costs incurred will be set aside for administrative
overhead. Registration fees will be based on an amount sufficient to acquire independent
contractors, class materials and the administrative overhead and a facility use fee.
Occasionally, it may be necessary to conduct a specific class in which revenues are not
sufficient to be self- supporting. However, each total recreation program, such as tennis,
sailing, surfing, etc., will be at least self - supporting. The Recreation & Senior Services
Director or designee is authorized to enter into agreements for securing independent
contractors for approved instructional recreation activities.
A sum of money equivalent to 20% of the gross annual revenues derived from the
instructional classes in surfing shall be set aside and used for the purpose of purchasing new
or replacement surfboards or development of aquatic and surf related activities.
A total of 20% of the registration fees from tennis instructional classes shall be set aside
annually for refurbishment or development of courts or development of new recreational
programs or facilities.
A total of 20% of the registration fees from the sailing instructional classes and 100% of the
proceeds from the agreement for the use of the 29th Street public flock shall be set aside
annually for refurbishment and replacement of the recreation sail boat fleet and development
of waterfront activities program.
Adopted - October 1963
Amended - August 30,1966
Amended - November 25,1965
Amended - March 1970
Amended - April 12,1971
Amended - August 9,1971
Amended - February 14,1972
Amended - March 13,1972
Amended - November 11, 1974
Amended - March 24,1975
Formerly I -6
Formerly I -2
Amended - December 5,1975
Amended - November 27,1975
Amended - November 28,1988
Reassigned - January 24, 1994
Amended - February 27, 1995
Amended - December 14,1998
Amended - May 8, 2001
Amended - April 8, 2003
Amended - April 13, 2004
Amended - September 13, 2005
2
BREAKDOWN OF FUNDS
Surfina Reserves Account 010 -3740
Printing of publication 4750
Graphic Design Services 1000
Tax & shipping estimate 700
$6,450
Computer 2,750
Rec -Ware Licenses 4,000
Tax & shipping estimates 750
$7,500
Misc. Equip. & Supplies 7,500
(Summer Camp & Aquatic Programs)
Taxes & Shipping 1_,250
$8,750
Surf Boards 6,500
Tax and Shipping 850
$7,350
30 050
Sailing Reserves Account 010 -3741 aa. 000
Replacement parts and 7,250
supplies for boats
Tax & Shipping 750
$8,000
Tennis Reserves Account 010 -3742 17 252
San Joaquin Hills (4 Courts) 7,950
Mariners Park 1,150
$9,100
Tennis Supplies 6586
(Rol Dri Units, Nets, Balls, Signage)
Tax & shipping estimate 1566
$8,152
Total Budget Amendment $55,302
s
City of Newport Beach
BUDGET AMENDMENT
2005 -06
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations AND
PX Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 06BA -047
AMOUNT: 555,302.00
P XIncrease in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To transfer budget appropriations to enhance the City's Recreational Programs.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
010 3740
010 3742
010 3741
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
General Fund - Surfing Reserve Account
General Fund - Tennis Reserve Account
General Fund - Sailing Reserve Account
Description
Amount
Debit Credit
$30,050.00
$17,252.00
$8,000.00
Signed:
Signed:
Administrative Appf{ival: City Manager
City Council Approval: City Clerk
Date
Date
Description
Division
Number
4330
Fee Based Classes
Account
Number
8080
Services Prof &TechNOC
$15,550.00
Division
Number
4330
Fee Based Classes
Account
Number
8200
Special Dept Supplies NOC
$39,752.00
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Automatic System Entry.
Signed:
p
l� �((
J�
/ .
C. i��( l�l ..
Z ?I-
Financial Approval:
Administra)O
Services Director
bate
Signed:
Signed:
Administrative Appf{ival: City Manager
City Council Approval: City Clerk
Date
Date