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Home My WebLink About06 - 2006 Junior Lifeguard Program UniformsCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 6 March 14, 2006 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Fire Department Timothy Riley, 644 -3101, triley @city.newport- beach.ca.us SUBJECT: Purchase of 2006 Junior Lifeguard Program Uniforms RECOMMENDATION: Award the 2006 City of Newport Beach Junior Lifeguard Program uniform contract to Generic Youth, for the total cost of $159,685.50 (including tax). BACKGROUND: The ten suppliers invited to participate in the bid process for the 2006 Junior Lifeguard uniform contract either participated in previous years, or requested to be included for 2006. This year's process was similar to that of 2005, as we only had two of the ten bid requests returned; the bids were for $148,200.00 by Generic Youth, and $170,955.00 by Quiksilver (excluding sales tax). Both suppliers can provide what we consider acceptable quality for what our participants have come to expect from our Junior Lifeguard Program. Through an established review process, we carefully looked at sample uniforms, the quote, a reference check, and past performance dealing with the City and our Program. Generic Youth, our recommended vendor, is a line of the Newport Beach -based Paul Frank Company, and supplied our Junior Lifeguard uniforms last year. We were pleased with their designer in 2000, 2001, and 2005. We are confident that Generic Youth will provide the Junior Lifeguard Program with a contemporary, durable product that will satisfy our participants and their discriminating parents. Funding Availability: Self- funded through Junior Lifeguard Program registration fees Prepared by: IV n Chief ments: Supplier bids 2/10/2006 MEMO RECOMMENDATION FOR AWARD To: Reenie Boyer, Lifeguard Training Captain From: Lois Thompson Subject: RECOMMENDATION FOR AWARD 2006 Jr. Lifeguard Uniform Bid Please review the attached recapitulation, evaluate for award recommendation and return signed copy of this memo with your commence as soon as practical. Please itemize specific reasons for your recommendatiou/selection. Reference: Jr. Lifeguud Uniform Bid Requisition dated 2/10 /2006 Buyer Comments: Request for quotation sent to (10) suppliers. REQUESTING DEPARTMENT'S COMMENTS /RECOMMENDATION Recommend Award To: _ Paul Frady Industries Reason(s) for Selerxion: This year ten suppliers were invited to participate in the bid process for the 2006 junior Lifeguard uniforms. These suppliers were invited to participate because they either participated in previous years or requested to be included in 2005. In careful review of the sample uniforms, quotes, past experience, supplier meetings and reference check. I recommend that the 2006 Ciry of Newport Beach uniforms be awarded to Paul Frank Industries This years process was unique in the fact that we only had 2 of the 10 bid requests remmed. Of the 2 returned both were what we consider ucegtab!e quality for what our participants have come to expect from our City of Newport Beach JG program. Paul Frank Industries is the owner of Generic Youth, who produced our 2005 uniforms. We were very pleased last year and are confident that we will have a great 2006 uniform! The following is a recapitulation of the bid process in order of preference: 1.Paul Frank Industries£xceBent quality and service in 2005, meets all specifications of the 2006 bid Lowest Price. 2. Quicksilver- Excellent quality-Very interested bid was more expensive and did not return calls. 3. Toes On The Nose- Did not return bid- not return bid. 5. Honalua Surf Co: Did not return bid 6. Modern Ammemenr Did not return hid 7. Hawaiian Islands Creations. No responce.(Awarded in 2004, major quality and delivery issues.) S. H.hie - Asked to be included for 2006. Did not return bid 9. Belshe Lifeguard Gear- Did not remm bid- Ia. Hurlev- Did not return bid This order is based on 1,600 participants. That may change after final registration. _ Junior Lifeguard participants have the option to add additional uniform items during the re&rnion process. These additional items will be offset by additional revenue. Any additional items will be ordered when the size count is confirmed Much 30, 2006 We will need an additional PO at this time. Authorized Approval: Department Please call with my questions X3170. Due: JUNIOR LIFEGUARD UNIFORM CITY OF NEWPORT BEACH FIRE DEPARTMENT P.O. BOX 1768 NEWPORT BEACH, CA 92658 -8915 ATTN -. Reenie Boyer TELEPHONE: (949) 644 -3170 FAX: (949) 673 -3056 PLEASE PROVIDE A PRICE QUOTE FOR THE 2006 CITY OF NEWPORT BEACH JUNIOR LIFEGUARDD UNIFORM ITEM # QTY DESCRIPTION - UNIT PRICE EXTENDED PRICE 1. Minimum BACKPACK - Heavy nylon, zipper or draw string closing, _32000.00 1,600 at least two compartments for wet/dry inside, outside pouches, _20.00_ padded adjustable straps for safety and comfort, outside adjustable rubber straps for fins and bike helmet, heavy duty top handle, large enough to carry: fins, lunch, drink, beach towel, sweatshirt and shoes with a small secure personal pocket for valuables. COLOR -Red, Navy, Black or approval EMBROIDERY or PATCH -JG logo. Specific quantity needed, will be provided March 30, 2006 2. Minimum HAT - High quality, bushman style for sun protection, 10.00 5000.00 500 stuedv brim with material under lining for everyday wear at the beach, ventilation grommets, adjustable nylon cord with a pull-tab to fit child and adult COLOR -Red, Navy, or approval EMBROIDERY or PATCH -JG logo Specific quantity needed, will be provided March 30, 2006 3. M— HAT - High quality, trucker baseball style, sturdy material 500 bill for every day beach use, and adjustable back to fit child _7.00_ _3500.00_ and adult COLOR -Red, Navy, or approval EMBROIDERY or PATCH -JG logo Specific quantity needed, will be provided March 30, 2006 4. M ni HAT - High quality, visor style, adjustable, with material on bill, low profile top front, sturdy bill, nylon. _6.00 _3000.00 COLOR -Red, Navy, or approval. EMBROIDERY or PATCH -JG logo Specific quantity needed, will be provided march 30, 2006 5. Minimum LIFEGUARD TRUNK' - Boardshort style, Sturdy fabric 18.00 28800.00 1,600 (with approval), 3 needle heavy stitching through out Bar tacking at all stress points, fixed reinforced waistband, durable for everyday use, side cargo pocket with fall Velcro closure and sand grommet bar tacked/ cotton tie, wide invisible fly, Boys and Men sues: 22 " -33 ", 34", 36" 38" and 40" wahat Girls and Women sizes: 000-15 COLOR -Red (may have contrast color or pattem) EMBROIDERY or PATCH -JG Logo Specific sizes & quantity will be available March 30.2006 1 of 3 I ( ° Must avree to make un to 5 trunks for snecasi size JG-,s who do not Tat into the above sizes; I FrEP,6 # QTY DESCRIPTION PR UNTKT EXTENDED PRICE 6 Minimum SWEATSHIRT - 80cotton /20poly, Heavy Weight, 12 oz. or more. 16.00 25600.00 1,600 fleece, Hooded or Crew with hand pockets or upper pouch, piping — - — or color accent acceptable. Size AdultXS -XXL COLOR- White, Navy, or approval EMBROIDERY, PATCH or SCREEN PRINT -3 to 5 color JG logo on front and back. Specific sizes & quantity will be provided March 30, 2006 7. Mini 0 T SHIRT - 100% Heavy weight cotton, Short Sleeve, 6.00_ Size Men's and Women's Adult Sizes X S -XXL. _15000.00_ COLOR -White or approval SCREEN PRINT- 3 to 5 color JG Logo front and back- Specific sizes & quantity needed, will be provided March 30, 2006 g. M RASHGUARD - 5.5 oz. or more, nylon lycra long sleeve, pullover tops with mock turtle neck collar and SPF _12.00_ `6000.00_ Size XXS -XXL. COLOR - to match JG uniform on approval. 50 alternate color for instructors. SCREEN PRINT -2 to 3 color JG logo. Specific sizes & quantity needed, will be provided March 30, 2006 9. Mme= SURF CAP - 100% nylon beanie, 4 panel construction, quality taping to cover all seams, tie with tack bars for fit and function. _5.00_ _9000.00_ 1,800 (Samples on request) COLORS - White, Bright Pink, Royal Blue, Bright Yellow, Red, and Kelly Green. Specific color & quantity needed, will be provided March 30, 2006 10. xfadm= BEACH TOWELS - Printed logo large towel 12.00 19200.00 1,600 COLOR - on approval EMBROIDERY or JG Logo Specific quantity needed, will be provided March 30, 2006 11. 60 INSTRUCTOR SHIRTS - Aloha shirt style, with JG logo on 10.00 600.00 front Size S- XXL COLOR-Open Specific sizes will be available March 30, 2006 12. ARTWORK (IF ANY) N/A 13. EMBROIDERY / SCREEN PRINT SET UP ff ANY) 500.00 500.00 14. SffJFFaG (IF ANY) N/A P 5. A DDITHON 5 L FZ5 EES (IF A-NY) N /P. 2 of 3 15. SUB TOTAL: S NOTE: 1. Art wort:, JG logo and JG Uniform design will be supplied and designed by you with the final OK from the JG Coordinator. 2. Uniform articles should be associated and labeled with recognized surf or sport industry logos. 3. All finished uniform items should 'include a JG Name tag insert and your company logo tag. 4. Quotes must be received by Noon January 17, 2006 by mail or faa. 5. Samples must be viewed/approved with the JG Coordinator by appointment on or before January 17, 2006. 6. Delivery is required by June 1, 2006. 7. Tax is not included in the above quote. It will be added to the total. S. Bids will be awarded in early February. ewer t c prole ,one samp c size off Ali oeaeifoanos d'f- shirts, Hats, weats 'rts, Rashguards, 'Trunks and girls suits) will need to be provided by March 1, 2005 for JG uniform sizing. (Does NOT have to be the same color or design of final uniform.) 10. Call with any questions (949) 644- -3170. 11. Reorders of all uniform articles must be available to order in units of at least 25. 12. References on past projects of a similar size will be requested. 13. Specific sizes and quantity needed will be provided by March 30, 2006. 14. All hats (bushman, visor, baseball) need to be the same material. 15. Girls and Women's one and two piece bathing suits are required and ordered by request with payment directly to you, sizes available by March 30, 2005. SIGNATURE- x f 3of3 VENDOR INFORMATION C®NEPANYNAME: pcl&:i rrc. k lni,3 S4�;es CONTACT PERSON: 2r,.•1 ADDRESS. 17k. 4W. )&0? S /e e e l g PHONE: li -i 7, s - -7? S FAX: cl-49 ) SiS -76 l EMAEL: br..,d6C- Pr~v1Fr:..:ti. Crev, REFERENCE: QUOTE # (IF ANA'): Try ED #: SIGNATURE- x f 3of3 '^:L.'1 C 3:,, '� + s "n3 trot _ 'l r s al 74�'�>al•.''''�I : i*;1� Q, ,(id,.v.It `0 C"',�`i: (STS °�j ��i J =;i£e3 PLEASE, PRo_b1rWE A PRICK QUOTE FOR Y E 2!106 CJ T OF °ii :+'FORT 13RACvs MINIOR l.73:G`JR.1r0 M11FORM. ITEM Oif QT i CeisC�R%FTYO?: I UNIT MUCE En72TIT3ED FRIC'E 1. I I Ai xumum E.kCT* ;C>1- heap? nylon. zipper or draw stt ng closing, at J I 1.60(1 least mo r m'pamnents for wet dry imL, outside pouches, padded adjustable straw, for safety and comfort, outside i adjustable nbber straps for fins and bike helmet heavy duty top bandle, large enough to cam: fins, lunch, drink. beach towel, I i 1 } sweatsh+_+t and shoes with a sezall sec-= personal pocket for valuables. j COLOR -Red. Navy-, Black or approval i �— EMBROIDERY or PATCH -JG logo. � i- S!P�$c- rauantity- aeodaa. •••n., -..� _ ^••,• ^P�.��l�2rc -b30; m00,5 _._....._ I 2 i YGnimum P grk %- I-Iigb quad � sna style r sun protection, sturd II � ��. p .w ��'•?,S y�, gp ' m un er for everyday wear at the beachy , 5th tiar j j I vcsrilation gomme*_s adjustable nylon cor8 with a pule, -tab to fit ehild and adult COT_.OR -Race,' Navy, or approval E'rviBKOIDERY or I'ATCT -i•J3 Ip Specific quanti y needed will be pro•Aded March 30. 2006 irmx:i i H.AT - 1 -Iipl; quaiity, t�arlter baseba Pyle, savd}' material bill i , I '�% p✓jO..�r. 500 for cv'ery day death usc, aaa a to a back. to fit child and adult. � ' i j o2 COLO,A -Rea, Naves•, or approval EMBROIDERY or PATCH -7G logo sSGC� Specific euantity 'receded. w-itl be provided. . 4. lyfinimum SiRi T - high qualit• , v r 'le, adjustable. with raatcriai on bill, S00 ! low profile top font. scar y hilt, nylon. i ICOLOR -Red, Nary, or approval. EMBROMERY or FATCH -TG logo . i. Socoifo quantity needed. x611 be provided Marcb 30. 2006 I S. Minimum I LIFEGUARD TRLIi4B: - Boardsbort sr +le. Storey fabr'c 1.600 (ulitb approval). 3 needle heavy Stitching through cut Bar tacking at all stress poinrs, fixed reinforced w&f9tband durable for I �f M everyd2•v use, side cargo pocket with Fall Velcro oloparc ' and sand grotnmot, bar tic, wide invisible tly. Bovs and Men sizes J 22"- 33".34^.36" 3V and 401• wsist Girls and Women sires: 000-15 I r. " a'� COLOR -P.cd lmay have conracr color pr pa.Yrml j EMBROIDERY or PAiCI:I_lC. Logo i I Spedfic ;Izes & qua_ntity will be , ; 0abie March .0.200E I i ' * M-azst to eke up to 9 .:,teed,, For eels! se, <e. :G =•a •?ho do ro_rt into the abave sizW _ of 3 _R%-vv V" Inr: L.t ✓.'�_.^ ' ,magi ftccC_, poonG C n° C-cu ..,.i hwid p.. hets or zirm (wit >9i color accent ac epta"It. :adult` XXL I ; COLOR- 'zayy, or approve? r 01 • on Font and back'. & be Matzo 301 MOP, Scecifie sizes quantity will provided tsinim= T SHIRT - 100"1° Heats}' weight cotton, Short Sleeve, ij� Size Men's and Women's Adult. Sizes X S-x1,L. Aft I (P COLOR•WhiteorappYOVaI SCREEN PP NT- 3 to 5 color 3G Logo art and hack. t j Specific sizm & quantity needed, will'oc proetided Nfamc . 30.2006 o Mi2+mu^ I RAS$C;C1tiRIt - 5.: oz. or more, nylon lyxa long slccce, pullover �� • tic I (( 900 ' t(� I .��. tops with m rt� mock tue nccit co4ar and SPF pA Sot k7KS-XXL. I -7c I -- i I COLOR - to match .TC utufonn_on appro val; —_ 50 alternate color for instnictgts- I �w SCREEh+Pr2L\T 3 7G logo. -- f -2 to color Specific & be March 3D. MIMI �/ (y sizes qumiity need, drill provided g. MLemm i C JIF CAP - 100 � :ylo bexni 4 pan.' coi?sucduq ra?ity I �� taping to cover aD smms, tie with tack batF for fit and function. 11500 (Samples on requeat) I i COLORS- 7inite, Bright Fink, Royal Blue. Aright Yellow, Rod, and Kel.iy Green. Spcci6e color & quantin' needed+ will bo provided Merch 30+ 2006 1 J � I 0. vin;mum ; BEACH TOWELS _ Printed logo large town! ` I n00 COLOR - on approval I I EKBROIDEKY or ICs Logo I Specific quarntity needed, w'ili be provided Ma_mb 30, 2,006 60 D;STRLICTOR SPIRTS - Qukx shirt style. wit) IG _oao on On , Size S- X?m j COLOR -Open i ' Spxifie rzcs will. be available March 30, 2000 � I L2, ARTWORK (IF ltl!'S'.-) �i � A I i 1.3. Eh9BR011DERY I SC?,FEN FRLNT SET UP aFF ANT! ,. I .iL3MITIONAL FEMS tli .AN-i� 01 • n. "t v:'Jrc :iV'v lv0.0 Pa 6esig n :Fill h-C .•Y -P E3 �....:S:c;r* i !.. - v i . L.hC i!u.¢.1 OR' ffron� the JG Coordiantor. ... Uniform articles sh17Wd be aE?ACiFted anti 3bi•de.d *iti r eCOf iEGEeE sari 6r Sx7Jr: SPS}LS:+ rY' jn.r DE. Alt finisb_d eniform items should inciude s JG ?Name tag iustt t Ked your compan%g Fare tag. 4. Quotes must be received by Moor, .1auv r} 17,, 2006 by nmil or fax:. 5. Samples incest be viewed'approved with the JG C6nrdnnator by appo'.ntment ou or k eLnore January 17, 2006. d. Delivery is required by June 1, 2006. ". Tax is not included in the above quote. It will be added to the total. S. Bids will be Awarded in early February. 9. If awarded the project, one sample size of all uniforms (T- shirts, Hats, Sweatchim, Rashguards, Trunks and girls suite) will need to be provided by Dfareb 1., 2006 for JG uniform siring. (Does NOT bave to be .the same color or design of Euai uniform.) - -- ft= �ell�eitfi- anvyuashnms . 11. Reorders of all uniform articles must be available to order in units of at least 25. 12. References on past projects of a similar size will be regretted. 13. Specific sizes stud quantity needed will be provided by March 30, 2006. 14. All bats (bushmau, visor, baseball) need to be the some material. 15. Girls and Women's one and two piece bathing suits are required and ordered by regueat v% th payment directly to you, sizes available by March 30, 2306. iMNI)OR INFORMATION COMPANY NA—ME: �(�ltJfL fLll� �w�C CONTACT PERSON: FAX- REFERENCE: A16 6 try 5 - QL•G T E: # (IF ANA.'): lnfr Utib�' TA,X .lam 0: 5 1 GN A T URE: