HomeMy WebLinkAbout09 - Traffic Safety Seat Belt Compliance CampaignCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda No. 9
March 14, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Jim Kaminsky, Lieutenant, Traffic Division
Bob McDonell, CHIEF OF POLICE
SUBJECT: Budget Amendment— Office of Traffic Safety Seat Belt Compliance
Campaign — Fiscal Year 2005/2006
RECOMMENDATION:
Approve a Budget Amendment in the amount of $24,195 for the Police
Department Budget in Fiscal Year 2005/2006, to fund additional seat belt
enforcement as part of the California Office of Traffic Safety Seat Belt
Compliance Program.
DISCUSSION:
The City of Newport Beach has received a grant award from the State of
California, Office of Traffic Safety, to increase the level of awareness of seat belt
safety in our City. This is an ongoing effort, and the Police Department has
previously participated in the Program.
The goal of the California Office of Traffic Safety Compliance Campaign is to
increase seat belt use Statewide. The time period of May 15 through June 4,
2006, is designated by the State as the next time period that seat belt
enforcement will be a focus. During this timeframe, additional staff hours will be
designated for seat belt enforcement. Traffic and Patrol Officers of the NBPD
will be specifically assigned to patrol City streets during peak traffic hours. The
incurred costs will be reimbursable by the State. A media release will be issued
just prior to this enforcement period, in order to increase awareness and obtain
voluntary compliance from motorists. Seat belt usage clearly reduces, and in
many cases, prevents injury in traffic collisions.
Budget Amendment — California OTS Seat Belt Compliance Campaign Program
March 14, 2006
Page 2
Funding Availability: Funding will be provided from increased grant revenue
estimates with no adverse impact on the General Fund balance. See attached
budget estimate for account details.
Prepared by:
Approved by:
Jim Kaminsky, ieutenant Bob McDonell, CHIEF OF POLICE
Attachments: Budget Amendment
OTS Grant #IN63011 (Budget Estimate)
SCHEDULE A
PROJECT No: IN63011
PROJECT DESCRIPTION PAGE 1
PROTECT GOAL
To increase seatbelt use, statewide to 93% by July 31, 2006.
PROJECT OBJECTIVES
1. To conduct Occupant Protection roll call training classes for officers and administrative personnel
selected to participate in operational phase by May 14, 2006.
2. To conduct a pre- operation seat belt compliance survey between May 8 —14, 2006.
3. To conduct a 21 -day (May 15 thru June 4, 2006) overtime enforcement operations specifically
targeting seatbelt violations.
4. To conduct a post - operational seat belt compliance survey between June 5 — 11, 2006.
5. To mail or FAX to OTS the Mobilization Report (OTS -5c), the pre and post survey results
(OTS -5b) and any pertinent local media releases (electronic or print) by June 30, 2006.
6. To mail the Project Claim Invoices (OTS -39) and Project Claim Details (OTS -39a) by August 31,
2006.
Note: Nothing in this agreement shall be interpreted as a requirement, formal or informal, that a
particular police officer issue a specified or predetermined number of citations in pursuance of the
obligation.
METHOD OF PROCEDURE
Operational Plan
Phase I Personnel Selection and Training
(Apri l 10 - May 5, 2006.)
It is anticipated that supervisors, selected uniformed officers, dispatchers and administrative staff /community
service officers will be required.
OTS staff will provide Grant Reporting and Project Claim Training at various geographical locations in the
state (schedule TBD) during March and April 2006. This training is recommended for project directors who did
not receive training in 2005, but not mandatory as travel expenses and time to attend the training will NOT be
reimbursed by OTS.
OTS- 38b(Rev. 5/05)
SCHEDULE A
PROJECT No: IN63011
PROJECT DESCRIPTION PAGE 2 1
Phase II Preoperational Seat Belt Surveys
(May 8 — 14, 2006.)
Preoperational seat belt compliance surveys will be conducted by existing staff (no overtime) at representative
locations throughout the areas selected for enforcement. (Seat Belt Survey forms OTS 5 -a & 5 -b are available
at www.ots.ca.gov under mini - grants /seat belt).
Phase III Overtime Enforcement Operation
(May 15 — June 4, 2006.)
Enforcement officers will be deployed on an overtime basis as directed by the supervisor. Enforcement
activities will be focused on seat belt compliance. Dispatchers will be assigned to overtime shifts during the
seat belt enforcement deployment. CSO or Clerical overtime will be directed to mini -grant administrative
duties including, but not limited to, the collection of seat belt enforcement data and processing of personnel
overtime claims.
Phase IV Post Operation Seat Belt Surveys
(June 5 — 11, 2006.)
Seat belt compliance surveys will be conducted by existing staff (no overtime) at the same locations selected in
Phase II. (OTS -5a & 5 -b)
Phase V Prepare and submit to OTS, Final Report for Operational Period (OTS -5c)
May 2006 Mobilization by June 30, 2006
(Final Report OTS 5c is available at www.ots.ca.gov under mini - grants /seat belt).
Phase VI Prepare and submit to OTS, Project Claim Invoice and Project Claim Detail for Enforcement
J$0 amount quarterly claims are NOT required for mini - grants. }
Operational Period (OTS -39 & OTS - 39a)
May 15 thru June 4, 2006 by August 31, 2006
(Claim forms OTS -39 & OTS 39a are available at www.ots.ca.gov under mini - grants /seat belt).
OTS- 38b(Rev. 5/05)
SCHEDULE B
PAGE 1
DETAILED BUDGET ESTIMATE
PROJECT NO: IN63011
OTS -38d (Rev.10199)
FISCAL YEAR ESTIMATES
COST CATEGORY
FY -1
TOTAL COST
02/01106
TO PROJECT
A. PERSONNEL COSTS
08131106
Positions and Salaries
Sergeant Overtime
(05/15/06 - 06/04/06) Hrs. @ $
0.00
(includes 0% OT Benefits)
Officer Overtime
(05/15/06 - 06/04/06) 288 Hrs. @ $84.01
24,195.00
24,195.00
(includes 36% OT Benefits)
Community Service Officer Overtime
0.00
(05/15/06 - 06/04/06) Hrs. @ $
(includes % OT Benefits)
Dispatcher Overtime
(05/15/06 - 06/04/06) Hrs. @ $
0.00
(includes % OT Benefits)
Administrative Overtime
(05/15/06 - 06/05406) Hrs. @ $
0.00
(includes % OT Benefits)
Category Sub -Total
$24,195.001
$24,195.00
B. TRAVEL EXPENSE Not Applicable
C. CONTRACTUAL SERVICES Not Applicable
D. NON- EXPENDABLE PROPERTY Not Applicable
E. OTHER DIRECT COSTS Not Applicable
F. INDIRECT COSTS Not Applicable
PROJECT TOTAL
$24,195.00
OTS -38d (Rev.10199)
State of California
PROJECT NUMBER
OFFICE OF TRAFFIC SAFETY
IN63011
GRANT AGREEMENT
PAGE I (To be completed by applicant Agency)
1. PROJECTTITLE
CALIFORNIA SEAT BELT COMPLIANCE CAMPAIGN
2. NAME OF APPLICANT AGENCY
4. PROJECT PERIOD
C/TY OF NEWPORT BEACH
Month — Day - Year
From: 02/01/06
3. AGENCY UNIT TO HANDLE PROJECT
/NEWPORT BEACH POLICE DEPARTMENT
To: 08/31/06
5. PROJECT DESCRIPTION (Summarize the project plan covering activities that address the major goals and objectives in
approximately 100 words. Space is limited to six lines.)
The goal of the California Seat Belt Compliance Campaign (CSBCC) is to increase seat belt use statewide to
93% by July 2006. Through the combined efforts of state and local law enforcement, a seat belt enforcement
campaign will be conducted for a twenty -one (2 1) day period in May and June 2006 in support of the Click It or
Ticket national mobilization. Funds provided by this mini -grant will be utilized to increase the level of seat belt
enforcement hours on an overtime basis for first line supervisors, officers, and administrative time to meet grant
reporting requirements.
6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $ 24,195
7. APPROVAL SIGNATURES
A. PROJECTDIRECTOR
B. AUTHORIZING OFFICIAL OFAPPLICANT AGENCY
NAME: Jim Kaminsky PIIONE :949- 644 -3740
NAME: Bob McDonell PRONE:949- 644 -3701
TITLE: Lieutenant FAX: 949 - 644 -3749
TITLE: CHIEF OF POLICE
ADDRESS: 870 Santa Barbara Dr.
ADDRESS: 870 Santa Barbara Dr.
Newport Beach, CA 92660
Newport Beach, CA 92660
E- i aminsky @nbpd.org
E-MAIL:
G7
Z- 61 Y�b
Zt7
(Si nature) (Date)
jr' (Signature) (Date)
C. FISCAL OR ACCOUNTING OFFICIAL
D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS
NAME: Dennis Danner PnonE:949- 644 -3123
NAME: Administrative Services
TITLE: Admin. Services Director FAX: 949 -644 -3020
ADDRESS: 3300 Newport Blvd
ADDRESS: 3300 Newport Blvd
Newport Beach, CA 92663
Newport Beach, CA 92663
E -MAIL: ddanner @city.newport- beach.ca.us
(Signature) (Date)
OTS -38 (Rev. 5/05)
STATE OF CALIFORNIA • OFFICE OF TRAFFIC SAFETY
ACCEPTANCE OF CONDITIONS AND CERTIFICATIONS
OTS -33 (Rev. 5/05)
Terms, Conditions, and Certifications Specific to the Agreement
Between the Office of Traffic Safety and the Applicant Agency
APPLICANT AGENCY OTS PROJECT NUMBER
Newport Beach Police Department IN63011
The following are included herein and constitute a part of this Agreement:
I. OTS -38 Grant Agreement
3. OTS - 38d Schedule B Detailed Budget Estimate
2. OTS -38b Schedule A Project Description
4. OTS -33 Terms, Conditions, and Certifications Specific to the
Agreement Between OTS and the Applicant Agency
TERMS AND CONDITIONS
It is understood and agreed by the Project Director and Authorizing Official that any grant received as a result of this
Agreement is subject to all federal and state regulations governing grants and to those controls expressed in the California
Traffic Grant Program Manuals which include, but are not limited to:
1. The Project Director is responsible for submitting the Mini -grant Final Report OTS -5c by June 30, 2006 and the Project
Claim Invoice OTS -39 and Project Claim Detail OTS -39a by August 31, 2006 to the Office of Traffic Safety.
2. OTS will withhold or disallow grant payments, reduce or terminate grant funds, and/or deny future grant funding
anytime a grantee fails to comply with any term or condition of the grant contract or program guidelines (Volume II,
Chapter 3.9). This may include, but is not limited to, the following:
a. Failure to submit acceptable and timely final reports; and
b. Failure to submit acceptable and timely reimbursement claims.
3. If, during the term of the grant award, federal funds become reduced or eliminated, OTS may immediately terminate or
reduce the grant award upon written notice to the project director.
4. All documentation required to request a project revision (i.e., time extensions, budget category changes, and etc.) must
be submitted to OTS prior to the effective date of change(s). For example: OTS will not consider a request for a grant
period time extension unless all necessary paperwork is submitted prior to the existing grant termination date. Prior
approval is required for all project revisions (Volume II, Chapter 3.8).
5. No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties
hereto, and no oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto.
We, the officials named below, hereby swear that we are duly authorized legally, to bind the contractor or grant recipient to the
above described terms and conditions. Executed on the date and in the county below, and is made under penalty of perjury
under the laws of the State of California.
PROJECT DIRECTOR'S NAME EXECUTED IN THE COUNTY OF
Jim Kaminsky Oran¢e
P c Director's Signature DATEEXECUTED
'�T7TLE
Lieutenant
AUTHORIZING OFFICIAL'S NAME EXECUTED IN THE COUNTY OF
Bob McDonell Orange
AUTHO 1 ICIAL'S SI N TURE DATEEXECUTED
TITLE ���- ---���
CHIEF OF POLICE
City of Newport Beach
BUDGET AMENDMENT
2005 -06
EFFECT ON BUDGETARY FUND BALANCE:
N0. BA- 06BA -050
AMOUNT: $24,195.00
X Increase Revenue Estimates Increase in Budgetary Fund Balance
Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations X No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations due to receipt of an Office of Traffic Safety Seat Belt
Compliance Campaign Grant.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Account Description Debit Credit
REVENUE ESTIMATES (3601)
Fund /Division Account Description
1820 48311 Police - OTS Seat Belt Grant FY 06 $24,195.00
EXPENDITURE APPROPRIATIONS (3603)
Signed: ( 2-4
Fi ancial Approval: Admihi�stra-tivee Services Director Date
Signed: i i -5
Administrative Approval: City Manager Date
Signed:
City Council Approval: City Clerk Date
Description
Division
Number
1830
Police - Patrol
Account
Number
7041
Overtime $12,097.50
Division
Number
1840
Police - Traffic
Account
Number
7041
Overtime $12,097.50
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed: ( 2-4
Fi ancial Approval: Admihi�stra-tivee Services Director Date
Signed: i i -5
Administrative Approval: City Manager Date
Signed:
City Council Approval: City Clerk Date