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HomeMy WebLinkAbout13 - Irvine Avenue Sidewalk at SantiagoCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 13 March 28, 2006 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department R.Gunther, P.E. 949 -644 -3311 rgunther@city.newport-beach.ca.us SUBJECT: IRVINE AVENUE SIDEWALK AT SANTIAGO —COMPLETION AND ACCEPTANCE OF CONTRACT NO. 3715 RECOMMENDATIONS: 1. Accept the work. 2. Authorize the City Clerk to file a Notice of Completion. 3. Authorize the City Clerk to release the Labor and Materials bond 35 days after the Notice of Completion has been recorded in accordance with applicable portions of the Civil Code. 4. Release the Faithful Performance Bond one (1) year after Council acceptance. 5. Approve a Budget Amendment transferring $14,500 from the Unappropriated Circulation and Transportation Fund to Irvine Santiago Sidewalk Construction Account (7261- C5100792.) DISCUSSION: On July 26, 2005, the City Council authorized the award of the Irvine Avenue Sidewalk at Santiago contract to CJ Construction. The contract constructed the last portion of sidewalk needed along southbound Irvine Avenue within the City. The work included removing shrubbery and private improvements from public right -of -way between Private Road and Santiago Drive, excavating into the hillside, constructing a six -foot maximum height retaining wall and a six -foot wide sidewalk within the right -of -way, installing irrigation and landscape materials behind the sidewalk, and restoring irrigation and landscape materials behind three homes. Irvine Avenue Sidewalk at Santiago - Completion And Acceptance of Contract No. 3715 March 28, 2006 Page 2 The retaining wall was constructed from split face block and capped with a 36" high wrought iron fence. The wall was recessed by two feet at four locations to provide areas for ground cover and vines which were planted to soften the face of the wall. The contract has now been completed to the satisfaction of the Public Works Department. A summary of the contract cost is as follows: Original bid amount: $202,250.00 Actual amount of bid items constructed: 197,928.00 Total amount of change orders: 25,583.00 Final contract cost: $223,511.00 Four Change Orders totaling $25,583 provided for additional drains, revisions to the traffic signal wiring at the street corner, additional sod repair, and modifications to the masonry pilasters. The final overall construction cost including change orders was 9.5 percent over the original bid amount. Environmental Review: This project is Categorically Exempt from the provisions of CEQA per Section 15301, Class 1(c), pertaining to minor alterations of public streets involving no expansion of use. A Notice of Exemption was filed with the County Clerk. Funding Availability: Funds for the project were expended from the following account: Account Description Account Number Amount Transportation and Circulation 7261- C5100792 $223,511 The original scheduled completion date was November 21, 2006. Due to the owner's construction of their private wall at their cost and change order work, the work was completed on March 1, 2006. Prepared by: R .,25� R. Gunther, P.E. Construction Engineer Attachment: Budget Amendment Submitted by* / / 'ub en G. B um (( bli lic Works Director City of Newport Beach BUDGET AMENDMENT 2005 -06 EFFECT ON BUDGETARY FUND BALANCE: NO. BA- 06BA -055 AMOUNT: $14,500.00 Increase Revenue Estimates Increase in Budgetary Fund Balance �X Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance Transfer Budget Appropriations No effect on Budgetary Fund Balance SOURCE: from existing budget appropriations from additional estimated revenues PX from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: To increase expenditure appropriations from unappropriated Circulation and Transportation Fund Balance For the Irvine Avenue Sidewalk project at Santiago. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account Description 260 3605 Circ & Transportation - Fund Balance REVENUE ESTIMATES (3601) Fund /Division Account EXPENDITURE APPROPRIATIONS (3603) Division Number Account Number Division Number Account Number Division Number Account Number Division Number Account Number Division Number Account Number Signed: Signed Signed: Description Description 7261 Transportation and Circulation C5100792 Sidewalk Construction Irvine /Santiago c Services Director Manager City Council Approval: City Clerk Amount Debit $14,500.00 Credit $14,500.00 3 -dam Date �2 :2/,t, L Date Date