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HomeMy WebLinkAbout06 - Traffic Signal UpgradesCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 6 April 25, 2006 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department R. Gunther, P.E. 949 - 644 -3311 rgunther@city.newport-beach.ca.us SUBJECT: TRAFFIC SIGNAL UPGRADES FY04 -05 —COMPLETION AND ACCEPTANCE OF CONTRACT NO. 3764 RECOMMENDATIONS: 1. Accept the work. 2. Authorize the City Clerk to file a Notice of Completion. 3. Authorize the City Clerk to release the Labor and Materials bond 35 days after the Notice of Completion has been recorded in accordance with applicable portions of the Civil Code. 4. Release the Faithful Performance Bond one year after Council acceptance. DISCUSSION: On May 24, 2005, the City Council authorized the award of the Traffic Signals Upgrade FY04 /05 contract to Inspection Engineering Construction. The contract provided for the a) renovation of the existing traffic signals at the intersections of San Joaquin Hills Road /San Miguel Drive and San Joaquin Hills Road /Marguerite Avenue, and b) relamping traffic signal indications at fifty locations with light emitting diode (LED) indications. Traffic signal renovation at the San Joaquin Hills Road /San Miguel Drive and San Joaquin Hills Road /Marguerite Avenue intersections consisted of replacing old equipment, including wiring, traffic signal heads, pedestrian heads, pedestrian push buttons, and installing equipment necessary to maintain traffic signal operation. Relamping the LED traffic signal indications component of the contract was the final phase of the City's traffic signal LED indications upgrade program to meet the California Energy Commission mandate to reduce energy consumption. The mandate prohibits use of incandescent light bulbs in traffic signal indications produced after March, 2003. Traffic Signal Upgrades FY04 -05 - Completion And Acceptance of Contract No. 3764 April 25, 2006 Page 2 The contract has now been completed, however, Public Works engineering and traffic staff had continual problems with the contractor and the staff has deemed the contractor's performance unsatisfactory. These problems included, but are not limited to: 1. Supplying inferior construction materials, 2. Employing inferior construction techniques, 3. Failing to supervise the work and maintain quality control, 4. Failing to comply with the construction documents, 5. Not utilizing proper traffic control and safety procedures, 6. Turning signalized intersections off without approval during rush hour resulting in unsafe traffic conditions. The first four items required heightened oversight by staff and required staff to make continual demands for corrections. See Attachment A for an example. For Item 5, Attachments B, C1 and C2 demonstrate the use of improper traffic control and signal operations resulting in unsafe conditions on a number of occasions. Finally, during the period of the Boat Parade in December, the contractor made an unauthorized shut down at the signalized intersection at San Joaquin Hills Road /San Miguel Drive at 4:30 p.m (Item 6). Shutdowns are not allowed at this hour. Attachment D reiterates that the intersection was dark into the night, creating traffic congestion and safety problems and requiring unscheduled resources from the police department. This was a dangerous situation created by the contractor threatening the safety of all drivers in the area. The project is now complete and a summary of the contract cost is as follows: Original bid amount: $330,280.00 Actual amount of bid items constructed: 330,280.00 Total amount of change orders: 22,674.40 Final contract cost: $352,954.40 The final overall construction cost, including Change Orders, was 6.9 percent over the original bid amount. Three Change Orders were issued for the project as follows: 1. Change Order 1 in the amount of $15,000 for installing new conduit, modifying conduit and miscellaneous work as noted in a revised Detail E to the plans. 2. Change Order 2 in the amount of $3,551.16 for potholing and exploration for revised pole locations due to conduit and concrete base conflicts. 3. Change Order 3 in the amount of $4,123.24 for furnishing and installing interconnect cable and making additional repairs to the San Miguel Drive signal controller. Traffic Signal Upgrades FY04 -05 - Completion And Acceptance of Contract No. 3764 April 25, 2006 Page 3 Environmental Review: Categorically Exempt under Chapter 3, Article 19, Section 15301, Class 1 (c) of the Title 14 California Code of Regulations. This exemption covers maintenance and repair of existing traffic signal facilities. Funding Availability: Funds for the project were expended from the following account(s): Account Description Account Number Amount Transportation and Circulation 7261- C5200068 $336,954.40 Gas Tax 7181- C5200408 $16,000.00 Total: $352,954.40 The original completion date was October 18, 2005. Due to change order work, plan revisions and critical equipment delivery times, the work was extended and completed on March 17, 2006. Prepared by: Submitted by: L'4! - — R. Gunter, P.E. —pJ� St G. Badum Construction Engineer Ppol c Works Director CITY OF NEWPORT BEACH EXHIBIT A PUBLIC WORKS DEPARTMENT P.O. BOX 1768 NEWPORT BEACH, CA 92658 -8915 C'9< Fp aNP FAX COVER SHEET DATE: 1212012005 FAX NUMBER: (949)660 -8930 COMPANY. IEC, Inc. ATTENTION OF. Jamal Deafff SUBJECT. Use of used Equipment for Signal Project C #3764 FAXED BY: MAP PHONE NUMBER: (949) 644 -3311 FAX NUMBER: (949) 644 -3318 NUMBER OF PAGES INCLUDING COVER SHEET. 1 Jamal, Just when I thought I had heard it all on this project, It was reported to me by my traffic Engineer that it was observed that your crew was installing used LED's for lamp replacement at San Miguel/ San Joaquin Hills road. This is never allowed! I know that you told me yesterday that this was a mix up with your crews, and that you had already delivered the correct new LED lamps to the location, but the clQ11d still exist over y_o� construction techniaues! Never use anything but per plan components and installation techniques that meet or exceed our specifications. Nothing else will be accepted and paid for! Our Traffic Dept. is planning on sending out our maintenance contractor at the completion of your contract work and before final payment to confirm that all new LED lamps were used. If any are found to the contrary, the cost of that visit and the cost of replacements will be subtracted from your final payment. Make sun; that doesn't happen! Reply to this Fax as to your plan to correct these actions at San Miguel as well as Marguerite, in the installation of all new LED lamps. Contact myself at (949) 644 -3331 or Brad Sommers in Traffic at (949) 644 -3326. Marcus A. Puglisi Senior Public Works Inspector Cc: Brad Sommers George Bernard Robert Gunther CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT P.O. BOX 1768 NEWPORT BEACH, CA 92658 -8915 FAX COVER SHEET DATE: 813112005 COMPANY. IEC, Inc. ATTENTION OF: Jamal Deaiff EXHIBIT B FAX NUMBER: (949)660 -8930 SUBJECT. Dangerous Traffic Situation /Unacceptable TC/ Stop Work Order FROM: Mark A. Puglisi PHONE NUMBER: (949) 644 -3311 FAXED BY: MAP FAX NUMBER: (949) 644 -3318 NUMBER OF PAGES INCLUDING COVER SHEET. 1 Jamal, Yourtwo man crew under Luis Vega today, did not have the required equipment (Flashing Arrowboard or advanced warning signs, etc.) to provide a safe lane closure on Superior Ave at Ticonderoga. I had several different complaints from City Depts. as to the completely unsafe situation that could have resulted in a traffic accident and possible mortal injury of your unprotected flagman. Your bucket truck had closed the number one lane northbound without anymore advanced warning than a man without an approved traffic vest or paddle, and a few cones. This all occurred after a sharp turn (no visibility) on a busy arterial with heavy traffic, including large trucks. After hearing of the reports, I rushed to the site, witnessed the totally unsafe situation, and ordered your crew out of the street. Luis then asked if he could return tomorrow to several busy intersections on Balboa. I told him that a Flashing Arrowboard would be required, and that he needed to set up TC per the WATCH Handbook, and could I go over that with him. He said he did not have a copy, and didnY know the TC plans. We had some reports of some marginal traffic control situations over the project thus far in the L.E.D. change -out portion of the job. These areas require changing, short duration, single lane closures, but at a minimum must be per the WATCH Handbook. Before any further work involving traffic lane closures, we need to have a meeting in this office to go over safe traffic operations. Contact me to set up the meeting with our Traffic Dept. right away at C# (949) 795 -6942 or Ofc # (949) 644 -3331 Marcus A. Puglisi Senior Public Works Inspector Cc: Brad Sommers George Bernard CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT P.O. BOX 1768 NEWPORT BEACH, CA 92658 -8915 FAX COVER SHEET , DATE: 912812005 COMPANY. IEC, Inc. ATTENTION OF., Jamal Deaifi EXHIBIT C1 U � S cq� FoaN�P FAX NUMBER: (949)660 -8930 SUBJECT. Incorrect LED change out at NC Drive E -W/ NC Drive FROM: Mark A. Puglisi PHONE NUMBER: (949) 644 -3311 FAXED BY. MAP FAX NUMBER: (949) 644 -3318 NUMBER OF PAGES INCLUDING COVER SHEET. 1 Jamal, I'm attaching a copy of the email that was sent to you by Brad Sommers regarding the incorrect indication at the above intersection. Correct this mistake immediately, as it is a definite safety Issue! Let us know as soon as it is corrected. If you have any questions about this issue contact myself at (949) 644 -3331 or Brad Sommers in Traffic at (949) 644 -3326. Marcus A. Puglisi Senior Public Works Inspector Cc: Brad Sommers George Bernard Robert Gunther Sommers, Brad EXHIBIT C2 To: Puglisi, Marcus Cc: Brine, Tony; Edmonston, Rich; Bernard, George Subject: 04 -05 LED Relamp Marcus, it seems staff has been called to quite a few "red flash" situations at signals that IEC has been relamping as part of the 2004 -2005 Traffic Signal Upgrades contract. It appears that these calls are directly related to the contractor work. As every change in signal operation has potential safety issues, we ask that IEC take more care during the relamp procedure. Brad Sommers 08/05/2005 CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT P.O. BOX 1768 NEWPORT BEACH, CA 92658 -8915 FAX COVER SHEET DATE: 1212012005 COMPANY. IEC, Inc. ATTENTION OF: Jamal Deaifi EXHIBIT D W FAX NUMBER: (949)660 -8930 SUBJECT. Unscheduled Signal Shutdown Without Notification/ Police Action/ Traffic Delays PHONE NUMBER: (949) 644 -3311 FAXED BY. MAP FAX NUMBER: (949) 644 -3318 NUMBER OF PAGES INCLUDING COVER SHEET. 1 Jamal, As I made it very clear last week on Wednesday to contact me with your schedule to shutdown and do major signal work at San Miguel and San Joaquin Hills Road, I was amazed when the Police Dept. informed me of reports of a major incident at that location late in the day on Thursday. I mistakenly argued with them regarding the need for their deployment as ordered by the Police Chief himself, after being notified of a problem by our City Manager. I told them that the public must have been confused as to the reason for traffic delays because the signal is temporarily on Recall. I looked really uninformed or even stupid when they called me from the site to say that the whole intersection was dark and a major crew was raising poles. This was at 4:30pm. One hour after we allow a signal shutdown in any case! It was then evident that an unauthorized shutdown was ordered by you without notification to us. That shutdown left the signal out of service until well after dark during the heavy traffic flow of our Holiday Boat Parade. In addition, it pulled needed PD forces away from their planned traffic locations, and left us with no control over the situation. Communication is our most valuable tool, without it we have no way of coordinating these projects. Coordination with emergency services is a must in any city. This is another of many incidents that involves traffic safety related to this project. We will not tolerate another.! Let's meet and discuss the situation so as to make it crystal clear! Contact myself at (949) 644 -3331 or Brad Sommers in Traffic at (949) 644 -3326. Marcus A. Puglisi Senior Public Works Inspector Cc: Brad Sommers George Bernard Robert Gunther