HomeMy WebLinkAbout20 - Big Canyon Creek Restoration ProjectCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 20
May 23, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Manager's Office
Dave Kiff, Assistant City Manager
9491644 -3002 or dkiff @city.newport- beach.ca.us
SUBJECT: Contract for the Big Canyon Creek Restoration Project —Phase II
(Engineering, Design, Permitting, and Final Construction
Documents)
ISSUE:
Should the City enter into a $698,595 contract with WRC Consulting Services, Inc. to do
Engineering, Design, Permitting, and Final Construction Documents (Phase II of III
phases) for the Big Canyon Creek Restoration Project?
RECOMMENDATION:
1. Authorize the Mayor to sign a Professional Services Agreement with WRC
Consulting Services in the amount of $698,595 to conduct design, engineering,
permitting, and the preparation of construction documents for the Big Canyon Creek
Restoration Project.
2. Authorize the City Manager or his designee to approve any change orders to the
WRC Consulting Services contract provided that such change orders do not exceed
10% ($70,000) of the contract cost and provided that previous budget authorization
for such expenditure exists.
DISCUSSION:
Newport Bay is Newport Beach's most treasured environmental asset. From the
ecological reserve and parkland in the Upper Bay to the boating, residential, and visitor -
serving uses in the Lower Bay, Newport Bay is home to six endangered species, the
nation's largest small craft harbor, tour and charter boat operations, more than sixty
different commercial ventures, rowing clubs, yacht races, and millions of visitors
annually.
Contract with WRC for Phase II of Big Canyon Creek Restoration Project
May 23, 2006
Page 2
Upper Newport Bay - including its Ecological Reserve (administered by the California
Department of Fish and Game), its Regional Park (administered by the County of
Orange) and the access provided by Back Bay Drive (administered by the City) - is one
of California's more challenging resources to manage and protect. Several major and
complex Upper Bay projects involving a multitude of agencies are underway today,
including:
• Upper Newport Bay Ecological Restoration Project. This US Army Corps of Engineers -led
(US ACE) effort is a $38.5 million dredging project underway today.
• Newport Bay /San Diego Creek Watershed Feasibility Study. This US ACE -led Study looks
at ways to reduce sediment and nutrient deposits in the Upper Bay by keeping the sediment
at its source. The Study is identifying locations in the San Diego Creek watershed that will
catch sediment, treat runoff (in part via the IRWD's Natural Treatment System or "NTS"
project), and preserve and restore habitat.
• Sediment/Nutrient TMDL Compliance. To comply with US EPA - adopted Total Maximum
Daily Loads (TMDLs) that limit sediment and nutrients into the Bay, the City funds ongoing
monitoring and maintenance of upstream environments to meet the TMDLs' limits.
Even with these three major efforts, the Upper Bay still faces significant problems
relating to the region's heavy use of the Bay as a park, reserve, and local resource.
These problems include:
• Erosion of the City -, County -, and privately -owned slopes that abut the Bay;
• Infestation by non - native plants;
Increased threats to endangered, threatened and species of concern;
• Continued serious loss of wetland, saltmarsh, mudflat and transitional habitats;
• Trespassing in sensitive areas due to a lack of appropriate public access; and
• Inputs of contaminated runoff from Bay- adjacent residential and business areas.
While the County and the State of California administer much of the Upper Bay, the City
owns and manages Big Canyon Nature Park (see diagram). Big Canyon Nature Park's
roughly 58 acres include Big Canyon Creek, a drainage that receives runoff from two
square miles of primarily urbanized watershed, the Big Canyon Country Club and
adjacent residences. The Nature Park is largely unrestored and has extensive problems
with invasive species and poor water quality due to urban runoff.
In January 2003, the City Council approved what's referred to as "Phase I" (the
development of a concept plan) of a larger Big Canyon Creek Restoration Project (the
"Project "). The overall Project would:
Contract with WRC for Phase If of Big Canyon Creek Restoration Project
May 23, 2006
Page 3
1. Improve the water quality of the fresh water Big Canyon Creek both as it enters the Park
and as the Creek enters Upper Newport Bay;
2. Remove exotic species and replace with native, non - invasive species;
3. Create effective riparian, wetlands, coastal sage scrub, and other habitat in the Park
(paying close attention to the needs of endangered and threatened species) per the
attached Conceptual Plan or an updated iteration of the Conceptual Plan;
4. Design a sound drainage & hydrology system that will convey runoff from significant
storm events through Big Canyon Creek;
5. Provide for visitor amenities, including but not limited to parking, comfort station(s),
overlooks, interpretive and educational elements, bike facilities, and a disabled -
accessible trail (or boardwalk or bridge) allowing access to significant areas of the Park;
6. Design the realignment of key infrastructure in the park, including utilities, utility access
facilities, Back Bay Drive, parking lots, bike facilities, comfort stations, etc.;
7. Add to the acreage of mudflat at the mouth of Big Canyon Creek so as to increase
overall mudflat acreage in Upper Newport Bay;
Big Canyon Creek Area
After receiving Council authorization to do so via Resolution 2002 -15 on January 22,
2002, the City applied to the State Coastal Conservancy, via its Southern California
Wetlands Recovery Project ( SCWRP), for a grant to complete Phase I. On October 31,
2002, the SCWRP approved a grant of $167,000 for Phase I. The City matched the
grant with $110,000 from the Upper Newport Bay Restoration Account. Another
$27,000 in in -kind support came from the Newport Bay Naturalists and Friends and from
a group that conducted Phase I - Community Conservancy International (CCI).
Contract with WRC for Phase II of Big Canyon Creek Restoration Project
May 23, 2006
Page 4
Phase I Work. CCI completed a majority of the Project's Phase I work in Fall 2003. The
culmination of the work included a public meetings and a consensus by various
resources agencies that one identified alternative - called the Historic Tidal Wetlands
Alternative - is the project alternative that should provide the best habitat value for Big
Canyon Creek. A schematic of the Alternative is shown within the RFP in the
attachments.
What's in Phase II. Phase II continues planning and design work for the Project with the
Historic Tidal Wetlands Alternative as the guiding use. Phase II includes a
comprehensive study of hydrology and water quality concerns in Big Canyon Creek,
along with refinement of the Alternative (including the engineering, design, permitting,
and outreach needed to bring the Project to construction -ready documents).
Specifically, Phase II includes (see the RFQ for more detailed information):
1. Feasibility Assessment;
2. Quality Assurance Program Plan (QAPP) and Sampling and Analysis Plan (SAP);
3. Preliminary Engineering;
4. Environmental Review;
5. Outreach, Final Engineering & Design;
6. Post - Construction Water Quality Monitoring Plan; and
7. (Optional) - Construction Management
Consultant Selection. We issued a full RFP and received three responses, all from
reputable firms, at the proposal deadline. Following the qualification -based selection
(QBS) process, we scored the three proposals, narrowed them down to two, interviewed
the two firms, and then discussed fees with the firm (WRC Consulting Services) we
believed was most qualified. The review team was:
• Lloyd Dalton, Principal Engineer, Public Works
• Dave Kiff, Assistant City Manager
• Tom Rossmiller, Harbor Resources Manager
• John Kappeler, Code & Water Quality Division Manager
• Brian Shelton, Biologist, Fish and Game
• Jack Keating, Newport Bay Naturalists and Friends
• Ric Katzmaier, Newport Bay Naturalists and Friends
• Karen Bane, State Coastal Conservancy
• Terri Stewart, Supervising Biologist, Fish and Game
• Wanda Cross, Regional Water Quality Control Board
The three proposing firms were WRC Consulting Services, Moffat - Nichol, and
EcoSystems Restoration Associates. WRC had a narrow edge over the other firms by
the time the proposal scoring and interviews were done.
Funding. Funding for Phase II will come from these sources:
• State Water Resources Control Board grant -- $200,000.00 (awarded)
Contract with WRC for Phase // of Big Canyon Creek Restoration Project
May 23, 2006
Page 5
• State Coastal Conservancy Grant -- $500,000 (awarded)
• City Match requirement ($100,000, fifty thousand of which is in the FY 2005 -06 CIP at
7231- C5100709. The remainder may be needed in FY 2007 -08 and/or may be
considered staff time or other City expenses relating to the Project)
Construction Cost Projection. It's difficult to estimate what construction costs will be - in
2003 -04, we estimated these costs at $4 -5 million. We intend to seek construction
funding from a variety of sources, including Propositions 12, 13, 40, or 50, the
Transportation Corridor Agencies' mitigation funds, the County of Orange's mitigation
funds, and other sources should additional grant moneys become available. We are
optimistic that the Project, once planned and approved, will successfully secure
construction funding given that funding from the above - mentioned propositions is
unaffected by the State budget.
Environmental Review: Environmental review is not required for this Council action, but
environmental review for the Project itself will be done within Phase II.
Public Notice: This agenda item requires standard Brown Act notice.
Submitted by:
VA
Dave Kiff
Assistant City Manager
Attachments: A - Phase II RFP (abbreviated - RFP's Exhibits C and D not included)
B - WRC Scope of Work Cost Estimate
C - WRC Timeline for Scope of Work
D — Proposed Professional Services Agreement with WRC
r
J
City of Newport Beach, California
Attachment A
REQUEST FOR PROPOSALS
CONSULTANT SERVICES
Big Canyon Creek Restoration Project
Phase 11 -- Engineering, Design, Permitting, and Final Construction Documents
DATE MAILED: AUGUST 19, 2005
CITY OF NEWPORT BEACH, CALIFORNIA
3300 NEWPORT BOULEVARD
NEWPORT BEACH, CALIFORNIA 92663
Table of Contents
A.
Introduction ............................. ............................... ...........................Page
2
B.
Description of Project .................................................... ..............................3
C.
Scope of Work .............................................................. ..............................4
D.
General Requirements ................................................... ..............................8
E.
The City's Responsibilities ............................................. ..............................9
F.
Consultant Products ..................................................... .............................10
G.
Consultant Qualifications .............................................. .............................10
H.
Required Proposal Elements .......................................... .............................11
I.
Proposal Submittal ....................................................... .............................12
J.
Consultant Selection Process ........................................ .............................13
K.
Equal Opportunity Requirements .................................... .............................13
Exhibit A — Project Location Maps .................................. .............................14
Exhibit B — Conceptual Plan .......................................... .............................15
Exhibit C — Standard Professional Services Agreement .... .............................16
Exhibit D — City Attorney's Office PSA Guidelines ............ .............................31
(1c,
Big Canyon Creek Restoration Project (Phase ll) RFP
August 2005
Page 2
A. INTRODUCTION
Upper Newport Bay (UNB) is a 750 -acre estuary in central Orange County, California. UNB
includes an ecological reserve (administered by the California Department of Fish and Game
[DFG]), a regional nature preserve (administered by the County of Orange) and City -owned
and administered adjacent properties like the 58 -acre Big Canyon Creek Nature Park. UNB
is home to six endangered species, including the California Least Tern, the California Brown
Pelican, and the Light- Footed Clapper Rail.
Big Canyon Creek. Big Canyon Creek is a drainage course that receives runoff from about
two square miles of primarily urbanized watershed (including the Big Canyon Country Club
and adjacent residences) and that runs through Big Canyon Creek Nature Park before flowing
into UNB (see Exhibit A for location information). The Southern California Wetlands
Recovery Project ( "WRP ") identified Big Canyon on its Work Plan as an important resource in
need of restoration. The Newport Beach City Council directed the City to move forward with
an effort to restore the Creek within the Nature Park, calling the effort the Big Canyon Creek
Restoration Project. As proposed in 2003, the Project would address:
• A restoration plan for wetlands and wetlands - related habitats;
• The needs of endangered and threatened species;
• Unfiltered urban runoff and impacts on Bay water quality;
• Drainage and hydrologic needs of golf course, City storm drains and bluffside homes,
including provisions for large storm events;
• Public access and connection to Big Canyon Nature Park; and
• Maintenance access to City and other agencies' utilities.
Phase 1 Complete. In 2003 and 2004, Community Conservancy International (CCI), with
funding from the State Coastal Conservancy on behalf of the WRP, the City, and the Newport
Bay Naturalists and Friends ( "NBNF "), conducted Phase I of the Project. Phase I included
preliminary analysis and reviews, public meetings, and discussions with regulatory agencies.
The Phase concluded by designating a preferred alternative called the Historic Tidal
Wetlands Alternative (see Exhibit B). Please see the full report on Phase I (as completed by
CCI) on the City's web site at www.citv.newport- beach.ca.us and the State Coastal
Conservancy's website at www.scc.ca.gov.
About Phase II. The Project is now ready to move to its formal design phase. As the owner
of the Big Canyon Creek Nature Park, the City of Newport Beach has committed to its
restoration; therefore, the City will be the project lead from final design to construction and
management. This Request for Proposals (RFP) solicits proposals from interested firms to
complete Phase II ( "Engineering, Design, Permitting, and Final Construction Documents ") of
the Project. The following is important to know about Phase II:
Its Scope of Work follows this introduction, and includes a 3rd party review of the
Alternative selected in Phase 1;
Big Canyon Creek Restoration Project (Phase 11) RFP
August 2005
Page 3
• A key component in Phase 11 is the water quality analysis and design - this analysis
shall include a Sampling and Analysis Plan (SAP), a Quality Assurance Program and
Plan (QAPP), and shall provide for pre- and post- Project monitoring that demonstrates
water quality improvement.
• It is funded in part from the City, the State Coastal Conservancy, and the State Water
Resources Control Board (via the California Regional Water Quality Control Board,
Santa Ana Region). These three agencies' goals are identical - the improvement of
habitat, public access, and water quality;
• Consultant selection by the City is subject to approval by the State Coastal
Conservancy and the State Water Resources Control Board.
• Consultant selection by the City will be a qualifications -based selection ( "QBS ") as
described in Section J of this RFP.
• The City expects that the Consultant shall complete Phase II 18 months from the date
of contract award, though respondents should propose a timeline reflective of the
practical and logistical needs of the Phase as opposed to an arbitrary conclusion date.
B. DESCRIPTION OF PROJECT
As refined by Phase I's information, the stakeholders intend to restore the habitat quality of
the Big Canyon Creek Nature Park in a manner that will:
1. Improve the water quality of the fresh water Big Canyon Creek both as it enters the
Park and as the Creek enters Upper Newport Bay;
2. Remove exotic species and replace with native, non - invasive species;
3. Create effective riparian, wetlands, coastal sage scrub, and other habitat in the Park
(paying close attention to the needs of endangered and threatened species) per the
attached Conceptual Plan or an updated iteration of the Conceptual Plan;
4. Design a sound drainage system that will convey runoff from significant storm events
through Big Canyon Creek;
5. Provide for visitor amenities, including but not limited to parking, comfort station(s),
overlooks, interpretive and educational elements, bike facilities, and a disabled -
accessible trail (or boardwalk or bridge) allowing access to significant areas of the
Park;
6. Design the realignment of key infrastructure in the park, including utilities, utility access
facilities, Back Bay Drive, parking lots, bike facilities, comfort stations, etc.;
7. Add to the acreage of mudflat at the mouth of Big Canyon Creek so as to increase
overall mudflat acreage in Upper Newport Bay;
Consultant services for the Project shall encompass the following elements:
A peer- reviewed and stakeholder - involved evaluation of the proposed Conceptual Plan
(Exhibit B — Historic Tidal Wetlands Alternative) for the Big Canyon Creek Restoration
Project;
Big Canyon Creek Restoration Project (Phase ll) RFP
August 2005
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2. Further improvement of the Conceptual Plan (or an alternative should the Conceptual
Plan be amended as a result of this contract) into fully- approved and permitted
construction documents, including but not limited to:
• Coordinating all permitting and other Agency Approvals (including CEQA and agency review,
including permit requirements of the City of Newport Beach);
• All related engineering, landscaping design, biological analyses, and design development,
including drainage systems that would maintain and protect any restoration efforts during large
storm events.
• The establishment of baseline water quality conditions, the evaluation and design of water
quality improvements, and the development of a post - construction water quality monitoring
plan;
3. Stakeholder and community participation, including arranging for and holding at least two
(2) noticed public workshops. The workshop schedule shall be developed with the City,
the SCC, and the Regional Board;
4. A Technical Advisory Committee established in consultation with the City, the SCC, and
the Regional Board and staffed by the consultant (including agendas and minutes). The
TAC will regularly review and comment upon the Scope of Work's work products.
5. The development of a post- construction maintenance plan and an estimate of annual
costs for the post- construction maintenance plan;
6. Communication and interaction with the SCC and the Regional Board — as well as with
City staff.
7. The development and submittal of an appropriate and Regional Board - accepted Quality
Assurance Program Plan (QAPP) and Sampling and Analysis Plan (SAP) associated with
this Project's water quality monitoring components.
8. The arranging and coordination of a publicly - accessible web site (linked to or hosted at
the City's web site) as a repository of all public information about the Project;
9. A Quarterly Report issued once every three months to the City, the SCC, and to.the
Regional Board in a common format as directed.
10. Final construction documents, including:
• Calculations that substantiate the key design features (e.g., flood stage that control
structures are designed to withstand);
• Detailed construction drawings; and
• Specifications that explain the construction drawings.
C. SCOPE OF WORK
The City desires that the Consultant bring the Project from its Conceptual Plan to final
construction drawings. More specifically, the Consultant shall provide these six (with an
optional seventh) Parts:
1— Feasibility Assessment;
II — Water Quality QAPP and SAP;
111 — Preliminary Engineering;
IV — Environmental Review & Grant Opportunities;
Big Canyon Creek Restoration Project (Phase ll) RFP
August 2005
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V — Outreach, Final Engineering & Design;
VI — Post - Construction Water Quality Monitoring Plan; and
VII — (Optional) — Construction Management
The Consultant may be asked to provide Construction Management for the Project at a
later date.
Part I -- Feasibility Assessment of Phase One's Conceptual Plan. The Consultant shall
assess the Project's feasibility in part by gathering required information to analyze or improve
upon Phase One's Historic Wetlands Conceptual Plan. Specific tasks shall include:
1. Establish (in consultation with the City) and convene Technical Advisory Committee (TAC) and
meet with TAC to review Conceptual Plan. TAC membership is suggested to include
representatives of DFG, the US Fish and Wildlife Service, the National Marine Fisheries Service,
the City, the State Coastal Conservancy, the Regional Board, and representation from a Non -
Governmental Organization, like the NBNF;
2. Gather existing information about the Conceptual Plan, especially whether the Plan will meet
water quality objectives and whether the plan is hydrologically sound;
3. Meet with impacted resources agency representatives and City staff to discuss the Conceptual
Plan, its water quality component, and any alternatives and
4. Based on these meetings, determine the Optimum Plan and additional studies /analysis required, if
any, to confirm its feasibility.
While it is understood that the time spent during planning can expand to accommodate
examining additional options, the Consultant shall clearly define tasks that are reasonably
needed to accomplish the Feasibility Assessment phase of the project.
Part II — Water Quality QAPP and SAP. The consultant shall review existing water quality
data to attempt to characterize the baseline water quality of the Big Canyon system. To
further this characterization, the Consultant shall:
1. Develop and submit an approved Quality Assurance Program Plan (QAPP) to the
Regional Board. The QAPP must be consistent with the QAPP for the Surface Water
Ambient Monitoring Program (SWAMP).
2. Develop, submit, and implement an approved Water Quality Sampling and Analysis Plan
(SAP) to the Regional Board. The SAP shall describe the specific water quality
constituents to be monitored and the frequency /schedule for the monitoring activities.
Monitoring activities shall include pre- Project baseline monitoring and a specific plan for
post- Project monitoring to determine water quality improvement resulting from the
restoration project. Post - Project monitoring shall be done by the City or another
contractor in the post- construction phase of the Project (see Part VI of the Scope of Work
forPost- Construction Monitoring Plan). Sub -tasks here are:
a. Conduct the water quality sampling and analysis program per the approved SAP;
Big Canyon Creek Restoration Project (Phase ll) RFP
August 2005
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b. Establish a baseline water quality evaluation of the Project area by characterizing
contaminants entering or present;
c. Submit the water quality data to the Regional Board in report form and electronic format.
Part III -- Preliminary Engineering (to 30% design for Alternatives). Services under this
Phase shall include:
1. Revise timeline for Phase II (this specific phase of the larger restoration project) If
appropriate, include time and budget requirements for additional studies /analysis
required to confirm Optimal Plan's feasibility and /or to develop appropriate alternatives
for NEPA/CEQA compliance;
2. If the Consultant proposes any changes in the Design Team that the Consultant
originally submitted in response to the RFP, the Consultant shall provide such
recommended changes to the City, SCC and Regional Board for approval
NOTE: At the completion of Steps 111 -1 and 111 -2, the consultant must stop further work
until receiving a formal Notice to Proceed from the City, SCC, and Regional Board.
With a Notice to Proceed in hand, the consultant may proceed to Step 111 -3.
3. Conduct additional studies and a public workshop associated with these studies, if
warranted;
4. Develop the Optimal Plan and any design alternatives to a level sufficient for
NEPA/CEQA analysis (level of design required for the alternatives shall be 30 %). The
Optimal Plan shall include:
• Restoration of all habitat areas (riparian, wetlands, meadow, fresh water pond, mudflat,
coastal sage scrub);
• Removal of all non - natives and replacement with appropriate native and non - invasive
species;
• Water quality protective measures and facilities. NOTE: water quality improvement
measures shall not rely solely on natural treatment systems (please see "Habitat Value of
Natural and Constructed Wetlands Used to Treat Urban Runoff. A Literature Review" @
www. scwrp .on7/documents/SAP/Treatment wetlandsITreatmentWetlandsCover .pdf);
• Erosion control, hydrologic, and hydraulic measures and facilities that control 100 -year storm
flows and sedimentation such that storm flows and sediment does not damage
improvements in the Park or habitat in Upper Newport Bay;
• Realignment of Back Bay Drive, pedestrian and bicycle trails, boardwalks and bridges,
overlooks, parking, comfort station(s), and interpretive and educational areas for the public,
including facilities that provide access to persons with disabilities (to the extent required
under ADA and to the extent possible). Interpretive and educational elements should be
coordinated with existing educational efforts of the stakeholders;
• Hydrologic and hydraulic measures and facilities Realignment of Back Bay Drive (if
appropriate) to City specifications, including culverts, grading, paving, etc.
• Repair and improvement of tidal structures and/or spillways for fresh water pond areas;
Provide detailed control and topographical surveys;
Confirm, the location of private and publicly -owned utilities within the Project area, and
provide pre- engineering to show how they may be serviced and preserved under the
Optimal Plan;
Big Canyon Creek Restoration Project (Phase /1) RFP
August 2005
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7. Provide soil borings and a geotechnical report for the proposed improvements;
8. Conduct biological studies and analysis, including (but not limited to):
• Addressing the environmental setting;
• Section 7 (Endangered Species Act) consultation with National Marine Fisheries and US
Fish and Wildlife Service;
• Data collection for candidate and listed species to include in a Biological Assessment for any
incidental take statements; and
Wetlands delineation.
9. Coordinate pre- design work with City staff through the City's project manager;
10. Develop a detailed preliminary cost estimate for the selected alternative; and
11. Discuss materials and data with TAC, and respond to TAC's comments.
Part IV -- Environmental Review & Grant Opportunities. Environmental review services
may progress concurrently with Preliminary Engineering tasks (where appropriate) and shall
include:
1. Mitigation Opportunity Review /Planning. The Consultant shall evaluate and make
recommendations on avenues for construction funding, including coordination with and
assistance to interested parties (such as the County of Orange or the Transportation
Corridor Agencies) who may need to use the site for mitigation expenditures. In the event
that mitigation dollars are available, the Consultant shall adjust CEQA/NEPA process
accordingly and detail likely maintenance obligations within CEQA/NEPA process.
2. CEQA/NEPA Review and Documentation: In addition to compliance with the CEQA, the
City may need to comply with NEPA in the event that a Federal agency provides
construction funding or that a Clean Water Act Section 404 permit is needed.
a. Prepare an Initial Study reflecting the Optimal Plan and its alternatives;
b. Determine which level of environmental review is appropriate (MND, EIR, other);
c. Prepare and submit Notice of Preparation (NOP);
d. Hold at least one scopin g meeting and receive agency /stakeholder/TAC comments;
e. Prepare administrative draft of environmental document and circulate to staff of Regional
Board, City, and SCC for comments and revisions;
I. Circulate draft environmental document to the public;
g. Hold public review meeting and respond to comments;
h. Prepare final environmental document, including mitigation measures as necessary.
3. While feedback from agencies on environmental review and permit documents should be
sought before proceeding to final design and construction -ready documents, modifications
of designs and construction -ready documents may be required to comply with
environmental or permitting approvals.
4. Prepare and submit applications for all permits and obtain all agency approvals /permits
for the Project.
5. Serve as the lead consultant (with City or other groups' support) to prepare two or more
grant applications associated with the Project.
lk
Big Canyon Creek Restoration Project (Phase ll) RFP
August 2005
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Part V — Outreach, Final Engineering & Design. Design services comprise a substantial
portion of the Scope of Work, and shall bring the Optimal Plan to final design and
construction -ready documents. These services shall include:
1. Join City staff and others in communication and up to two (2) meetings with residents and
commercial entities upstream to discuss Optimal Plan, including any runoff reduction
efforts planned for upstream businesses and residents.
2. Surveying the project site and preparing fully dimensioned base sheets. Survey
information shall be provided at close intervals as needed at critical areas.
3. Final Design of the Optimal Plan. This design shall include engineering and preparation
of construction -ready documents (to City of Newport Beach Public Works Standards — see
later in the RFP) for the installation of all improvements;
4. Preparing detailed special provisions, quantities and a final cost estimate;
5. Development of a post- construction Long -Term Maintenance Plan (with cost estimates)
for the Project;
6. Discuss materials and data in Design phase with TAC, respond to comments;
7. With assistance of City staff, convene and staff a workshop with interested stakeholders;
and
Part VI — Post - Construction Monitoring Plan. Building on the pre- Project SAP for Water
Quality in Part 11, this section of the Scope of Work shall consist of:
Developing and submitting an approved Post - Construction Water Quality Sampling and
Analysis Plan (SAP) to the Regional Board. The SAP shall describe the types of water
quality constituents to be monitored and the frequency /schedule for the monitoring
activities. No post- construction monitoring is expected from the Consultant; however, the
Consultant may later be requested under a separate contract to administer the Post -
Construction Monitoring SAP once the Project is constructed.
Part VII — (Optional) Construction Management. In the event that the Consultant desires
to continue with this Project as its Construction Manager, the Consultant shall provide the
following:
1. A summary of the expertise, roles, and duties that a selected Construction Management
Team should have and should follow for this specific project.
2. A specific description of the respondent's Consultant Team (its personnel and personnel's
qualifications) that would provide construction management, including a summary and
qualifications of the Team's construction management experience with related projects.
D. GENERAL REQUIREMENTS
The Consultant shall prepare drawings and design specifications that conform with the
Standard Specifications for Public Works Construction, ADA requirements, and
IJ
Big Canyon Creek Restoration Project (Phase it) RFP
August 2005
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requirements of the City of Newport Beach Design Criteria Special Provisions and
Standard Drawings for Public Works Construction, 2004 Edition, which augments the
Standard Specifications for Public Works Construction latest revision.
2. The Consultant shall prepare drawings in AutoCAD Release 2002, plot construction
drawings on standard City vellum sheets, and plot As -Built plans on standard City mylar
sheets. Electronic files shall be formatted for use in any construction staking.
3. Drawings shall include all details and information required for various City departmental
plan checks and for bid and construction purposes.
4. Drawings, special provisions, contract documents and amendments shall be signed by
the Consultant and submitted to the City for official signatures. The Consultant shall
meet with Public Works Department officials and pursue plan corrections until the plans
are declared "construction- ready" by that department.
5. A detailed preliminary cost estimate shall be submitted as a part of Part III (Preliminary
Engineering). The final cost estimate shall be updated following Part V (Final
Engineering and Design) and submitted to the City for review.
6. The timeline required by Part III -1 must include at least the following mileposts:
o Receive Notice to Proceed from the Project Manager;
o Submit topographical survey of existing conditions to City Staff;
o Submit proposed horizontal control plan and site plan to City Staff;
o Submit 30% complete plans to City Staff;
o Delivery of preliminary and /or final environmental review documents and permits;
o Submit 90% complete plans, specifications and estimate to City Staff; and
o Submit Final Plans, specifications, and Engineer's Estimate to the Project Manager for
approval signatures.
7. The City encourages frequent informal reviews to keep City staff fully informed.
8. The Consultant shall diligently pursue completion of services.
9. The Consultant shall be responsible for the day -to -day communications with the City
and the supervision of construction document preparation.
10. It selected for this Project, the Consultant shall be responsible for completing the
specified services in accordance with the City's standard Professional Services
Agreement ( "PSA") without revision. The PSA requires specific insurance coverage and
indemnification language. We strongly suggest that respondents review the PSA
(attached) before responding to this RFP.
11. Costs for reproduction during project development and for As -Built mylars shall be
included in the Consultant's proposal. The City will reproduce the final drawings and
specifications for distribution to prospective bidders.
12. This RFP does not commit the City of Newport Beach to pay costs incurred in the
preparation of a proposal. Work shall not begin until a Professional Services Agreement
is executed and the City has issued a Notice to Proceed.
13. All work shall be the property of the City, SCC and RWQCB.
14. Electronic files of all deliverables, analysis, calculations, figures etcetera shall be
submitted to the City, SCC and RWQCB.
Big Canyon Crook Restoration Project (Phase 11) RFP
August 2005
Page 10
E. THE CITY'S RESPONSIBILITIES
The City will:
1. Provide reference drawings, survey records and easement information as are
available and appurtenant to the project.
2. Provide street, utility, traffic, landscaping, and irrigation design criteria, hydraulic data
and other technical information, as are available and appurtenant to the project.
3. Provide a person to be the Project Manager and the Consultant's primary point of
contact with the City.
4. Provide the services of City staff to provide concept and technical information for use
in the design of the improvements.
5. Waive all City plan check fees.
6. Provide reproduction of final plans and specifications for prospective bidders.
F. CONSULTANT PRODUCTS
Products from the Consultant will include, but not be limited to:
• All necessary environmental documents for project level review
• All permit - related documentation, and the required permits
• Construction documents ready for all applicable permitting agencies
The Consultant shall provide such products in hard copy as directed by the City and in
electronic form to assist in public review of the documents.
G. CONSULTANT QUALIFICATIONS
The consultant team must demonstrate extensive experience in riparian and wetlands (fresh
water and tidal) restoration from planning through design and construction, environmental
review and documentation, water quality sampling and analysis, design and implementation
of structural and non - structural treatment of urban runoff (dry and storm), permitting, and
construction documentation. The consultant team must be able to demonstrate how they will
work effectively to procure the necessary permits, which may include (but not be limited to)
permits from:
• The City's Public Works Department
• California Department of Fish and Game
• US Fish and Wildlife Service
• National Marine Fisheries Service
• US Army Corps of Engineers
• California Coastal Commission
• California Regional Water Quality Control Board, Santa Ana Region
15
Big Canyon Creek Restoration Project (Phase 11) RFP
August2005
Page 11
The consultant team must also clearly demonstrate the ability to work constructively with City
staff, members of the public, area stakeholders, and resource agency representatives.
The consultant team must propose one project manager as the lead project manager and
primary point of contact for the City. The PM must have extensive experience in all aspects
and phases of wetland restoration. The consultant team may include subordinate consultants
and contractors from which the project manager will draw expertise in order to complete and
execute the contract, provided that such subordinates are approved pursuant to Part III -2.
The City must be notified of key team member changes in writing prior to commencement of
work. The City has the ability to approve or deny changes in key team member assignments
after City is notified of such changes. Non - approved changes in key personnel may be
considered a contractual breach.
H. REQUIRED PROPOSAL ELEMENTS
1. Cover letter.
2. Team Organization Chart with tasks and duties of each Team Member. Include names,
addresses, phone numbers, and e-mail addresses of Team Members.
3. Intended Approach showing the Team's process to complete the Scope of Work. List all
local, state, and federal approvals /permits the Team expects to be required of this Project.
4. Relevant Project Experience and References. Include names of projects, specific role of
Team Members in the projects, and the approximate date that the work was done. For
references, include contact name, firm name, phone number, and e-mail address.
Projects done in Orange County or greater Southern California are of particular interest to
the City.
5. Consultant Fees. Provide a preliminary estimate of the total direct and indirect costs to
complete the Scope of Work. Include:
• Staff hours and hourly rates, including benefit and overhead costs;
• An estimate of all other direct costs, such as materials and rep rod uction costs;
• An estimate of subconsultant services, itemized by task; and
• An estimate of permitting fees (except for City fees, which are waived for this Project).
Permitting fees are a part of the overall budget and must be allocated. The consultant will be
responsible for allocating fees for all required permits.
Consultant fees shall be submitted with the proposal in a separate, sealed envelope
( "sealed fees envelope "). In the event that the consultant is not selected, the City will
return the sealed fees envelope to the proposer.
6. Proposed /Preliminary Timeline. Describe the Team's preliminary timeline for completing
the Scope of Work. Given that grant funds will be used for this Project, the timeline
should be relatively constricted. Please reflect proposed phasing and overlap of tasks.
7. Conflict of Interest/Financial Disclosure. Consultant Team must fully disclose any existing
or planned work that may conflict with the Scope of Work. Consultant Team must agree
that it will not perform services with any new client that would conflict with this Scope of
It
Big Canyon Creek Restoration Project (Phase ll) RFP
August 2005
Page 12
Work. Consultant must agree to promptly notify the City in the event that any conflict
occurs between consultant's new client(s) and the City when circumstances, known to the
consultant, place the City and the consultant's new client(s) in adverse, hostile, or
incompatible positions where the interests of the City may be impaired.
8. One individual sample of work that the Consultant (or Team) has produced for a
comparable restoration project (pages may vary). The sample should demonstrate that
the Consultant has successfully completed one or more projects similar to this one,
including public communications /workshops, agency approvals, etc.
I. PROPOSAL SUBMITTAL
PROPOSALS MUST BE SUBMITTED NO LATER THAN 4:00 P.M. ON THE DUE DATE OF
THURSDAY, SEPTEMBER 15, 2005 IN THE OFFICE OF THE NEWPORT BEACH CITY
CLERK AT THE BELOW ADDRESS. PROPOSALS WILL NOT BE ACCEPTED AFTER THE
DEADLINE. THE 4:00 P.M. DEADLINE IS NON - NEGOTIABLE.
Four copies of the complete written proposal (plus one single copy of the firm's previous work
per Item #F8) should be submitted to:
Mr. Dave Kiff
Assistant City Manager
ATTN: RFP FOR BIG CANYON CREEK RESTORATION PROJECT
c/o City Clerk's Office
3300 Newport Boulevard
Newport Beach, California 92663
Inquiries concerning this RFP should be presented"in writing via e -mail (dkiffpcity.newport-
beach.ca.us).
This RFP does not commit the City to award a contract to or pay for any cost incurred by a
respondent for any services. The City reserves the right to accept or reject any or all
proposals received as a result of this RFP, to negotiate with any qualified source, and to
cancel in part or in whole this RFP. If any proprietary information is contained in any
response to this RFP, it must be clearly defined. The City reserves the right to revise the
RFP prior to the date the proposals are due. Revisions to the RFP will be mailed to all
potential proposers and all holders of the RFP.
The proposal shall be signed by
shall also provide the following
contractually bind the proposal,
questions regarding the proposal:
Name
Title
Address
an official authorized to bind the proposer. The proposal
information about the person designated to negotiate and
and the person who may be contacted to respond to
9
Big Canyon Creek Restoration Project (Phase 11) RFP
August 2005
Page 13
Telephone number
E -mail address
J. CONSULTANT SELECTION PROCESS
The City will convene a selection panel from City staff, the State Coastal Conservancy, and
the Regional Water Quality Control Board (other interested agencies may be asked to
participate as well). The selection panel will short-list qualified firms for the Project. The
selection panel will then invite qualified firms to interview for the proposed contract. The
schedule for nomination, selection, and award shall be determined by the City at a future
date. RFP and interview responses shall be evaluated with particular attention paid to the
Team's:
• Understanding of the Project, its required approvals, and the approval process;
• Approach and Methodology, including:
• Appropriate selection and phasing of assessment and design methods;
• Appropriate level and phasing of coordination with City, Public, Agencies, and
Technical Advisory Committee;
o Appropriate project management including degree of involvement, coordination with
staff, contractors, ...
• Pertinent experience related to the requested services;
• Professional skills and credentials of the staff and consultants to be assigned to the project, till
completion, and proposed level of participation of principals and other team members;
• Competence and track record of the firm /team's and individual members' with similar projects,
including some in the Orange County and Southern California region.
• Project manager's expertise and experience with all aspects and stages of restoration
projects;
• Ability to meet the Project schedule and complete the Scope of Work;
• Ability to meet Equal Employment standards.
Upon selection of the top - ranked firm, the City will open their sealed fees envelope and will
enter into negotiations with the firm. The negotiations will cover the Scope of Work, contract
schedule, contract terms and conditions, and budget. If the negotiating team is unable to
reach an acceptable agreement with the selected firm, the negotiating team will terminate
negotiations with them, open the second - ranked firm's sealed fees envelope and enter into
negotiations with them. This selection process will continue until concluded by the City's
Project Manager.
K. EQUAL OPPORTUNITY REQUIREMENTS
Consultant will comply with all applicable City ordinances, the City Charter, Tile VII of the Civil
Rights Act of 1964, as amended, Executive Orders 11246, 11375, and 12086, the California
Fair Employment and Housing Act (sections 12920 - 12921) and any other applicable Federal
or State laws and regulations hereinafter enacted. Consultant will not discriminate against
I3
Big Canyon Creek Restoration Project (Phase Il) RFP
August 2005
Page 14
any employee or applicant for employment based on race, religion, color, ancestry, age,
gender, sexual orientation, disability, medical condition, or place of birth.
19
Big Canyon Creek Restoration Project (Phase II) RFP
August 2005
Page 15
Exhibit A
Project Location Aerial Photograph
Vicinity Map — Big Canyon Creek Nature Park
n��1
Big Canyon Creek Restoration Project (Phase 11) RFP
August 2005
Page 16
Exhibit B
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•
CITY OF NEWPORT BEACH
MEMORANDUM
TO: Mayor Webb and Members of the City Council
FROM: Dave Kiff, Assistant City Manager
DATE: May 19, 2006
RE: Item #20 -- Big Canyon Creek Restoration Project, Phase II
Attached is Attachment D (the proposed Professional Services Agreement with WRC
Consulting Services, Inc) to the staff report for this item. As always, if you have any
questions about this, please do not hesitate to give me a call (949 -644- 3002).
Dave
City Hall • 3300 Newport Boulevard • Post Office Box 1768 • Newport Beach, California 92659 -1768
Attachment D 1.
PROFESSIONAL SERVICES AGREEMENT WITH
WRC CONSULTING SERVICES, INC.
is
THIS AGREEMENT is made and entered into as of this day of
2006, by and between the CITY OF NEWPORT BEACH, a Municipal Corporation
( "City"), and WRC CONSULTING SERVICES a California Corporation whose address
is 5100 East La Palma Avenue, Suite 116, Anahiem Hills, California, 92807
( "Consultant'), and is made with reference to the following:
RECITALS
A. City is a municipal corporation duly organized and validly existing under the laws
of the State of California with the power to carry on business as it is now being
conducted under the statutes of the State of California and the Charter of City.
B. City is planning to implement Phase II of the Big Canyon Creek Restoration
Project (Engineering, Design, Permitting, and Final Construction Documents).
C. City desires to engage Consultant to perform engineering, design, permiting and
permit processing services, environmental review, outreach, the provision of
construction drawings and more as described in the Scope of Work ('Project').
D. Consultant possesses the skill, experience, ability, background, certification and
knowledge to provide the services described in this Agreement. is
E. The principal member of Consultant for purposes of Project, shall be LAN
WEBER.
F. City has solicited and received a proposal from Consultant, has reviewed the
previous experience and evaluated the expertise of Consultant, and desires to
retain Consultant to render professional services under the terms and conditions
set forth in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as
follows:
1. TERM
The term of this Agreement shall commence on the above written date, and shall
terminate on the 315t day of March, 2008, unless terminated earlier as set forth
herein.
2. SERVICES TO BE PERFORMED
Consultant shall diligently perform all the services described in the Scope of
Services attached hereto as Attachment A and incorporated herein by reference. •
The City may elect to delete certain tasks of the Scope of Services at its sole
discretion.
f
3. TIME OF PERFORMANCE
• Time is of the essence in the performance of services under this Agreement and
Consultant shall perform the services in accordance with the Schedule included
in Attachment B. The failure by Consultant to strictly adhere to the Schedule
may result in termination of this Agreement by City.
Notwithstanding the foregoing, Consultant shall not be responsible for delays
due to causes beyond Consultant's reasonable control. However, in the case of
any such delay in the services to be provided for the Project, each party hereby
agrees to provide notice to the other party so that all delays can be addressed.
3.1 Consultant shall submit all requests for extensions of time for
performance in writing to the Project Administrator not later than ten (10)
calendar days after the start of the condition that purportedly causes a
delay. The Project Administrator shall review all such requests and may
grant reasonable time extensions for unforeseeable delays that are
beyond Consultant's control.
3.2 For all time periods not specifically set forth herein, Consultant shall
respond in the most expedient and appropriate manner under the
circumstances, by either telephone, fax, hand - delivery or mail.
• 4. COMPENSATION TO CONSULTANT
City shall pay Consultant for the services on a time and expense not -to- exceed
basis in accordance with the provisions of this Section and the Schedule of
Billing Rates attached hereto as Attachment C and incorporated herein by
reference. Consultant's compensation for all work performed in accordance with
this Agreement, including all reimbursable items and subconsultant fees, shall
not exceed Six Hundred Thousand, Nine Hundred Eighty-Five Thousand,
Five Hundred Ninety-Five Dollars and no /100 ($698,595.00) without prior
written authorization from City. No billing rate changes shall be made during the
term of this Agreement without the prior written approval of City.
4.1 Consultant shall submit monthly invoices to City describing the work
performed the preceding month. Consultant's bills shall include the name
of the person who performed the work, a brief description of the services
performed and /or the specific task in the Scope of Services to which it
relates, the date the services were performed, the number of hours spent
on all work billed on an hourly basis, and a description of any
reimbursable expenditures. City shall pay Consultant no later than thirty
(30) days after approval of the monthly invoice by City staff.
4.2 City shall reimburse Consultant only for those costs or expenses
• specifically approved in this Agreement, or specifically approved in writing
in advance by City. Unless otherwise approved, such costs shall be
2 a.
limited and include nothing more than the following costs incurred by
Consultant:
A. The actual costs of subconsultants for performance of any of the •
services that Consultant agrees to render pursuant to this
Agreement, which have been approved in advance by City and
awarded in accordance with this Agreement.
B. Approved reproduction charges.
C. Actual costs and /or other costs and /or payments specifically
authorized in advance in writing and incurred by Consultant in the
performance of this Agreement.
4.3 Consultant shall not receive any compensation for Extra Work performed
without the prior written authorization of City. As used herein, "Extra
Work" means any work that is determined by City to be necessary for the
proper completion of the Project, but which is not included within the
Scope of Services and which the parties did not reasonably anticipate
would be necessary at the execution of this Agreement. Compensation
for any authorized Extra Work shall be paid in accordance with the
Schedule of Billing Rates as set forth in Attachment C.
4.4 Notwithstanding any other provision of this Agreement, when payments
made by City equal 90% of the maximum fee provided for in this •
Agreement, no further payments shall be made until City has accepted the
final work under this Agreement.
5. PROJECT MANAGER
Consultant shall designate a Project Manager, who shall coordinate all phases of
the Project. This Project Manager shall be available to City at all reasonable
times during the Agreement term. Consultant has designated LAN WEBER to
be its Project Manager. Consultant shall not remove or reassign the Project
Manager or any personnel listed in Exhibit A or assign any new or replacement
personnel to the Project without the prior written consent of City. City's approval
shall not be unreasonably withheld with respect to the removal or assignment of
non -key personnel.
Consultant, at the sole discretion of City, shall remove from the Project any of its
personnel assigned to the performance of services upon written request of City.
Consultant warrants that it will continuously furnish the necessary personnel to
complete the Project on a timely basis as contemplated by this Agreement.
6. ADMINISTRATION
This Agreement will be administered by the City Manager's Department and •
Public Works Department. DAVE KIFF, ASSISTANT CITY MANAGER, shall
be the Project Administrator and shall have the authority to act for City under this
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Agreement. The Project Administrator or his /her authorized representative shall
represent City in all matters pertaining to the services to be rendered pursuant to
• this Agreement. .
7. CITY'S RESPONSIBILITIES
In order to assist Consultant in the execution of its responsibilities under this
Agreement, City agrees to, where applicable:
A. Provide access to, and upon request of Consultant, one copy of all
existing relevant information on file at City. City will provide all such
materials in a timely manner so as not to cause delays in Consultant's
work schedule.
B. Provide blueprinting and other services through City's reproduction
company for bid documents. Consultant will be required to coordinate the
required bid documents with City's reproduction company. All other
reproduction will be the responsibility of Consultant and as defined above.
C. Provide usable life of facilities criteria and information with regards to new
facilities or facilities to be rehabilitated.
8. STANDARD OF CARE
• 8.1 All of the services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and
technical personnel required to perform the services required by this
Agreement, and that it will perform all services in a manner
commensurate with community professional standards. All services shall
be performed by qualified and experienced personnel who are not
employed by City, nor have any contractual relationship with City.
8.2 Consultant represents and warrants to City that it has or shall obtain all
licenses, permits, qualifications, insurance and approvals of whatsoever
nature that are legally required of Consultant to practice its profession.
Consultant further represents and warrants to City that Consultant shall, at
its sole cost and expense, keep in effect or obtain at all times during the
term of this Agreement, any and all licenses, permits, insurance and other
approvals that are legally required of Consultant to practice its profession.
Consultant shall maintain a City of Newport Beach business license
during the term of this Agreement.
8.3 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by
reason of strikes, lockouts, accidents, or acts of God, or the failure of City
to furnish timely information or to approve or disapprove Consultant's
work promptly, or delay or faulty performance by City, contractors, or
• governmental agencies.
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9. HOLD HARMLESS
To the fullest extent permitted by law, Consultant shall indemnify, defend and •
hold harmless City, its City Council, boards and commissions, officers, agents
and employees (collectively, the "Indemnified Parties) from and against any and
all claims (including, without limitation, claims for bodily injury, death or damage
to property), demands, obligations, damages, actions, causes of action, suits,
losses, judgments, fines, penalties, liabilities, costs and expenses (including,
without limitation, attorney's fees, disbursements and court costs) of every kind
and nature whatsoever (individually, a Claim; collectively, "Claims "), which may
arise from or in any manner relate (directly or indirectly) to any work negligently
performed or services provided under this Agreement (including, without
limitation, defects in workmanship or materials and /or design defects [if the
design originated with Consultant]) or Consultant's presence or activities
conducted on the Project (including the negligent and /or willful acts, errors
and /or omissions of Consultant, its principals, officers, agents, employees,
vendors, suppliers, consultants, subcontractors, anyone employed directly or
indirectly by any of them or for whose acts they may be liable or any or all of
them).
Notwithstanding the foregoing, nothing herein shall be construed to require
Consultant to indemnify the Indemnified Parties from any Claim arising from the
active negligence or willful misconduct of the Indemnified Parties. Nothing in this
indemnity shall be construed as authorizing any award of attorney's fees in any
action on or to enforce the terms of this Agreement. This indemnity shall apply •
to all claims and liability regardless of whether any insurance policies are
applicable. The policy limits do not act as a limitation upon the amount of
indemnification to be provided by the Consultant.
10. INDEPENDENT CONTRACTOR
It is understood that City retains Consultant on an independent contractor basis
and Consultant is not an agent or employee of City. The manner and means of
conducting the work are under the control of Consultant, except to the extent
they are limited by statute, rule or regulation and the expressed terms of this
Agreement. Nothing in this Agreement shall be deemed to constitute approval
for Consultant or any of Consultant's employees or agents, to be the agents or
employees of City. Consultant shall have the responsibility for and control over
the means of performing the work, provided that Consultant is in compliance with
the terms of this Agreement. Anything in this Agreement that may appear to give
City the right to direct Consultant as to the details of the performance or to
exercise a measure of control over Consultant shall mean only that Consultant
shall follow the desires of City with respect to the results of the services.
•
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11. COOPERATION
• Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator and any other agencies that may have jurisdiction or
interest in the work to be performed. City agrees to cooperate with the
Consultant on the Project.
12. CITY POLICY
Consultant shall discuss and review all matters relating to policy and Project
direction with City's Project Administrator in advance of all critical decision points
in order to ensure the Project proceeds in a manner consistent with City goals
and policies.
13. PROGRESS
Consultant is responsible for keeping the Project Administrator and /or his /her
duly authorized designee informed on a regular basis regarding the status and
progress of the Project, activities .performed and planned, and any meetings that
have been scheduled or are desired.
14. INSURANCE
Without limiting Consultant's indemnification of City, and prior to commencement
•
of work. Consultant shall obtain, provide and maintain at its own expense during
the term of this Agreement, a policy or policies of liability insurance of the type
and amounts described below and in a form satisfactory to City.
A. Certificates of Insurance. Consultant shall provide certificates of
insurance with original endorsements to City as evidence of the insurance
coverage required herein. Insurance certificates must be approved by
City's Risk Manager prior to commencement of performance or issuance
of any permit. Current certification of insurance shall be kept on file with
City's at all times during the term of this Agreement.
B. Signature. A person authorized by the insurer to bind coverage on its
behalf shall sign certification of all required policies.
C. Acceptable Insurers. All insurance policies shall be issued by an
insurance company currently authorized by the Insurance Commissioner
to transact business of insurance in the State of California, with an
assigned policyholders' Rating of A (or higher) and Financial Size
Category Class VII (or larger) in accordance with the latest edition of
Best's Key Rating Guide, unless otherwise approved by the City's Risk
Manager.
• D. Coverage Requirements.
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i. Workers' Compensation Coverage. Consultant shall maintain
Workers' Compensation Insurance and Employer's Liability
Insurance for his or her employees in accordance with the laws of •
the State of California. In addition, Consultant shall require each
subcontractor to similarly maintain Workers' Compensation
Insurance and Employer's Liability Insurance in accordance with
the laws of the State of California for all of the subcontractor's
employees. Any notice of cancellation or non - renewal of all
Workers' Compensation policies must be received by City at least
thirty (30) calendar days (10 calendar days written notice of non-
payment of premium) prior to such change. The insurer shall agree
to waive all rights of subrogation against City, its officers, agents,
employees and volunteers for losses arising from work performed
by Consultant for City.
ii. General Liability Coverage. Consultant shall maintain commercial
general liability insurance in an amount not less than one million
dollars ($1,000,000) per occurrence for bodily injury, personal
injury, and property damage, including without limitation,
contractual liability. If commercial general liability insurance or
other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to the work to be performed
under this Agreement, or the general aggregate limit shall be at
least twice the required occurrence limit.
iii. Automobile Liability Coverage. Consultant shall maintain •
automobile insurance covering bodily injury and property damage
for all activities of the Consultant arising out of or in connection with
work to be performed under this Agreement, including coverage for
any owned, hired, non -owned or rented vehicles, in an amount not
less than one million dollars ($1,000,000) combined single limit for
each occurrence.
iv. Professional Errors and Omissions Insurance. Consultant shall
maintain professional errors and omissions insurance, which
covers the services to be performed in connection with this
Agreement in the minimum amount of one million dollars
($1,000,000).
E. Endorsements. Each general liability and automobile liability insurance
policy shall be endorsed with the following specific language:
The City, its elected or appointed officers, officials, employees,
agents and volunteers are to be covered as additional insureds with
respect to liability arising out of work performed by or on behalf of
the Consultant.
ii. This policy shall be considered primary insurance as respects to •
City, its elected or appointed officers, officials, employees, agents
and volunteers as respects to all claims, losses, or liability arising
7
directly or indirectly from the Consultant's operations or services
provided to City. Any insurance maintained by City, including any
• self- insured retention City may have, shall be considered excess
insurance only and not contributory with the insurance provided
hereunder.
iii. This insurance shall act for each insured and additional insured as
though a separate policy had been written for each, except with
respect to the limits of liability of the insuring company.
iv. The insurer waives all rights of subrogation against City, its elected
or appointed officers, officials, employees, agents and volunteers.
V. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to City, its elected or appointed
officers, officials, employees, agents or volunteers.
vi. The insurance provided by this policy shall not be suspended,
voided, canceled, or reduced in coverage or in limits, by either
party except after thirty (30) calendar days (10 calendar days
written notice of non - payment of premium) written notice has been
received by City. .
F. Timely Notice of Claims. Consultant shall give City prompt and timely
notice of claim made or suit instituted arising out of or resulting from
• Consultant's performance under this Agreement.
G. Additional Insurance. Consultant shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own
judgment may be necessary for its proper protection and prosecution of
the work.
15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS
Except as specifically authorized under this Agreement, the services to be
provided under this Agreement shall not be assigned, transferred contracted or
subcontracted out without the prior written approval of City. Any of the following
shall be construed as an assignment: The sale, assignment, transfer or other
disposition of any of the issued and outstanding capital stock of Consultant, or of
the interest of .any general partner or joint venturer or syndicate member or
cotenant if Consultant is a partnership or joint- venture or syndicate or cotenancy,
which shall result in changing the control of Consultant. Control means fifty
percent (50 %) or more of the voting power, or twenty -five percent (25 %) or more
of the assets of the corporation, partnership or joint- venture.
16. SUBCONTRACTING
• City and Consultant agree that subconsultants may be used to complete the work
outlined in the Scope of Services. The subconsultants authorized by City to
8
perform work on this Project are identified in Attachment D. Consultant shall be
fully responsible to City for all acts and omissions of the subcontractor. Nothing in
this Agreement shall create any contractual relationship between City and •
subcontractor nor shall it create any obligation on the part of City to pay or to see
to the payment of any monies due to any such subcontractor other than as
otherwise required by law. Except as specifically authorized herein, the services to
be provided under this Agreement shall not be otherwise assigned, transferred,
contracted or subcontracted out without the prior written approval of City.
17. OWNERSHIP OF DOCUMENTS
Each and every report, draft, map, record, plan, document and other writing
produced (hereinafter "Documents "), prepared or caused to be prepared by
Consultant, its officers, employees, agents and subcontractors, in the course of
implementing this Agreement, shall become the exclusive property of City, and
City shall have the sole right to use such materials in its discretion without further
compensation to Consultant or any other party. Consultant shall, at Consultant's
expense, provide such Documents to City upon prior written request.
Documents, including drawings and specifications, prepared by Consultant
pursuant to this Agreement are not intended or represented to be suitable for
reuse by City or others on any other project. Any use of completed Documents
for other projects and any use of incomplete Documents without specific written
authorization from Consultant will be at City's sole risk and without liability to
Consultant. Further, any and all liability arising out of changes made to •
Consultant's deliverables under this Agreement by City or persons other than
Consultant is waived against Consultant and City assumes full responsibility for
such changes unless City has given Consultant prior notice and has received
from Consultant written consent for such changes.
All improvement and /or construction plans shall be prepared with indelible
waterproof ink or electrostaticly plotted on standard 24 -inch by 36 -inch Mylar with
a minimum thickness of three mils. Consultant shall provide to City 'As- Built'
drawings, and a copy of digital ACAD and tiff image files of all final sheets within
ninety (90) days after finalization of the Project. For more detailed requirements,
a copy of the City of Newport Beach Standard Design Requirements is available
from the City's Public Works Department.
18. COMPUTER DELIVERABLES
CADD data delivered to City shall include the professional stamp of the engineer
or architect in charge of or responsible for the work. City agrees that Consultant
shall not be liable for claims, liabilities or losses arising out of, or connected with
(a) the modification or misuse by City, or anyone authorized by City, of CADD
data; (b) the decline of accuracy or readability of CADD data due to inappropriate
storage conditions or duration; or (c) any use by City, or anyone authorized by
City, of CADD data for additions to this Project, for the completion of this Project
by others, or for any other Project, excepting only such use as is authorized, in •
writing, by Consultant. By acceptance of CADD data, City agrees to indemnify
9
Consultant for damages and liability resulting from the modification or misuse of
such CADD data. All original drawings shall be submitted to City in the version
• of AutoCAD used by CITY in ".dwg" file format on a CD, and should comply with
the City's digital submission requirements for Improvement Plans. The City will
provide AutoCAD file of City Title Sheets. All written documents shall be
transmitted to City in the City's latest adopted version of Microsoft Word and
Excel.
19. CONFIDENTIALITY
All Documents, including drafts, preliminary drawings or plans, notes and
communications that result from the services in this Agreement, shall be kept
confidential unless City authorizes in writing the release of information.
20. OPINION OF COST
Any opinion of the construction cost prepared by Consultant represents his /her
judgment as a design professional and is supplied for the general guidance of
City. Since Consultant has no control over the cost of labor and material, or over
competitive bidding or market conditions, Consultant does not guarantee the
accuracy of such opinions as compared to contractor bids or actual cost to City.
21. INTELLECTUAL PROPERTY INDEMNITY
• The Consultant shall defend and indemnify City, its agents, officers,
representatives and employees against any and all liability, including costs, for
infringement of any United States' letters patent, trademark, or copyright
infringement, including costs, contained in Consultant's drawings and
specifications provided under this Agreement.
22. RECORDS
Consultant shall keep records and invoices in connection with the work to be
performed under this Agreement. Consultant shall maintain complete and
accurate records with respect to the costs incurred under this Agreement and
any services, expenditures and disbursements charged to City, for a minimum
period of three (3) years, or for any longer period required by law, from the date
of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of
City to examine, audit and make transcripts or copies of such records and
invoices during regular business hours.: Consultant shall allow inspection of all
work, data, Documents; proceedings and activities related to the Agreement for a
period of three (3) years from the date of final payment to Consultant under this
Agreement.
23. WITHHOLDINGS
• City may withhold payment to Consultant of any disputed sums until satisfaction
of the dispute with respect to such payment. Such withholding shall not be
n.
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deemed to constitute a failure to pay according to the terms of this Agreement.
Consultant shall not discontinue work as a result of such withholding. Consultant
shall have an immediate right to appeal to the City Manager or his /her designee •
with respect to such disputed sums. Consultant shall be entitled to receive
interest on any withheld sums at the rate of return that City earned on its
investments during the time period, from the date of withholding of any amounts
found to have been improperly withheld.
24. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than what
would have resulted if there were not errors or omissions in the work
accomplished by Consultant, the additional design, construction and /or
restoration expense shall be borne by Consultant. Nothing in this paragraph is
intended to limit City's rights under any other sections of this Agreement.
25. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other Consultants for the Project.
26. CONFLICTS OF INTEREST
The Consultant or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act "), which (1) requires such •
persons to disclose any financial interest that may foreseeably be materially
affected by the work performed under this Agreement, and (2) prohibits such
persons from making, or participating in making, decisions that will foreseeably
financially affect such interest.
If subject to the Act, Consultant shall conform to all requirements of the Act.
Failure to do so constitutes a material breach and is grounds for immediate
termination of this Agreement by City. Consultant shall indemnify and hold
harmless City for any and all claims for damages resulting from Consultant's
violation of this Section.
27. NOTICES
All notices, demands, requests or approvals to be given under the terms of this
Agreement shall be given in writing, to City by Consultant and conclusively shall
be deemed served when delivered personally, or on the third business day after
the deposit thereof in the United States mail, postage prepaid, first -class mail,
addressed as hereinafter provided. All notices, demands, requests or approvals
from Consultant to City shall be addressed to City at:
Attn: Dave Kiff
City Manager's Office •
City of Newport Beach
3300 Newport Boulevard
11
Newport Beach, CA, 92663
Phone: 949 - 644 -3002
• Fax: 949 - 644 -3020
All notices, demands, requests or approvals from CITY to Consultant shall be
addressed to Consultant at:
Attention: Lan Weber
WRC Consulting Services, Inc.
5100 East La Palma Avenue, Suite 116
Anaheim Hills, CA 92807
Phone: 714 - 970 -8808
Fax: 714- 970 -8844
28. TERMINATION
In the event that either party fails or refuses to perform any of the provisions of
this Agreement at the time and in the manner required, that party shall be
deemed in default in the performance of this Agreement. If such default is not
cured within a period of two (2) calendar days, or if more than two (2) calendar
days are reasonably required to cure the default and the defaulting party fails to
give adequate assurance of due performance within two (2) calendar days after
receipt of written notice of default, specifying the nature of such default and the
steps necessary to cure such default, the non - defaulting party may terminate the
• Agreement forthwith by giving to the defaulting party written notice thereof.
Notwithstanding the above provisions, City shall have the right, at its sole
discretion and without cause, of terminating this Agreement at any time by giving
seven (7) calendar days prior written notice to Consultant. In the event of
termination under this Section, City shall pay Consultant for services
satisfactorily performed and costs incurred up to the effective date of termination
for which Consultant has not been previously paid. On the effective date of
termination, Consultant shall deliver to City all reports, Documents and other
information developed or accumulated in the performance of this Agreement,
whether in draft or final form.
•
29. COMPLIANCE WITH ALL LAWS
Consultant shall at its own cost and expense comply with all statutes,
ordinances, regulations and requirements of all governmental entities, including
federal, state, county or municipal, whether now in force or hereinafter enacted.
In addition, all work prepared by Consultant shall conform to applicable City,
county, state and federal laws, rules, regulations and permit requirements and be
subject to approval of the Project Administrator and City.
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30. WAIVER
A waiver by either party of any breach, of any term, covenant or condition •
contained herein shall not be deemed to be a waiver of any subsequent breach
of the same or any other term, covenant or condition contained herein, whether
of the same or a different character.
31. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or
nature whatsoever between the parties hereto, and all preliminary negotiations
and agreements of whatsoever kind or nature are merged herein. No verbal
agreement or implied covenant shall be held to vary the provisions herein.
32. CONFLICTS OR INCONSISTENCIES
In the event there are any conflicts or inconsistencies between this Agreement
and the Scope of Services or any other attachments attached hereto, the terms
of this Agreement shall govern.
33. INTERPRETATION
The terms of this Agreement shall be construed in accordance with the meaning
of the language used and shall not be construed for or against either party by •
reason of the authorship of the Agreement or any other rule of construction
which might otherwise apply.
34. AMENDMENTS
This Agreement may be modified or amended only by a written document
executed by both Consultant and City and approved as to form by the City
Attorney.
35. SEVERABILITY
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise
unenforceable by a court of competent jurisdiction, the remaining provisions of
this Agreement shall continue in full force and effect.
36. CONTROLLING LAW AND VENUE
The laws of the State of California shall govern this Agreement and all matters
relating to it and any action brought relating to this Agreement shall be
adjudicated in a court of competent jurisdiction in the County of Orange.
•
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37. EQUAL OPPORTUNITY EMPLOYMENT
• Consultant represents that it is an equal opportunity employer and it shall not
discriminate against any subcontractor, employee or applicant for employment
because of race, religion, color, national origin, handicap, ancestry, sex or age.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on
the day and year first written above.
APPROVED AS TO FORM:
ROBIN CLAUSON, City Attorney
for the City of Newport Beach
ATTEST:
CITY OF NEWPORT BEACH,
A Municipal Corporation
JA-
DON WEBB, Mayor
for the City of Newport Beach
CONSULTANT:
By: By:
• LaVonne Harkless, Lan Weber
City Clerk WRC Consulting Services, Inc.
Attachments: A — Scope of Services
B — Project Schedule
C — Schedule of Billing Rates, including Task Budget
Summary
D — Listing of Subconsultants
•
F:\users\cat\shared\Ag\PRofServices\FinalVersion08-30-04.doc
14
Attachment A
BIG CANYON CREEK RESTORATION PROJECT •
SCOPE OF SERVICES
The City desires that the Consultant bring the Project from its Conceptual Plan to final
construction drawings. More specifically, the Consultant shall provide these six Parts:
I — Feasibility Assessment;
11— Water Quality QAPP and SAP;
III — Preliminary Engineering;
IV — Environmental Review & Grant Opportunities;
V — Outreach, Final Engineering & Design;
VI — Post - Construction Water Quality Monitoring Plan; and
Part I -- Feasibility Assessment of Phase One's Conceptual Plan. The Consultant shall
assess the Project's feasibility in part by gathering required information to analyze or improve
upon Phase One's Historic Wetlands Conceptual Plan. Specific tasks shall include:
1. Establish (in consultation with the City) and convene Technical Advisory Committee (TAC)
and meet with TAC to review Conceptual Plan. TAC membership is suggested to include
representatives of DFG, the US Fish and Wildlife Service, the National Marine Fisheries
Service, the City, the State Coastal Conservancy, the Regional Board, and representation
from a Non - Governmental Organization, like the NBNF;
2. Gather existing information about the Conceptual Plan, especially whether the Plan will •
meet water quality objectives and whether the plan is hydrologically sound;
3. Meet with impacted resources agency representatives and City staff to discuss the
Conceptual Plan, its water quality component, and any alternatives and
4. Based on these meetings, determine the Optimum Plan and additional studies /analysis
required, if any, to confirm its feasibility.
While it is understood that the time spent during planning can expand to accommodate
examining additional options, the Consultant shall clearly define tasks that are reasonably
needed to accomplish the Feasibility Assessment phase of the project.
Part II — Water Quality QAPP and SAP. The consultant shall review existing water quality
data to attempt to characterize the baseline water quality of the Big Canyon system. To further
this characterization, the Consultant shall:
1. Develop and submit an approved Quality Assurance Program Plan (QAPP) to the Regional
Board. The QAPP must be consistent with the QAPP for the Surface Water Ambient
Monitoring Program (SWAMP).
2. Develop, submit, and implement an approved Water Quality Sampling and Analysis Plan
(SAP) to the Regional Board. The SAP shall describe the specific water quality constituents
to be monitored and the frequency /schedule for the monitoring activities. Monitoring
activities shall include pre- Project baseline monitoring and a specific plan for post- Project
monitoring to determine water quality improvement resulting from the restoration project.
Post - Project monitoring shall be done by the City or another contractor in the post- •
construction phase of the Project (see Part VI of the Scope of Work for Post - Construction
Monitoring Plan). Sub -tasks here are:
15
a. Conduct the water quality sampling and analysis program per the approved SAP;
• b. Establish a baseline water quality evaluation of the Project area by characterizing
contaminants entering or present;
c. Submit the water quality data to the Regional Board in report form and electronic format.
Part III -- Preliminary Engineering (to 30% design for Alternatives). Services under this
Phase shall include.
1. Revise timeline for Phase II (this specific phase of the larger restoration project) If
appropriate, include time and budget requirements for additional studies /analysis required
to confirm Optimal Plan's feasibility and /or to develop appropriate alternatives for
NEPA/CEQA compliance;
2. If the Consultant proposes any changes in the Design Team that the Consultant originally
submitted in response to the, RFP, the Consultant shall provide such recommended
changes to the City, SCC and Regional Board for approval
NOTE: At the completion of Steps 111 -1 and 111 -2, the consultant must stop further work
until receiving a formal Notice to Proceed from the City, SCC, and Regional Board. With a
Notice to Proceed in hand, the consultant may proceed to Step 111 -3.
3. Conduct additional studies and a public workshop associated with these studies, if
warranted;
4. Develop the Optimal Plan and any design alternatives to a level sufficient for NEPA/CEQA
analysis (level of design required for the alternatives shall be 30 %). The Optimal Plan
shall include:
•
• Restoration of all habitat areas (riparian, wetlands, meadow, fresh water pond,
mudflat, coastal sage scrub);
• Removal of all non - natives and replacement with appropriate native and non - invasive
species;
• Water quality protective measures and facilities. NOTE: water quality improvement
measures shall not rely solely on natural treatment systems (please see "Habitat
Value of Natural and Constructed Wetlands Used to Treat Urban Runoff.- A Literature
Review" @
www. scwrp .org/documents/SAP/Treatment wetlands /TreatmentWetlandsCover.pdo;
• Erosion control, hydrologic, and hydraulic measures and facilities that control 100 -year
storm flows and sedimentation such that storm flows and sediment does not damage
improvements in the Park or habitat in Upper Newport Bay;
• Realignment of Back Bay Drive, pedestrian and bicycle trails, boardwalks and bridges,
overlooks, parking, comfort station(s), and interpretive and educational areas for the
public, including facilities that provide access to persons with disabilities (to the extent
required under ADA and to the extent possible). Interpretive and educational
elements should be coordinated with existing educational efforts of the stakeholders;
• Hydrologic and hydraulic measures and facilities Realignment of Back Bay Drive (if
appropriate) to City specifications, including culverts, grading, paving, etc.
• Repair and improvement of tidal structures and/or spillways for fresh water pond
areas;
5.
Provide detailed control and topographical surveys;
6.
Confirm the location of private and publicly -owned utilities within the Project area, and
provide pre- engineering to show how they may be serviced and preserved under the
•
Optimal Plan;
7.
Provide soil borings and a geotechnical report for the proposed improvements;
8.
Conduct biological studies and analysis, including (but not limited to):
16
• Addressing the environmental setting;
• Section 7 (Endangered Species Act) consultation with National Marine Fisheries and
US Fish and Wildlife Service;
• Data collection for candidate and listed species to include in a Biological Assessment
for any incidental take statements; and
• Wetlands delineation.
9. Coordinate pre- design work with City staff through the City's project manager;
10. Develop a detailed preliminary cost estimate for the selected alternative; and
11. Discuss materials and data with TAC, and respond to TAC's comments.
Part IV -- Environmental Review & Grant Opportunities. Environmental review services may
progress concurrently with Preliminary Engineering tasks (where appropriate) and shall include:
1. Mitigation Opportunity Review /Planning. The Consultant shall evaluate and make
recommendations on avenues for construction funding, including coordination with and
assistance to interested parties (such as the County of Orange or the Transportation
Corridor Agencies) who may need to use the site for mitigation expenditures. In the event
that mitigation dollars are available, the Consultant shall adjust CEQA/NEPA process
accordingly and detail likely maintenance obligations within CEQA/NEPA process.
2. CEQA/NEPA Review and Documentation: In addition to compliance with the CEQA, the City
may need to comply with NEPA in the event that a Federal agency provides construction
funding or that a Clean Water Act Section 404 permit is needed.
a. Prepare an Initial Study reflecting the Optimal Plan and its alternatives;
b. Determine which level of environmental review is appropriate (MND, EIR, other);
c. Prepare and submit Notice of Preparation (NOP);
d. Hold at least one scoping meeting and receive agency /stakeh old er/TAC comments;
e. Prepare administrative draft of environmental document and circulate to staff of
Regional Board, City, and SCC for comments and revisions;
f. Circulate draft environmental document to the public;
g. Hold public review meeting and respond to comments;
h. Prepare final environmental document, including mitigation measures as necessary.
3. While feedback from agencies on environmental review and permit documents should be
sought before proceeding to final design and construction -ready documents, modifications
of designs and construction -ready documents may be required to comply with
environmental or permitting approvals.
4. Prepare and submit applications for all permits and obtain all agency approvals /permits for
the Project.
5. Serve as the lead consultant (with City or other groups' support) to prepare two or more
grant applications associated with the Project.
Part V — Outreach, Final Engineering & Design. Design services comprise a substantial
portion of the Scope of Work, and shall bring the Optimal Plan to final design and construction -
ready documents. These services shall include:
1. Join City staff and others in communication and up to two (2) meetings with residents and
commercial entities upstream to discuss Optimal Plan, including any runoff reduction efforts
planned for upstream businesses and residents.
2. Surveying the project site and preparing fully dimensioned base sheets. Survey information
shall be provided at close intervals as needed at critical areas.
17
•
•
•
•
•
•
3. Final Design of the Optimal Plan. This design shall include engineering
construction -ready documents (to City of Newport Beach Public Work,,
later in the RFP) for the installation of all improvements;
4. Preparing detailed special provisions, quantities and a final cost estimate;
5. Development of a post- construction Long -Term Maintenance Plan (with
the Project;
and preparation of
; Standards — see
cost estimates) for
6. Discuss materials and data in Design phase with TAC, respond to comments;
7. With assistance of City staff, convene and staff a workshop with interested stakeholders;
Part VI —Post- Construction Monitoring Plan. Building on the pre- Project SAP for Water
Quality in Part II, this section of the Scope of Work shall consist of:
Developing and submitting an approved Post - Construction Water Quality Sampling and
Analysis Plan (SAP) to the Regional Board. The SAP shall describe the types of water
quality constituents to be monitored and the frequency /schedule for the monitoring
activities. No post - construction monitoring is expected from the Consultant; however, the
Consultant may later be requested under a separate contract to administer the Post -
Construction Monitoring SAP once the Project is constructed.
Part VII — Project Me nagement/CoordMation. The Consultant shall manage each section of
this project, including subconsultant management, to the satisfaction of the City such that all
aspects of this Scope of Services are completed.
in
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HOURLY LOADED CHARGE RATE AND
EXPENSE REIMBURSEMENT SCHEDULE
Clerical .......................
CAD Drafter ................
CAD Designer ...........
Staff Professional ...
Senior Professional....
Project Manager.........
Principal Engineer .....
QA/QC ........................
Administrative
Word Processor /Admin. Support.
Graphic Designer /Publisher.........
Reimbursable In- House -omits
Attachment C
...... $ 50.00
...... $ 60.00
...... $ 76.00
...... $ 96.00
...... $ 115.00
...... $ 140.00
...... $ 140.00
...... $ 165.00
.......................................... ............................... $ 50.00
.......................................... ............................... $ 55.00
B &W Photo Copies (up to 8.5" x11") ..... ...............................
B &W Photo Copies (up to 11° x17°) ...... ...............................
Color Copies (up to 8.5" x11") ............... ...............................
Color Copies (up to 11" x17") ................ ...............................
Color Print Original (up to 8.5'x11') .... ...............................
CA00 Print Original (B &W, 11"x17 ") .. ...............................
CADD Print Original (Color I Vx I7') .... ...............................
CADD Print Original (B/W, NNW) .... ...............................
CADD Print Original (Color, 24 °x36) ... ...............................
CADD Print Original (Color, 36'x44') .. ...............................
Mileage................................................ ...............................
...... ............................... $ 0.10 /Each
...... ............................... $ 0.15 /Each
...... ............................... $ 1.00 /Each
...... ............................... $ 1.50 /Each
...... ............................... $ 2.00 /Each
...... ............................... $ 1.00 /Each
....... ..............................$ 3.00 /Each
...... ............................... $ 5.00 /Each
...... ............................... $ 24.00 /Each
...... ............................... $ 40.00 /Each
....... ..............................$ 0.365mile
Reproduction, special photography, postage, delivery services, express mail, CADD printing and any
services performed by subcontractor, will be billed at cost plus 10 %.
There will be a negotiated increase in rates after December 31, 2005.
5100 E. La Palma Avenue . Suite 116 . Anaheim Hills. California . 92807 .714.970.8808 .714.970.8844 fox. v .w cinc.net ) 0
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Attachment D
M
Big Canyon Creek Restoration Project Phase 11 WRC
Engineering, Design, Permitting, and nwMnq m.
Final Construction Documents
n r Funding Agency &
Regulatory x r0AI O,,
B
y
David H. Pohl, Ph.D., P.E.
WRC/Weston Solutions Field Crew
Hydrology/ . ..
., Henry M. Fehlman, P.E.(Riverine)
Ying Poon, Ph.D. (Tidal)
Crystal M. Acker (Tidal Marsh)
Margot Griswold, Ph.D. (Riparian Upland)
Kathy Kean (Avian)
Rick Ware (Fisheries)
WRA (USACE, RWQCB, F &G)
Anchor(CEQAINEPA)
Henry M. Fehlman, P.E. (Coordinator)
Lan Weber, Ph.D., P.E.
Martin Carlassare, P.E., C.E.G.
Margot Grisold, Ph.D.
David H. Cannon, P.E.
Marty Carlassare, P.E., C.E.G.
Michael Josselyn, Ph.D.
Roland D. Wass, Ph.D., P.E.
Lan Weber, Ph.D., P.E.
Other Technical Discipline Support
Ron Yeo, F.A.I.A.
Peter Miles, A.S.L.A
orge Salvaggio, M.L.A.
Jennifer Adams Rigby (Acorn Group)
Jaw John Chang, Ph.D., P.E.
Wilbert Cho, P.E.
Peter Duk, P.E.
Ricardo Perez
Rich Josenhans, P.L.S.
Geotechnical
John Gary, P.E., G.E.
Sediment Disposal
Steven H. Cappellino
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