HomeMy WebLinkAbout12 - Restroom Cleaning AgreementCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 122
May 23, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: General Services Department
Mark Harmon, Director, 949 - 644 -3055
mharmon @city.newport- beach.ca.us
SUBJECT: Amendment to the Restroom Cleaning Agreement with A -1
Spinelli Enterprises
ISSUES:
Should the General Services Department amend the contract with A -1 Spinelli for the
weekend cleaning of public restrooms?
RECOMMENDATION:
Approve the contract amendment for weekend restroom cleaning through October
31, 2006 at a new price of $3,508 per month.
DISCUSSION:
The City Council approved a contract with A -1 Spinelli Enterprises for the Saturday
and Sunday cleaning of beach and park restrooms in February of 2001. The
contract was an annual contract, with the ability to be automatically renewed on an
annual basis four times. Prior to that time, restrooms had been cleaned by City
forces seven days per week, utilizing regular staff Monday through Friday and part -
time employees on Saturday and Sunday. Due to difficulties in retaining employees
willing to work two weekend days each week of the year, staff decided to utilize a
contractor to provide these services. This arrangement has worked well, and the
contractor continues to perform at a high level.
In March of this year, A -1 Spinelli Enterprises requested an increase in
compensation from $3,290 to $3,508 per month due to additional costs related to
increases in the cost of fuel, insurance (worker's compensation and liability), and
miscellaneous items. When staff reviewed the agreement to examine any provision
for increases, we discovered the agreement had expired on February 27 of this year.
Amendment to the Restroom Cleaning Agreement with A -1 Spinelli Enterprises
May 23 2006
Page 2
Staff entered into a discussion with the City Attorney's Office, and since A -1 Spinelli
is already on -board and performing well, it was decided to seek an amendment to
their existing contract with the requested rate increase for a short period, and in the
interim seek bids for the service with the intent of returning to Council for approval of
a new contract later this year.
Consequently, attached is a draft agreement for approval for the weekend
maintenance of public restrooms through October 31, 2006 at the revised price of
$3,508 per month.
FUNDING:
Adequate funding is available in the Operations Support Division budget for this
service.
ENVIRONMENTAL REVIEW:
This action requires no environmental review, as it is not a project pursuant to
CEQA.
Prepared by:
Submitted
Mike Pisani Mark Harmor5
Deputy General Services Director General Services Director
Attachment: Amendment No. One to Contractor Agreement with A -1 Spinelli
Enterprises for Maintenance of Beach and Park Restrooms
AMENDMENT NO. ONE
TO
CONTRACTOR AGREEMENT
WITH A -1 SPINELLI ENTERPRISES
FOR
MAINTENANCE OF BEACH AND PARK RESTROOMS
THIS AMENDMENT NO. ONE TO CONTRACTOR AGREEMENT, entered into this 1st
day of May, 2006, by and between the CITY OF NEWPORT BEACH, a municipal
corporation, (hereinafter referred to as ( "City ") and A -1 SPINELLI ENTERPRISES,
whose address is 370 S. Lilac Court, Anaheim Hills, California, 92808 ( "Contractor "),
and is made with reference to the following:
RECITALS
A. On February 21, 2001, CITY and Contractor entered into a Contractor
Agreement, hereinafter referred to as "Agreement', for maintenance of
beach and park restrooms, hereinafter referred to as "Project'. This
Agreement expired February 27, 2006, after four (4) one (1) year
extensions.
B. Since February 21, 2006, Contractor has continued to provide services to
the City and has been compensated for said services at the rate of $3,508
per month.
C. City desires to enter into this Amendment No. One to reflect additional
costs and services not included in the Agreement or prior Amendments
and to extend the term of the Agreement to October 31, 2006.
D. City desires to compensate Contractor for additional professional services
needed for Project.
E. City and Contractor mutually desire to amend Agreement, hereinafter
referred to as Amendment No. One, as provided here below.
NOW, THEREFORE, the parties hereto agree as follows:
1. Contractor shall be compensated for costs and services performed
pursuant to this Amendment No. One for maintenance of beach and park
restrooms described in the Agreement.
2. Contractor acknowledges that Contractor has been fully compensated for
all services provided to the City from February 27, 2006 to May 1, 2006.
3. Total additional compensation to Contractor for services performed
pursuant to this Amendment No. One for all work performed in
accordance with this Amendment from May 1, 2006 through October 31,
1
2006, including all reimburseable items and subcontractor fees, shall not
exceed $3,508 per month and shall not exceed a total of Twenty One
Thousand Forty -Eight Dollars and 00/100 ($21,048.00).
4. The term of the Agreement shall be extended October 31, 2006.
5. Except as expressly modified herein, all other provisions, terms, and
covenants set forth in Agreement shall remain unchanged and shall be in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. One
on the date first above written.
APPROVED AS TO FORM:
By: ."' C. rte_
Aaron C. Harp,
Assistant City Attorney
for the City of Newport Beach
ATTEST:
Bv:
LaVonne Harkless,
City Clerk
Attachment: Exhibit A
F:users /cat/cp /shared /AG /Amendments /A -t Spinelli.doc
2
CITY OF NEWPORT BEACH,
A Municipal Corporation
Don Webb,
Mayor
for the City of Newport Beach
CONTRACTOR:
M