HomeMy WebLinkAbout08 - Big Canyon Reservoir Auxiliary Maintenance Yard Project - Completion and Acceptance of Contract No. 5222 (CAP13-0005)CTY OF
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NEWPORT BEACH
City Council Staff Report
April 14, 2015
Agenda Item No. 8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director- (949) 644 -3330,
dawebb @newportbeachca.gov
PREPARED BY: Fong Tse, Assistant City Engineer
PHONE: (949) 644 -3321
TITLE: Big Canyon Reservoir Auxiliary Maintenance Yard Project - Completion and
Acceptance of Contract No. 5222 (CAP13 -0005)
ABSTRACT:
At the June 10, 2014 meeting, City Council awarded the Big Canyon Reservoir Auxiliary Maintenance Yard
Project Contract No. 5222 to Optima Reengineering & Project Management, Inc. (Optima RPM) for a total
contract amount of $1,159,000.00. This work is now complete and staff requests City Council acceptance
and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of
Completion has been recorded in accordance with applicable portions of the Civil Code; and
c) Release the Faithful Performance Bond one year after this Council acceptance.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following account:
Account Description Account Number Amount
Big Canyon Reservoir Auxiliary 7402- C1002039
Maintenance Yard
Total
$ 1.217.208.57
$ 1,217,208.57
8 -1
DISCUSSION:
Overall Contract Cost /Time Summary
Awarded I Final Cost at Contingency
Contract Amount I Completion Allowance
1,195,000.00 1 $1,217,208.57 1 10% or less
Allowed Contract Time (days) 1 120
Actual
% Due to
% Due to
Contract
Directed
Unforeseen
Change
Change
Change
5.38016
2.34%
3.04%
Actual Time
-6
114
The contract has now been substantially completed to the satisfaction of the Public Works Department. A
summary of the contract cost is as follows:
Original bid amount: $ 1,195,000.00
Actual cost of bid items constructed: $ 1,152,915.00
Total non -bid item Change Orders: $ 64,293.57
Final contract cost: $ 1,217,208.57
This project constructed a 4,500 SF storage building that spans across five enclosed garages with an
additional 4,500 SF covered open shed storage area attached to the rear of the garages for over -sized
items and storage space so that Municipal Operations Department crews will have more timely access to
materials and supplies while working in the easterly and southeasterly portions of Newport Beach. The
project also constructed a concrete loop road for service vehicles to access additional laydown space and
material storage areas, new perimeter fencing along the Reservoir property lines shared with Canyon Crest
Home Owners Association and Seaview Lutheran Plaza, and new landscaping and groundcover was
installed between the new fences and the yard storage areas and building.
To minimize energy usage, each of the garage bays has large "solar tubes" built into the roof to provide
daytime natural lighting. The building is also equipped with exterior "cutoff non - spill' type down light
fixtures. These lights will normally be `off" and are controlled by a manual on -off switch inside the Building,
and will need to be activated when City crews need to obtain materials and supplies to respond to incidents
during hours of darkness.
Three change orders totaling $64,293.67 (5.38 %) were issued. The majority of these changes included
additional building pad excavation and compaction work to mitigate unforeseen field conditions; the
removal of previously unknown, buried asphalt concrete roadway sections; the cost of installing wider
chain - linked gates to accommodate delivery and storage of over -sized items; and the installation of
additional landscaping and larger trees to assist with the screening and views concerns from the
neighboring residential communities.
A summary of the project schedule is as follows:
Estimated Completion Date per 2014 Baseline Schedule February 27, 2015
Estimated Project Award for Construction May 27, 2014
Actual Project Award June 10, 2014
Contract Completion Date Per Notice To Proceed February 18, 2015
Actual Substantial Construction Completion Date February 12, 2015
LIM
ENVIRONMENTAL REVIEW:
Staff found this project categorically exempt under Section 15303, of the State CEQA (California
Environmental Quality Act) Guidelines - Class 3 (New Construction or Conversion of Small Structures). The
Class 3 exemption consists of construction and location of limited numbers of new, small facilities or
structures including but not limited to, accessory structures such as garages, carports, patios, swimming
pools, and fences. The project constructed a single -story storage building that is accessory to existing
facilities. In addition, the project site is located in an urbanized area, not adjacent to an environmentally
sensitive area, and does not involve the use or storage of hazardous substances.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Location Mao
Attachment B - Project Photos
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WORK
LOCATION
BIG CANYON RESERVOIR
AUXILIARY YARD
LOCATION MAP
ATTACHMENT A
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C -5222 1 04/14/15
m.
Project Photos
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ATTACHMENT B
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