HomeMy WebLinkAbout09 - Ocean Piers Maintenance Project - Completion and Acceptance of Contract No. 5539 (CAP14-0025)CTY OF
F
NEWPORT BEACH
City Council Staff Report
April 14, 2015
Agenda Item No. 9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director- (949) 644 -3330,
dawebb @newportbeachca.gov
PREPARED BY: Fong Tse, Assistant City Engineer
PHONE: (949) 644 -3321
TITLE: Ocean Piers Maintenance Project- Completion and Acceptance of Contract No.
5539 (CAP14 -0025)
ABSTRACT:
At the June 24, 2014 regular meeting, City Council awarded the Ocean Piers Maintenance Project Contract
No. 5539 to Associated Pacific Constructors, Inc. for a total contract amount of $491,500.00. This work is
now complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of
Completion has been recorded in accordance with applicable portions of the Civil Code; and
c) Release the Faithful Performance Bond one year after this Council acceptance.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following account:
Account Description Account Number Amount
Ocean Piers Maintenance 7231- C4801001 $ 520,843.52
Total: $ 520,843.52
am
DISCUSSION:
Overall Contract Cost /Time Summary
Awarded I Final Cost at Contingency
Contract Amount I Completion Allowance
$491,500.00 $520,843.52 15% or less 5.97% 1 4.74%
Actual Time
Allowed Contract Time (days) 1 90
::
-2
The contract has now been substantially completed to the satisfaction of the Public Works Department. A
summary of the contract cost is as follows:
Original bid amount: $ 491,500.00
Actual cost of bid items constructed: $ 491,500.00
Total non -bid item changes: $ 29,343.52
Final contract cost: $ 520,843.52
The City's two 50+ year old Ocean Piers are inspected and maintained through a maintenance contract on
alternating years. While both Newport and Balboa Piers were assigned an overall "Good" rating from the
2013 underdeck inspections, it is imperative to timely perform the needed maintenance work on these
structures to ensure continued acceptable service.
The City owns and operates the wet and dry utilities that serve the restaurant buildings at the end of each
of the Piers. The access to maintain these utilities through a small floor aperture inside these buildings has
been challenging for the Municipal Operations Department crews for many years. With the contractor still
onsite, Municipal Operations and Public Works staff directed the construction of a much needed
maintenance access hatch and a below deck platform leading from outside the Balboa Pier restaurant to
the utilities under the building. This not -in- contract extra work accounted for $23,875 (4.74 %) of the
$29,243.52 (5.97%) total change orders, which included additional pile strap replacements and cross -
bracings and pile cap repairs that deteriorated since the original Inspection Report. The same type of
maintenance access issue exists at the end of the Newport Pier and will be addressed when that location is
redeveloped.
A summary of the project schedule is as follows:
Estimated Completion Date per 2014 Baseline Schedule January 30, 2015
Estimated Project Award for Construction June 24, 2014
Actual Project Award June 24, 2014
Contract Completion Date Including Additional Work Days February 13, 2015
Actual Substantial Construction Completion Date February 11, 2015
A total of 30 work days was added to the original contract time to adjust for the delayed delivery of the
stainless steel hardware, hatch, and fasteners and inclement weather.
M
%Due to
%Due to
Contract
Directed
Unforeseen
Change
Change
$491,500.00 $520,843.52 15% or less 5.97% 1 4.74%
Actual Time
Allowed Contract Time (days) 1 90
::
-2
The contract has now been substantially completed to the satisfaction of the Public Works Department. A
summary of the contract cost is as follows:
Original bid amount: $ 491,500.00
Actual cost of bid items constructed: $ 491,500.00
Total non -bid item changes: $ 29,343.52
Final contract cost: $ 520,843.52
The City's two 50+ year old Ocean Piers are inspected and maintained through a maintenance contract on
alternating years. While both Newport and Balboa Piers were assigned an overall "Good" rating from the
2013 underdeck inspections, it is imperative to timely perform the needed maintenance work on these
structures to ensure continued acceptable service.
The City owns and operates the wet and dry utilities that serve the restaurant buildings at the end of each
of the Piers. The access to maintain these utilities through a small floor aperture inside these buildings has
been challenging for the Municipal Operations Department crews for many years. With the contractor still
onsite, Municipal Operations and Public Works staff directed the construction of a much needed
maintenance access hatch and a below deck platform leading from outside the Balboa Pier restaurant to
the utilities under the building. This not -in- contract extra work accounted for $23,875 (4.74 %) of the
$29,243.52 (5.97%) total change orders, which included additional pile strap replacements and cross -
bracings and pile cap repairs that deteriorated since the original Inspection Report. The same type of
maintenance access issue exists at the end of the Newport Pier and will be addressed when that location is
redeveloped.
A summary of the project schedule is as follows:
Estimated Completion Date per 2014 Baseline Schedule January 30, 2015
Estimated Project Award for Construction June 24, 2014
Actual Project Award June 24, 2014
Contract Completion Date Including Additional Work Days February 13, 2015
Actual Substantial Construction Completion Date February 11, 2015
A total of 30 work days was added to the original contract time to adjust for the delayed delivery of the
stainless steel hardware, hatch, and fasteners and inclement weather.
M
ENVIRONMENTAL REVIEW:
The Project was determined to be exempt from the California Environmental Quality Act ( "CEQA ") pursuant
to Section 15302 (Replacement or Reconstruction) of the CEQA Guidelines. This Exemption covers the
replacement or reconstruction of existing facilities where the new improvements will be located on the
same site as the facilities replaced and will have substantially the same purpose and capacity as the
facilities replaced.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Location Mao
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PAC/F/C OCFq/V
PROJECT LOCATIONS
OCEAN PIERS MAINTENANCE
LOCATION MAP
ATTACHMENT A
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N.T.S.
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C -5539 1 04/14/15
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