HomeMy WebLinkAbout19 - 2005-2006 Citywide Slurry Seal ProgramCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 19
June 27, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Andy Tran
949 - 644 -3315 or atran @city.newport- beach.ca.us
SUBJECT: 2005 -2006 CITYWIDE SLURRY SEAL PROGRAM - AWARD OF
CONTRACT NO. 3800
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3800 to Pavement Coatings Company for the Total Bid Price
of $471,946, and authorize the Mayor and the City Clerk to execute the contract.
DISCUSSION:
At 10:00 a.m. on June 15, 2006 the City Clerk opened and read the following bids for
this project:
BIDDER
Low Pavement Coatings Company
2 American Asphalt South, Inc.
3 Doug Martin Contracting Company, Inc.
TOTAL BID AMOUNT
$370,512'
$535,000
$571,200
Corrected Bid Amount is $471,946
The corrected low total bid amount is 40.9 percent above the Engineer's Estimate of
$335,000. The difference between the low total bid amount and the Engineer's
Estimate is mainly attributed to the following reasons:
1. Cost of oil has increased, leading to an increase in the price of asphalt
concrete by approximately 30% in the last 2 months
2. Cost of aggregate will increase July, 2006. This increase is reflected in the
contractor's bid price.
3. The specifications require contractors to install new striping within 24 hours after
removal of existing striping. Therefore, the contractor will need to mobilize its
striping equipment more frequently.
The low bidder, Pavement Coatings Company, possesses a California State
Contractors License Classification "A" as required by the project specifications. A check
of the Contractors references indicates they have satisfactorily completed similar
projects for other municipalities.
Citywide Slurry Seal Program FY 2005 -06 — Award of Contract No. 3800
June 27, 2006
Page: 2
The project involves clearing existing pavement surfaces of debris, soils, and other
loose materials, removing existing traffic striping, pavement markings, and raised
pavement markers, crack sealing, placing conventional Type 1 slurring seal, installing
new traffic striping, pavement markings and raised pavement markers. Pursuant to the
Contract Specifications, the Contractor will have 50 consecutive working days to complete
the work. In addition to the contract costs, $12,000 in geotechnical and material testing
services is estimated for this project. The square footage of slurry seal was
conservatively estimated. Therefore, a contingency is not included with this contract.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines at the time
the project was authorized by the City Council. This exemption covers the repair,
maintenance and minor alteration of existing public facilities with negligible expansion.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Affected residents and businesses will be advised by
the contractor with City prepared notices ten days and two days prior to starting work in
their area.
Funding Availability:
There is sufficient funding for this project in the following accounts:
Account Description Account Number
Measure M Tumback - Citywide Slurry Seal 7281-05100858
Assessment District 69 - Street RehalJilitation 74069 -9804
Gas Tax — Citywide Slurry Seal 7181- C5100462
Total
Proposed uses are as follows:
vendor
Pavement Coatings Company
LaBell Marvin
Prepared by:
Andy Tran, P.E.
Associate Civil Engineer
Attachments: Project Location Map
Bid Summary
Purpose
Construction Contract
. ............... ......................... .........
Materials Testing
................... .
.... .................
Total
Submitted by:
;n'G: Badum
Works Director
Amount
$400,000
$ 63,108
2$ 0 838
$483,946
Amount
$471,946
1$ 2 000
$483,946
..............
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