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HomeMy WebLinkAbout19 - 2005-2006 Citywide Slurry Seal ProgramCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 19 June 27, 2006 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Andy Tran 949 - 644 -3315 or atran @city.newport- beach.ca.us SUBJECT: 2005 -2006 CITYWIDE SLURRY SEAL PROGRAM - AWARD OF CONTRACT NO. 3800 RECOMMENDATIONS: 1. Approve the plans and specifications. 2. Award Contract No. 3800 to Pavement Coatings Company for the Total Bid Price of $471,946, and authorize the Mayor and the City Clerk to execute the contract. DISCUSSION: At 10:00 a.m. on June 15, 2006 the City Clerk opened and read the following bids for this project: BIDDER Low Pavement Coatings Company 2 American Asphalt South, Inc. 3 Doug Martin Contracting Company, Inc. TOTAL BID AMOUNT $370,512' $535,000 $571,200 Corrected Bid Amount is $471,946 The corrected low total bid amount is 40.9 percent above the Engineer's Estimate of $335,000. The difference between the low total bid amount and the Engineer's Estimate is mainly attributed to the following reasons: 1. Cost of oil has increased, leading to an increase in the price of asphalt concrete by approximately 30% in the last 2 months 2. Cost of aggregate will increase July, 2006. This increase is reflected in the contractor's bid price. 3. The specifications require contractors to install new striping within 24 hours after removal of existing striping. Therefore, the contractor will need to mobilize its striping equipment more frequently. The low bidder, Pavement Coatings Company, possesses a California State Contractors License Classification "A" as required by the project specifications. A check of the Contractors references indicates they have satisfactorily completed similar projects for other municipalities. Citywide Slurry Seal Program FY 2005 -06 — Award of Contract No. 3800 June 27, 2006 Page: 2 The project involves clearing existing pavement surfaces of debris, soils, and other loose materials, removing existing traffic striping, pavement markings, and raised pavement markers, crack sealing, placing conventional Type 1 slurring seal, installing new traffic striping, pavement markings and raised pavement markers. Pursuant to the Contract Specifications, the Contractor will have 50 consecutive working days to complete the work. In addition to the contract costs, $12,000 in geotechnical and material testing services is estimated for this project. The square footage of slurry seal was conservatively estimated. Therefore, a contingency is not included with this contract. Environmental Review: The project was determined to be exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines at the time the project was authorized by the City Council. This exemption covers the repair, maintenance and minor alteration of existing public facilities with negligible expansion. Public Notice: The Notice Inviting Bids was advertised in the City's official publication and in construction industry publications. Affected residents and businesses will be advised by the contractor with City prepared notices ten days and two days prior to starting work in their area. Funding Availability: There is sufficient funding for this project in the following accounts: Account Description Account Number Measure M Tumback - Citywide Slurry Seal 7281-05100858 Assessment District 69 - Street RehalJilitation 74069 -9804 Gas Tax — Citywide Slurry Seal 7181- C5100462 Total Proposed uses are as follows: vendor Pavement Coatings Company LaBell Marvin Prepared by: Andy Tran, P.E. Associate Civil Engineer Attachments: Project Location Map Bid Summary Purpose Construction Contract . ............... ......................... ......... Materials Testing ................... . .... ................. Total Submitted by: ;n'G: Badum Works Director Amount $400,000 $ 63,108 2$ 0 838 $483,946 Amount $471,946 1$ 2 000 $483,946 .............. CITY OF COSTA MESA VICTORIA ST m JOHN WAYNE �S AIRPORT / CITY OF v v T P< > x\ IRVINE i UPPER NEWPORT 'o ,� UNIVERSITY ,-/Old, �`�; BAY'; % ? ?:.,Q!. "X vf_ �. NEWPORT-,i h^ CE�lTER" AA f qN A eA<BO . P ,4 �• �svJ pACIFjc ocFAN v LOCATION MAP NOT TO SCALE — 0 PROJECT AREAS CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 2005 -2006 CITYWIDE SLURRY SEAL PROGAM nILLb \ APPROVED DATE )ATE 6/15/06 SCALE SHT 1 OF 1 )RAWN AT I C -3800 I R- 5908 -L AVE \ lg E FRffwAY \ nILLb \ APPROVED DATE )ATE 6/15/06 SCALE SHT 1 OF 1 )RAWN AT I C -3800 I R- 5908 -L U a W m H a O IL w Z LL O F- U Z W Q IL w 0 Y O U J m IL 2 w Q Q g � 0 w m � 2 F U d U Q 0 W m o Y iNU U _ d U o U Z OQc U O c a 0 m m C U � U c5 O - U � c (p a m E �U m 0 a I O 0 J 0 N N 0 w O E a a m in Q d m a