HomeMy WebLinkAbout14 - Jamboree Road Rehabilitation from San Joaquin Hills Road to Ford RoadCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 14
June 27, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Andy Tran, P.E.
949 -644 -3315 or atran @city.newport- beach.ca.us
SUBJECT: JAMBOREE ROAD REHABILITATION FROM SAN JOAQUIN HILLS
ROAD TO FORD ROAD - AWARD OF CONTRACT NO. 3826
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3826 to All American Asphalt for the Total Bid Price of
$1,061,061, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $100,000 to cover the cost of unforeseen work.
4. Approve a Budget Amendment appropriating $400,000 from the AHRP fund
balance to Account No. 7285- C5100832 and $781,061 from the Measure M
Turnback fund balance to Account No. 7281- C5100832.
DISCUSSION:
At 10:00 a.m. on June 14, 2006 the City Clerk opened and read the following bids for
this project:
BIDDER TOTAL BID AMOUNT
Low All American Asphalt $1,061,061
2 R.J. Noble Company $1,197,196
3 Elite Bobcat Service, Inc. $1,221,640
4 Excel Paving Company $1,257,385
The low total bid amount is 8.2 percent above the Engineer's Estimate of $980,700. The
low bidder, All American Asphalt, possesses a California State Contractors License
Classification "A" as required by the project specifications. All American Asphalt has
satisfactorily completed similar projects for the City and other municipalities. The project
involves cold milling and overlaying the existing pavement, removing and replacing
concrete curb and gutters, sidewalks, curb access ramps, driveway approaches,
drainage inlets, landscaping, and stamped concrete. It also involves adjusting manhole
frame and covers and water valve frame and covers to grade, replacing traffic signal
detector loops, and installing pavement striping, markings, and markers. Per the
Contract Specifications the Contractor will have 45 consecutive working days to complete
the work. In addition to the contract costs, $20,000 in geotechnical and material testing
services is estimated for this project.
Jamboree Road Rehabilitation from San Joaquin Hills Road to Ford Road — Award of Contract No. 3826
June 27. 2006
Page: 2
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines at the time
the project was authorized by the City Council. This exemption covers the repair,
maintenance and minor alteration of existing public facilities with negligible expansion.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Affected residents and businesses will be advised by
the contractor with City prepared notices ten days and two days prior to starting work in
their area.
Funding Availability:
The City is eligible to receive a $400,000 reimbursement from the Arterial Highway
Rehabilitation Program (AHRP) for this project, which was originally scheduled for
Fiscal Year 2006 -2007. Corona del Mar High School requested that the City accelerate
the schedule and complete this project by September 2006 in concert with lengthening
the northbound left turn lane at Eastbluff Drive. The Orange County Transportation
Authority (OCTA) approved the City's request to move the funds for this project into this
fiscal year. The remaining $781,061 would become appropriated upon approval of the
recommended Budget Amendment. 'Sufficient funds will be available in the following
accounts for the project:
Account Description
AHRP
Measure M Turnback
Proposed uses are as follows:
Vendor
All American Asphalt
TBD
On -call consultant
Prepared by:
Andy Tran P. E.
Associate Civil Engineer
Attachments: Project Location Map
Bid Summary
Budget Amendment
Account Number
7285- C5100832
7281- C5100832
Total
Purpose
Construction Contract
Contingency
Geotechnical and Testing
Total:
Amount
$400,000
$781,061
$1,181,061
Amount
$1,061,061
$100,000
$20,000
$1,181,061
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City of Newport Beach NO. BA- 06BA -082
BUDGETAMENDMENT
2005 -06 AMOUNT: $1,181,061.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance Iq
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
X from existing budget appropriations
from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations for the award of contract # 3826 for the Jamboree
Road rehabilitation from San Joaquin Hils Road to Ford Road.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
280 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Measure M Fund - Fund Balance
Description
AHRP Fund - Federal Highway Funds
Signed:
Signed:
Signed:
Administrative Services Director
Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$781,061.00 *
$400,000.00
$781,061.00
$400,000.00
/- Date /n
Datel
Date
Descdption
Division
Number
7281
Measure M-Turnback
Account
Number
C5100832
Marn Ave Pavement Rehabilitation
Division
Number
7285
AHRP
Account
Number
C5100832
Marn Ave Pavement Rehabilitation
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Signed:
Administrative Services Director
Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$781,061.00 *
$400,000.00
$781,061.00
$400,000.00
/- Date /n
Datel
Date