HomeMy WebLinkAbout23 - Signature Verfiication for Debt Initiative & Greenlight IICITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 23
June 27, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Clerk's Office
LaVonne M. Harkless, City Clerk
949 - 644 -3005, Harkless@city.newport- beach.ca.us
SUBJECT: Budget Amendment for Signature Verification
Approve a budget amendment (06BA -078) from General Fund Unappropriated Fund
Balance, 010 -3605 in the amount of $51,653 to Election Services, 0220 -8080, to pay
the cost for the County of Orange Registrar of Voters office to verify the signatures on
the Debt initiative and the Greenlight II initiative petitions.
DISCUSSION:
Background:
The City Clerk's office contracts with the County of Orange to provide signature
verification services at a cost of $3.40 per signature. According to Elections Code
§9266 the governing body receiving the petition from the elections official shall provide
the expenses of signature verification. Listed below is the breakdown of cost for each
petition:
Debt Initiative 7,410 signatures @ $3.40 per signature = $25,194.00
Greenlight II Initiative 7,782 signatures @ $3.40 per signature = 26,458.80
TOTAL $51,652.80
Environmental Review: Not applicable
Submitted by:
LaVonne M. Harkless, City Clerk
Attachments: Invoice from ROV
Budget Amendment
COUNTY OF ORANGE
AUDITOR- CONTROLLER
SOLD TO P.O. BOX 567
SANTA ANA, CALIFORNIA 92702
NAME City of Newport Beach
ADDRESS Attn: LaVonne Harkless, City Clerk
3300 Newport Blvd
Newport Beach, CA 92663
PHONE (949) 644 -3309
SS.*
ACCOUNTING CODE
INVOICE No. 2326110
DATE June 14, 2006
REFERENCE THIS NUMBER
ON YOUR REMITTANCES
FOR PROPER CREDIT.
PERSONAL CHECKS MUST BE IMPRINTED WITH - NAME, ADDRESS AND TELEPHONE
NUMBER. DRIVERS LICENSE AND SOCIAL SECURITY NUMBERS ARE ALSO REQUESTED.
003- F8500 -5 (8193) WHITE - ORIGINAL; BLUE- CUSTOMER'S RETURN COPY: PINK- AUDITOR-CONTROLLER COLLECTIONS ACCOUNTING GOLD - DEPT. FILE
MR040 - .Petition Result Breakdown Page 1 0/'
Iced: 6112t2006 1 1:02:08AM
FND
AGY
ORG
ACTV
REV
SUB
JOB
NUMBER
REPT
CATG
B/S
ACCT
OBJ
SUB
OBJ
AMOUNT
.
SOURCE
REV
® PUT x,
IN THE BOX IF
GOVERMENT
100
031
440
RE03
7340
02
GV430
V004
51,652.80
AGENCY
P.O.
THIS INVOICE PREPARED BY:
Mylinh Tu
IPHONE# (714) 567 -7422
QUANTITY
DESCRIPTION
PRICE
AMOUNT
Registrar of Voters
Petitions - Signature Check
7,782
Newport Beach - Green Light 3:I
3.40
26,458.80
7,410
Newport Beach - Debt Initiative
3.40
25,194.00
measure to add chapter 3.25 to N.B. municipal code
TOTAL DUE:
51,652.80
PLEASE
RETURN BLUE COPY OF INVOICE 'WITH YOUR REMITTANCE.
PERSONAL CHECKS MUST BE IMPRINTED WITH - NAME, ADDRESS AND TELEPHONE
NUMBER. DRIVERS LICENSE AND SOCIAL SECURITY NUMBERS ARE ALSO REQUESTED.
003- F8500 -5 (8193) WHITE - ORIGINAL; BLUE- CUSTOMER'S RETURN COPY: PINK- AUDITOR-CONTROLLER COLLECTIONS ACCOUNTING GOLD - DEPT. FILE
MR040 - .Petition Result Breakdown Page 1 0/'
Iced: 6112t2006 1 1:02:08AM
City of Newport Beach
BUDGET AMENDMENT
2005 -06
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
HX from unappropriated fund balance
EXPLANATION:
NO. BA- 06BA -078
AMOUNT: $51,s53.00
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations for signature verification in conjunction with petitions for the Debt
initiative and the Greenlight II initiative.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Account Description Debit _
010 3605 General Fund - Fund Balance $51,653.00
REVENUE ESTIMATES (3601)
Fund /Division Account Description
EXPENDITUREAPPROPRIATIONS (3603)
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Financial Approval
Signed:
Signed:
Administrative
Description
0220 City Clerk - Elections
8080 Services - Prof & Tech NOC
Services Director
City Manager
City Council Approval. City Clerk
Credit
$51,653.00
Date
4 to
Date