HomeMy WebLinkAbout23 - Library Foundation Check AcceptanceCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 23
June 13, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: LINDA KATSOULEAS
LIBRARY SERVICES DIRECTOR, 949 - 717 -3810
(katsouleas@city.newport-beach.ca.us
SUBJECT: BUDGET AMENDMENT TO ACCEPT A CHECK FROM THE NEWPORT
BEACH LIBRARY FOUNDATION AND APPROPRIATE FUNDS FOR
FY 2005/2006 EXPENDITURE ACCOUNTS.
RECOMMENDATION:
Approve a Budget Amendment to increase revenue estimates by $111,823 in Account
No. 4090 -5893 (Library Foundation Donations) and increase expenditure estimates by
the same amount in Division 4090 (Foundation) and 4060 (Literacy).
DISCUSSION:
A check from the Newport Beach Public Library (NBPL) Foundation in the amount of
$111,823 approved by the Board of Library Trustees on Tuesday, April 18, 2006, will be
presented to City Council. The entire donation will be deposited into 4090 (NBPL
Foundation) expenditure accounts to support innovative Library services as detailed
below.
Various donors have made restricted donations to the Crean Mariners Library totaling
$38,898. These funds will be used to purchase toddler furniture, audio visual materials,
accelerated readers material for the school children and paperbacks for the new library.
4090 -9400
Office Furniture $7,000
Crean Mariners Toddler Furniture: $7,000
Although most users of the Crean Mariners Children's Room are of school age, the
toddlers who come to storytimes find it difficult to use student size furniture.
4090 -8260 Library Materials)
Collection Enhancement $95,148
Crean Mariners General Collection: $15,000
Both best sellers and audio books are being requested.
Crean Mariners Accelerated Reader's Materials: $10,000
Crean Mariners Popular Paperbacks: $6,898
Dirty and old paperbacks were deselected prior to the move
leaving the collection very limited.
Crean Mariners Library (NBPL Foundation Designated):
Some of the juvenile non - fiction materials brought over from the Mariners School library
will need to be replaced and the amount of $9,500 will allow this.
Audio Books:
The amount of $10,000 will provide downloadable titles and devices for audio books as
well as books on CD to Library customers. This is an important and very heavily used
part of our collection.
Best Sellers:
Despite changing technology our most popular product is best - selling books. Because
our clientele is sophisticated we have many requests for these items. This gift of
$27,500 will help us meet community needs.
DVD's:
DVD's have replaced videos with most users, in part because they hold so much
information. The amount of $7,500 will allow the Library to purchase re- mastered
classics and other non - fiction materials used by students and lifelong learners.
Children's Picture Books:
As our children's programs and services expand, more and more use is made of the
Library by young families. We need more copies of the popular picture books. An
amount of $8,750 will be used for this purpose.
4090-8012
Programming $5,425
The Imagination Celebration and the Corona del Mar Christmas Walk:
The Foundation has traditionally supported The Imagination Celebration and the Corona
del Mar Christmas Walk. A total of $2,000 has been gifted for these events.
Librarians on the Move:
As part of our goal to provide truly excellent service we have assigned librarians to
regularly tour the stacks, approaching customers and asking if they need help. To
make this interaction more effective we need two -way radios and a mobile workstation.
We are also working on involving the customers in the reference searches. To do this
we need monitors which turn easily and are designed for two- person use. Funding in
the amount of $3,425 will allow the Library to acquire the required equipment to facilitate
this service to Library customers.
Training 1 $2,000
Internet Librarian Conference:
Each year for the past 6 years we have sent a librarian to the Internet Librarian
Conference. Because of this training, our librarians were able to completely redesign
our website, add new functions to it, and bring new services such as iPod audio books
and Overdrive to our Library. This year we will be sending three librarians to this
conference. We have money for two of the three librarians. A total of $2,000 will
provide the funding for the third librarian.
4060- 9400 Office Furniture
Literacy $2,250
The Literacy Program is primarily supported by grants for salaries and donations for
program elements. The amount of $2,250 has been given to provide the Literacy
Program with office chairs and funding for program operations.
TOTAL:
Submitted by:
L Katsou s, library Services Director
Attachments:
Copy of check for $111,823 from the NBPL Foundation Budget Amendment
$111,823
Newport Beach Library Foundation 09102 WELLS FARGO BANK
1000 Avocado Ave. NATIONAL ASSOCIATION
Newport Beach, CA 92660 -7915 AGOURA HILLS, CA 91301
949 -717 -3690 16- 24/1220
1780
5/29/2006
PAY TO THE Newport Beach Public Library $ * *111,823.00
ORDER OF
One Hundred Eleven Thousand Eight Hundred Twenty -Three and 00/ 100*********************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** DOLLARS 8 Ca
Newport Beach Public Library
1000 Avocado Avenue
Newport Beach, CA 92660
Transfer to Library
w..
City of Newport Beach
BUDGET AMENDMENT
2005 -06
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 06BA -076
AMOUNT: 5111,823.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
To increase revenue estimates and expenditure appropriations due to a donation from the Newport Beach Public
Library Foundation.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
REVENUE ESTIMATES (3601)
Fund /Division Account Description
4090 5893 Library Foundation Donations
EXPENDITURE APPROPRIATIONS (3603)
Signed:
Signed:
Signed:
Services Director
istrative Apq(oval: City Manager
City Council Approval: City Clerk
f1 IT.",
Debit Credit
$111,823.00
$7,000.00
$95,148.00
$5,425.00
$2,000.00
$2,250.00
-7 -rJ�
Date
to
Date
Description
Division
Number
4090
Library Foundation
Account
Number
9400
Office Furniture /Fixtures
Division
Number
4090
Library Foundation
Account
Number
8260
Library Materials
Division
Number
4090
Library Foundation
Account
Number
8012
Programming
Division
Number
4090
Library Foundation
Account
Number
8105
Training
Division
Number
4060
Literacy
Account
Number
9400
Office Furniture /Fixtures
Signed:
Signed:
Signed:
Services Director
istrative Apq(oval: City Manager
City Council Approval: City Clerk
f1 IT.",
Debit Credit
$111,823.00
$7,000.00
$95,148.00
$5,425.00
$2,000.00
$2,250.00
-7 -rJ�
Date
to
Date