HomeMy WebLinkAbout12 - Crosswalk at Coast Hwy & Orchid AvenueCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 12
June 13, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Antony Brine
949 -644 -3329 or tbrine @city.newport - beach.ca.us
SUBJECT: FLASHING CROSSWALK AT COAST HIGHWAY AND ORCHID AVENUE
AWARD OF CONTRACT NO. 3831
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3831 to Steiny & Company for the Total Bid Price of
$107,816.00, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $10,780 to cover the cost of unforeseen work,
4. Approve a Budget Amendment appropriating $51,596 from the unappropriated
balance of the Transportation and Circulation Fund to Account No. 7261 -
05200838 and transferring $34,000 from the Newport Boulevard /Balboa
Boulevard Merge Area Pedestrian Improvement project (7181- C5200833) to the
Flashing Crosswalk at Coast Highway and Orchid project (7181- C5200838).
DISCUSSION:
At 10:00 a.m. on May 24, 2006 the City Clerk opened and read the following bids for
this project:
BIDDER TOTAL BID AMOUNT
Low Steiny & Company $ 107,816.00
2 Republic Electric $ 115,390.00
3 Freeway Electric $ 129,100.00
Flashing Crosswalk at Coast Highway and Orchid Avenue — Award of Contract No. 3831
June 13, 2006
Page: 2
The low total bid amount is 29 percent above the Engineer's Estimate of $83,500. The
difference between the Engineer's Estimate and the Low Bid amount is attributed to the
continued rise in construction costs in today's market. The low bidder, Steiny & Company,
possesses a California State Contractors License Classification C -10 as required by the
project specifications. A check of the Contractors references indicates they have
satisfactorily completed similar projects for other municipalities.
The flashing crosswalk project consists of the installation of an in- pavement warning
lighted crosswalk system, overhead flashing beacons with pedestrian warning signs,
new pedestrian ramps, traffic striping and markings, and roadside signs.
The in- pavement lighted crosswalk system provides motorists with additional warning
that they are approaching an occupied crosswalk. In this installation, the pedestrian will
activate the crosswalk lights and the overhead flashing beacons by push- button.
Per the Contract Specifications, the Contractor will have 60 consecutive working days to
complete the work.
Environmental Review:
Categorically Exempt under Chapter 3, Article 19, Section 15301, Class 1 (c) of the Title
14 California Code of Regulations. This exemption covers minor alteration of existing
public highways involving no expansion of an existing use.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in construction
industry publications. Affected businesses whose access may be impacted will be
provided advance notice by the contractor prior to work starting in their area.
Funding Availability:
There is a $13,000 unencumbered balance for this project. Additionally, the Corona del
Mar Business Improvement District has contributed $20,000 toward the construction of
this project. It is also recommended that funds set aside for the Newport
Boulevard /Balboa Boulevard Merge project, which was planned as a flashing crosswalk
installation on Newport Boulevard at 23rd Street, be used for this pedestrian
improvement. There is a $34,000 unencumbered balance in the Newport
Boulevard /Balboa Boulevard Merge Area project account.
Flashing Crosswalk at Coast Highway and Orchid Avenue — Award of Contract No. 3831
June 13, 2006
Page: 3
The remaining $51,596 would become appropriated upon approval of the recommended
Budget Amendment, and sufficient funds will be available in the following accounts for
the project.
Account Description Account Number Amount
Flashing Crosswalk (Contributions) 7251- C5200838 $20,000.00
Flashing Crosswalk (Transportation and Circulation) 7261- C5200838 $64,596.00
Flashing Crosswalk (Gas Tax) 7181- C5200838 $34,000.00
Total $118,596.00
Prepared by:
Antony Brine, P.5.
Principal Civil Engineer
Attachments: Bid Summary
Budget Amendment
Submitted by:
Steptien y�%adum
Publicrks Director
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City of Newport Beach
BUDGET AMENDMENT
2005 -06
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
X Transfer Budget Appropriations
SOURCE:
X from existing budget appropriations
from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
NO. BA- 06BA -071
AMOUNT: $65,596.00
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations by $51,596.00 from unappropriated Circulation and Transportation Fund Balance
for the Flashing Crosswalk at Coast Highway and Orchid Avenue and to transfer budget appropriations of $34,000 from
the Gas Tax Newport/Balboa Merge project to the Gas Tax Flashing Crosswalk at Coast Highway project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
260 3605 Circ & Transportation - Fund Balance
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Division Number 7261
Account Number C5200838
Description
Description
Transportation and Circulation
Flashing Crosswalk Coast Highway
Division
Number
7181
Gas Tax
Account
Number
C5200833
Newport/Balboa Merge
Division
Number
7181
Gas Tax
Account
Number
C5200838
Flashing Crosswalk Coast Highway
Division Number
Account Number
Division Number
Account Number
Signed:
Signed:
Financial Approval:
ministrative
Services
Manager
Amount
Debit Credit
$51,596.00
$51,596.00
$34,000.00
$34,000.00
" Automatic System Entry.
C- s -y6
Date
Z�Zo
to
Signed:
City Council Approval: City Clerk Date