HomeMy WebLinkAbout05 - Newport Coast Community CenterCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 5
July 11, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Lloyd Dalton, Project Engineer
949 - 644 -3328 or Idalton @city.newport- beach.ca.us
SUBJECT: NEWPORT COAST COMMUNITY CENTER —AMENDMENT NO.2 TO
PROFESSIONAL SERVICES AGREEMENT WITH PACIFIC SOILS
ENGINEERING, INC.
RECOMMENDATION:
Approve Amendment No. 2 to Professional Services Agreement with Pacific Soils
Engineering, Inc., and authorize the Mayor and City Clerk to execute the Amendment.
DISCUSSION:
On November 12, 2002, the City Council approved a Professional Services Agreement
with Pacific Soils Engineering, Inc. (Pacific Soils) for $47,500 to provide geotechnical
investigative services for the Newport Coast Community Center. Amendment No. 1
added $10,000 to the agreement on November 4, 2004. Preliminary geotechnical
investigations were completed by Pacific Soils for a total cost of $35,958.38. These
encumbrances have been closed and remaining contract amounts were returned to the
fund balance.
The City Council recently approved the construction contract and budget for the
Newport Coast Community Center on April 25, 2006. Geotechnical services are
required during precise grading and on -site construction phases of this construction.
Pacific Soils has submitted a proposal to amend its scope of services and fee in an
amount not to exceed $35,500 to provide precise grading and on -site construction
geotechnical services. Since the increase is more than 25% of the original contract
amount, City Council approval is required per Council Policy F -14. Staff concurs that
the fee of $35,500 is appropriate for the needed additional tasks and recommends
Council approval.
Environmental Review:
This project was found to be categorically exempt from the provisions of CEQA per
Section 15332, Class 32, pertaining to urban infill development projects. A Notice of
Exemption was filed with the County Clerk and posted on March 30, 2005 for 30 days.
Newport Coast Community Center — Amendment No. 2 to Agreement with Pacific Soils Engineering, Inc.
July 11, 2006
Page 2
Public Notice:
Not applicable at this time.
Funding Availability:
There are sufficient funds available in the following account for the project:
Account Description Account Number Amount
Newport Coast Community Center 7298- C5100705 $35,500
Prepared by: Submitted by:
° fv
Lloyd Iton Stephen G. Badum f
Proj
,Jon
Public Works Director
Attachment: Amendment No. 2 to the Professional Services Agreement
AMENDMENT NO.2
TO
PROFESSIONAL SERVICES AGREEMENT
WITH PACIFIC SOILS ENGINEERING, INC.
FOR
NEWPORT COAST COMMUNITY CENTER
THIS AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT, entered
into this day of , 2006, by and between the CITY OF
NEWPORT BEACH, a municipal corporation, (hereinafter referred to as "City ") and
PACIFIC SOILS ENGINEERING, INC., a California corporation, whose address is
3002 Dow Avenue, Suite 514, Tustin, California 92780 (hereinafter referred to as
"Consultant'), is made with reference to the following:
RECITALS
A. On November 12, 2002, CITY and CONSULTANT entered into a
Professional Services Agreement, hereinafter referred to as "Agreement ",
for geotechnical services for the Newport Coast Community Center,
hereinafter referred to as "Project'.
B. On November 4, 2004, the City entered into Amendment No. 1 to reflect
professional services not included in Agreement and to extend the term of
Agreement to December 31, 2005.
C. City now desires to retain and compensate Consultant for construction
phase geotechnical services not contemplated in the original Professional
Services Agreement and Amendment No. 1, and to extend the term of
agreement to December 31, 2007.
D. City and Consultant mutuall desire to amend Agreement, hereinafter
referred to as Amendment No. 2, as provided below:
NOW, THEREFORE, the parties hereto agree as follows:
1. Consultant shall be compensated for professional services performed
pursuant to this Amendment No. 2 in accordance with "Exhibit A" dated
May 31, 2006, and attached hereto.
2. Total additional compensation to Consultant for services performed
pursuant to this Amendment No. 2 for all work performed in accordance
with this Amendment No. 2, including all reimburseable items and
subconsultant fees, shall not exceed Thirty Five Thousand and Five
Hundred Dollars ($35,500).
3. The term of Agreement shall be extended to December 31, 2007.
4. Except as expressly modified herein, all other provisions, terms, and
covenants set forth in Agreement shall remain unchanged and shall be in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 on
the date first above written.
APPROVED AS TO FORM:
Jc-t-- c• lc.�
Assis ant City Attorney
for the City of Newport Beach
ATTEST:
LaVonne Harkless,
City Clerk
Attachment: Exhibit A
CITY OF NEWPORT BEACH,
A Municipal Corporation
M
Don Webb, Mayor
for the City of Newport Beach
Pacific Soils Engineering, Inc..
By:
0
(Financial Officer)
Title:
Print Name:
f: \users \pbvAshared \agreements \fy 05-06 \pacific soils amendment 2.doc
EXHIBIT A
®_ PACIFIC SOILS ENGINEERING, INC.
3002 DOW AVENUE, SUITE 510, TUSTIN. CALIFORNIA 92780
TELEPHONE: (714) 730 -2122. FAX: (714) 730-5191
CITY OF NEWPORT BEACH May 31, 2006
3300 Newport Blvd. Proposal No. 06 -5-019
P.O. Box 1768 Work Order 500601 -G
Newport Beach, California 92658 -8915
Attention: Mr. Lloyd Dalton
Subject: COST ESTIMATE FOR GEOTECHNICAL SERVICES
During Precise Grading and On -Site Constructioj��(',
Newport Coast Community Center
City of Newport Beach, California
� pepart�(e�t
References: See Appendix Pub110 *011.6 s 01A geUCh
GIN of
Gentlemen:
Pacific Soils Engineering, Inc. (PSE) is pleased to present this cost estimate to provide
geotechnical consulting services in support of development of the subject site. The scope of this
proposal is based on a review of the referenced reports; discussions with representatives of the
City of Newport Beach; presumed schedules and phasing; and this firm's experience with similar
projects.
The following is a description of tasks that are considered a part of the scope of work to be
conducted by PSE during site development.
ITEM -1: Precise Grading
The geotechnical consulting and testing services to be provided during precise grading of the
subject site will consist of the following: full -time observation and testing during precise grading
operations; laboratory testing of representative soil samples; preparation and submittal of one (I)
precise grading report documenting PSE's observations and laboratory test results collected during
precise grading as well as presenting final geotechnical design parameters and recommendations.
PSE's engineer will attend weekly project meetings prior to construction and during grading as
requested. Based on an assumed time of 15 working days to complete precise grading, the total
estimated cost is $22,500.00 for the above scope of work.
CORPORATE HEADQUARTERS LOS ANGELES COUNTY RIVERSIDE COUNTY
TEL (714) 220.0770 TEL: (310) 325 -7272 w (323) 775 -8771 TEL: (951) 582 -0170
FAX: (714) 220.9589 FAX: (714) 220-9589 FAX: (951)582 -0178
SAN DIEGO COUNTY
TEL (858) 580 -1713
FAX: (858) 580 -0380
Proposal No. 06 -5 -019
May 31, 2006
ITEM -2: On -Site Construction
Page 2
The geotechnical observation and testing services to be provided during on -site construction
operations will encompass the following: building and retaining wall footing excavations;
building slab presaturation verification; utility lateral trench backfill (storm drain, sewer, water,
joint utility area drains); curb and gutter and parking area subgrade compaction; base material
compaction; asphalt laydown operations; and exterior flatwork subgrade compaction and
presaturation. Observation and testing services during on -site construction will be on a part-time
basis. These services will be provided on an as- needed, on -call basis as requested by the project
superintendent. A final soils report documenting the on -site construction activities will be
prepared. It is assumed that only one (1) final soil engineering report encompassing the entire
project will be necessary. Laboratory testing and associated office support will be provided
during on -site construction. Based on an assumed time of 80 hours of part-time soils technician
time during on -site construction, the total estimated cost is $13,000.00 for the above scope of
work.
This proposal assumes that the project is characterized as "Public Works" by the State Department
of Industrial Relations and, therefore, would fall under the current interpretation of the California
prevailing wage law. Therefore, the project is subject to a higher pay rate for soils technicians to
comply with State law and, therefore, a higher billing rate. The hourly rates for soils technicians
used in preparation of this cost estimate have incorporated the higher billing rate associated with
"Public Works" projects and prevailing wage law.
During site development and on -site construction operations, eight -hour days and five -day
workweeks have been incorporated into this cost estimate. Should the contractor elect to work in
excess of eight hours a day or should they work Saturdays, Sundays or Holidays, an overtime factor
1-' /a times the hourly rate will be applied.
ITEM -1: Precise Grading
ITEM -2: On -Site Construction
SUMMARY
GRAND TOTAL
PACIFIC BOILS ENGINEERING, INC.
$ 22,500.00
S 13,000.00
$ 35,500.00
Proposal No. 06 -5 -019
May 31, 2006
Page 3
The above costs are based upon assumed times to complete the various tasks. It is also assumed
that meetings with your staff and/or consultants will be required. However, due to the unknown
nature of the number or frequency of meetings, additional conference time will be billed in
accordance with the attached FEE SCHEDULE. Fees will be billed on a time and materials
basis, utilizing the attached FEE SCHEDULE, but will not exceed the estimated amount unless
the scope of the project changes or without your prior authorization.
Pacific Soils Engineering, Inc. appreciates the opportunity to present this proposal. Should you
have any questions, please contact the undersigned at our Tustin Office.
Respectfully submitted,
PACIFIC SOILS ENJIINEERING, INC.
'eo' V
STEVEN L. SUP
Civil Engineering Associate
Reviewed by:
72a
RONALD A. REED T
Manager of Geotechnical Services
Distribution:(I) Addressee
SURARA- 06S -0 t9, May 3l, 2006, (Newport Coast Community Center City of Newport Beech)
Attachment: Fee Schedule
AUTHORIZED BY:
Title
Date
PACIFIC SOILS ENGINEERING, INC.
=N
9
T
Proposal No. 06 -5 -019
May 31, 2006
APPENDIX
References
Page 4
Department of the Army, U.S. Army Corps of Engineers, Engineer Manual No. 1110 -1 -1904, dated
September 30, 1990.
John A. Sayers and Associates, 1993, Rough Grading Geotechnical Report, Newport Ridge, Lots
"M ", "Q ", and 8 Portions of Lot 10 and Newport Ridge Drive East from Station 46+60 to
65 +00, and Including Crib Wall Number 2 and Gas Mitigation Trench Construction, Tract
14509, Orange County, California, For Coastal Community Builders, W.O. 340 -2 -69, dated
September 10, 1993.
NMG Geotechnical, Inc., 1995, Geotechnical Report of Observation and Testing of Precise Grading
for a Portion of Newport Ridge Community Park, Including Entry Plaza, Tennis Courts,
Basketball Courts, Play Fields and Park Areas, Newport Coast, County of Orange, California,
Project. Number 94075 -1, dated May 19, 1995.
Pacific Soils Engineering, Inc., 2003a, Geotechnical Investigation, Proposed Newport Coast
Community Center, Northwest Comer of Newport Coast Drive and San Joaquin Hills Road,
City of Newport Beach,. California, W.O.500601, dated March 7, 2003.
Pacific Soils Engineering, Inc., 2003b, Geotechnical Investigation, Proposed Newport Coast
Community Center, Northwest Comer of Newport Coast Drive and San Joaquin Hills Road,
City of Newport Beach, California, W.O.500601, dated March 7, 2003, Revised March 24,
2003.
Pacific Soils Engineering, Inc., 2004, Supplemental Geotechnical Investigation and Grading Plan
Review, Proposed Newport Coast Community Center, Northwest Corner of Newport Coast
Drive and San Joaquin Hills Road, City of Newport Beach, California, W .O. 500601 A, dated
December 22, 2004.
Pacific Soils Engineering, Inc., 2005a, Response to the City of Newport Beach Geotechnical Report
Review Checklist Dated July 26, 2005, Newport Coast Community Center, City of Newport
Beach, California, W.O. 50060 1 -A, dated November 17, 2005.
Pacific Soils Engineering, Inc., 2005b, Response to the City of Newport Beach Review of
Geotechnical Response, Dated November 29, 2005, Newport Coast Community Center, City of
Newport Beach, California, W.O. 500601 -A, dated January 27, 2006.
PACIFIC SOILS ENGINEERING, INC.
❑PACIFIC SOILS ENGINEERING, INC.
0 3002 DOW AVENUE. SUITE 514, TUSTIN. CALIFORNIA 92780
TELEPHONE: (714) 730 -2122, FAX: (714) 730 -5191
FEE SCHEDULE FOR SERVICES RENDERED
(EFFECTIVE MAY 29, 2005)
THE FOLLOWING CHARGES WILL APPLY IN ADDITION TO THE ABOVE:
(a) Equipment Rental
(b) Blueprints/Reproduction/Reports
(c) Per Diem and Travel Expenses on Out -of -Town Jobs
(d) Field Vehicles ($7.00 per hour)
(e) Nuclear Gauge Equipment (when used) — ($6.00 per hour)
includes 5 -layer laboratory maximum density
** per contract agreement
fee schedule�5 -05)
CORPORATE HEADQUA TERS LOS ANGELES COUNTY RIVERSIDE COUNTY SAN DIEGO COUNTY
TEL (714122G-0770 TEL: (310( 325 -7272 or (323( 775 -6771 TEL: (951) 582 -0170 TEL (858) 560 -1713
FAX: (7141220-9689 FAX: (714)220 -8689 FAX ". (9511582 -0176 FAX*. (858) 560-0390
Principals (consultations)
$
I60.00/hr.
Project Engineers and Geologists
$
140.00/hr.
Civil Engineers & Engineering Geologists (registered) $
I I5.00/hr.
Civil Engineering & Engineering Geology Associates $
88.00/hr.
Civil Engineering & Engineering Geology Assistants
$
78.00/hr.
Senior Soils Technicians
$
72.00/hr.
Senior Soils Technicians (Prevailing Wage Project) $
84.00/hr.
Soils Technicians
$
64.00/hr.
Soils Technicians (Prevailing Wage Project)
$
78.00/hr.
Laboratory Technicians
$
64.00/hr.
Associate Soils Technicians
$
60.00/hr.
Technical Illustrator
$
60.00/hr.
CAD Illustrator
$
78.00/hr.
Expert Witness (Research)
$
200.00/hr.
Expert Witness (Testimony)
$
300:00/hr.
LABORATORY
I)
Lab. Max. Density $ 128.00 13)
Atterberg Limits
$ 128.00
2)
Direct Shear $ 128.00
Atterberg Limits with
3)
Swell Test $ 32.00
Shrinkage Limits
$ 192.00
4)
Hydrometer $ 48.00 14)
Permeability
Quote
5)
Sieve $ 64.00 15)
"R" -Value
$ 416.00
6)
Full Gradation $ 128.00 16)
Moisture & Density
$ 16.00
7)
Sand Equivalent $ 64.00
Moisture Only
$ 16.00
8)
Consolidation $ 128.00
Density Only (rock or
9)
Unconfined Compression
chunk samples)
$ 64.00
(Soil) $ 64.00 17)
Concrete Testing **
(Rock) $ 128.00 18)
Ring Pressed for
10) Triaxial Shear — Time Only
Moisture & Density $ 16.00
11)
C.B.R. $ 288.00* 19)
A.S.C.E. Swell Index
$ 96.00
12)
Specific Gravity $ 64.00 20)
Durability Index
$ 192.00
THE FOLLOWING CHARGES WILL APPLY IN ADDITION TO THE ABOVE:
(a) Equipment Rental
(b) Blueprints/Reproduction/Reports
(c) Per Diem and Travel Expenses on Out -of -Town Jobs
(d) Field Vehicles ($7.00 per hour)
(e) Nuclear Gauge Equipment (when used) — ($6.00 per hour)
includes 5 -layer laboratory maximum density
** per contract agreement
fee schedule�5 -05)
CORPORATE HEADQUA TERS LOS ANGELES COUNTY RIVERSIDE COUNTY SAN DIEGO COUNTY
TEL (714122G-0770 TEL: (310( 325 -7272 or (323( 775 -6771 TEL: (951) 582 -0170 TEL (858) 560 -1713
FAX: (7141220-9689 FAX: (714)220 -8689 FAX ". (9511582 -0176 FAX*. (858) 560-0390