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Home My WebLink About14 - Ocean Pier Repairs - C-3798CITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 14 October 24, 2006 TO: HONORABLE MAYORAND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Stephen Luy 949 -644 -3330 sluy@city.newport-beach.ca.us SUBJECT: OCEAN PIER REPAIRS -AWARD OF CONTRACT NO. 3798 RECOMMENDATIONS: Approve the plans and specifications. 2. Defer Additive Bid work. Award Contract No., 3798 to John S. Meek Company, Inc. for the Total Base Bid Price of $687,550, and authorize the Mayor and the City Clerk to execute the contract. 4. Establish an amount of $68,000 (10 %) to cover the cost of unforeseen work. 5: Approve a Budget Amendment in the amount of $271,550 from Unappropriated Tide and Submerged Lands Fund Balance to Account No. 7231- C5100836. DISCUSSION: At 11:00 a.m. on October 11, 2006 the City Clerk opened and read the following bids for this project: Low John S. Meek Company Inc. 2 MINCO Construction TOTAL BASE BID AMOUNT $687,550 796,000 TOTAL ADDITIVE BID AMOUNT $210,600 394,000 The low base bid amount is 55 percent above the Engineer's Estimate of $443,000. The disparity between the estimate and the actual bid price reflects the specialized work involved for this type of project, the limited number of contractors available to perform the work, and the current high demand for similar work by other agencies. Staff contacted the plan holders who ordered plans and specs for the project that did not bid to determine why Ocean Pier Repairs —Award of Contract No. 3798 October 24, 2006 Page: 2 they did not submit a bid. Two of the plan holders determined that the project was outside the scope of their construction abilities, one was a materials supplier, one thought the project was too small to bid, and three indicated their current work load precluded them from bidding. Because of the unanticipated high Total Base Bid amounts compared to available funding for this project, staff is recommending that the Additive Bid work, clearing marine growth from piles on both piers, be deferred. The low bidder, John S. Meek, possesses a California State Contractors License Classification "A" as required by the project specifications. The Contractor has satisfactorily completed many similar projects for the City of Newport Beach. The scope of work for the completion of this contract consists of replacing deteriorated and or missing cross bracing, stringers, cross bridging, hardware, etc; and installing fiberglass jackets, reinforcement and epoxy grout to stabilize /repair pier pilings; and installing trowelable epoxy to fill voids and fix cracks in existing structural members of the pier; and performing all related work as required to complete the contract work in accordance with the drawings and specifications. The last such pier repair contract was performed in fiscal year 2001 -2002. Per the Contract Specifications the Contractor will have 60 consecutive working days to Complete the work. Liquidated damages are $1,000 per day. Environmental Review: City staff has reviewed the project and has determined the project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302 of the CEQA Implementing Guidelines when the project is authorized by the .City Council. This exemption covers the maintenance and alteration of existing public facilities with negligible expansion of the facilities in areas that are not environmentally sensitive. Public Notice: The Notice Inviting Bids was advertised in the City's official publication and in construction industry publications. Geotechnical. Material Testing, and Survey Services: In addition to the contract costs, approximately $2,000 in material testing is estimated for this project and $2,000 for printing and other incidentals. Ocean Pier Repairs —Award of contract No. 3798 October 24, 2008 Page: 3 Funding Availability: The amount currently available for this project is $488,000. With approval of the recommended Budget Amendment the remaining $269,550 would become appropriated and sufficient funds will be available in the following accounts for the project. Account Description Tide and Submerged Lands Budget Amendment Proposed uses are as follows: Vendor John S. Meek Company, Inc. John S. MeekCompany, Inc. On —call Consultant Various Prepared by: Stephen Luy Associate Civil Engineer Attachments: Project Location Map Bid Summary Budget Amendment Account Number 7231- C5100836 7231- C5100836 Total Purpose Construction Contract Construction Contingency Materials Testing Amount $488,000 $271,550 $759,550 Amount $687,550 $ 68,000 $ 2,000 Printing and Incidentals $ 2,000 Total: $759,550 Submitted by: ht4T� LCQ4<t F pf ,_ BALBOA PIER ILL '- NE WORT PIER T N.T.S. O h~ 4� N pqQyt &q CITY OF NEWPORT BEACV Luc WOMS. DIPARTMEW OCEAN PIER REPAIRS N.T.S. I a'i C OMM Lm C -3798 Dm G- d- Duo#" NO. EXHIBIT A CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT TITLE: OCEAN PIER REPAIRS BID LOCATION: City Clerk's Office- City Hall CONTRACT NO.: C3798 DATE: 10/11/2006 TIME: 11:00A.M. ENGINEER'S ESTIMATE: $443,000.00 BY: Stephen Luy CHECKED: Shari Rooks DATE: 10111/2006 PROJECT MANAGER: Stephen Luy f:Wwm"w !shared \cwtmct100- 011161D SUMMARY Page 1 En ineer's Estimate John S. Meek Co. Minako America Corp. ITEM DESCRIPTION QUANTITY UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT 1 IMobilization 1 1 LS 24,000.001 24,000.00 65,800.00 65,800001 10,000.00 10,000.00 2 lNewport Pier Rehabilitation 1 1 LS 220,000.00 220,000.00 217,920.00 217,920.00 397,000.00 397,000.00 3 Balboa Pier Re air 1 LS 199,000.00 199,000.00 403,830.00 403,830.00 389,000.00 389,000.00 Total Base Bid EE 443 000.00 LOW 687 550.00 2ND 1 796,0 0.00 Additive Bid Items QUANTITY UNIT AMOUNT UNIT AMOUNT UNIT AMOUNT FAA—E12 Clean Marine Growth from Newport Pier 1 LS - 100000.00 100000.00 117,000.00 117000.00 197 000.00 197,000.00 AB2 Clean Marine Growth from Balboa Pier 1 LS 100000.00 100,000.00. 93600.00 93600.00 197 000.00 197000.00 Total Additive Bid Total Bid EE 200 000.00 LOW 210 600.00 2N2 394 000.00 EE 643 000.00 LOW 898 150.00 2ND 1,190,000.001 f:Wwm"w !shared \cwtmct100- 011161D SUMMARY Page 1 City of Newport Beach NO. BA- 07BA -020 BUDGET AMENDMENT 2006 -07 AMOUNT: $271,550.00 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates Increase in Budgetary Fund Balance �X Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance Transfer Budget Appropriations No effect on Budgetary Fund Balance SOURCE: from existing budget appropriations from additional estimated revenues NX from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: To increase expenditure appropriations to enter into a contract for ocean pier repairs. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account 230 3605 REVENUE ESTIMATES (3601) Fund /Division Account EXPENDITURE APPROPRIATIONS (3603) Description Tide & Submerged Land - Fund Balance Description Amount Debit Credit $271,550.00 ' Description Division Number 7231 Tidelands - Capital Account Number C5100836 Ocean Pier Repairs $271,550.00 Division Number Account Number Division Number Account Number Division Number Account Number Division Number Account Number Automatic System Entry. Signed: p Finance I proval: Administrativ ervices Director D e Signed: A inistrative Appro I: City anager D e Signed: City Council Approval: City Clerk Date