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Home My WebLink About11 - DUI Program Grant FundsCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 11 October 10, 2006 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Police Department Tom Gazsi, Lieutenant, 644 -3660, tgazsi @nbpd.org Mike Hyams, Acting Chief of Police, 644 -3650, mhyams @nbpd.org SUBJECT: ACCEPTANCE OF 2005 -2007 STATE OF CALIFORNIA, OFFICE OF TRAFFIC SAFETY (OTS) DUI PROGRAM GRANT FUNDS RECOMMENDATION: 1. Accept the 2005 -2007 State of California, Office of Traffic Safety (OTS) DUI Grant Award not to exceed $298,384.74 for the purpose of DUI enforcement patrols and DUI checkpoints. 2. Authorize the Administrative Services Director to establish an account to facilitate the administration of these reimbursement grant funds. 3. Authorize the Chief of Police to sign appropriate grant acceptance documents. DISCUSSION: Background: The Newport Beach Police Department requested grant funding beginning in 2005 to provide reimbursement overtime funds to conduct DUI checkpoints and DUI patrols in the City of Newport Beach. The OTS grant provides overtime reimbursement up to $298,384.74 for DUI patrols and DUI checkpoints from 10/1/05 through 12/31/07. These enforcement endeavors are deployed on an overtime basis, pursuant to provisions of the grant, so as not to affect normal police patrol and traffic service operations. Only funds used for these efforts will be replaced as reimbursement from the OTS grant. Acceptance of DUI Program Grant Funds October 10, 2006 Page 2 Funding Availability: State of California, Office of Traffic Safety (OTS) DUI grant award up to $298,384.74. No matching funds are required for this grant. Prepared by: / GT. Tom Gazsi, Lieutenant Support Services Commander Attachment: Approved by: Michael FfyarrIW, Captain Acting Chief of Police State of California Office of Traffic Safety (OTS) DUI Grant Award #AL0605 State of California PROJECT NUMBER OFFICE OF TRAFFIC SAFETY AL0605 GRANT AGREEMENT PAGE 1(To be completed by applicant Agency) 1. PROJECT TITLE 2006 NEWPORT BEACH DUI PROGRAM 1 NAME OF APPLICANT AGENCY 4. PROJECT PERIOD NEWPORT BEACH POLICE DEPARTMENT Momh — Day - Year From: 10 /1/05 3. AGENCY UNrr TO HANDLE PROJECT TRAFFIC DIVISION To: 12131/07 5. PROJECT DESCRIPTION (Provide an overview of the project activities that will address the problem statement, in approximately 100 words. Space is limited to six lines.) The City of Newport Beach is a recreational community with frequent DUI violations and related collisions. The Newport Beach Police Department intends to field DUI enforcement teams and conduct DUI Checkpoints to increase DUI arrests and reduce related accidents. Our objectives toward meeting this goal will be fielding officers throughout the year with emphasis during holiday and peak load periods. Officers will receive increased training and direction with this goal in mind. The teams' primary goal will be DUI enforcement with seatbelt enforcement as a secondary emphasis. 1 6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $298,384.74 7. APPROVAL SIGNATURES A. PROJECT DIRECTOR B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY NAME: James Kaminsky PHONE: (949) 644 -3740 NAME: Bob McDonell PHONE: (949) 644 -3701 TITLE: Lieutenant FAx: (949) 644 -3749 TITLE: Chief of Police FAx: (949) 644 -3700 ADDRESS: 870 Santa Barbara Drive ADDRESS: 870 Santa Barbara Drive Newport Beach CA 92660 Newport Beach CA 92660 E -MA JKamnnsky @nbpd.org E -MAIL: limed nbpd.or Z-301-0 s C !(-2 %O�` (Sig tore) (Date) ( ignature) (Date) C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS NAME: Dennis Danner PHONE -. (949) 644 -3123 NAME: Admin Services TrME. Admin Services FAx, (949) 644 -3020 Director ADDRESS: 3340 Newport Blvd ADORES': City of Newport Beach Newport Beach CA 92663 3300,Newporl Blvd E -MAIL: ddanner @city.newport- beach.ca.HS Newport Beach CA 92663 GG (Signature) (Date) OTS -38 (Rev. 5105) Page 2 (Office of Traffic Safety Use Only) EFFECTIVE DATE OF AGREEMENT: 1011/2005 GRANTEE NEWPORT BEACH PROJECT NO. AL0605 boon No. 1 Date: 12/12/2005 10. TYPE OF AGREEMENT I Initial X Revision Cont. FUND PROGRAM TASK NO. F.Y. Revision No. Date: 164 06 -AL 2 I 2006 9. Action Taken 11. FUNDING DISPOSITION & STATUS Fiscal Year Amount Initial approval 2006 HSP funds obligated. 2005 -06 150,192.37 2006 -07 148,192.37 Total 298,384.74 Obligated This Action 150;192.37 Previously Obligated 0.00 Total Amount Obligated 150,192.37 Amount Suspended 148,192.37 State FY 2005 -06 2700 -101 -0890 (38/05) TOTAL FUNDS PROGRAMMED 298,384.74 Federal catalog Na 211600 12- BUDGET SUMMARY (From Schedule B Detail) - FISCAL YEAR GRANT PERIOD ENDING: 9130/2006 2006 2005 -06 TOTAL PROJECT COST CATEGORY GRANT PERIOD PRIOR GRANT TOTAL GRANT BUDGET ESTIMATE 4. Personnel Costs 149,192.37 0.00 149,192.37 296,384.74 3 ,iavelExpenses 1,000.00 0.00 1,000.00_ 2,000.00 :. Contractual Services 0.00 0.00 0.00 0.00 ). Equipment 0.00 0.00 0.00 0.00 _. Other Direct Costs 0.00 0.00 0.00 0.00 °. Indirect Costs 1 0.00 0.00 1 0.00 1 0.00 'OTAL FEDERAL FUNDS 1 150,192.37 0.00 150 192.37 1 298,384.74 13. PROJECT APPROVAL & AUTHORIZATION TO EXPEND OBLIGATED FUNDS A. APPROVAL RECOMMENDED BY B. AGREEMENT & FUNDING AUTHORIZED BY NAME: DENNIS HALL NAME: CHRISTOPHER J. MURPHY TITLE: Regional Coordinator TITLE: Director PHONE: (916) 262 -0999 E -MAIL: dhall @ots.ca.gov Office of Traffic Safety Office of Traffic Safety 7000 Franklin Blvd., Suite 440 7000 Franklin Blvd., Suite 44 amento, CA 95823 Sacramento, 95823 Signature Signature OTS -38a' (Rev 5/98) PROBLEM STATEMENT: The City of Newport Beach is a recreational community with a number of DUI violations and related traffic collisions. As such, the Newport Beach Police Department is committed to addressing this problem through increased DUI enforcement and educational endeavors. While DUI has been identified as the primary priority, seatbelt and speed enforcement will be emphasized as well. Group Population pVMT, :<'2 ZO z4 FATAL & INJURY COLLISIONS Speed Related 160 20/92 4/92 Nighttime 64 22/92 1/92 Hit and Run 35 43/92 23/92 DUI ARRESTS i; 85/89 VICTIMS RANKING BY RANKING BY KILLED AND DAILY VEHICLE AVERAGE TYPE OF MILES POPULATION COLLISION INJURED TRAVELED Total Fatal and 725 37/92 8/92 Injury Alcohol Involved 59 45/92 18/92 HBD Driver < 21 4 51/92 36/92 HBD Driver 21 -34 19 32/92 13/92 Pedestrians 29 59/92 34/92 Pedestrians < 15 4 75/92 69/92 Pedestrians 65+ 5 34/92 16/92 Bicyclists 78 8/92 2/92 Bicyclists < 15 13 34/92 5/92 Composite 30/92 4/92 FATAL & INJURY COLLISIONS Speed Related 160 20/92 4/92 Nighttime 64 22/92 1/92 Hit and Run 35 43/92 23/92 DUI ARRESTS i; 85/89 PERFORMANCE MEASURES PROJECT GOALS To reduce the number of persons killed or injured in alcohol involved collisions 10 % from the calendar 2004 base year total of 133 to 119.7 by December 31, 2007. While we occasionally have no DUI deaths in a year we intend to maintain this trend. 2. To reduce hit -and -run fatal collisions 100% from the calendar 2004 base year total of one to zero by December 31, 2007. 3. To reduce hit- and -run injury collisions 10% from the calendar 2004 base year total of 37 to 33.3 by December 31, 2007. 4. To reduce nighttime (2100 - 0259 hours) fatal collisions 50% from the calendar 2004 base year total of 2 to 1 by December 31, 2007. 5. To reduce nighttime (2100 - 0259 hours) injury collisions 10% from the calendar 2004 base year total of 15 to 13.5 by December 31, 2007. 6. To maintain the number of vehicle occupants killed under the age of six, from the calendar 2004 base year total of zero to zero through 2007. 8. To maintain the number of alcohol/drug involved teenage drivers in fatal collisions at zero through December 31, 2007. 9. To reduce Nighttime (2100 -0259.) the number of alcohol/drug involved drivers in injury collisions 10% from 40 to 36 by December 31, 2007. 10. To increase seat belt compliance _percentage points from the calendar 2005 base. . year total of _ to _ by December 31, 2007. PROJECT OBJECTIVES 1. To conduct 1 DUI/Driver's License Checkpoints by December 31, 2006, and an additional 3 DUlIDL Checkpoints by December 31, 2007. Note: The following data will be reported quarterly on the OTS "Quarterly Evaluation Data Form, Schedule C." • Number of Checkpoints • Vehicles passing through the Checkpoints • Vehicles screened • Vehicles impounded • Field Sobriety Tests • DUI Arrests • Criminal Arrests Note: For combination DUI/DL checkpoints, departments must issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Also, according to the Attorney General's Office all DUI/DL Checkpoints operations must have signs reading "DUI/Driver's License Checkpoint Ahead." 2.To increase DUI arrests by 10% from the calendar 2004 year total of 582 to 640 by December 31, 2006, and an additional 10% to 704 by December 31, 2007. 3. To conduct 208 saturation patrols beginning December 15, 2005 though December 31, 2007. Note: The following data will be reported quarterly on the OTS "Quarterly Evaluation Data Form, Schedule C." • Vehicles Screened • Vehicles Impounded • Field Sobriety Tests • DUI Arrests • Criminal Arrests 4. To ensure that a minimum of 2 sworn officers conducting DUI enforcement with grant funding have received NHTSA - certified Standardized Field Sobriety Testing (SFST) training by December 31, 2006. 5. Tp develop an Operational Plan to establish the method of operation to implement the grant program by December 31, 2005. 6. To work closely with community based organizations to promote the DUI programs. This would include the Newport Mesa Unified School District as related to the "Every Fifteen Minutes" program and the local chapters ofMADD and SADD. 7. Regularly provide Briefing training and emphasis on DUI enforcement and the promotion of the program. 8. Conduct one "Every Fifteen Minutes" high school program by December 31, 2007. 9. To ensure emphasis of alcohol abuse awareness education through the Department's School Resource Officer (SRO) program at local high schools as well as continue with the quarterly Department sponsored Substance Abuse Program (SAP) for teenage offenders. 10. To measure the grant's impact on crime by tracking non - traffic - related arrests that initiate from DUI checkpoints and/or other grant supported activities or operations. Some of the crime statistics to be collected include narcotic arrests, confiscated weapons, stolen vehicles recovered, criminal misdemeanor arrests, criminal felony arrests, and felony warrant arrests. 11. To conduct seat belt usage surveys during the months of March and September of each grant year. Media Oblectives To issue a press release announcing the kick -off of the project by October 15, 2005. The press releases and media advisories, alerts, and materials must be forwarded to your OTS Regional Coordinator and the OTS Public Information Officer at pioaa,ots.ca.gov for approval 5 days prior to the issuance date of the release. 2. To submit resulting electronic media articles by 9 a.m. to the OTS Public Information Officer by e-mail at pio(@,,ots.ca.gov and OTS Regional Coordinator, or fax printed clips to (916) 262 -2960. Include publication name and date the article was published on all clips. 3. To use the following standard language in all press, media, and printed materials: "Fundigg for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. " 4. To e-mail the OTS Public Information Officer at vio(q),ots.ca gov and OTS Regional Coordinator at least one month in advance, a short description of any new traffic safety event or program. "�ote: Nothing in this agreement shall be interpreted as a requirement, formal or informal, that a police officer issue a specific or predetermined number of citations in pursuance of the obligations hereunder. Phase 1— Program Preparation (October 1, 2005 through December 31, 2005) An overtime schedule will be developed with the goal of providing 2 officers, four nights a week with emphasis on Thursday, Friday or Saturday nights between the hours of 2100 and 0300 to participate with DUI enforcement. The OTS Project Grant will fund the overtime positions. Schedule two officers to attend NHSTA- certified Standardized Field Sobriety Testing (SFST) training by December 31, 2006. Implement the "Every Fifteen Minute" program at one high school to be conducted by December 31, 2006 Phase 2 — Program Operations (December 15, 2005 through December 31, 2007) Implement DUI patrols as outlined in Phase 1 with 2 officers, four nights a week with emphasis on Thursday, Friday or Saturday nights between the hours of 2100 and 0300. )Conduct 4 DUI Checkpoints by December 31, 2007. They may be DUI/DL checkpoints. SCHEDULE A PROJECT NO: AL0605 PROJECT DESCRIPTION PAGE 5 Conduct 208 Saturation patrols using two, three, or four patrol cruisers or motor officers four nights a week with emphasis on Thursday, Friday or Saturday nights between the hours of 2100 and 0300. Complete the "Every Fifteen Minute" program at one local high school. Phase 3 — Data Gathering & Reporting — (Throughout Project Period) Agencies are required to collect and report quarterly, appropriate data that support each of the goals and objectives progress. Statistical data relating to the project goals and objectives will be collected, analyzed, and incorporated in Quarterly Performance Reports (QPRs). QPRs for the quarter ending September 30 will include year to date comparisons of goals and objectives. If required the Quarterly Evaluation Data Form, Schedule C, will be completed each quarter and submitted as part of the QPR. These reports will compare actual project accomplishments with the planned accomplishments. They will include information concerning changes made by the project Director in planning and guiding the project efforts. Reports shall be completed in accordance with OTS requirements specified in the Grant Program Manual, Chapter 7, and submitted in compliance with the signed Acceptance of Conditions and Certifications (OTS -33) included within this agreement. Phase 3 — Final Report and Executive Summary Complete the Final Report and Executive Summary and submit them to OTS by February 28, 2008. METHOD OF EVALUATION Using the data compiled in Phase 3, the project manager will evaluate: (1) how well the stated project goals and objectives were accomplished, (2) if all the activities outlined in the "Method of Procedure" were performed in accordance with the project agreement; and (3) was the project cost effective? ADMINISTRATIVE SUPPORT This program has full support of the Newport Beach Police Department. Every effort Will be made to continue the activities after the project conclusion. OTS -38b (Rev. 5105) I PAGE .1 DETAILED BUDGET ESTRAATE PROJECT No. AL0605 OTS-38d (Rev. 5/05) FISCAL YEAR ESTIMATES COST CATEGORY Fl -1 FY-2 FY-3 10/01/05 thru 10/01106 thru 10101/07 thru TOTAL COST TO PROJECT A. PERSONNEL COSTS 09130/06 09130/07 12131/07 Positions and Salaries Poke Officers' overtime @ $59/hour, 5,023 149,192.37 147.192.31 $296,384.74 hours 0.00 0.00 6.00 0.00 0.00 0.00 0.00 0.00 1 0.00 Category S6b-Totall $149,192.371 $147,19071 $0.00 $296,384.74 B. TRAVEL EXPENSE In-State 1,000-00 1,000M $2,000.00 0.00 0.00 Catego!y §ub-Totall $1,000.-001 $1,000.00! .$0.001 $2,000.00 C. CONTRACTUAL SERVICES $0.00 0.00 0.00 Category.Sub-Tote lj $0.001 $0.00i s0-001 $0.00 OTS-38d (Rev. 5/05) SCHEDULE B PAGE 2 DETAILED BUDGET ESTIMATE PROJECT No. CITS-38c (Rev. 5105) FISCAL YEAR ESTIMATES COST CATEGORY FY-1 FY-2 FY-3 10101105 thru 10/01106 thru 10/01107 thru TOTALCOST TO PROJECT D. EQUIPMENT 09/30106, 09/30j07 12r31/07 0.00 0.00 0.00 Category Sub-Totaq $0.001 s0-001 $0,061 $0.00 I. OTHER DIRECT COSTS $0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Category Sub -Total $0.00 l $o-iq $6.001 $0.00 F. INDIRECT COSTS $0.00 Category Sub-Total $0,001 $0.001 $0.001 $0.00 PROJECT TOTAL] $150,192.371 $148,192.371 $0.001 $208,2184.74 CITS-38c (Rev. 5105) SCHEDULE B -1 PROJECT No. AL0605 BUDGET NARRATIVE Page 1] PERSONNEL: ITHE HOURLY IS CALCULATED AT $59.00 PER HOUR PER OFFICER WITHOUT BENEFITS. ONLY OFFICERS WILL BE ASSIGNED TO THE DETAIL FOR THE PURPOSE OF COMPENSATION. I THE OVERTIlVIE COMPENSATION SHALL NOT EXCEED $296,354.74 FOR THE TWO YEAR GRANT. TRAM IIN -STATE TRAVEL FOR THE POLICE TRAFFIC SERVICES SEMINAR AND THE OTS SUMMIT ICONTRACTUAL SERVICES: NONE EOUIPMENT: NONE INDIRECT COSTS: NONE PROGRAM INCOME: NONE OTS -38f (Rev. 5105) STATE OF CALIFORNIA. OFFICE OF TRAFFIC SAFETY ACCEPTANCE OF CONDITIONS AND CERTIFICATIONS OTS -33 (Rev. 5105) APPLICANT AGENCY OTS PROJEcr NUMBER Newport Beach Police Department I AL0605 The following are included herein and constitute a part of this Agreement: 1. OTS -38 — Page 1 5. Schedule C — Quarterly Evaluation Data (when required) 2. Schedule A — Project 6. OTS -33 — Acceptance of Conditions and Certifications Description 3. Schedule B — Detailed Budget 7. General Terms, Conditions, and Certifications Estimate (OTS Grant Program Manual, Volume II, Chapter 6. Volume II,.availahle on -line at www.ots.ca.eovl 4. Schedule B -1 — Budget Narrative TERMS AND CONDITIONS It is understood and agreed by the Project Director and Authorizing Official that any grant received as a result of this Agreement is subject to all federal and state regulations governing grants and to those controls expressed in the California Traffic Grant Program Manuals which include, but are not limited to: REPORTS 1. Quarterly Performance Reports and Reimbursement Claims must be submitted by the Project Director to the Office of Traffic Safety by January 31, April 30, July 31, and October 31, during each year of project operation. 2. OTS will withhold or disallow grant payments, reduce or terminate grant funds, and/or deny future grant funding anytime a grantee fails to comply with any term or condition of the grant contract or program guidelines (Volume II, Chapter 3.13). This may include, but is not limited to, the following: Failure to submit acceptable and timely reimbursement claims. Failure to submit acceptable and timely quarterly performance reports; and Failure to submit an acceptable and timely Schedule C, Quarterly Evaluation Data (OTS -38g, applies only when a Schedule C has been required.) 3. By October 31, "continuing" projects must submit a September 30 claim and a written justification to support carrying forward prior year unexpended funds. September 30 claims and written justifications, supporting the carrying forward of prior year unexpended funds, submitted after November 30, will not be processed. The prior claim (i.e., June 30) will be considered the year -end claim in order to close out the federal fiscal year ending September 30. hi addition, prior year unexpended funds will be deobligated and allocated to new projects. ENFORCEMENT AGENCIES ONLY: 9. Full time personnel funded under this project shall be dedicated in total to traffic law enforcement. EXCEPT: • In the case of a criminal offense committed in the officer's presence. • In the case of response to an officer in distress. • In the case of a riot where all available personnel must be committed. 10. Equipment funded under this project is subject to the same requirements as No. 9 above. We, the officials named below, hereby swear that we are duly authorized legally, to bind the contractor or grant recipient to the above described terms and conditions. Executed on the date and in the county below, and is made under penalty of perjury under the laws of the State of California. PROJECT DIRECTOR'S NAME EXECUTED IN THE COUNTY OF James PRO IF Orange DATE EXECUTED 12 -12 -05 AUTHORIZING OFFICIAL'S NAME EXECUTED IN THE COUNTY OF Bob McDon AUTHo OV C 'S SIG ATURE ➢➢ TITLE Zfi IEF OF POLICE -3- Orange DATE EXECUTED 12 -12 -05