HomeMy WebLinkAbout08 - Fire Station 6 Gender Modifications & Police Department Building ModificationsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. R
November 28, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
R.Gunther, P.E.
949 - 6443311 or bpatapoff @city.newport- beach.ca.us
SUBJECT: FIRE STATION NO.6 GENDER MODIFICATIONS AND POLICE
DEPARTMENT BUILDING MODIFICATIONS — COMPLETION AND
ACCEPTANCE OF CONTRACT NO. 3640
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On September 27, 2005, the City Council authorized the award of Fire Station No. 6
Gender Modifications and Police Department Building Modifications to Horizons CCI
Services, Inc. The contract work at Fire Station No. 6 included remodeling the previous
living quarters to accommodate female firefighters, remodeling the kitchen, demolishing
the top part of the hose drying tower, and converting the lower part of the tower into a
storage room. Work in the Police Department building included rearranging and
remodeling of office space on the second floor and also creating an accessible
women's restroom.
The contract has now been completed; however, numerous problems were experienced
over the course of the project. The contractor performed work at Fire Station No. 6 very
slowly and on numerous occasions, the work needed to be redone and required
excessive oversight from Public Works and Fire personnel. In addition to the extreme.
delays and the amount of rework that had to be done, the contractor claimed they were
finished with this portion of the work on March 24, 2006 while the architect and City still
had a 7 -page list of work items that were either not completed or needed to be redone.
The contractor did not complete the extensive punch -list work until May 17, 2006.
Attachments A through C document this situation.
Fire Station No. 6 Gender Modifications and Police Department Building Modifications
Complefion And Acceptance of Contract No. 3640
November 28, 2006
Page 2
Typical problems encountered with the contractor include:
• lack of general construction knowledge, such as interpreting and understanding
project plans, Greenbook specifications, and project specifications;
• insufficient or no supervision at the job -site;
• poor work quality and work that had to be redone, including;
o soffits above the refrigerator and stove areas were not framed correctly
and were out of plumb vertically and horizontally
o concrete and tile walls for the shower entrance were constructed
incorrectly and did.not comply with ADA dimensions,
o door in the hallway was not hung properly and the molding around the
door was not the correct size and was damaged,
o the window in the ADA bathroom was not framed correctly and had to be
reconstructed.
The construction work for the fire station was not completed until May 17, 2006. This
delay caused complications and a burden on the Police Department which had already
moved many of their personnel out of their offices in March in preparation for the start
of construction. Because of this delay, the painting at the police jail facility was deleted
in order to complete the Police Department work in a more timely fashion.
The contractors work at the police facility improved compared to work at the fire station,
but the contractor still required a great deal of supervision from City staff. The initial
work at the police facility was also of poor quality. Some of the work that had to be
redone included the ceiling in a bathroom that was framed incorrectly, the openings for
bathroom toilets were cored in the wrong location and had to be redrilled, HVAC ducts
were installed with flex material instead of rigid material, and two HVAC dampers had to
be cut -in and access panels installed since the contractor forgot to install them.
A summary of the contract cost is as follows:
Original bid amount: $405,500.00
Actual amount of bid items constructed: $405,500.00
Total amount of change orders: $53,078.60
Final contract cost: $458,578.60
The final overall construction cost including Change Orders was 13.1 percent over the
original bid amount. Nine Change Orders totaling $53,078.60 were issued for the
project. The first six were for Fire Station No. 6 and the last three were for the Police
Department facility. They are as follows:
1. Change Order 1 in the amount of $1,663.70 provided for temporary electrical
wiring to the interim living quarter trailers for the fire personnel.
2. Change Order 2 in the amount of $13,676.77 provided for electrical panel
switches and sub -panel replacement and acoustical coating, texture and paint in
three rooms.
3. Change Order 3 in the amount of $33,166.28 provided for replacement of the
electrical generator and related rewiring.
Fire Station No. 6 Gender Modifications and Police Department Building Modifications
Completion And Acceptance of contract No. 3640
November 28, 2006
Page 3
4. Change Order 4 in the amount of $9,735.89 provided for framework repair in the
hose tower and additional electrical work.
5. Change Order 5 in the amount of $5,327.01 provided for removal and additional
plastering on the hose tower, curb framing of skylight, and rerouting an existing
smoke alarm.
6. Change Order 6 in the amount of $8,620.13 provided for additional painting
areas, revised hardware costs, and miscellaneous work.
7. Change Order P -1 deducted $40,000.00 from the work at the police facility by
deleting the painting of the jail facilities on the first floor.
8. Change Order P -2 in the amount of $11,420.22 provided for additional work
needed for architectural finishes, and mechanical and plumbing fixture revisions
per Police Department and architect's bulletins 1 through 3.
9. Change Order P -3 in the amount of $9,468.60 provided for added wall repair,
additional ceiling access panels in office areas, and miscellaneous additional
work in the women's restroom, including removal of a plumbing chase and
revised tile work.
The total construction cost is $458,578.60
Other Protect Costs:
In addition to the primary construction contract, this project involve d
expenses from various funding sources, including Building Excise Tax
Department Maintenance and Operation funds. Total project
summarized as follows:
Construction (Fire and Police)
$
458,578.60
Design Services (Fire)
$
52,281.87
Construction Inspection (Police)
$
53,994.50
Office Furniture (Fire)
$
6,085.74
Incidentals (Fire)
$ 1.108.34
Total Project Cost
$
572,049.05
Environmental Review:
other project
Fund and Fire
expenses are
The project was Categorically Exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301(a) of the CEQA Implementing Guidelines. This
exemption covers building alterations involving partitions, plumbing, electrical, etc.
Funding Availability:
Funds for the project were expended from the following accounts:
Account Description
Fire Ops. Building Maint.( Repair
Building Excise Tax Fund
General Fund
General Fund
Account Number
2340 -8040
7271- C2320878
7011- C2320878
7011- C1820805
Total
Amount
$33,166.28
$100,000.00
$131,550.00
$193,862.32
$458,578.60
Fire Station No. 6 Gender Modifications and Police Department Building Modifications
Completion And Acceptance of Contract No. 3640
November 26, 2006
Page 4
The original contract completion was April 20, 2006. Due to unforeseen conditions,
such as the need for to replace the wood framework in the hose tower, preparation of
asbestos removal reports, change order work, and the replacement of the electrical
generator at Fire Station 6, the project was completed on October 13, 2006.
Prepared by:
R. Gunther, P.E.
Construction Engineer
Attachment: Letters and Emails
Submitted by:
.n G. Badum
Works Director
231
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
Stephen G. Badum, Director
April 6, 2006
Kinan Kotrash
Horizons CCI, Inc. Via Facsimile: 714 -563 -1530
2111 W. Crescent Avenue & Mail
Suite G
Anaheim, CA 92801
Subject: Fire Station No. 6 Gender Modifications & Hose Tower
Demolition; Contract No. 3640
Dear Mr. Kotrash,
We received your letter of March 24, 2006 (attached) stating that you were
substantially complete with the Fn: Station and Tower Demolition project. We
disagree and contend that there is still significant work to be finished at the Fire
Station. Some of the major items of work that still need completion are itemized in
the two lists attached. ;No work can be started at the Police Station until the work
at the Fire Station is completed as required per the contract specifications. i
We are also concerned with the lack of sufficient workforce on the project and the
number of days when there has been no workers on the job whatsoever. Please
provide us with a schedule by Monday April 10, that shows your completion of the
work in order that Fire Station personnel can plan for their occupancy of the !,
building. If you have any questions please contact R. Gunther at 949- 644 -3311.
Cc: Steve Badum Public Works Director
R. Gunther, PW Construction Engineer
Frank Martin, inspector -
Eric Bauer, Fire Department
Gary Gundersen, Fire Department
John Desmond, Police Captain
Lisa McBroom, Police Department
3300 Newport Boulevard • Post Office Box 1768 • Newport Beach. Cai forma 92658 -8915
Telephone: (949) 644 -3311 • Fax: (949) 644 -9318 • www.clty.newport- beach.ea.us
Page 1 of 1
Gunther, Robert .
From: Gundersen, Gary
Sent: Wednesday, April 05, 2006 8:18 PM
To: Gunther, Robert
Cc: Gundersen, Gary, Mars, Dave
Subject: Stn six
Gunther;
I sent you Ernesto's list again which has most of the items already listed.
Some other items are;
1. New water heater not installed.
2. No staining of cabinets.
3. No electrical switches or plugs installed.
4. No light futures In stalled.
5. A!C unit not hooked back up..
6. Plumbing not finished, toilets in bathrooms.
7. Hardware on bathroom door female.
8. Moldings on bathroom doors on the inside, big gap.
9. Hose tower not drywailed, junk everywhere.
10. No dean up per contract Firefighter's are cleaning up everyday.
11. No cabinets In hose tower per plans.
12. No cover for hallway ceiling entrance.
These are most of them Gunther,
Gary
04/06/2006
L
Page 1 of 2
C
Gunther, Robert
To: Gunther, Robert
Subject: FW. Fire Station #6 progress
From: ernesto quintanar [ mailto: emesto .quintanar@domusstudio.com]
Sent: Friday, March 31, 2006 12:57 PM
To: Gunther, Robert
Cc: Masters, Rob; Gundersen, Gary; Bauer, Eric
Subject: Fire Station #6. progress
Gunther:
I spoke with Kinan @ Horizons this morning. Here's the items we discussed:
t. Window over showers is riot installed. According to Kinan, there is an outstanding
change order he sent to the cfty on 3/17. He will fax it to me to expedite the review. In my
opinion, you can tell them to install the window as shown the bid set of plans and reject
the COR, and the window will be just fine.
2. Wood cabinet stain. The stain color is ready for review. I asked Kinan to fed ex the
sample to my office to expedite review. if this was OK with you. Please let me know.
3. Skylight is not installed per plans. Rob Masters rejected the installation a couple of
weeks ago.
4. Electrical fixtures are not installed. they are waiting for the trims.
5. Toilet accessories installation is schedule for Wednesday.
6. Horizons is waiting for stainless steel installer to complete plumbing at kitchen sink.
7. Solid surface countertop at toilet room is not ready. (Apparently, it has not been ordered).
This is a long lead Item.
8.. No paint has been done.
Please let me know if you have any questions or comments regarding any of the above. Let
me know when the next meeting is scheduled.
Sincerely,
Don by +Associates Architects Q dmmtjdb LLP
Ernesto Quintanar
Assoclage
1� 1 11•
Lt. John Desmond, Support Services Commander
Lisa McBroom, Fiscal Services/Facility Manager
Eric Bauer, Lifeguard Captain
Terry ulaszewsld, Fire Support Services Manager
R Gunther, Construction Engineer
Lloyd Dalton, Project Manager
Kelli Tunnicliff, Construction Manager
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Conference Report #I (close -out)
Paoascn Newport Beach fure rrzm;o DATS, 4/ 18/2006
station #6 DATSPawA 4/18/2006
PROM= NO, 0316
THOSEPRPSENT:
Robert Gunther: Rounther®cb.nemWrt- beach± ca.n"
Eric Bauer: EBaaerOciMagmWort- heachca.us
Gary Gundersen: Gunde lse(racitv.n�vpnort- beach.ca w
Mike
Kathy: kat @smithcliff.com
Kinan Kotrash
Hatem Ibraim
PasPASao ar:
Ernesto Quintanar (eat. 19)
ernesto .quintanar@domusstudio.com
COPIES TO: DISTRIBUTED VIA:
Those present
Email:
PENDINGITEMS: ®'
ITEMS DISCUSSED /OBSERVED: ®'
t D Pre - stucco Inspection at Hose Tower:
t.t City inspector requested contractor to overlap metal lath at some locations and Ho�rms
add nailing at several locations.
12 Contractor requested contractor to install "Z" flashing at top of door head Hudzaa
1.3 Contractor can proceed to install brown coat after completing the two items Horizons
listed above
zo Project Inspector went over items discussed at last meeting:
21 Installation of water heater is now completed
22 Staining of cabinets and doors is completed. Locker doors and drawers are
being stained at the shop
2.3 Recessed light fixtures are installed.
14 Light fixtures not installed H°
Wall sconce at toilet room lavatory counter
Wall sconce at firefighters' lavatory counter
Wall sconce at Hallway
Hanging light future over kitchen counter
IS AC unit is connected. Gary Gundersen will test unit Ck➢G
26 Accessories for restrooms are not installed. Mirrors, hooks, soap dispensers, etc. Hoamns
are missing. Contractor will install accessories on Tuesday
2150 West Wa&ngton, Suite 303. San Diego, CafiforMa 92110 Te1619.6929393 Fax 619.692.9394 danusstudio.com
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Conference Report (continued)
17 Door trims inside restrooms were corrected
zs Shower door: Contractor submitted alternate shower door model. Architect will
review and respond by tomorrow morning to expedite order of item
Door lock at toilet room was installed
Drywall is not completed at Hose tower
Cabinets are not installed at hose tower
Contractor will move existing carpet to exterior of building to facilitate cleaning.
Carpet installer should complete removal of any glue and discard old carpet.
Ceiling access panel was installed
Skylight was re- installed per plans
Stainless Steel counter is not installed. Firefighters will check installation date
Firefighter will install kitchen appliances and complete penetrations thru
cabinets
Pre-punch list: (all items listed are actions items for the contractor, unless
otherwise noted)
General items:
Daily clean-up is required. Contractor should keep work area clean at all times
and remove dust from all finished surfaces, i.e. cabinets, countertops,
equipment, faucets, etc
Patch and repair all chipped drywall corner edges before painting, i.e. at kitchen
soffits, around recessed lights, etc
Paint is missing throughout. Contractor can start painting and not wait for carpet
to be installed
All wall switches should be rocker type as specified per plans (Leviton Decora
series or equal). Outlets should match the switches type. Color should be white.
The installed beige standard toggle action wall switches, outlets and cover plates
should be removed.
Clean all door hardware from door stains throughout
Door and wall signs are not installed
Ready room:
Fix dissimilar ceiling texture around light fixtures to match the rest of the ceiling
Remove speaker mounting clip from wall
Remove Alarm speaker and cable and patch hole in wall
Electrical contractor agreed to reinstall smoke detector alarm and conceal
cable in ceiling
Round hole in ceiling towards glass doors should be closed
Repair drywall patch work around light switch plate at West wall
Paint
2150 West Washington, Suite 303, San Diego, Califomia 92110 Tel 619.692.9393 F=619.692.9394 dcmus4WIo.com
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Conference Report (continued)
Kitchen:
Repair soffit at north wall so it is plumb and square to cabinets below. Keep '14"
offset as provided at right (east) side of soffit
Install panel at upper cabinet above the microwave hood flush with cabinet
doors
Install missing cabinet door at ready room side of counter top table /cabinet, as
shown on plans.
Hallway:
Patch square hole in the middle of the soffit and re- install smoke alarm
Paint attic access panel to match the ceiling color
Install missing wall light fixture
Paint
ogle occupancy toilet
Window is not.installed per details on plans. Contractor to re- install. Verify
specifications for paint gloss for window. Wood should be primed before
installed and flashing at sill also installed.
Shower width was measured: shower is 34-3/4" at the south side and 38" wide
next to the entryway.
Shower mix valve at ADA shower was installed at 33" high and blocks the D AA
installation of the grab bar. Moving the mixing valve up will require to patch the
terrazzo finish. Architect will re-draft the previously submitted letter to the
Project inspector to request permission to omit the accessibility requirements for
the shower in lieu of repairing the new deficiencies.
Grab bars at WC and shower are not installed. Apparently backing plates are Floriz=/D+AA
missing to support grab bars. Contractor will submit alternate mounting method
to architect for review
Lights and fan are not working
Mirror over counter is missing
Lavatory countertop is 34 -1/8" high at one end and 34 -1/2" at another. Maximum
height required for accessibility is 34" to the top of the lavatory rim. As installed,
the countertop is not accessible and will not pass inspection
Fire fighters' restroom:
Repair plumbing at lavatories. Apparently, pipes are loose in wall and fixture
makes (water hammer) loud noise.
Urinal is not working
Caulking is missing between door jamb and terrazzo. Same at both restrooms
Prep and paint at existing window frame is missing
Lights and fan do not work
Repair inside corners at terrazzo shower. There are pit holes and corners have
not been sanded smooth
2150 Wad Washington, Suite 303, San Diego, Cdifomic 92110 Tel 619.692.9393 Fax 619.692.9394 domusehidio.com
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Conference Report (continued)
Mirrors are not installed
Dormitory:
Contractor to provide grommet to firefighters to install at each desk
Task lights under wall cabinet are not installed
Electrical contractor will remove miscellaneous cables from wall
Drywall at East wall just below wall cabinet need patch/ repair at electrical
conduits
Remove wood block from bottom door pivot.
Please advise us in writing of any errors or misunderstandings of the conference as represented above. We will than revise
and re -Issue the corrected report. In the absence of receiving any such comment within five working days after receiving this
report, it will be assumed to be correct and we will proceed with the project as noted above.
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