HomeMy WebLinkAbout11 - Citywide Slurry Seal ProgramCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 11
December 12, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Andy Tran, P.E.
949 - 6443315 or atran @city.newport- beach.ca.us
SUBJECT: CITYWIDE SLURRY SEAL PROGRAM- FY2005 -2006 — COMPLETION
AND ACCEPTANCE OF CONTRACT NO. 3800
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond one (1) year after Council acceptance.
DISCUSSION:
On June 27, 2006, the City Council authorized the award of the 2005 -2006 Citywide
Slung Seal Program contract to Pavement Coatings Company. The contract provided
for slurry sealing selected areas at various locations throughout the City. Type 1
conventional slurry was applied to selected streets within the Newport Shores, West
Newport Beach, Newport Terrace, Newport Heights, Anniversary Tract, Upper Bay, and
China Cove areas. The contract has been completed to the satisfaction of the Public
Works Department. A summary of the contract cost is as follows:
Original Bid Amount: $471,946.00
Actual amount of bid items constructed: $416,871.95
Total amount of change orders: $10,852.20
Final contract cost: $427,724.15
The final overall construction cost, including one Change Order, was 9.4 percent under
the original bid amount. The Change Order, in the amount of $10,852.20, was for a
City requested second mobilization, covering street parking signs, and additional
C tywide Slurry Seal -F 2005 -2006 - Completion and Acceptance of Contract No. 3800
December 12, 2006
Page 2
striping. Portions of this project were required to be completed prior to the start of the
school year. However, a majority of the efforts needed to be done after the peak
summer season, resulting in the second mobilization..
The total construction cost was $427,724.15.
Other Proiect Costs:
In addition to the primary construction contract, this project involved other project
expenses from the following funding sources, Gas Tax Funds, Measure M Tumback
Funds and Assessment District 69 project funds. Total project expenses are
summarized as follows:
Construction
$
427,724.15
Asphalt Materials
$
9,307.49
Materials Testing
$
6,945.00
Construction Inspection
$
3,193.65
Incidentals
$ 277.12
Total Project Cost
$
447,447.41
Environmental Review:
The project was exempt from the California Environmental Quality Act (CEQA) pursuant
to Section 15301 of the CEQA Implementing Guidelines when the project was
authorized by City Council. This exemption covers the repair, maintenance and minor
alteration of existing public facilities in areas that are not environmentally sensitive.
Funding Availability:
Funds were expended from the following accounts for the project:
Account Description
Account Number Amount
Measure M Tumback 7281 - 05100858 $354,433.45
Assessment District 69 — Street Rehabilitation 74069 -9804 $52,452.70
Gas Tax 7181- C5100462 $20,838.00
Total: $427,724.15
The project was substantially completed by October 24, 2006, within the contract time
allowed. However, difficulties with the striping subcontractors scheduling extended the
project until November 22.
Prepared by:
Andy Tran, P.E.
Associate Civil Engineer
Submitted by:
ffi G. Badum
Works Director