HomeMy WebLinkAbout10 - Corporation Yard Building WCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 10
December 12, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Frank Martin
949 - 644 -3311 or pbwadmin @city.newport- beach.ca.us
SUBJECT: CORPORATION YARD BUILDING "W" — COMPLETION AND
ACCEPTANCE OF CONTRACT NO. 3642
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
5. Approve a Budget Amendment appropriating $44,900 from unappropriated
Equipment Internal Services fund balance to Account No. 7611- C6120725 to
cover extra costs for this project.
DISCUSSION:
On April 12, 2005, the City Council authorized the award Corporation Yard Building "W"
to Horizons CCI Services, Inc. The contract provided the construction of a 40' x 60' x
29'± high masonry and steel structure to enclose and secure the City's welding
equipment and workers to accommodate welding on all of the City's equipment and
vehicles in an enclosed and sheltered facility. The masonry structure has been built
also to allow for the installation of a 75 -ton bridge crane. A fenced and covered 40' x
15' storage area was also constructed adjacent to the new Building W. The contract
has now been completed to the satisfaction of the Public Works Department. A
summary of the contract cost is as follows:
Original bid amount: $394,740.00
Actual amount of bid items constructed: $394,740.00
Total amount of change orders: $ 44,639.93
Final contract cost: $439,379.93
Corporation Yard Building "w° - Completion And Acceptance of Contract No. 3642
December 12, 2006
Page 2
The final overall construction cost including Change Orders was 11.3 percent over the
original bid amount. Six change orders totaling $ 44,639.93 were issued for the project.
They are as follows:
• Change Order 1 in the amount of $7,280.19 provided for delay time due to the
City having to get the fire alarm disconnected, additional grading to raise the
building slab and the repair of an unmarked gas line.
• Change Order 2 in the amount of $9,830.11 provided for upgraded concrete mix,
changed compressed air line to copper pipe, additional electrical wiring and a
change in the truss hangers.
• Change Order 3 in the amount of $17,686.69 provided for the addition of a 480
volt panel and appurtenances.
• Change Order 4 in the amount of $823.02 provided for the cost of materials to
install anchor bolts for the new hoist inside the building.
• Change Order 5 in the amount of $5,262.29 provided for the cost of adding
additional lighting within the new building and upgrading the grounding terminal
for the new 480 volt panel.
• Change Order 6 in the amount of $3,757.63 provided for the cost of adding
additional switches and conduits for the exhaust fans and the roll up doors, and
to relocate the thermostat for the heated floor system.
In addition, to the Change Orders issued by the City, the Contractor has an outstanding
claim for approximately $190,600 plus interest. The Contractor contends that it is
entitled to this additional compensation due to alleged delays and the performance of
extra work. City Staff has reviewed the claim and has determined that the Contractor's
claim is without merit and that the City has cross - claims against the Contractor.
The total construction cost is $439,379.93. The City has retained $43,937.99 of contract
funds. If no subcontractor claims are filed during the 35 day period of the Notice of
Completion, the retention will be released to the contractor.
Other Proiect Costs:
In addition to the primary construction contract, this project involved other project
expenses. Total project expenses are summarized as follows:
Construction
Design Services
Geotechnical Services
Geotechnical Materials Testing
Survey
Title
Incidentals and Parts
Total Project Cost
$ 439,379.93
$ 22,149.26
$ 28,642.50
$ 11,804.00
$ 2,220.00
$ 1,000.00
$ 2,453.51
$ 507,649.20
Corporation Yard Building "W" - Completion And Acceptance of Contract No. 3642
December 12,2006
Page 3
Environmental Review:
The project was determined to be Categorically Exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301(c) of the CEQA
Implementing Guidelines. This exemption covers the addition to structures involving
negligible or no expansion of an existing use beyond that existing at the time the project
was authorized by City Council, provided that the addition will not result in an increase
of 10,000 square feet and the project is not located in an environmentally" - sensitive
area.
Funding Availability:
Due to additional expenses for geotechnical services and materials testing not originally
budgeted, there are not enough funds in the designated account for this project. Upon
approval of the recommended budget amendment, sufficient funds for the project will
be available in the following account.
Account Description
Corporation Yard Building W
All work was completed on April 21, 2006.
.Prepared by:
Frank Martin
Senior Public Works Inspector
Attachment: Budget Amendment
Account Number Amount
7611- C6120725 $439,739.93
Submitted
G. Badum
Public Works Director
City of Newport Beach NO. BA- 07BA -030
BUDGET AMENDMENT
2006 -07
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
AMOUNT: $44,900.00
IdIncrease in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations from unappropriated fund balance for the completion of Corporation Yard Building W.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
610 3605 Equipment Fund - Fund Balance
REVENUE ESTIMATES (3601)
Fund/Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Signed:
FTancial Approval: Admin9;S ervices Director
Signed: i""`�t� • 7
Administrative App r val: City Manager
Signed:
City Council Approval: City Clerk
Amount
Debit Credit
$44,800.00 "
Automatic System Entry.
$44,800.00
Date
r? -oy DG
Date
ME 0
i
Description
Division
Number
7611 Equipment Fund - Capital Expenditures
Account
Number
C6120725 Corporation Yard Building W
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
FTancial Approval: Admin9;S ervices Director
Signed: i""`�t� • 7
Administrative App r val: City Manager
Signed:
City Council Approval: City Clerk
Amount
Debit Credit
$44,800.00 "
Automatic System Entry.
$44,800.00
Date
r? -oy DG
Date
ME 0
i