HomeMy WebLinkAbout09 - Jamboree Road RehabilitationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 9
December 12, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL.
FROM: Public Works Department
Andy Tran, P. E.
949 -644 -3315 or atran @city.newport- beach.ca.us
SUBJECT: JAMBOREE ROAD REHABILITATION FROM SAN JOAQUIN HILLS
ROAD TO FORD ROAD — COMPLETION AND ACCEPTANCE OF
CONTRACT NO. 3826
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond one year after Council acceptance.
5. Approve a Budget Amendment transferring $29,736.18 from the unused and
remaining funds from the 2005 -2006 Citywide Slurry Seal Program Measure M
Tumback CIP Account No. 7281- C5100858 to Account No. 7281- C5100832.
DISCUSSION:
On June 27, 2006, the City Council authorized the award of the Jamboree Road
Rehabilitation from San Joaquin Hills Road to Ford Road contract to All American
Asphalt. The contract provided for asphalt pavement restoration, median concrete curb
and access ramp replacement, traffic loops, striping, pavement markings and markers
replacement, utility adjustment and landscape and irrigation improvements. The
contract has been completed to the satisfaction of the Public Works Department.
Jamboree Road Rehabilitation from San Joaquin Hills Road to Ford Road - Completion and Acceptance of Contract No. 3826
December 12. 2006
Page 2
A summary of the contract cost is as follows:
Original Bid Amount: $1,061,061.00
Actual amount of bid items constructed: $1,090,897.73
Total amount of change orders: $87,762.00
Final contract cost: $1,178,659.73
The final overall construction cost including one Change Order was 11.1 percent over
the original bid amount. A Change Order, in the amount of $87,762, was for median
landscape and irrigation improvements on Jamboree Road between University Drive
and Bayview Way previously improved under a separate contract. This landscape
median work was originally planned to be completed by a separate contract after the
road improvements. However, City staff felt that it would be prudent to include this work
as a change order to this contract in order to minimize cost and construction time and to
utilize the low -bid sub - contractor that was performing similar median improvements
within this improvement project. The bid prices obtained in this contract were utilized to
complete the change order work in the previous project area.
The additional funding necessary to complete this work will be available upon approval
of the attached Budget Amendment. There is a remaining balance of approximately
$45,000 from the 2005 -2006 Citywide Slurry Seal Program (C -3800) in the Measure M
Tumback fund of which $29,736.18 will be used for this project completion.
The total construction cost was $1,179,659.73.
Other Project Costs:
In addition to the primary construction contract, this project involved other project
expenses from other funding sources, Gas Tax Funds, Measure M Tumback Funds
and AHRP Funds. Total project expenses are summarized as follows:
Construction $1,178,659.73
Geotechnical Services $ 8,734.25
Construction Inspection $ 7,406.56
Incidentals and Parts $ 81.89
Total Project Cost $1,194,882.43
Environmental Review:
The project was exempt from the California Environmental Quality Act (CEQA) pursuant
to Section 15301 of the CEQA Implementing Guidelines when the project was
authorized by the City Council. This exemption covers the repair, maintenance and
minor alteration of existing public facilities in areas that are not environmentally
sensitive.
Jamboree Road Rehabilitation from San Joaquin Hills Road tc Ford Road - completion and Acceptance of Contract No. 3826
December 12, 2006
Page 3
Funds will be expended from the following accounts for the project:
Account Description Account Number Amoun t
Measure M Turnback 7281- C5100832 $790,797.19
AHRP 7285- C5100832 $387,862.54
Total: $1,178,659.73
The original completion date was September 13, 2006. The completion date was
extended to October 6, 2006 to accommodate the additional landscape and irrigation
work. All work was substantially completed by the extended date.
Prepared by:
Andy Trali, P. E.
Associate Civil Engineer
Attachment: Budget Amendment
Submitted by:
e eri G. Badum
Pu Ic Works Director
City of Newport Beach NO. BA- 07BA -034
BUDGET AMENDMENT
2006 -07 AMOUNT: $28,736.18
.EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance
PX Transfer Budget Appropriations X No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To transfer expenditure appropriations from the Citywide Slurry Seal Program Measure M Tumback to Jamboree Road
Rehabilitation from San Joaquin Hills Road to Ford Road.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (360 1)
Eund/Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
: Signed:
Signed:
Services Director
City Manager
Amount
Debit Credit
$29,736.18
" Automatic System Entry.
$29,736.18
Date
Datd
Signed:
City Council Approval: City Clerk Date
Description
Division
Number
7281
Measure M - Turnback
Account
Number
C5100858
Citywide Slurry Seal Program
Division
Number
7281
MeasureM - Tumback
Account
Number
C5100832
Jamboree Rd.Rehab - SJH Rd to Ford,
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
: Signed:
Signed:
Services Director
City Manager
Amount
Debit Credit
$29,736.18
" Automatic System Entry.
$29,736.18
Date
Datd
Signed:
City Council Approval: City Clerk Date