HomeMy WebLinkAbout07 - Newport Coast Community Center NOCCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
January 8, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Jamie Pollard
949 -644 -3335 or jpollard @city.newport- beach.ca.us
SUBJECT: NEWPORT COAST COMMUNITY CENTER — COMPLETION AND
ACCEPTANCE OF CONTRACT NO. 3577
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On April 25, 2006, the City Council authorized the award of the Newport Coast
Community Center to Bernards Brothers, Inc. The contract provided for the
construction of a new community center in the Newport Coast area. The contract has
now been completed to the satisfaction of the Public Works Department. A summary of
the contract cost is as follows:
Original bid amount: $8,159,000
Actual amount of bid items constructed: $8,159,000
Total amount of change orders: $ 385,559
Final contract cost: $8,544,559
Eight Change Orders totaling $385,559 provided for building design and landscaping
modifications identified and approved by City staff during construction. The final overall
construction cost including Change Orders was 4.7 percent over the original bid
amount. The final construction cost is $8,544,559.
Newport Coast Community Center • Completion and Acceptance of Contract No. 3577
January 8, 2008
Page 2
Other Project Costs:
In addition to the primary construction contract, this project involved other project
expenses from the Newport Coast Annexation Fund and the General Fund. Total
project expenses are summarized as follows:
Construction
Design
Construction Management
Furniture, Fixtures, Equipment
Geotechnical
Utilities and Fees
Builders Risk Insurance
Materials Testing
Surveying
Preconstruction
Incidentals
Landscaping, Security Fence
Construction Inspection
Total Project Cost
Environmental Review:
$8,544,559
644,704
311,714
366,816
85,040
48,079
44,113
44,499
23,920
16,558
7,383
5,801
2,480
$10,145,666
This project was found to be categorically exempt from the provisions of CEQA per
Section 15332, Class 32, pertaining to urban infill development projects. A Notice of
Exemption was filed with the County Clerk and posted on March 30, 2005 for 30 days.
Funding Availability:
Funds for the construction contract were expended from the following accounts:
Account Description
Newport Coast
Annexation Fund
General Fund
General Fund
Account Number
7298- C5100705
7011- C5100705
7019- C5100977
Amount
$6,135,997
$2,348,995
$ 59,567
Total: $8,544,559
All work was completed on September 15, 2007, the scheduled completion date.
Prepared by:
JarJr i Pollard
PW Finance and Administrative Manager
Submitted
KG. Badum
Works Director