HomeMy WebLinkAbout08 - Water Main Master Plan Replacement - Reject All Bids for Contract No. 4920 (CAP14-0031)CTY OF
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NEWPORT BEACH
City Council Staff Report
April 28, 2015
Agenda Item No. 8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director- (949) 644 -3330,
dawebb @newportbeachca.gov
PREPARED BY: Alfred Castanon, Associate Civil Engineer
PHONE: (949) 644 -3314
TITLE: Water Main Master Plan Replacement — Reject All Bids for Contract No. 4920
(CAP14 -0031)
ABSTRACT:
Staff received ten construction bids for the Water Main Master Plan Replacement project, with all but one
bid being significantly higher than the project cost estimate. Staff believes the best course of action is to
reject all bids, re -scope and re- advertise the project.
RECOMMENDATION:
a) Reject all bids received for Contract No. 4920; and
b) Direct staff to review the scope of work and re- advertise for bids.
FUNDING REQUIREMENTS:
No fiscal impact.
DISCUSSION:
At 11:00 a.m. on March 25, 2015, the City Clerk opened and read the following bids for this project:
BIDDER TOTAL BID AMOUNT
Low Minako American Corp. dba Minco Construction $ 1,180,170.00
2 MNR Construction, Inc. $ 1,440,450.00
3 T.E. Roberts Inc. $ 1,521,850.00
4 GCI Construction, Inc. $ 1,539,105.00
5 Paulus Engineering, Inc. $ 1,544,255.00
a
6 JA Salazar Construction & Supply Corp.
7 Beador Construction Company
8 J. De Sigio Construction, Inc.
9 Kana Pipeline, Inc.
10 Mike Bubalo Construction Co.. Inc.
$ 1 ,731,700.00
$ 1,944,750.00
$ 2,124,750.00
$ 2,220,000.00
$ 2,628,000.00
While reviewing the bid for the apparent low bidder, Minako American Corporation, staff discovered a
mistake for the slip - lining bid item. Staff discussed this with the contractor and they acknowledged
underestimating the cost for the line item. Since then, the contractor has submitted a letter requesting the
city to rescind their bid.
Bids two through ten were substantially higher than the $1,200,000 engineer's estimate. The engineer's
estimate was developed using similar work and final cost information from the last water main replacement
project in 2010, and adjusted for market inflation. With City Council's approval, staff intends to re -scope the
bid package and possibly minimize slurry seal and concrete pavement replacement requirements.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental Quality Act
( "CEQA ") pursuant to Section 15302 (replacement of existing facilities involving negligible expansion of
capacity) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
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CORONA DEL MAR COMMUNITY
WATER MAIN MASTER PLAN
REPLACEMENT
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CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
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WEST NEWPORT BEACH COMMUNITY
WATER MAIN MASTER PLAN
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LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
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