HomeMy WebLinkAbout16 - Check from the Friends of the NB LibraryCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 16
January 22, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: LINDA KATSOULEAS
LIBRARY SERVICES DIRECTOR, 949 - 717 -3810
Ikatsouleas@city.newport-beach.ca.us
SUBJECT: BUDGET AMENDMENT TO ACCEPT TWO CHECKS FROM THE
FRIENDS OF THE NEWPORT BEACH LIBRARY AND APPROPRIATE
FUNDS TO MAINTENANCE & OPERATIONS BUDGET ACCOUNTS
FOR FY 2007108.
RECOMMENDATION:
Approve a Budget Amendment to increase revenue estimates by $20,100 in Account
No. 4091 -5892 (Friends of the Library Donations), and increase expenditure estimates
by $20,100 in Division 4091, Friends.
DISCUSSION:
Two checks from the Friends of the Newport Beach Public Library for a total amount of
$20,100 were approved by the Library Board of Trustees on Tuesday, January 15,
2008. A facsimile of the original checks will be presented to City Council on January 22.
The Friends see their mission as enhancing the excellent services the City already
supports. This gift is to be used to support the Newport Beach Public Library Summer
Reading Programs. Research has demonstrated that participation in library reading
programs during the summer can make as much as a year's difference in reading levels
when students return to school.
The second program the Friends donation underwrites is our "Books and Buses"
outreach to the schools. Classrooms of first and fourth graders travel to the Library for
orientation to the Library and its resources. It is particularly valuable for students who
are unaware of the depth and variety of our online resources.
The entire donation will be used to improve Library Services in the M &O expenditure
accounts as indicated below. There is no fiscal impact on the overall budget.
4091 -8012 (Programming) $20,100
Summer Reading Program for Youth $16,500
School Visits by Bus and Gift Books $ 3,600
Total Amount $20.100
Submitted by:
Li da Katso leas, Library Services Director
Attachments: Copy of checks for $16,500 and $3,600 from Friends of the NBPL.
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City of Newport Beach NO, BA- 08BA -040
BUDGET AMENDMENT
2007 -08 AMOUNT: $zo,loo.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
rq Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations X No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
FXPI oNOTIOW
This budget amendment is requested to provide for the following:
To increase revenue and expenditure appropriations to accept a donation from the Friends of the Library to support the
Summer Reading Programs and the "Books and Buses" program
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Account Description Debit Credit
REVENUE ESTIMATES (3601)
FundfDivision Account
Description
4091 5892
Library - Friends of the Library
$20,100.00
EXPENDITURE APPROPRIATIONS (3603)
Description
Division .
Number 4091
Library - Friends of the Library
Account
Number 8012
Programming
$20,100.00
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Automatic System Entry.
Signed:
Financial Approval: Administrat
Services Director
Date
Signed:
R.>
Administrative Appr al:
City Manager
D e
Signed:
City Council Approval: City Clerk
Date