HomeMy WebLinkAbout10 - San Joaquin Hills Road Median TreesCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 10
February 26, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Andy Tran
949 - 6443315 or atran @city.newport - beach.ca.us
SUBJECT: San Joaquin Hills Road Median Trees - Award of Contract No. 4008
RECOMMENDATIONS:
1. Approve the project plans and specifications.
2. Award Contract No. 4008 to Belaire -West Landscape, Inc. for the Total Bid Price
of $39,980, and authorize the Mayor and the City Clerk to execute the contract.
3. . Establish an amount of $4,000 to cover the cost of unforeseen work.
DISCUSSION:
At 10:00 a.m. on February 6, 2008, the City Clerk opened and read the following bids
for this project:
BIDDER
Low Belaire -West Landscape, Inc.
2 Land Forms Landscape Construction, Inc.
3 Green Giant Landscape
4 Landscape Inter -Cal Construction Corp.
5 West Coast Arborists, Inc.
6 Tree Elements, Inc.
7 Mariposa Horticultural Enterprises, Inc.
8 Trugreen Landcare
9 S & M Landscape, Inc.
TOTAL BID AMOUNT
$39,980.00
$41,972.00
$46,000.00
*$47,430.62
$47,675.00
$48,521.00
$51,311.00
$58,300.00
* *$91,385.00
* As -Bid Amount is $52,159.68
** As -Bid Amount is $86,102.00
The low total bid amount is 17 percent below the Engineer's Estimate of $48,000. The
difference was primarily attributed to the low bid price of $500 for traffic control. The low
bidder, Belaire -West Landscape, Inc., possesses a California State Contractors License
Classification A or C -27 as required by the project specifications. A check of the
San Joaquin Hills Road Median Trees — Award of Contract No. 4008
February 26, 2008
Page: 2
Contractors references indicates they have satisfactorily completed similar projects for
the City of Newport Beach and other municipalities.
This contract involves the planting of 29 (12 -feet tall) and 52 (16 -feet tall) Liquidambar
Styraciflua Palo Alto (Sweetgum) trees. These trees will be planted within the existing
raised medians on San Joaquin Hills Road between Jamboree Road and Avocado
Avenue. Pursuant to the Contract Specifications, the Contractor will have 25
consecutive working days to complete the work.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines at the time
the project was authorized by the City Council. This exemption covers the repair,
maintenance and minor alteration of existing public facilities with negligible expansion.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction 1ndustry publications. Affected residents and businesses will be notified by
the Contractor prior to the start of the project.
Funding. Availability:
There are sufficient funds available in the following account for the project:
Account; Description
General Fund
Proposed uses are as follows:
Vendor
Belaire -West Landscape, Inc.
Belaire -West Landscape, Inc.
Prepared by:
Andy Tra
Senior Civil Engineer
Attachments: Project Location Map
Account Number
7013- C2002012
Total:
Purpose
Construction Contract
Construction Contingency
Total
Amount
$ 43,980
$ 43,980
Amount
$ 39,980
$ 4,000
$ 43,980
Submitted by:
St . Badum
ubl' orks Director
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CITY OF NEWPORT BEACH
SAN JOAQUIN HILLS ROAD PUBLIC WORKS DEPARTMENT
MEDIAN TREES
DATF02 D4 D8 SCALE N.T.S SHT I OF 1
DRAWN JJ I C-4008