HomeMy WebLinkAbout16 - Sidewalk, Curb and Gutter Replacement FY 2006-07CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 16
February 26, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Thomas Sandefur
949 - 644 -3312 or tsandefur @city.newport- beach.ca.us
SUBJECT: Sidewalk, Curb and Gutter Replacement FY 2006 -07 —Completion
and Acceptance of Contract No. 3866
RECOMMENDATIONS:
1. Accept the completed contract work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On June 26, 2007, the City Council authorized the award of the FY 2006 -2007
Sidewalk, Curb and Gutter Replacement Program to Nobest, Inc. The contract
provided for the removal and reconstruction of sidewalk, curb and gutter in the airport
area; East Coast Highway curb and gutter construction from Cameo Highlands Drive to
Pelican Point Drive; Balboa Peninsula beach walkway replacement; and Bayside Drive
Park asphalt walkway replacement. The contract has now been completed to the
satisfaction of the Public Works Department. A summary of the contract cost is as
follows:
Original bid amount: $541,006.00
Actual amount of bid items constructed: $606,552.00
Total amount of change orders: $41,696.12
Final contract cost: $648,248.12
The increase in the amount of actual bid items constructed over the original bid amount
resulted from the increased area of sidewalk, curb, gutter and driveway approach to
Sidewalk, Curb and Gutter Replacement FY06 -07 - Completion and Acceptance of Contract No. 3866
February 26, 2008
Page 2
maximize the replacement contract and repair as much concrete infrastructure as
possible at competitive market prices. The final overall construction cost including two
Change Orders was 19.8 percent over the original bid amount. The two change orders
were as follows:
Change Order No. 1 in the amount of $33,820.08 provided for the repair of degraded
wheelchair ramps in the airport area and repair of electrical conduit under driveway
approaches.
Change Order No. 2 in the amount of $7,876.04 provided for additional curb and gutter
and the cleaning and tightening of utility lid bolts.
Pursuant to Council Policy F -3, City Manager approval is required to authorize change
orders in excess of 110 percent and up to 125 percent of the original contract award.
An interdepartmental memorandum was prepared by staff requesting the authorization
of change orders and additional work and was approved by the City Manager. The total
cost of construction was $648,248.12.
Other Project. Costs:
In addition to the Construction contract, this project involved other project expenses.
Total project expenses are summarized as follows:
Construction
Construction Inspection
Geotechnical
Incidentals
Total Project Cost
Environmental Review:
$648,248.12
$15,288.76
$7,210.00
$114.00
$670,860.88
This project was categorically exempt from the provisions of CEQA per Section
15301(c), since the project consists of repairs to existing sidewalk that do not expand
use of the facilities.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work two City prepared notices were
distributed by the Contractor to both residents and businesses.
Sidewalk, Curb and Gutter Replacement FY06 -07 - Completion and Acceptance of Contract No. 3866
February 26, 2008
Page 3
Funding Availability:
Funds for the construction contract were expended from the following accounts:
Account. Description
General Fund
Tide and Submerged Lands
General Fund
PCH Relinquishment
Account.Number
7013- C5100020
7231- C5100570
7015- C3170818
7254- C3140850
Total
Amount
$368,200.08
$100,000.00
$114,998.04
$65,050.00
$648,248.12
All work was completed on January 8, 2008, the scheduled completion date.
Prepared by: Submitte
Thomas Sandefur S h- Badum
Associate Civil Engineer ubli orks Director