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Home My WebLink About05 - Ad Hoc Building CommitteeCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 5 March 11, 2008 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Homer Bludau, City Manager ext. 3000, hbludau(a)citv.newport- beach.ca. Robin L. Clauson, City Attorney ext. 3131, rclauson (cDcity.newaort- beach.ca.us SUBJECT: Adoption of a Resolution Re- establishing an Ad Hoc Committee for the City Hall Building and Master Plan and Building of Oasis Senior Center ISSUE: Should the Ad Hoc Building Committee be re- established to provide research and investigation of specific issues for the City Hall Building and Master Plan and for the building of the Oasis Senior Center? RECOMMENDATION: 1. Adopt the attached Resolution. 2. Confirm the Ad Hoc Building Committee appointments made on January 8, 2008: Mayor Ed Selich, Councilmembers Henn and Rosansky. DISCUSSION: Background: The attached Resolution outlines the activities of the Ad Hoc Building Committee in relation to its previous work on the construction of a new City Hall at its existing site on Newport Boulevard. During the time frame of 2003 to 2007 the Ad Hoc Building Committee met only sporadically because of City Council's efforts to evaluate potential alternative locations. The issues regarding the location of a new City Hall were decided by the voters when Measure B was approved on February 5, 2008. At the meeting of February 26, 2008, the City Council unanimously approved the Building Committee's recommendation to place a new City Hall on the City owned site adjacent to the Central Library, approved the City Hall Design Review Process and adopted a resolution establishing the City Hall Design Committee. Adoption of a Resolution Re- establishing an Ad Hoc Committee for the City Hall Building and Master Plan and Building of Oasis Senior Center March 11, 2008 Page 2 After the meeting on February 26, 2008, the Building Committee met and discussed revisions of the duties of the Building Ad Hoc Committee and recommended that the duties encompass both the City Hall Building and Master Plan and the Oasis Senior Center. The attached Resolution outlines the background and the suggested activities of a newly reconstituted Building Ad Hoc Committee. Environmental Review: This is not a project under CEQA. Public Notice: This agenda item may be noticed to the Brown Act 72 hours of the public meeting at which the City Council considers the item. Prepared by: Omer Bludau, City Manager Submitted by: Robin L. Clauson, City Attorney Attachments: Resolution Establishing an Ad Hoc Building Committee RESOLUTION NO. 2008- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH ESTABLISHING AN AD HOC COMMITTEE FOR THE CITY HALL BUILDING AND MASTER PLAN AND BUILDING OF OASIS SENIOR CENTER WHEREAS, in July 2001, the City Council of the City of Newport Beach directed staff to pursue a City Hall Facility Needs Assessment and long -term strategic plan for the existing City Hall Campus located on Newport Boulevard; and WHEREAS, on June 24, 2003 the City Council adopted Resolution 2003 -30 to establish a Building Committee to oversee the design and building process for a new city hall; and WHEREAS, from 2003 through 2005 the Building committee met only sporadically while the City Council, through public meetings, reviewed options for alternative locations for a City Hall Campus; and WHEREAS, by Resolution 2005 -9 the City Council voted to extend the Building Committee's tenure to complete the oversight process for the Phase II Schematic Design Process for a new City Hall at the existing site on Newport Boulevard; and WHEREAS, on February 26, 2008, the City Council certified the election results for approval of Measure B, which amended the City Charter to require that a new city hall be located on City owned property north of the Central Library on Avocado Avenue; and WHEREAS, on February 26, 2008, the City Council of the City of Newport Beach approved a City Hall Design Process for a new City Hall Building and a Master Plan for the 19.8 acres from Corona del Mar Plaza to the OCTA Transportation Facility, to include the Library Site, Newport Center Park / City Hall Site, and the 3 acre Open Space Parcel north of San Miguel offered for dedication in the North Newport Center Development Agreement; and WHEREAS, on February 26, 2008 the City Council of the City of Newport Beach established the City Hall Design Committee to be comprised of: Four (4) licensed architects and one (1) licensed landscape architect. Each member shall be a resident of Newport Beach and shall have at least five (5) years of professional experience, preferably including experience in large scale commercial and /or public facility design. The City Hall Design Committee shall also include a non - voting Chairman, who shall have experience as a meeting facilitator; and WHEREAS, the City Council has hired Robert Coffee and Associates as the architect for the Oasis project and GKK Works as the project manager for the planned design and construction of a new Oasis Senior Center. NOW, THEREFORE, the City Council of the City of Newport Beach resolves as follows: 1. The Building Ad Hoc Committee, established by Resolution 2003 -30 and extended by Resolution 2005 -9, be disbanded and re- formed to encompass the duties described in this Resolution regarding the City Hall Building and Master Plan and the design and construction of the Oasis Senior Center. 2. The Building Ad Hoc Committee shall be comprised solely of three Councilmembers and shall provide regular reporting of progress of the Building Ad Hoc Committee at regular meetings of the City Council. The Building Ad Hoc Committee may meet as necessary and convenient to accomplish the following: 3 A. City Hall Building and Master Plan 1. Interview prospective members of the City Hall Design Committee and recommend appointments to the City Council; and 2. Review the City Hall Design Committee activities with the City Manager and Public Works Director, and 3. Research, request information from staff and recommend to the full City Council the general design parameters of the City Hall Building and Master Plan, such as validating the space requirements and needs assessment already completed for the previous City Hall design, requirements of the view plan ordinance, placement of the city hall building on the park site, options for use of the natural park area of the previous park design, parking structure capacity and location, access and circulation, LEED Certification, and. other similar public policy issues that will be design parameters for the City Hall Design Committee; and 4. Research and request information from the City Manager and Public Works Director to implement and address issues raised during the construction of the final City Hall Building and Master Plan design approved by the City Council. B. Oasis Senior Center 1. Research, request information from staff and recommend to the full City Council the design parameters of the Oasis Senior Center, such as validating the space requirements and needs assessment, placement of the Center on the site, parking, access and circulation, LEED Certification, and other similar public policy issues; and 2. Research and request information from the City Manager and Public Works Director to implement and address issues raised during the construction of the 3 final Oasis Senior Center design approved by the City Council. 3. The Building Ad Hoc Committee shall be disbanded upon completion of the City Hall Building and Master Plan improvements and the Oasis Senior Center. Adopted this _ day of 2008. ATTEST: LaVonne Harkless, City Clerk 2 Mayor