HomeMy WebLinkAbout8 - Sidewalk Curb & Gutter ReplacementCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 8
March 11, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Steve Luy
949- 644 -3330 or sluy @city.newport- beach.ca.us
SUBJECT: Sidewalk, Curb and Gutter Replacement FY07 -08 - Award of Contract
No. 3974
RECOMMENDATIONS:
1. Approve the project plans and specifications.
2. Award Contract No. 3974 to Olivas Valdez Inc. for the Total Bid Price of
$736,133.50, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish $61,766.50 (8.7% of low bid) to cover the cost of unforeseen work.
DISCUSSION:
At 11:00 a.m. on February 14, 2008, the City Clerk opened and read the following bids
for this project:
The low total bid amount is 6 percent below the Engineer's Estimate of $785,000. The low
bidder, Olivas Valdez Inc. (Valdez), possesses a California State Classification "A"
Contractors License as required by the project specifications. A check of the Contractors
references indicates Valdez has satisfactorily completed similar projects for other
municipalities.
Bidder
Total Bid Amount
Low
Olivas Valdez, Inc.
$736,133.50
2
D & L Wheeler Enterprises
747,011.75
3
Damon Construction Co.
753,285.90
4
Haitbrink Asphalt Paving, Inc.
763,711.40
5
L.H. Engineering Co., Inc.
778,335.00
6
Sully Miller Contracting Co.
784,025.85
7
Nobest, Inc.
851,000.00
8
R.S.B. Group, Inc.
853,387.00
9
PALP , Inc. DBA Excel Paving
897,622.00
10
McKenna General Engineering
941,199.25
11
S. Parker Engineering, Inc.
944,174.50
The low total bid amount is 6 percent below the Engineer's Estimate of $785,000. The low
bidder, Olivas Valdez Inc. (Valdez), possesses a California State Classification "A"
Contractors License as required by the project specifications. A check of the Contractors
references indicates Valdez has satisfactorily completed similar projects for other
municipalities.
Sidewalk, Curb and Gutter Replacement FY07 -08 — Award of Contract No. 3974
March 11, 2008
Page: 2
The majority of the work consists of reconstructing existing concrete sidewalks, curbs
and gutters, cross gutters, driveway approaches, access ramps, and median stamped
concrete; removing and pruning offending tree roots; and installing new tree root
barriers per City standards.
Valdez, Inc. is required to complete all work within 75 consecutive working days.
Environmental Review:
This project is categorically exempt from the provisions of CEQA per Section 15301(c),
since the project consists of making repairs to existing sidewalks and other
improvements that do not expand their current use. A Notice of Exemption has been
filed with the County Clerk.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Prior to starting work, two City - prepared construction informational notices will be
distributed by the contractor to residents and businesses within the Work vicinity. The
first notice will be distributed ten days prior to the scheduled work. The second notice
will be distributed 48 hours before the work commences.
Geotechnical, Material Testing and Printing Costs:
In addition to the contract costs, approximately $5,200 in material testing and $2,000 for
printing and other incidentals are anticipated for this project. Services will be retained
from consultants with existing on -call agreement with the City.
Funding Availability:
There are sufficient funds available in the following accounts for the project:
Account Description
General Fund
CDBG
General Fund
Account Number
7013- C5100020
7161- C5100549
7013- C2001008
Total
Amount
$
598,400
$
101,700
$
105,000
$
805,100
Proposed uses are as follows:
Vendor
Olivas Valdez Inc.
Olivas Valdez Inc.
Harrington Geotechnical
Various
Prepared by:
Steve L
Associate Civil Engineer
Sidewalk, Curb and Gutter Replacement FY07 -08 — Award of Contract No. 3974
March 11. 2008
Page., 3
Purpose
Construction Contract
Construction Contingency
Materials Testing
Printing and Incidentals
Total:
Amount
$ 736,133.50
$ 61,766.50
$ 5,200.00
$ 2,000.00
$ 805,100.00
Submitted by:
hen . Badum
ublic Works Director
JOHN WAYNE
AIRPORT
CITY OF
COSTA MESA
VICTORIA ST
15TH
PACIF?C
LOCATIONS -
ozo
CITY OF NEWPORT BEACH
PUBLIC WORK:> DEPARTMENT
2007 -2008 SIDEWALK, CURB & GUTTER
REPLACEMENT PROGRAM
c"£1j1
S4P
CITY OF
IRVINE
UNIVERSITY
DATE
APPROVED
C -3974
DRAWING NO. EXHIBIT A