HomeMy WebLinkAbout14 - Upper and Lower Newport Bay DredgingCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 14
March 25, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Manager's Office
Dave Kiff, Assistant City Manager
949/644 -3002 or dkiff@city.newport- beach.ca.us
SUBJECT: Authorization to Contract with Van Scoyoc Associates regarding advocacy
for Upper Newport Bay and Lower Newport Bay dredging; Budget
Amendment.
ISSUE:
Should the City hire a Washington DC -based firm to assist us in advocacy for dredging of the
Lower Newport Bay and for fully funding the Upper Newport Bay dredging project?
1. Authorize the City Manager to enter into a Professional Services Agreement of up to
$60,000 with Van Scoyoc Associates to advocate for dredging the Lower Bay and for
funding the Upper Bay Ecosystem Restoration Project;
2. Approve Budget Amendment #BA -_ relating to appropriating $60,000 for this effort.
DISCUSSION:
Upper Newport Bay Dredging. As the Council heard at its last meeting, the Upper Newport Bay
Ecosystem Restoration Project (UNB ERP or "Project ") is about $12 -14 million short in funding.
All of this shortage is on the federal government's share of the Project. The UNB ERP was a
cost - shared project sponsored locally by the County (and its stakeholder partners like the City)
and the US Army Corps of Engineers. Cost shares for projects like this one are 65% (federal)
and 35% (state /local).
Here is (roughly) the Project's funding status:
UNB Ecosystem Restoration Project
Project Cost
Initial Estimates
$
38,500,000
Fuel +Added Items
$
3,500,000
Total Project Cost (est)
$
42,000,000
Sources of Funds
Federal
$
14,650,000 -
State
$
13,500,000
Subtotal of Sources
$
28,150,000
Shortfall
$
13,850,000
UNB and LNB Advocacy
March 25, 2008
Page 2
To keep the Project moving by assigning more Federal funds to it Fiscal Year 2009 (which starts
at the federal level in October 2008), the:
• City and County submitted Appropriations requests submitted to US Senators Feinstein and
Boxer for $12.3 million in FY 2009
• City sent letters to OC Congressional delegation to support that level of funding.
• County reports that Congressional members are requesting additional .FY2008 funding via
"re- programming.°
• Corps representatives from the LA District visited OC Congressional members.
• City will attempt to send /summarize the Newport Beach Chamber of Commerce's petitions
from residents and get those to Congress.
• City has asked upstream cities to ramp -up their letter - writing and calling efforts to DC.
The City and watershed stakeholders have also discussed seeking other sources of funds,
including:
• Prop 50 project request — included within the IRWMP Phase I as proposed by City- County-
IRW D.
• State Coastal Conservancy — County, City, and other stakeholders will be asking SCC to
add to their past support.
• Wildlife Conservation Board — Stakeholders will ask WCB to help (this is a partner agency of
DF &G).
• More local funds — City has put upstream partners on notice that each agency should be
prepared to help if need be, especially to match State funds, if available.
• SEPs — State Water Board has a relatively small source of funds gathered via dischargers'
penalties.
Lower Newport Bay. Lower Newport Bay is a commercial and recreational harbor serving
about 10,000 vessels, a US Coast Guard facility, an Orange County Sheriffs Harbor Patrol,
facility that covers two other harbors (Dana Point and Huntington), small shipbuilding, and more.
The Harbor includes a Federal Navigational Channel that runs from the Newport Harbor
entrance. jetties to the area near where Pacific Coast Highway and SR -55 (Newport Boulevard)
meet the Harbor (see Diagram 1).
The channel and nearby waterways receive sediment from a 154 - square mile upstream
watershed that includes the communities of Irvine, Lake Forest, Tustin, Orange, Santa Ana,
Costa Mesa, and Newport Beach. The City of Newport Beach and our upstream partners,
which include the cities listed along with the County of Orange, the Irvine Ranch Water District,
and others, continue to expend, on an annual basis, hundreds of thousands of dollars in
sediment management projects to keep the sediment where it should be. More than
$145,000,000 has been spent in this watershed over the last 30 years to control sediment.
However, some sediment continues to reach the Upper and Lower Newport Bays.
Sedimentation in the Lower Bay is a significant problem for navigation and water quality, but
primarily for navigation. Portions of Lower Bay have not been dredged to design depth in 70 -80
years (since the Harbor's creation). Other portions have been dredged in small bits and pieces,
in amounts of $2 -4 million per job. As a result, large portions of the Bay cannot accommodate
normal boats with normal drafts except at higher tides. Dock damage is prevalent, too (see
photo below). Larger boats with more significant drafts are almost entirely unable to use the
Harbor (see Diagram 2).
a
UN8 and LNB Advocacy
March 25, 2008
Page 3
Lower Newport Bay, March 4, 2008
The Lower Bay's navigational channels have been an ongoing — yet unfunded — obligation of
the Federal government via the Corps. Except for brief emergency dredging episodes, the US
Office of Management and Budget (OMB) continues to provide no funding for this Federal
obligation. Our attempts to secure funding via Congressional appropriations have been
unsuccessful as well.
We believe that, to properly maintain the Federal Navigational. Channel and the Harbor
Entrance Jetties, about 60,000 cubic yards of material should be removed annually. At current
prices ($1llyd3), this is a total cost of $660,000 per year. Using a 25 -year timeframe, that
equates to $16,500,000 in Federal obligations in today's dollars.
In recent months, the City has proposed that the Federal government de- authorize the 'Federal
Navigational Channel (and jetties) as a Federal project, thus assigning the responsibility to the
City of Newport Beach and its partners provided that the Federal government dredge the full
Lower Bay to design depth at a proposed cost of roughly $12,000,000 (roughly 1.09 million
cubic yards). In addition, this action would result in one of the Corps' many authorized O &M
projects going off the Corps' responsibility list and may therefore serve as a model for the Corps
to prioritize its O &M budget 10, 20, and 30 years into the future.
As the City understands it, such a deauthorization (and appropriation) would require a
Congressional act (to deauthorize) combined with an appropriation within the Energy and Water
Resources appropriations bill. The City intends to ask our local Members of Congress and our
US Senators for help in achieving these goals. Basically, the proposal is as follows:
LOWER NEWPORT BAY (NEWPORT HARBOR)
FEDERAL DEAUTHORIZATI'ON REQUEST
Proposal Summary: De- authorize, as a Federal (US Army Corps of Engineers or
"Corps') Operations and Maintenance ( "O &M') responsibility, the navigational
channel and jetties in Lower Newport Bay (Newport Harbor) such that the future
maintenance of these facilities be the ongoing obligation of the City of Newport
Beach and related partners. De- authorization and ongoing O &M would be
accepted by the City of Newport Beach only in the event that that the Corps or its
contractor dredge the Harbor to its design depth (an approximate $12 million
one -time cost).
3
UNB and LNB Advocacy
March 25, 2008
Page 4
This Agenda Item asks the City be able to hire an advocate in Washington DC to work on these
two efforts for us. Funding priority will be for the UNB ERP, but we will seek legislative
authorization with a hoped -for follow -up appropriation for LNB.
The City has not had DC advocacy in the past except for limited periods of times on limited
issues. We don't intend to keep a DC advocate permanently, but it does seem timely now, as
the UNB ERP faces significant funding issues and as the City gears up on its proposal for de-
authorization of LNB, to hire an advocate with a specialty in working with the Corps in DC and
with Congress.
The City informally spoke with a number of people for references, and staff is comfortable in
recommending Mr. James Crum and Mr. Thane Young, both of Van Scoyoc Associates, to work
on both efforts for us (funding for UNB ERP and de- authorization + funding for LNB). We have
worked with Mr. Young extensively on this effort in previous years, via our stakeholders group.
VSA would fall under a typical Professional Services Agreement and bill at $5,000 per month for
up to twelve (12) months if Council authorizes this action.
Environmental Review: The City Council's approval of this Agenda Item does not require
environmental review.
Public Notice: This agenda item may be noticed according to the Brown Act (72 hours in
advance of the public meeting at which the City Council considers the item).
Funding Availability: A budget amendment of $60,000 is required to fund this expenditure.
Submitted by:
Dave I
Assistant City Manager
Attachments: Diagrams 1 and 2
Budget Amendment
Proposal from Van Scoyoc Associates
I
UN8 and LN8 Advocacy
March 25. 2008
Page 5
Diagram 1
LOWER NEWPORT BAY
FEDERAL NAVIGATIONAL CHANNEL
UNB and LNB Advocacy
March 25, 2008
Page 6
Diagram 2
LOWER NEWPORT BAY
EXISTING SHOALING
K STEWART VAN SCOYOC
President
VAN SCOYOC
A S S O C I A T E S
February 11, 2008
Mr. David Kiff
Assistant City Manager
3300 Newport Blvd
Newport Beach, CA 92663
Dear Mr. Kiff:
It is a pleasure to provide you and the City of Newport Beach a proposal outlining our
qualifications and initial strategy to address the navigation issues of Lower Newport Harbor.
VSA is a bipartisan, full - service government relations firm founded in 1990 that provides
legislative and executive branch program expertise, liaison, and advocacy for nearly 250 different
clients including over 30 municipal and local government organizations.
We have formed the following team for the City of Newport that we believe is ideally suited to
meet your needs:
1. Jim Crum, vice president
2. Thane Young, vice president
Jim Crum will be heading the Van Scoyoc team. Crum has worked with municipalities for over
23 years with the U.S. Army Corps of Engineers, Department of Homeland Security, and FEMA.
He understands how Federally funded programs work internally, their processes, and has key
contacts with decision makers to help generate support for the federal funding needs of the City
of Newport Beach. His experience with the Corps of Engineers includes 17 years with the Los
Angeles District and more importantly serving in leadership positions for their Construction -
Operations Division and Programs and Project Management Division.
Thane Young, brings more than 20 years of experience representing municipal governments,
trade associations, private businesses and water districts. Young has special expertise in public
infrastructure, water, transportation, economic development, environment and flood control.
Because of his work on behalf of western municipalities and water districts, Young has developed
outstanding relationships with the U.S. Army Corps of Engineers, FEMA, the Environmental
Protection Agency, the Department of the Interior, and other Federal agencies with jurisdiction in
public infrastructure, economic development, and natural resources. He has also developed a
strong relationship with the Senators and many Members of the California congressional
delegation through previous consulting efforts for Upper Newport Bay.
101 CONSTITUTION AVENUE N.W. SUITE 600 WEST WASHINGTON, DC 20001
TELEPHONE 202 - 638 -1950 FAX 202- 638 -7714 EMAIL STU @ VSADC.COM
W W W. V SADC.COM
7
As you will see from the enclosed proposal, our firm brings specific experience in representing
local governments and navigation/regulatory issues related to municipal harbors. If after
reviewing our proposal you require additional information, we will be happy to provide it. Jim
Crum will be your primary point of contact, and he can be reached at the following:
Van Scoyoc Associates, Inc.
101 Constitution Avenue,NW
Suite 600 West
Washington, D.C. 20001
202- 737 -6561
jcrum @vsadc.com
Thank you for your consideration of Van Scoyoc Associates. We look forward to providing
federal legislative advocacy and consulting services to the City of Newport Beach.
Sincerelyn( 1�
H. Stewart Van Scoyoc
President
E
PROPOSAL TO PROVIDE:
Federal Representation Services
for the City of Newport Beach
SUBMITTED TO:
Dave Kiff
Assistant City Manager
City of Newport Beach
3300 Newport Blvd
Newport Beach
California - 92663
SUBMITTED BY:
Van Scoyoc Associates, Inc.
January 30, 2008
CONTACT:
James M. Crum
Vice President
101 Constitution Avenue NW
Suite 600 W
Washington, DC 20001
202 -737 -6561
jcrum @vsadc.com
VAN 19COOVOC
101 CONSTITUTION AVE, NW I WASHINGTON, DC 20001 1 T: 202.638.1950 1 F: 202.638.7714 1 WWW.VSADC.COM i
TABLE OF CONTENTS
u�
SECTION 1. Introduction to Van Scoyoc Associates ...... ..............................2
Name, Location of Firm, and Statement of Interest ................................................................... 2
Description of Firm / Background ............................................
..._......_.._.._. ._.._......_......_.._.._...._2
VSA Engagement Team for City of Newport Beach — Qualifications and Fxp erience..._......_.._.._.._.3
SECTION 2. Capacity to Perform the Work ..................... ..............................5
Van Scoyoc Associates Capacity and Expertise for Supporting the City of Newport Beach. ............ 5
Van Scoyoc Associates Work Plan for Lower Newport Bay Dredging Strategy .............................. 6
Van Scoyoc Associates will keep City staff and officials constantly updated ................................ 5
Van Scoyoc Associates'success in Federal program consulting and securing funding for
municipalities ..._......_......_....._.._.._......_......_....._.._.._......_.._.._... .._.._.._......_......_.._.._..
SECTION 4. Client References....
.............. .............................11
Contact Information for Current Van Scoyoc Associates, Municipal Clients ............. ... ....... ........
II
Van Scoyoc Associates currently represents the following cities, counties, and local government
entities: ..............................................................................
..._......_.._.._.. _.._.._.._......_......_.._.... T2
SECTION 5. Proposed Fee ................................................... .............................13
ProposedEngagement Fee ..._....._.._.._.._.._......_....._......_.._.._......_......_.._.._ .._.._......_.._.._......_.._.. T3
SECTION6. Summary ......................................................... .............................14
VAN $COIOC
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PROPOSAL FOR: CITY OF NEWPORT BEACH I SUBMITTED 02.12.081 PAGE 1 l�
SECTION 1. Introduction to Van Scoyoc Associates
Passion. Experience. Commitment.
NAME, LOCATION OF FIRM, AND STATEMENT OF INTEREST
Van Scoyoc Associates (VSA) is pleased to submit this proposal to provide
federal representation services to the City of Newport Beach. VSA is a
preimminent lobbying and federal affairs company and the largest such
independent firm in Washington, D.C. We are located just west of the
Capitol at:
101 Constitution Avenue NW
Suite 600
Washington, DC 20001
202 - 638 -1950
We look forward to working closely with the City of Newport Beach to
advance the city's priorities through legislative advocacy and consulting for
federal funding strategies related to Newport Harbor.
DESCRIPTION OF FIRM / BACKGROUND
Van Scoyoc Associates is a bipartisan government relations firm that
provides comprehensive legislative and executive branch strategic advice,
liaison service, and advocacy. VSA's particular strength lies in crafting the
authorization and appropriation language needed to secure federal funding
for a wide range of programs and projects. We are likewise skilled at
navigating the federal regulatory and program processes. VSA is known
for the substantive knowledge and broad experience of its principals —
knowledge and experience that allow our firm to find creative solutions to
seemingly intractable problems.
Van Scoyoc Associates' approach has secured important results for
municipal clients even through cycles of political uncertainty and partisan
shifts. Perhaps the most reliable indicator of VSA's success is demonstrated
by our high annual client retention rate. VSA's business model is founded
on long -term relationships and client retention, not new -client generation.
This requires significant attention to detail and constant interaction
between VSA and its clients over a long period of time.
VSA's commitment to bipartisanship is key to achieving client objectives.
The firm maintains a current roster of approximately 30 principals with
Republicans and Democrats in roughly equal measure. In addition, the
VAN $COTOC
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firm has nearly 50 legislative and support staff who ensure our clients'.
needs are met.
VSA and its affiliate companies are just steps from the Capitol. City of
Newport Beach officials will be able to use VSA's guest offices during their
visits to Washington, and our attractive meeting rooms are frequently used
to host client meetings, congressional briefings, and political events.
VSA ENGAGEMENT TEAM FOR CITY OF NEWPORT BEACH -
QUALIFICATIONS AND EXPERIENCE
For the City of Newport Beach, VSA proposes an engagement team with a
deep understanding of federal navigation policy, U.S. Army Corps of
Engineers' program, and a record of success representing public entities
before the Congress and the executive branch. Jim Crum, vice resident,
will serve as the principal consultant and coordinate the efforts of VSA on
behalf of the city . While the resources of all VSA principals and legislative
staff may be drawn upon at any time to advance the city's agenda, Crum
will have personal responsibility and will serve as the primary interface for
the City of Newport Beach under this proposal:
Jim Crum has extensive experience in municipal project planning, funding,
and implementation through federal agency programs. He is a problem -
solver in implementing local and regional projects, from resolving local
issues to linking and influencing national policy and funding.
During his 18 years with the U.S. Army Corps of Engineers, Los Angeles
District, Crum served in leadership positions in all aspects of the lifecycle of
project and program development (planning, design, construction,
operations, and emergency management). He led and resolved not only
the standard project issues during his career with the district, but also
found innovative solutions through his extensive knowledge of corps
policies and federal regulations. At the time of his departure, he had served
two years as the deputy to the Programs and Project Management Division
Chief; Brian Moore. His responsibilities included the oversight of over 75
district projects including coastal harbors and navigation issues. M2001,
he moved to the Washington, D.C., corps headquarters to serve on a
number of special assignments, all related to national and international
infrastructure policy. These duties included a year on Capitol Hill working
for the Senate Appropriations Subcommittee for Energy and Water. He
helped develop the Fiscal Year 2001 Energy and Water Appropriations Bill
and worked closely with the Office of Management and Budget and the
administration to align funding strategies with federal agency policy. He
also worked a year with the newly formed Office of Homeland Security as
PROPOSAL FOR: CITY OF NEWPORT BEACH I SUBMITTED 02.12.081 PAGE 3 1 Z
the director of infrastructure recovery for then- Secretary Tom Ridge, and a
year as the director of national policy for the corps' hydropower program.
From 2004 -2007, Jim was on special assignment for the Department of
Army leading the Washington, D.C., office for the historic Iraq
reconstruction program, consisting of over 3,000 infrastructure projects and
a $13.5- billion budget. This past May, he left the Department of Army as
the director of the project and contracts office for Iraq and came to VSA to
expand the firm's infrastructure practice and expertise with federal
agencies.
Jim received his bachelor of science degree in civil engineering from Loyola
Marymount University and his master of science degree from Stanford
University in water resources planning and management.
Thane Young has developed outstanding relationships with a number of
federal agencies because of his work on behalf of municipalities and water
districts, including many California municipal clients. He has worked with
the U.S. Army Corps of Engineers, the Federal Emergency Management
Agency, the Environmental Protection Agency, the Department of the
Interior, and other federal agencies with jurisdiction in public
infrastructure, economic development, and natural resources. His
experience includes working with the Irvine Company on Upper Newport
Bay environmental restoration projects.
Thane has special expertise in public infrastructure, water, transportation,
economic development, environment, and flood control. He is a former
director of government relations at the National Association of Realtors and
a former staff member for U.S. Senator Pete Domenici, R -N.M.
Thane has represented the interests of such organizations as the National
League of Cities, the U.S. Conference of Mayors, National Association of
Flood and Stormwater Management Agencies, the National Association of
Realtors, and the National Association of Homebuilders.
Thane has a batchelor of arts degree from Brigham Young University and
did post - graduate work at California State Polytechnic University, San Luis
Obispo.
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SECTION 2. Capacity to Perform the Work
VAN SCOVOC
VAN SCOYOC ASSOCIATES CAPACITY AND EXPERTISE FOR SUPPORTING
THE CITY OF NEWPORT BEACH
As note above, our firm has a solid track record of representing cities and
municipalities. We have a consistent record of success on behalf of our
clients, and we are prepared to succeed on behalf of the City of Newport
Beach.
Congressional Appropriations and Authorization. VSA's experience with
the congressional appropriations process makes us a top Washington firm
for municipal clients. Our personnel bring decades of experience working
directly with the House and Senate Appropriations Committees, including
the Energy and Water, justice, Homeland Security, Transportation, and
judiciary Subcommittees. We offer highly specialized consulting and
advocacy services to ensure all of our clients are positioned for success.
VSA likewise offers highly specialized authorization expertise. Some
lobbying firms mistakenly neglect the authorization process. But Congress
routinely considers multi -year authorization bills for a variety of
infrastructure needs, including transportation and water - related projects.
We have successfully advocated for clients in these authorization measures,
with a success rate that reflects the skill of our principals in working with
these accounts and the relevant committees. Since the lower Newport
Harbor strategy may involve a project de- authorization, it will be critical to
integrate the appropriations steps with the authorization committee staff to
ensure there are no unintended legal or policy obstacles.
Agency Expertise. In addition to our congressional advocacy, VSA has
helped clients navigate the complex and cumbersome federal grant,
regulatory, and project processes. VSA has worked with over 62 primary
federal funding programs for municipalities across seven federal agencies.
This makes VSA uniquely qualified to lead cities and municipalities
through these programs, developing targeted strategies and building
personal relationships with the agencies and their corresponding
congressional committees. Specific to this proposal, VSA has 12 years of
experience working with the U.S. Army Corps of Engineers, municipal
based programs, and federal appropriations /authorization issues.
Unmatched client service. Van Scoyoc Associates is proud to have one of
the highest client retention rates of all Washington firms. This is due not
only to a strong record of success, but also to the professional and attentive
manner in which we work with all of our clients. The City of Newport
PROPOSAL FOR: CITY OF NEWPORT BEACH I SUBMITTED 02.12.081 PAGE 5 Ii{
Beach would be provided the full resources of each of our principals and
legislative support staff.
VAN SCOYOC ASSOCIATES WORK PLAN FOR LOWER NEWPORT BAY
DREDGING STRATEGY
Upon being selected to represent the City of Newport Beach, VSA will
immediately begin working with the city to develop a multi- tiered strategy
to position the city for an integrated effort over the course of the coming
year for federal dredging funding. This involves a combined federal
agency and congressional strategy that support and defend each other —
linking agency policies with congressional funding decisions.
If the city can make a representation selection prior to the FY 2009
member appropriations request deadlines (the February 2008 timeframe),
we can assist in preparing the request forms and arguments for successful
consideration of the city's requests. This is an immediate and pressing
decision.
If we miss the deadline for member appropriations requests, there remains
much advocacy work to be done. Congressional appropriations remains a
fluid process throughout the year, and it is never too late for the city to
launch a zealous advocacy for its priorities.
VSA will immediately work with each of the relevant members of the
California delegation (i.e. Sen. Feinstein, Sen. Boxer, and Rep. Campbell) on
the filed requests. It is critical the requests of the City of Newport Beach be
considered by members as top -tier issues, thus enhancing the likelihood for
successful consideration by the committee. Likewise, it will also be critical
that we frame the need in terms that the delegation can support and
defend. Most likely, this will be supported by a strategy that demonstrates
long -term savings to the federal government through a shorter term
investment. This effort will include addressing how the funding proposal
will be scored against the appropriations outlays and federal budget.
Likewise, we will work with relevant committee staff to discuss the City of
Newport Beach's approach to lower Newport Harbor and its history. Our
goal is to generate the broadest support among the committee members and
staff to withstand scrutiny and bill conference negotiations. Through
intelligence gathering and advocacy, we can determine if additional
information or tactics are needed. We can provide guidance to city staff on
appropriate times to follow -up, to provide additional city reports to the
delegation, or to seek additional advocacy meetings.
Throughout the relationship, we will identify, evaluate, and assist the City
in seeking any other federal grants or funding opportunities that may also
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apply to the the lower Newport Harbor dredging strategy or general needs.
VSA maintains a working database of federal grant programs and will
work with the city to identify any opportunities to secure additional
funding. At this time, we see the approach for completely funding the
dredging requirements for lower Newport harbor as a two-year cycle. We
will strategically approach funding this year for FY 2009 as well as attempt
to have the project identified under the Army Corps of Engineers'
submitted budget for FY 2010. We recommend taking an approach that
has multiple paths for success to increase our chances for a positive
outcome in today's political environment.
VSA will provide timely reports so that the city knows of relevant
legislative and political developments. VSA prides itself on being "ahead of
the curve' so that the city can learn of and take action regarding events or
opportunities before they occur.
Maintaining a closely coordinated effort with the city, VSA will establish
regular contact through phone calls, entails, and whatever other methods
the city prefers. VSA can provide weekly updates on congressional
activities and written periodic reports on the status of the city's priority
issues.
As a matter of practice, VSA will routinely prepare for the City of Newport
Beach the following work products:
• Analysis of developments on legislation of interest,
• Summary reports and draft testimony as needed,
• Meetings with members, key congressional aides, and agency
officials,
• White papers geared toward elected officials and their staffs,
justifying your project requests in simple and straightforward language. As
part of this process we provide Congress with the exact appropriations bill,
agency, account, and program from which you are requesting funding.
Such specific information is critical to ensure that your requests receive
serious and thoughtful consideration by the appropriations committees,
• Legislative or report language to correspond with your project
requests,
• Appropriations and authorization request letters for your
delegation to use with the House and Senate Appropriations Committees,
• Appropriations and authorization request forms that are required
by the appropriations committees, and may be required by the authorizing
committees, and
• Talking points for your delegation to use as they discuss your
requests with members of the appropriations and authorizing committees.
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VAN SCOYOC ASSOCIATES WILL KEEP CITY STAFF AND OFFICIALS
CONSTANTLY UPDATED
As noted, VSA will provide timely reports to keep the city aware of
relevant legislative and political developments. At the city's direction, our
team can provide monthly written legislative updates, engage in regular
conference calls with city staff, or establish any other desired reporting
structure for the city. Your VSA team will also provide a customized
database to track all of our joint goals and actions and make it continually
available to you. This web -based database is meant to complement our
direct interaction and planning efforts and to provide a tool for the sharing
of exclusive information about our mutual efforts.
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SECTION 3. Experience with Similar Projects and Successes
VAN SCOYOC ASSOCIATES' SUCCESS IN FEDERAL PROGRAM
CONSULTING AND SECURING FUNDING FOR MUNICIPALITIES
Van Scoyoc Associates has been very effective in working with municipal
clients to secure federal funding through a variety of vehicles.
Of significant note, the Fiscal Year 2007 legislative process ended with
virtually no congressionally directed spending for member projects. Many
firms, therefore, were unsuccessful advocating for their clients. However,
VSA brings far more value to municipal clients. For example, because
Congress did not earmark in FY 2007, federal agencies were given
additional discretion in allocating funds. VSA worked with the Army
Corps of Engineers to reprogram funds to benefit a water reuse project for a
water district in Southern California. As a result, we were able to secure a
higher level of funding for the water district's top priority project even in a
year when there were no congressionally directed projects.
Similarly, in addition to securing over $100 million in authorizations for
water resource and infrastructure improvements in the Water Resources
Development Act of 2007, VSA also helped secure authorization for the
Corps of Engineers to study and remediate, at federal expense,
environmental impacts of an existing harbor project.
On the appropriations front, some of our client successes in the last five
fiscal years include the following:
Water & Sewer Proiects:
The City of Fayetteville, Ark., received $500,000 in FY 2006 for a
wastewater and sewer project. This was just one of many drinking
water and wastewater assistance projects (ranging from $250,000 -$4
million) secured by VSA.
• Over the past several years, VSA helped secure approximately $20
million for the City of Stockton, Calif., for a critical flood control
project through energy and water appropriations.
• VSA helped the Mission Springs (Calif.) Water District secure over
$6 million in the previous four fiscal years to construct a sewage
collection and treatment system and to develop water reuse
opportunities.
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Economic Development Initiatives:
The City of Baltimore received $3.6 million for FY 2003 -2006 for an
economic development program that expanded job training
programs for entry -level careers in construction and biotechnology.
The City of Fayetteville received $1.1 million In FY 2006 for the
Arkansas Research and Technology Park.
• The City of Detroit received $2.1 million in FY 2006 for the city's Far
East Side redevelopment initiative, combining both an Economic
Development Initiative mark and a STAG grant.
Public Safety Initiatives:
• The City of Glendale, Ariz., secured $352,500 for a law enforcement
technology initiative in FY 2008, as well as $940,000 in public safety
equipment funds.
• Washington City, Ore., in FY 2008 received $446,500 for a drug court
and $211,500 for a drug recovery mentor program.
• The City of Detroit in FY 2006 secured $200,000 for a community
policing initiative, $250,000 for its Operation Take Back Narcotics
Enforcement, and $200,000 for its Citizens and Youth Academies.
Transportation Proiects:
• The City of Stockton, Calif., secured $4 million in FY 2006 and FY
2008 for a new interchange and arterial roadway to improve access
to the city's airport and surrounding industrial parks.
• Washington City, Ore., received $735,000 in FY 2008 for a regional
highway.
• The City of Seattle, Wash., received $590,000 in FY 2008 for a seawall
infrastructure project.
• The Alameda- Contra Costa Transit District received $2,450,000
transportation and infrastructure projects in FY 2008.
VAN $COYOC ,
a •
0 F PROPOSAL FOR: CITY OF NEWPORT BEACH I SUBMITTED 02.12.081 PAGE 10
SECTION 4. Client References
CONTACT INFORMATION FOR CURRENT VAN SCOYOC ASSOCIATES'
MUNICIPAL CLIENTS
City of Glendale, Ariz.
Jessica Blazina
Intergovernmental Programs Director
5850 West Glendale Avenue.
Glendale, AZ 85301
(623) 930 -2037
jblazina @glendaleaz.com
City of Stockton, Calif.
Gordon Palmer
City Manager
425 N. El Dorado Street
' Stockton, CA 95202
? (209) 937 -8294
9 gordon.pahner@ci.stockton.ca.us
City of Long Beach, Calif.
Tom Modica
Manager of Government Affairs, City Managers Office
333 West Ocean Blvd., 13th Floor
Long Beach, CA 90802
(562) 570 -5091
tom_modicaClongbeach.gov
Personal References for Jim Crum
Steve Dwyer, Chief, Operations Branch
Los Angeles District
U.S. Army Corps of Engineers
213 -452 -3385
Brian Moore, Chief ,Programs and Project Management Division
Los Angeles District
U.S. Army Corps of Engineers
213 -452 -3971
VAN SCOVOC
A
PROPOSAL FOR: CITY OF NEWPORT BEACH I SUBMITTED 02.12.081 PAGE 11 i.�
VAN SCOYOC ASSOCIATES CURRENTLY REPRESENTS THE FOLLOWING
CITIES, COUNTIES, AND LOCAL GOVERNMENT ENTITIES:
• Mobile County Commission, Ala.
• Placer County, Calif.
• Washington County, Ore.
• Merced County (Calif) Association of Governments
• City of Baltimore, Md.
• City of Cathedral City, Calif.
• City of Dana Point, Calif.
• City of Elk Grove, Calif.
• City of Fayetteville, Ark.
• City of Gadsden, Ala.
• City of Galt, Calif.
• City of Glendale, Ariz.
• City of Gulf Shores, Ala.
• City of Long Beach, Calif.
• City of Norwalk, Calif.
• City of Orange Beach, Ala.
• City of Stockton, Calif.
• City of Talladega, Ala.
• City of Westminster, Calif.
• Alameda- Contra Costa Transit District
• Dallas Area Rapid Transit
• El Dorado County Transportation Commission
• Los Angeles County Metropolitan Transit Authority
• Alabama State Port Authority
• Cleveland- Cuyahoga Port Authority
• New York/New Jersey Port Authority
• Eastern Municipal Water District
• Georgetown Divide Public Utility District
• Mission Springs Water District
• San Joaquin Area Flood Control Agency
• South Montebello Irrigation District
• Orange County Fire Authority
VAN S'COVOC
A tl tl O f A T E tl
PROPOSAL FOR: CITY OF NEWPORT BEACH I SUBMITTED 02.12.081 PAGE 12 i, -:.'-
SECTION 5. Proposed Fee
_�
PROPOSED ENGAGEMENT FEE
Van Scoyoc Associates charges a flat monthly retainer to ensure full- service
advocacy. This includes all services, work products, expenses, and other
deliverables. Extraordinary expenses such as travel and accommodations
must be pre - approved by the city and the cost incurred by the city. For the
City of Newport Beach, VSA proposes a flat monthly retainer fee of $5,000
per month, for an annual total engagement fee of $60,000. We believe this is
a competitive fee and will provide the city with the highest quality
representation at a reasonable price.
VAN SCOVOC
A . e 0 r 9 6 PROPOSAL FOR: CITY OF NEWPORT BEACH I SUBMITTED 02.12.081 PAGE 13 ,T p'
SECTION 6. Summary
Van Scoyoc Associates, hic. is pleased to submit this response to the City of
Newport Beach request for proposals. Van Scoyoc Associates is ready to
undertake the strategic federal relations work of the city with the specific
expertise that can meet your needs and be customized to your priorities.
We welcome the opportunity to discuss this response further. If you need
further information, please contact Jim Crum using the contact information
listed below.
We look forward to hearing from you in the near future.
Van Scoyoc Associates, Inc.
101 Constitution Avenue NW
Suite 600 West
Washington, D.C. 20001
202 -63 8-1950
202 -63 8-7714 fax
Contact person:
Jim Crum, Vice President, jcrum@vsadc.com
202 - 737 -6561
VANSCOV,OC
. a 0 � . T . a PROPOSAL FOR: CITY OF NEWPORT BEACH I SUBMITTED 02. 12.081 PAGE 14 'j
Chy of Newport Beach NO. BA- 08BA -056
BUDGET AMENDMENT
2007 -08 AMOUNT: $so,000.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
X Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations from unappropriated Tidelands fund balance to enter into a contract for
assistance in advocacy for dredging of Upper Newport Bay and Lower Newport Bay.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
230 3605 Tidelands Fund Balance
REVENUE ESTIMATES (3601)
Fund/Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Signed: (� .
Signed:
Signed:
Approval: Administrativg�tervices Director
City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$60,000.00
Automatic
Date
$"o d
D e
Date
Description
Division
Number
2371 City Manager - Tidelands
Account
Number
8080 Services - Professional & Technical
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed: (� .
Signed:
Signed:
Approval: Administrativg�tervices Director
City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$60,000.00
Automatic
Date
$"o d
D e
Date