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HomeMy WebLinkAboutExhibit 9 - Exhibit 9 - 3-6-08 Planning Commission MinutesExhibit No. 9 Excerpt of minutes from Planning Commission meeting dated March 6, 2008 41./ THIS PAGE LEFT BLANK INTENTIONALLY BLANK cl •1 Planning Commission Minutes 03/06/2008 Page 4 of 11 Gondrez noted that on the plans that had been submitted there is a setback on the adjacent property. inu loner Eaton asked what is of the most concern, the first floor or r setb k? Person an ered that he has received conflicting information from his is hoping th 'n the meantime all can come to some conclusion. mmissioner Eaton ted his concern of the overall setback pattern on that Park Avenue. ssioner McDaniel nok there is an impact on light and air. A little les: feet or pushing a wall Nk could be responsive to everyone's concerns. was made to continue thi tern to April 17, 2008. comment was closed. ssioner Toerge noted variances aX significant and change the rules. granted similar variances; there uld be drawings depicting the s; concerned about components imp ing adjacent neighbors; and aural solution to mitigate these concerns. a seconded the Motion tc s this to April 17, 2008. missioner Eaton noted there should be more setbaclkn the front. ssioner Hillgren noted this is a corner lot with sp \themot be pulled back as much as possible. ssioner McDaniel noted his agreement of pulling . that the Commission appears interested in seeint :red along Park Avenue and asked that this be include mmissioner Toerge answered he would not second that part of the motior34 is not prepared to make that direction as he does not know what it would do home or to other homes. There does not seem to be other neighbors )osition, we have this one only and they have expressed a concern with t back and a primary concern with the parapet and the chimney. McDaniel noted he would leave his motion as originally seconded. Eaton, Peotter, Hawkins, McDaniel, Toerge and Hillgren None Cole ITEM NO. 3 BJECT: Hoag Memorial Hospital Presbyterian (PA2007 -073) PA2007 -073 One Hoag Drive Continued to itinued hearing from January 31, and February 7, 2008, for a request to 03/20/2008 ]locate up to 225,000 gross square feet of permitted buildable area from the ver Campus to the Upper Campus through the approval of the proposed q•3 http: / /www. city.newport- beach .mus /PhiAgendas /Mn03062008.htm 04/08/2008 Planning Commission Minutes 03/06/2008 neral Plan and Planned Community Development Plan Amendments Acant also requests approval of amendments to development regulation: stained within the existing Planned Community Development Plan, also knowr the Hoag Master Plan or the PC Text. The changes principally relate to the cation and limit of permitted building area between the Upper and Lower mpus, noise regulations, landscaping requirements and sign standards. Lastly )licant requests an amendment of the existing Development Agreement tc act the changes to the Master Plan as summarized above and to provide litional public benefits principally in the form of providing funds fo )rovements and community projects to public facilities such as streets, parks ter quality and public safety facilities. nan Hawkins noted he has met with the applicant and viewed the and the sound wall material. Jim Campbell gave an overview of the staff report. He noted and distrib sral emails recently received from the public. There have been discus: the applicant that have resulted in changes to the Planned Community are noted in the staff report. nissioner Toerge asked which noise attenuation works better, the wall or and the drywall improvements? 9d Mestre of Mestre Greve and Associates, noise consultant answered that tl and wall will give more noise reduction and provides for a 6.8 decibels at tt uthern residence. The most achieved through building upgrades is about a 4 decibel reduction on the interior noise. )mmissioner Eaton asked if the proposed noise levels that the applicant king for could be met if the noise wall is not built. He then asked about the ur the common courtyard between the 260 buildings on Cagney Lane affected s noise that would possibly need upgrades and expressed his concern of I ill location. Greve answered no, the noise levels depend on the noise wall. The unit: ig into the common courtyard on the northerly building would need upgrades southerly units would not need upgrades. nissioner McDaniel asked about the 'green' sound wall. Staff answered has not been decided yet. man Hawkins asked about the suggested Hoag changes to Section V. K ial circulation and suggested changing the words 'be scheduled' to 'occur'. answered that such a change could be made. A discussion ensued abou happens when a truck shows up outside of the permitted loadinglunloadinc and the provision that would allow emergency supplies to be acceptec ie the posted hours. airman Hawkins questioned what would constitute "critical supplies, servi materials" that would be deemed necessary for the continued operation of spital and requested input from Hoag. Hawkins asked whether vehicles on City streets are subject to limits and Mr. Campbell noted that vehicles are not subject to Page 5 of 11 9•y http: / /www.city.newport- beach. ca.us /PlnAgendas /mn03O62008.htm 04/08/2008 Planning Commission Minutes 03/06/2008 Page 6 of 11 regulations. Additionally, noise ordinance limits are applied noise sources and Chairman Hawkins commented that the propo is not dissimilar to how the City regulates other properties. discussion of the grease trap cleaning operations ensued where it was r at it is an exempt property maintenance activity and the proposed amend Duld limit the activity to specific hours on Saturdays. Chairman Hawkins r s desire to craft the PC text to encourage the operator of the truck to mini ling during that operation as well as his idea that even refrigerated trucks limit on their idling rather than being exempt. Newman of Government Solutions representing Hoag Hospital noted: with staff language on page 6 regarding vehicle idling adding that ation trucks containing pharmaceuticals and blood products need to I to idle. re are three 'green' screens - the sound wall (color to be determined), scre Pacific Coast Highway (combination of wall and landscaping), and or Iscape /glass wall combination screen. Landscape maintenance of the soul along West Hoag Road facing Villa Balboa shall be done by Hoag. Commission request, she placed into exhibit a list that she read from notir 3gested minor changes to the PC text in Section A.1.a.(1), Section 2.1(1 ction L., first paragraph, Section M., first sentence, Section C., secor "agraph and Section D., first paragraph. e then noted the meeting on site with local residents explaining the story ight of the proposed sound wall and general information that had tributed. Additionally, following this meeting she will be preparing a pa information that is based upon what is presented and agreed to at this rr distribution to the Villa Balboa residents. is Privett of Bonterra Consulting, consultant to the City for the EIR, noted sound wall issue, if brought into the project, will need review if this compo ild have any affects on the environment. It would be a brief analysis Id be included in the next staff report and would document any chat and which have been already evaluated. iry Brooks of Hoag Hospital presented and explained an exhibit depicting I dl placement that will be built in three sections, 17 feet tall, 23 feet tall and at 5 inches that will run along Hoag West Road. The wall will be plac proximately 30 inches back from property line and measured from the finish rface at the Hoag side; discussed a survey map of the site showing locatioi explained another exhibit of a sketch section of the site dimensions of I isting tree heights and proposed replacement trees in relation to the face rb and the residences. The existing tree massing stands above the propo: ights of the walls. Sound attenuation windows are proposed above the heil the sound wall and are to be installed in twelve units at 260 Cagney that fa loading dock. Raben of Raben Urban Landscape Architects, consultant for Hoag, added sting is proposed to screen or soften facilities located on the Lower Cam existing trees, shrubs, etc. that are altered during construction will 1.s http: / /www. city.newport- beach. ca.us /PhiAgendas /mnO3O62008.htm 04/08/2008 Planning Commission Minutes 03/06/2008 aced by like kind. Fichus trees grow.very quickly and will fill in whe ded. There will be root barriers in place along the inside face of the curb p them in the landscape area. If the trees are watered properly and there a lot of surface moisture, the roots can be controlled as they will grow down moisture. In areas where there may be a potential problem with the roo iers can be installed. Campbell suggested, and it was agreed, to include a type of deep ring system in the landscape requirements to avoid problems with by homes. Additionally, it was suggested that the exhibit showing Jon of the proposed wall within the PC text better clarify the location of based upon the more detailed survey presented at the hearing. Brooks agreed to work with staff regarding exhibits depicting property ing lines as well as location of utilities and placement of the wall. Greve, the at Commission inquiry, stated the wall does not run the entire lenj access road. He added that the wall is primarily to protect loading do The advantage of extending the wall further to the north would be B the noise to the first -floor level for trucks and cars that continue to L Road. ike Murphy with Highway and Industrial Noise Solutions, manufacture presentative for Sound Fighters System, explained and presented a sample piece of wall to be used. He explained the contents, make up, water run( )ise ratings, sustainability and potential colors of the sound wall. comment was opened. Paydavousi, resident of Cagney Lane, noted his concern about a potent ng of rules by Hoag if the sound wall is built. They have called Hoag to know about the noise and trucks showing up before 7 a.m. or work bei outside of the posted times; once the wall is built how do we control tutee that the wall is not used as an excuse and the residents have arse. He added the concern of additional parking needs if a third tower is How will these be controlled over time? s Ribaudo, resident of Cagney Lane, asked about the study by the Air Q iagement District. A new law came into effect in mid - February that will impact on what the emissions will be on the new engines. Will this act be reviewed? y Holmes, resident of Cagney Lane, noted her concerns of noise and 5ted solution of a high wall as it will not enhance her views at all. for nothing higher than 6 to 8 feet tall wall with foliage covering it. Ribaudo, resident of Cagney Lane, asked about the gate operation semary Steinbrecker, local resident, noted a wall may interfere with the gro some of the landscaping in place now. She added that there has been ;ntion of additional noise that will be generated by the addition of anoi ver. She stated that there is no defined placement of this new addition w it would impact the neighbors for light, air and noise. This project, as w, is too general and questioned the land that has been taken off the tax i Page 7 of 11 '7.& http: / /www. city. newport- beach. ca.us /PlnAgendas /mn03O62008.htm 04/08/2008 Planning Commission Minutes 03/06/2008 the Lower Campus. Bnise Schuler, resident of Cagney Lane, noted her appreciation of everyc id their work done on this project. She noted her concern about the noise ;r unit and the request by the applicant that the noise level be increased. H ould that impact her current situation? There seemed to be an increase )ise during last summertime especially by her unit. Also, there is a breeze tl )mes from the ocean through a corridor by her unit and she is concerned abi high wall and material to be used impacting that breeze. Thurnher, Co- Chairman of the Villa Balboa Hoag Liaison Committee ar nds of Sunset Park, noted concerns about the noise standards related 1 ;hanical noise on the cogen plant. The reference in the PC text refers to 4 on rooftop equipment. The enclosure around the cooling towers does rn B a roof; however, the sound rule should still apply. The cooling towers rise 1 top of that enclosure and where the fans are located would be at the roof enclosure had a roof. It seems that the issue is the noise from mechanic ipment affecting local residents. Referring to a photograph, he noted & ition of the fans. Noise measured at the property line last year was over E ibels, which is before the addition of a fourth cooling tower. Noise levels no considerably higher that is audible to the local residents. The area near tt )erty line is undeveloped and is to become part of the Sunset View, Suns 3e Park complex. Mitigation measures should be imposed because the City 5e Ordinance does not protect parkland. Runyan, Co- Chairman of the Villa Balboa Hoag Liaison Committee, no' :rn of the placement of the wall and how the current vegetation will romised by this tall wall. The residents are trying to decide if the wall )ws is the better choice. He then noted his concern of the noise stand; ption within the loading dock area during daytime hours. iryn Casey of Jackson, DeMarco, Tidus, Peckenpaugh, firm that represe Villa Balboa Association, noted their concern of the inconsistency of �mation provided over the course of this process. Of particular note �mation on the location of the wall and the existing vegetation. The public a sion makers need to have specific information and full disclosure on wh wall is going to be due to the impact on the residents, enforcemE itenance and noise mitigation issues. She then reiterated their concern t noise standard be applicable to the towers and any rooftop mechani pment. Her final concern was on the mitigation measure of the sounds fr loading dock. CEQA requires full mitigation measures as possible. flee Newman stated that the 260 building is elevated about twenty feet the people who are on the first floor are above the sound wall. Therefc will not be walking out their door facing a sound wall. She then entered i rd a petition by one of the residents who had collected signatures of of lents favoring the wall. I. Brooks discussed a graphic that displayed the distance of 16' 9" from the fac the units to the wall plus another 5' to the face of curb with the wall placed c property line. He noted it is their intent to bring the wall as close in, utilitiE rmitting, to the face of curb as possible. Discussion continued on the height existing landscaping, proposed replacement trees and the height of the wall. Page 8 of 11 `.7 http: / /www.city.newport- beach. ca .us /PlnAgendas /Mn03062008.htm 04/08/2008 Planning Commission Minutes 03/06/2008 Page 9 of 11 ton Trigg noted the graphic discussed is the worst case scenario and is anything that is contrary the wall will move closer to the street. Raben, in answer to Commission inquiry, noted that the plant material a edge in question is growing partially in shade most of the time. We w ace any plants that were disturbed or removed as a result of installing the trees that would grow in that low light level condition. missioner McDaniel noted that the residents can plant and maintain aw. want on their side of the wall. He then asked about how the wall and rial will affect the light and air. Raben answered the breeze moves with the sun generally and there is ber of conditions that affect the movement. The wall may or may not Of air movement as it depends from which direction the air flows. The pl: anal selection is based on the conditions that will exist once the wall is built. imissioner Eaton asked if Hoag should need to plant trees on the Villa Balb ierty to screen the wall, should the PC text be revised to allow for that area )art of the Villa Balboa Landscape Zone? It would not be subject to tt ,ision given the current language. Would Hoag maintain that landscaping ? Ms. Newman, noted they would add a provision that any Iandscapi ted on Villa Balboa property as a result of the project would be maintained years. response to earlier testimony, Mr. Campbell noted that the Plan nmunity text contains a provision that would continue to limit the use of May between 8 p.m. and 7 a.m. and should Hoag desire to extend th rs, an amendment to the PC text would be required and public heari ild be required. regards to the comment about the air quality analysis and the comme licating a new air quality rule, the analysis prepared for the EIR was do sed upon the rules in effect at the time the analysis was prepared and it c ,e into account 3 additional engines that the cogeneration facility is designed commodate. Hoag would have to comply with the SCAQMD rules in effect time Hoag seeks permits from them. Mr. Harp indicated that the this issue t part of the project. Chairman Hawkins noted that we were simply attempti address a comment. Campbell noted that an analysis of the effects of the proposed noise Id be available for the next meeting. response to a comment about rising noise levels, Mr. Campbell noted that rise study prepared for the EIR accounts for increases in noise and that oposed noise levels are achievable with the overall mitigation program w msideration. In response to one of the speaker's comments noting concern the sound wall were built, Hoag might become less diligent in managing I .tivities to curb noise; it is hoped that Hoag would not become less dilig avid Lepo noted that it should be clearly understood that over time with igoing expansion of Hoag, there will be more vehicles on West Hoag Drive ore noise could result. Mr. Hawkins noted that the PC text includes provis minimize idling. http: / /www. city.newport- beach. ca.us /PlnAgendas /mn03O62008.htm 04/08/2008 Planning Commission Minutes 03/06/2008 irman Hawkins noted that staff provided additional clarification within the staff rt of the noise standard applicable to the cogeneration facility cooling tower: he asked if staff had a response to Mr. Thumer's alternate interpretation. Mr . ipbell answered no, and Aaron Harp noted that the City Attorney's office :urs with planning staffs interpretation. comment was closed. was made by Commissioner Toerge and seconded by to continue this matter to March 20, 2008. McDaniel requested resolutions for the next meeting action. comment was opened. its O'Neil suggested that the public hearing be kept open and continue this certain and that way it would not have to be re- advertised. Commission agreed. None Cole ;ok and Rol Sushi Lounge (PA2005 -087) Dolphin Striker Way Use Permit No. 3162 and Use Permit No. 2005 -018. City ATI%Lney Harp removed himself from and did not advise on Lepo noted that sta etained a Hearing Officer to hear this revoca on. The direction for a ne security plan to be submitted by the permit hol I reviewed by the Police artment for implementation by the follow ;kend was done. Mr. Allen is th Baring Officer and the hearing was bel March 5th and another hearing i ntatively scheduled for March 18th eed to by all parties due to the a nt of legal briefs that need to sented. The Police Department approve he security plan and affirmed Bence this past weekend. Staff is complyi with the direction given at meeting. The final presentation made to the anning Commission will netime in April. ssion continued on the motion made on February 21, Hawkins noted his concern about hearing this item quickly and that the Commission received a copy of the ste raph this evening. Lepo noted the Hearing Officer is aware of their concern. iirman Hawkins noted he would contact Mr. Burns about the ability to me transcript and some procedure to establish a fixed date to come back to http://www.city.newport-beach.ca.us/PlnAgendas/mn03O62008.htm Page 10 of 11 (PA2005 -087) Received and filed N 9.9 04/08/2008