HomeMy WebLinkAbout14 - Traffic Signal Upgrades FY05-06CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 14
April 22, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Brad Sommers
949 -644 -3326 or bsommers @city.newport- beach.ca.us
SUBJECT: Traffic Signal Upgrades FY05 -06 — Completion and Acceptance of
Contract No. 3827
Recommendations:
1. Accept the completed work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1. year after Council acceptance.
Discussion:
On May 23, 2006, City Council authorized the award of the 2005 -2006 Traffic Signal
Upgrades Project to Freeway Electric. The contract provided for the following:
1. Renovation of traffic signals at the Balboa Boulevard /River Avenue, Balboa
Boulevard /32nd Street, and Balboa Boulevard /21St Street intersections.
2. Installation of Emergency Vehicle Preemption at the Coast Highway/ Goldenrod
Avenue and Coast Highway/ Marguerite Avenue intersections.
3. Installation of battery backup systems at the signalized intersections throughout
the City.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $481,800.00
Actual amount of bid items constructed: $481,800.00
Total amount of change orders: $35,677.28
Final contract cost: $517,477.28
The final overall construction cost, including two change orders, was 7.4 percent over
the original bid amount. The project cost increases resulted from the relocation of
traffic signal cabinets at both the Balboa Boulevard /32nd Street and Balboa
Traffic Signal Upgrades FY05 -06 - Completion and Acceptance of contract No. 3827
April 22, 2008
Page 2
Boulevard /River Avenue intersections, dewatering work for installation of the traffic
signal pole foundations, and installation of additional traffic signal detectors.
Additionally, another change order provided for the installation of a holiday lighting
circuit on Marine Avenue at South Bayfront on Balboa Island. The change orders were
as follows:
Change
Order
Description
Amount
1
Marine Avenue holiday lighting
$13,550.00
2
Traffic signal modification changes
$22,127.28
Total Project Change Orders
$35,677.28
Environmental Review:
Staff determined the project was
Section 15301, Class 1 (c) of th
exemption covers maintenance and
Funding Availability:
;ategorically Exempt under Chapter 3, Article 19,
Title 14 California Code of Regulations. This
repair of existing traffic signal facilities.
In addition to the primary construction contract, this project involved other project
expenses summarized as follows:
Construction
$517,477.28
Inspection — Project Partners, Inc.
$1,902.61
Incidentals
$95.00
Total Project Cost
$519,474.89
Funds for the construction contract were expended from the following accounts:
Account Description Account Number Amount
Traffic Signal Installation and Upgrades 7261- C5200068 $487,972.28
Traffic Signal Installation and Upgrades 7013- C5200068 $13,550.00
Traffic Signal Preemption System 7181- C5200408 $16,000.00
Total: $517,477.28
Work for this project was delayed from the original completion date of November 6,
2006, as contractor - furnished traffic signal controller cabinets did not meeting City
specifications. Also, the cabinet manufacturer caused numerous delays with product
manufacturing, testing, approval, completion, and delivery. All work has now been
completed to the satisfaction of the Public Works Department.
Prepared by:
rad Sommers
Senior Civil Engineer
Submitted by:
tephen G. Badum
Public Works Director