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Home My WebLink AboutSS3 - Budget Overview & Capital Improvement ProgramsAgenda Review Budget Process & Assumptions II Revenues & Expenditures Reserves & Fund Balance Funding of Council Priorities • Conclusion I udget Provisions • Fiscal year is July 1 to June 30 Delegates authority for preparation to the City Manager for recommendation to the City Council Requires budget submission to the City Council at least 35 days prior to the beginning of each fiscal year; Preliminary Budget was distributed on 4/25/2008 Requires public notice, scheduled for 5/27/2008, and public hearing, scheduled for 6/10/2008 Continued ► City Carter Budget Provisions Council may modify budget before adoption • Council to adopt budget on or before June 30 Council may amend the budget after adoption Council may also reduce appropriations if necessary Requires annual independent audit 4 Budget Preparation Process • November— Project current year financial forecasts. • December— Prepare preliminary revenue estimates and balance revenues and expenditures to ensure reserves are fully funded. • January — Establish budget ceilings. • February /March — Departments submit budgets for City Manager review. April — The Preliminary budget is printed and distributed. May — City Council begins its review. • June — Public Hearings are conducted and budget is adopted. 5 Items Included in the Budget • Council Reserve Fund Policies. • Approved positions and recommended full -time position changes. • Merit/Step increases. • Reclassifications. • Ceiling adjustments. • Known MOU increases (does not include Fire). • City Manager approved supplemental budget items. Significant resources directed towards Council identified priorities. Cy R r1ning Council Grants FY 2008 -09 Budget FY 09 Council Grants already included in preluninary budget Recipient Funding for Number of Years Amount Balboa Island Historical Society Operations Since FY 02 $15,000 Balboa Island Improvement Assn Flowers, holiday decorations /storage Since FY 05 $11,250 CdM Chamber CdM 5K Since FY 05 —in addition to race proceeds agreement $5,000 CdM Chamber CdM Christmas Walk Since FY 04— Grant funds event expenses $1010011 Leadership Tomorrow Sponsorship Since FY 04 $10,01)() Newport Beach Film Festival Sponsorship Since FY 00 (increased to $100K in FY 08) $100,000 Newport to Ensenada Race Sponsorship Since FY 05 $15,000 OCMarathon Sponsorship Since FY06 $50,000 Total $216,250 7 FY 2008 -09 Supplemental Items Approved by City Manager j- FY 08 FY 09 FY 09 Revenue Net Not Requested Approved Approved Offset Approved Approved Administrative Services 91,582 13.000 13,000 78,582 Building - - - - City Attorney 474,781 419,392 419,392 55,389 City Clerk - - - - City Council 75,000 - 75,000 75,000 City Manager 351,479 300,000 51,479 351,479 - City Manager - Harbor Res 95,000 - - - 95,000 City Manager - Code Enforce 254,704 - 52,000 52,000 202,704 City Manager - PIO 185,500 100,000 32,500 132,500 53,000 Fire 340,650 111,000 22,000 133,000 207,650 General Services 132,282 - 132,282 132,282 - Human Resources 57,190 - - 57,190 Library 103,505 - 103,505 103,505 - Planning 413,650 75.000 49,650 124,650 289,000 Police 181.115 50,590 74,500 125,090 56,025 Public Works 46,800 12,200 34,600 46,800 - Recreation 544.221 10,000 534,221 568,283 (24,062) - Utilities - Electrical 41,750 28,750 13,000 - 41,750 - Utilities - Oil & Gas 15,000 - 15,000 - 15,000 - Utilities - Sewer 28,750 28,750 - 28,750 - Utilities - Water 82,500 - 82,500 - 82,500 - 3.515,459 700,540 1,720,379 568,283 1,852,636 1,094,540 j- Rank Description City Council 1 Consultants for JWA related Issues City Attorney Services - Litigation Services - Code Enforcement New Assistant City Attorney Change Part-time Deputy Attorney to Full -time City Manager 1 Travel & Meetings 1 Additional City-wide mailings 1 Change Dept Assistant to Dept Assistant + 7.5% 1 Outside counsel for group homes ordinace 1 Contract planner to review Use Permits for group homes 1 Increase cell phone payments to cover Blackberry phones 2 Provide cell phones for use by contract planners City Manager- PIO 1 City website 1 NBTV technical maintenance (can come out of reserve) 2 Consultant services 2 Advertising 2 Training 2 Travel City Manager - Code Enforcement PfT assistance for Group Homes 1 New full -time position: Sr. Code.& Water Quality Enforce Officer 2 Increase contract Svcs for group homes code enforcement City Manager - Harbor Resources 1 Balboa Yacht Basin deferred maintenance (Tidelands Fund) Human Resources 1 New full -time position: Department Assistant CITY OF NEWPORT BEACH Supplemental Budget Requests FY 2008 -09 52,000 - 52,000 102,704 - _ 100,000 254,704 - 52,000 95,000 95,000 57,190 57,190 52,000 - - 102,704 100,000 52,000 202,704 95,000 95,000 57,190 57,190 Administrative Services 1 New full -time position: Accountant 1 78,582 - - 78,582 2 Document imaging to improve records retention program 13,000 13,000 - - 13,000 91,582 13,000 - - 13.000 78,582 Revenuet Approved in Approved in Budget Approved Not Requested FY 08 FY 09 Offset (net) Approved 75,000 - 75,000 75,000 - 75,000 - 75.000 - 75,000 - 100,000 - 100,000 - 100,000 - 150.000 - 150,000 - 150,000 - 169,392 - 169,392 - 169.392 - 55,389 - - - - 55,389 474,781 - 419,392 - 419,392 55,389 5,000 - 5,000 - 5,000 - 40,000 - 40,000 - 40,000 - 4,159 - 4.159 - 4,159 - 250.000 250,000 - - 250,000 - 50,000 50,000 - - 50,000 - 1,320 - 1,320 - 1,320 - 1,000 - 1,000 1,000 351,479 300.000 51,479 351,479 - 115.000 100,000 - - 100,000 15,000 9,000 - 9.000 - 9,000 - 50,000 - 12,000 - 12,000 38.000 8,000 - 8.000 - 8,000 - 2,000 - 2,000 - 2,000 - 1,500 1,500 1,500 185,500 100,000 32,500 - 132,500 53.000 52,000 - 52,000 102,704 - _ 100,000 254,704 - 52,000 95,000 95,000 57,190 57,190 52,000 - - 102,704 100,000 52,000 202,704 95,000 95,000 57,190 57,190 Administrative Services 1 New full -time position: Accountant 1 78,582 - - 78,582 2 Document imaging to improve records retention program 13,000 13,000 - - 13,000 91,582 13,000 - - 13.000 78,582 CITY OF NEWPORT BEACH Supplemental Budget Requests FY 2008 -09 Revenuel Approved in Approved in Budget Approved Not Rank Description Requested FY 08 FY 09 Offset (net) Approved Police 1 UPS power module & battery replacement 25,700 25,700 - - 25,700 - 2 Coplogic 24,890 24,890 - - 24,890 - 3 Add Traffic commercial vehicle to fleet 56,025 - - - - 56,025 4 Hoag Hospital services for medical treatment of arfestees 64,500 - 64.500 - 64,500 - 5 "Keep Teens Safe" & "Citizens/Teen" academy programs 10,000 10,000 - 10,000 - 181,115 50.590 74,500 - 125,090 56,025 Fire 1 DVIYs for junior lifeguard program 18,000 - 18,000 - 18,000 - 2 Breathing Air Compressor 45,000 45.000 - - 45,000 - 3 Used Tahoe for junior lifeguard program 18,000 - 4,000 - 4,000 14,000 4 45 minute SCBA bottles 26,000 26,000 - - 26,000 - 5 Data network and storage 40,000 40,000 - - 40,000 - 6 Medic Van BOOMHz radios 25,000 - - - - 25,000 7 Station 3 high speed networking 50,000 - - - - 50,000 8 800MHz radio battery exchange 25,000 - - - - 25,000 9 Apparatus broadband network 22,650 - - - - 22,650 10 GPS tracking equipment 7,500 - - - - 7,500 11 UPS replacement 12,500 - - - 12,500 12 Remote backup facility 30,000 - - - - 30,000 13 GPS tracking equipment 21,000 - - - 21,000 340,650 111,000 22,000 - 133,000 207,650 General Services Mann New area landscape maintenance 9,936 - 9,936 - 9,936 - Man4 New area water costs 2,746 - 2,746 - 2,746 - Mane New area tree pruning 14,111 - 14,111 - 14,111 - Mam West Santa Ana Heights tree pruning 11,786 - 11,786 - 11,786 - Mara Newport Coast Slopes tree pruning 78,703 - 78,703 - 78,703 - 1 Duty Pay for weekend on -call duty person 15,000 - 15,000 15,000 132,282 - 132,282 - 132,282 - Planning 1 Local coastal program certification 160,000 75.000 - - 75,000 85,000 2 Training to enhance technicallcustomer service expertise 16,000 - 12,000 - 12,000 4,000 3 Travel and meetings for professional development 5,150 - 5,150 - 5,150 - 4 Consultant services - technical assistance in CEQA documents 28,500 - 28,500 - 28,500 - 5 Consultant services- various areas of technical expertise 4,000 - 4,000 - 4,000 - 6 Econ Devi 200,000 200,000 413,650 75,000 49,650 - 124,650 289,000 Building No Requests - - CITY OF NEWPORT BEACH Supplemental Budget Requests FY 2008 -09 Rank Description Library & Cultural Arts 1 New full -time positron: Library Assistant New full -time position: Library Clerk I, Eliminate 1.0 FTE Library 2 Assistant ($66,699-$50.549) 3 Additional hours for PIT Library Page -0.42 FTE 4 Shakespeare by the Sea to ensure funding for 2 shows per year Recreation & Senior Services Park Patrol Program: Convert Lead Park Patrol Officer to full -time, 1 add 0.125 FTE to PIT Park Patrol Officer 2 Aquatic Training Academy 3 Additional staff during weekday lap swim 4 Facility maintenance & repair for Newport Coast Community Ctr 1 Contract Classes 2 Summer Day Camp /Preschool 101 & After School 3 Portable sound system for City-wide events Public Works 1 Additional staff training 2 Additional overtime -about 150 hours anually 3 Increased Software Licenses for Civil 30 platform Redass PIT student aide and P/r technical aide to P/T Office 4 Assistant -no cost increase 5 Software License for GIS analyst 6 Computer for GIS analyst 7 Reconfigure front office to accommodate Mgmt Asst & GIS Anist 347,800 114,918 - 10,000 10,000 544,221 10,000 15,500 - 8.000 9,100 347,800 (400,000) (52,200) Revenue/ 32,235 4,000 - Approved in Approved in Budget Approved Not Requested FY 08 FY 09 Offset (net) Approved 69.669 - 69,669 - 69,669 - 16,150 - 16,150 - 16,150 - 9,686 - 9,686 - 9.686 - 8,000 8,000 700 540 1,594,129 8,000 103,505 - 103,505 - 103,505 - 13,852 - 13,852 (85,800) (71,748) - 18,975 - 18,975 - 18,975 - 13,676 - 13.676 - 13,676 - 25,000 - 25,000 - 25,000 - 347,800 114,918 - 10,000 10,000 544,221 10,000 15,500 - 8.000 9,100 347,800 (400,000) (52,200) 114,918 (82,683) 32,235 4,000 - 10,000 534,221 (568,283) (24,062) 15,500 - 15,500 - 8,000 - 8,000 - 9,100 - 9,100 - 2,000 - 2,000 - 2,000 4,000 4,000 - - 4,000 3,200 3,200 - - 3,200 5,000 5,000 - - 5,000 46,800 12,200 34.600 - 46,800 Utilities - Electrical Utility yard security updates, painting of building 1, repairs/upgrades 1 to meeting room 20,000 20,000 - - 20,000 - 2 Generator transfer switch & building modification 8,750 8,750 - - 8,750 - 3 Overtime to upgrade from standard duty to essential duty 13,000 13,000 13,000 - 41,750 28,750 13,000 - 41,750 - increase to General Fund 3,389,209 700 540 1,594,129 (568,283) 1,726,386 1,094,540 Utilities - Oil & Gas 4 Build enclosure for injection pump 15,000 - 15,000 15,000 Increase to Tidelands Fund 15,000 15,000 15,000 CITY OF NEWPORT BEACH Supplemental Budget Requests FY 2008 -09 TOTALS 3,515,459 700,540 1,720,379 (568,283) 1,852,636 1,094,540 Revenue! Approved in Approved in Budget Approved Not Rank Description Requested FY 08 FY 09 Offset (net) Approved Utilities - Water Utility yard security updates, painting of building 1, repairs/upgrades 1 to meeting room 40.000 - 40,000 - 40,000 - 2 Generator transfer switch & building modification 17.500 - 17,500 - 17,500 - 3 U rade 10 800MHz handheld radios 25.000 - 25,000 - 25,000 - Increase to Water Fund 82,500 - 82,500 - 82,500 Utilities - Wastewater Utility yard security updates, painting of building 1, repairs/upgrades 1 to meeting room 20,000 - 20,000 - 20,000 - 2 Generator transfer switch & building modification 8,750 8,750 - 8,750 - Increase to wastewater Fund 28,750 28,750 28,750 General Services - Equipment Fund 1 Increase to Equipment Fund - TOTALS 3,515,459 700,540 1,720,379 (568,283) 1,852,636 1,094,540 FY 2008 -09 Supplemental Items Not Approved by City Manager Accountant I position — Administrative Services Additional Traffic Commercial Vehicle — Police Convert P/T Deputy City Attorney to F/T — City Attorney Deferred Maintenance — Harbor Resources • Department Assistant — Human Resources • Economic Development Studies — Planning 9 One -time Expenditures Included for FY 2008 -09 • Expenditures related to items in FY 2008 -09 that will not re- occur: m LCP program certification - $75,000 • Utility Yard security updates - $807000 • Utilities generator transfer switch - $357000 • Consultants for JWA issues - $75,000 . City Attorney code enforcement services - $150, 000 10 Items Not Included in the Budget Supplementals not recommended by the City Manager. CIPs not recommended for funding. v Firefighter and Fire Management MOU. Changes to fee structure based on fee study findings. Expenditures Removed from FY 2008 -09 Budget Expenditures related to items from FY 2007 -08 that were reduced or eliminated from the FY 2008 -09 Budget: • NMUSD Grant for Athletic Facility - $75,000 • Newport Beach Restaurant Association Grant - $505000 • Performance Benchmark Study - $755000 • ABLE Helicopter Training - $585000 • Haz Mat Mitigation Plan - $28,000 Reduced funding for Newport Coast residential refuse contract - $175,000 Cardiac monitors - $72,000 LiveScan fingerprint- $71,600 12 New DevelODments and Pendin Issues 1. Uncertainties of future State actions. 2. Timing of bond issue for City facilities. 3. Condition of City facilities, including City Hall and 20 -year facilities financing plan. 4. Implementation of fee study. 5. Natural Gas Dispenser and new refuse trucks. 6. Budget changes based on performance benchmarking. 13 City Budget Structure • General Fund — key operating fund in the City's budget Special Revenue Funds — State Gas Tax, Measure M, Environmental Liability, Contributions, Newport Annexation, etc. Enterprise Funds — Water and Wastewater Internal Service Funds — Insurance Reserve, Retiree Medical, Compensated Absence, and Equipment 14 General Fund The General Fund is the section of the budget that is most often discussed and is generally of most interest to residents. It is used to account for resources not required to be accounted for in another fund. It represents discretionary revenues and expenditures. Revenues are projected to be $153.4 million (68% of total City revenues). Operating expenditures are estimated at $145.4 million (76.21 % of the City's total operating budget). 15 Revenue Budgeting Known factors • Historical analysis • State and County issues Economy • Economic development Growth expectations • Department input 16 nue (All funds) $224,053,344 Sales & Other Taxes Enterprise Fund Revenue 19% 10% - Internal Service Fund Revenue Licenses, Fees & Permits -� 2% Intergovernmental Revenue 10% Charges for Services 7% Fines, Forfeitures & Penalties Property Taxes 2°% 34% Use of Money &Property Other Revenue 8% 0% 17 Revenue /Expenditure Comparison Worksheet — General Fund General Fund Revenues Property Taxes Taxes Other Than Property License & Permits Intergovernmental Charges for Current Services Fines, Forfeitures& Penalties Use of Money and Property Other Revenue TOTAL GENERAL FUND REVENUES General Fund Operating Expenditures General Government Public Safety Community Development Public Works Community Services Debt Service TOTAL GENERAL FUND OP BUDGET FY 2006.07 Actual Revenue 70,351,310 41,456,137 3,076,603 3,821,672 14,370,844 3,630,164 9,101,178 3,291,015 149,098,923 FY 2006 -07 Actual Exp 13,596,441 68.632,372 7,552,477 27,519,102 11,749,016 129.049,408 FY 2007 -08 Estimated Revenue 74,519,129 41,202,350 3.876,320 2,212,367 13,784,228 3,623,500 8,319,204 1,056,400 148,593,499 FY 2007 -08 Estimated Exp 14,377,500 73.191,582 8,971,184 29,799,027 13,073,085 1,645,500 141,057,878 FY 2008 -09 Projected Revenue 77,092,919 43,668,227 3,044,553 2,359,080 14,480,555 3,559,756 8,495,802 670,715 153,371,607 FY 2008 -09 Projected Exp 14,722,427 76,312,502 8,486,978 30,693,190 13,607,991 1,571,250 145.394,338 Percent Change Increase (Decrease) 3.45% 5.98% - 21.46% 6.63% 5.05% -1.76% 2.12% -36.51% 3.22% Percent Change Increase (Decrease) 2.40% 4.26% - 5.40% 3.00% 4.09% -4.51% 3.07% EM Top Three General Fund Revenue Sources for FY 2008 -09 Estimated General Fund Revenues total $153,371,607 of which 58.9% is from three sources: Secured Property Tax $ 549080,000 35.3% Sales Tax $ 2353349670 15.2% Transient Occupancy Tax $ 1299795079 8.5% Total $ 90,3939749 58.9% Increase 4.0% Increase 2.0% Increase 12.1% 19 oe Budgeting • Council priorities — City Manager and department budget recommendations were made in support of the twelve Council policies. • Personnel — authorized positions are allocated to divisions and funds based on department recommendations. Required costs — consists primarily of approved contracts, utilities, equipment, etc. and is based on known or estimated costs. Controllable costs — such as new /replacement equipment and is based on department justification and historical trends. 20 res (All Funds) $256,221,159 CIP 27% Debt Service 2% Other Funds= 1% Enterprise 8% ommunity Internal Svcs. Svcs. 6% 5% General Government 6% Public Safety 30% Public Works 1 Community 12% Development 3% 21 CIP % Over Last Five Years 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 2007 -08 2008 -09 Total City Budget 152,961,934 158,989,010 186,822,264 189,686,214 213,694,856 227,067,755 256,221,159 CIP Budget CIP Percentage of Total Budget 21,410,431 20,384,768 41,026,891 30,286,060 44,232,205 44,019,053 68,387,800 14% 13% 22% 16% 21% 19% 27% 22 Total Expenditures Salary & Benefits Maintenance & Operations Capital Outlay Debt Service Total Operating Budget CIP Total Budget Internal Charges Net Budget Total Expenditures $ 119,973,131 50.06% 58,795,333 24.53% 3,713,542 1.55% 5,351,353 2.23% 187,833,359 78.38% 689387,800 28.54% 2569221,159 (16,575,822) -6.92% S 2399645,337 100.00% General Fund Expenditures $ 106,019,757 67.94% 36,686,026 23.51% 1,309,292 0.84% 1,571,250 1.01% 145,586,325 93.29% 10, 464, 050 6.71% 156,050,375 - 0.00% $ 156,050,375 100.00% 23 FY 200 -09 General Fund Expenditures Salary & Benefits 67% CIP 7% Maintenance & Operations 24% Capital Outlay Debt Service 1% 1% 24 Budgeted Full -Time Positions 0,101, N 0 600 0 400 a Q11C 0 93 94 95 96 97 98 99 00 01 02 03 04 05 06 07 06 09 Fiscal Year City Population in FY 1992 -93 was 67,637 and is estimated to be 84,218 in FY 2008 -09, an increase of almost 24.5 %. Over the same time period, full -time positions have increased by 8.5 %. 25 Position Changes • Delete — One Office Assistant, General Services • Delete — One Maintenance Worker I, General Services, Street Maintenance Crew • Delete — One Maintenance Worker I, General Services, Concrete Maintenance Crew • Add — One Assistant City Attorney • Add — One Library Assistant, CdM Branch Library • Change part -time (.75 FTE) Library Clerk to full -time, Mariners Branch Library • Change part -time (.75 FTE) Lead Park Patrol Officer to full -time, Recreation & Senior Services Net change is an increase of one full -time position. 26 General Fund Special Reserve Funds General Fund - Contingency Reserve 19,110,590 Stabilization Reserve - Actual Fair Market Value Adj. Future Fair Market Value Adj. - Appropriations Reserve (operating) 6,239,550 Appropriations Reserve (capital rebudg - Reserve for Inventories 220,864 Reserve for Prepaid Items 492,032 Reserve for Encumbrances - Budgeted Program Changes - Affordable Housing Reserve 1,882,420 Reserve for Long term receivables 50,000 Paramedic Program (Hoag) 546,871 Recreation Instruction Reserve 504,422 Senior Citizen Site 27,790 Park In Lieu Fees 847,981 Off Street Parking 111,385 In Lieu Parking Fees 498,688 Neighborhood Enhancement Res. A 246,149 Neighborhood Enhancement Res. B 1,268,919 Oceanfront Encroachment (374,576) Cable Franchise 1,235,476 Reserve for Capital Improvement 23,740,806 Reserve for PERS Rate Changes 5,000,000 61,649, 367 27 City General Fund Balance $70,000 m $60,000 $50,000 0 0 $40,000 c 3 $30,000 0 $20,000 $10,000 $0 Total General Fund Balance Fiscal Year Ending June 30 Council Priorities In January, Council and staff began the process of establishing work priorities for calendar year 2008. seven new priorities were determined and five priorities from 2007 were carried over. Funds have been allocated in the FY 2007 -08 budget and the proposed FY 2008 -09 budget in order to work toward the accomplishment of these priorities. 29 New City Hall FY 09 Budget Allocation Design and permitting - $3,000,000 (plus $72,300 in FY 08) 30 Facility Financing Plan • Bond issue(s) to fund: • City Hall and Park • Sunset Ridge Park • Police Facility • Lifeguard Headquarters • Oasis Senior Center 31 Group Homes /Code Enforcement FY 09 Budget Allocation • City Attorney code enforcement services - $100,000 (plus $100,000 in FY 08) • New Assistant City Attorney - $169,392 • Code Enforcement assistance for group homes - $523000 • Upgrade Park Patrol position to full -time - $14,000 32 Water Quality Master Plan FY 09 Budget Allocation • Buck Gully Canyon stabilization (includes $1,100,000 in Prop 50 • Newport Coast runoff reduction Irrigation controller $275,000 in FY 08) - $2,300,000 funding) -$470,000 programs - $240,000 (plus ASBS protection - $1,165,000 (includes $1,025, 000 in Prop 50 funding) Eelgrass Study - $250,000 in FY 08 E Semeniuk Slough Dredging - $350,000 in FY 08 • Upper Bay Comp. Resource Mgmt. Plan - $108,000 in FY 08 33 Benchmarking Effort ICMA and Phil Batchelor contracts - $165, 000 in FY 08 34 Banning Ranch FY 09 Budget Allocation Appraisal (paid by applicant) - $150,000 35 Improving Traffic Flows 4 FY 09 Budget Allocation • Traffic Signal Modernization - $862,500 • Neighborhood Traffic Management - $150, 000 • Traffic Signal Replacement - $250,000 • Irvine Realignment - $675,000 (plus $1,130,200 carried forward from FY 08) 36 Impliemient Airport Policy F 09 Budget Allocation Consultants - $605000 • Go Local Study - $100,000 • Corridor Cities expense - $15,000 37 Align policies /codes with General Plan FY 09 Budget Allocation • LCP Certification - $75,000 (plus $138,000 in FY 08) • Economic Development Studies (on checklist) • CoStar real estate information - $87400 • Fiscal Impact Model Update - $1,000 Website - $57000 • Implementation of parking management recommendations /business recruitment - $35,600 Not approved - $200,000 supplemental request for Economic Development Studies Parks/ReGreafional Facilities IN FY 09 Budget Allocation • Sunset Ridge Park - $8007000 • OASIS Senior Center Construction - $201000,000 • Back Bay View Park Enhancements- $200,000 (carried over from FY 08) • CYC Improvements - $1,180,300 • Little Corona Restrooms - $371,000 • SAH Equestrian Facility Design - $81,650 • Mariners Park Improvements - $1,027,000 in FY 08 • Bonita Creek Park Light Replacement - $125,000 in FY 08 Buffalo Hills Park Lighting - $215,000 in FY 08 39 Improve Public Communication FY 09 Budget Allocation ® City -wide newsletters - $150,000 (plus $140,000 in FY 08) • NBTV productions and maintenance - $80,561 ($56,000 in FY 08) • Advertising /Consultant Services - $185000 • Website - $115,000 in FY 08 Fees to Ensure Cost Recovery FY 09 Budget Impact a Potential revenue associated with the implementation of the new fee schedule — up to $5,600,000 41 Resources Allocated to Council Priorities * Appraisal to be paid by applicant 42 FY 08 FY 09 Totals City Hall 72,300 3,000,000 3,072,300 Update FFP - - - Group Homes 100,000 265,000 365,000 Water Quality 1,153, 000 4,175, 000 5,328,000 Benchmarking 165,000 - 165,000 Banning Ranch - 150,000 150,000 Traffic M gmt 1,130, 200 1,937,500 3,067,700 JWA Impacts - 175,000 175,000 Codes /GP Align. 138,000 125,000 263,000 Parks /Rec. Fac. 1,546,700 22,632,950 24,179,650 Resident Comm. 255,000 248,561 503,561 City Fees (Revenue) - (5,600,000) (5,600,000) 4,560,200 27,109, 011 31, 669, 211 * Appraisal to be paid by applicant 42 Budget Documents The City Budget documents including the Budget Detail, the Resource Allocation Plan, and the Capital Improvement Program Budget are available on -line at: 7i ivw.citV.newport- .s /acco u n t i n a/b u d a et . as 43 Department of Public Works 08/09 Capital Improvement Program City of Newport Beach N rt `C G R. W CA N N O O H N• W O 7 H rt N z 0 w m w =7 L Capital Improvement Program • Serves as a Funding Plan to Develop and Construct Desired and Necessary Public Improvements • Sets Priorities and Appropriates Funds • Provides a Basis for Project Planning and Helps Identify Potential Conflicts • Continually Evolves to Respond to Changing Priorities and Conditions Capital Improvement Program Millions S80 S70 S60 S50 540 S30 S20 Sio s- CIP Budget Histoy 2001 2002 2003 2004 2005 2006 2007 2008 2009 Years �Rebudget Funds New Funding —a—Approved Budget Adjusted Budget Capital Improvement Program Addresses City Council Priorities: • New City Hall • Facility Financing Plan • Group Homes /Code Enforcement • Water Quality Master Plan • Benchmarking Effort • Banning Ranch Capital Improvement Program Addresses City Council Priorities: • Improve Traffic Flows • Implement Airport Policy • Align Policies /Codes with General Plan • Parks /Recreational Facilities • Improve Public Communications • Update Fees to Ensure Cost Recovery Capital Improvement Program • FY 08 -09 Budget contains $68 million in Capital Improvement Projects • 92 Projects are included • $47,000,000 New Funding • $21,000,000 Re- budget Funds Capital Improvement Projects Public Works Role • Identify Need for Projects through Master Plans, Assignments or Requests • Develop the Design Concept • Prepare RFPs for Design & Construction • Select Consultants & Contractor • Manage Construction & Inspection • Control Project Schedule & Costs F.�E Capital Project Categories • Facilities • Streets and Drainage • Traffic • Parks, Harbors and Beaches • Water Quality and Environmental • Water • Wastewater • Miscellaneous Facilities Total Facilities Budget of $26,261,200 Highlights: • City Hall and Park Design • Community Youth Center (CYC) Improvements • Fire Station 1 and 7 • Lifeguard Headquarters Improvements & Needs Assessment • Police Facility Improvements & Needs Assessment • Oasis Senior Center Rebuild • Little Corona Restroom Modifications • Santa Ana Heights Equestrian Facilities Newport Theater Arts Center w_ L-'3 Estimated Completion June 2008 Streets & Drainage Street Improvements Total Streets & Drainage Budget of $16,199,200 Highlights: Arterial Streets • Irvine Avenue Realignment and Pavement Rehabilitation • Jamboree Road Widenin g( Bristol South to Fairchild) Pelican Hill Road North @ Newport Coast I . Streets & Drainage Street Improvements Local and Residential Streets • Bayside Drive Pavement Rehabilitation • Dove Street Pavement Rehabilitation Bay Knolls and Mariners Slurry Seal • Corona del Mar Pavement Rehabilitation • Kings Road /Kings Place Pavement Rehabilitation • Lido Isle /Via Lido Pavement Rehabilitation • Tustin Avenue, Avon Street and Ocean View Avenue Pavement Rehabilitation Recent Street Improvements Cambria Marine Avenue Streets & Drainage Other Improvements Alley and Concrete • Balboa Village Alley Replacement • Citywide Curb, Gutter, Sidewalk Replacement Other • Pavement Management Plan Update • Concrete Pavement • Bridge Seismic Retrofit Construction • Median Improvements Traffic Signals Total Traffic budget of $2,969,600 Highlights: Traffic Signal Modernization • Design /Construct Phase 2 & 3 Jamboree Road and Airport Area • Annual Signal Refurbishment Traffic Other Transportation Improvements Other • River Avenue Pedestrian Coastal Access Improvements • Directional Way Finding and Monument Signage • West Coast Highway Vision Plan S. Traffic Other Transportation Improvements Other • River Avenue Pedestrian Coastal Access Improvements • Directional Way Finding and Monument Signage • West Coast Highway Vision Plan Parks, Harbors & Beaches Total Parks /Harbors /Beaches Budget of $3,077,000 Highlights: • Sunset Ridge Park Design • Grant Howald Tennis Court Fence Replacement • Beach Sand Replenishment • Ocean Pier Repairs & Maintenance • Public Dock Improvements Parks, Harbors & Beaches Recently Completed Newport Tennis Refurbishment Water Quality & Environmental Total Water Quality & Environmental Budget of $5,328,000 Highlights: • Buck Gully Canyon Stabilization and Flood Control • Eel Grass Study • Runoff Reduction Programs • Citywide Irrigation Controller System • ASBS Protection ater Facilities Total Water Facilities Budget of $3,128,500 Highlights: • Water Well Rehabilitation (2 shallow wells) • Balboa Island Cast Iron Water Main Replacement • Ocean Front Alley Cast Iron Water Main Replacement Now Water Facilities Dolphin Well Facility Wastewater Total Wastewater Facilities Budget of $3,086,900 Highlights: • Wastewater Master Plan and CCTV System Evaluation • 5 Sewer Lift Station Refurbishments • Minor Sewer Main and Lateral Improvements Miscellaneous Total Miscellaneous Project Budget of $8,337,400 Highlights: • China Cove Slope Repairs • Fuel System Upgrades 9 (Vapor Recovery) • Santa Ana Height Utility Undergrounding • Oil Field Improvement Program Capital Improvement Program Summary Category # of Projects Rebudget Budget Total Facilities 16 $1,173,700 $25,087,500 $26,261,200 Streets & Drainage 31 $6,854,300 $9,344,900 $16,199,200 Traffic 8 $1,392,100 $1,577,500 $2,969,600 Parks, Harbors & Beaches 11 $1,469,600 $1,607,400 $3,077,000 Water Quality & Environmental 10 $1,153,000 $4,175,000 $5,328,000 Water 3 $728,500 $2,400,000 $3,128,500 Wastewater 4 $407,200 $2,679,700 $3,086,900 Miscellaneous 9 $8,037,400 $300,000 $8,337,400 Total 92 $21,215,800 1 $47,172,000 1 $68,387,800 Li Project Delivery COORDINATION THROUGH MASTER PROJECT SCHEDULE (MPS) ADDRESSES: Time / Seasonal Constraints Community Events School Schedules Beach /Tourists areas Weather • Regulatory & Environmental Issues • Phasing, Peak Hour, Grant Fund Restrictions • MPS Is Updated Quarterly (moving to Web based) �I MPS Serves as Performance Measurement and Communication Tool SUPPLEMENT STAFF WITH CONSULTANT RESOURCES F_-: City of Newport Beach 08109 Capital Improvement Program Public Works Department A Well- Engineered Machine Protecting and Providing Quality Public Improvements and Services A copy of today's presentation will be available online at the Public Works Department's main page: http: / /www. city. newport- beach.ca.us /pubworks /pwmain.htm Department of Public Works 08/09 Capital Improvement Program City of Newport Beach Capital Improvement Program • Serves as a Funding Plan to Develop and Construct Desired and Necessary Public Improvements • Sets Priorities and Appropriates Funds • Provides a Basis for Project Planning and Helps Identify Potential Conflicts • Continually Evolves to Respond to Changing Priorities and Conditions Capital Improvement Program Millions S80 470 S60 $50 S40 S30 $20 S10 CIP Budget Histoy 2001 2002 2003 2004 2005 2006 2007 2008 2009 Years —.~Rebudget Funds New Funding --.— Approved Budget -+— Adjusted Budget Capital Improvement Program Addresses City Council Priorities: • New City Hall • Facility Financing Plan • Water Quality Master Plan • Improve Traffic Flows • Parks /Recreational Facilities Capital Improvement Program • FY 08 -09 Budget contains $68 million in Capital Improvement Projects • 92 Projects are included • $47,000,000 New Funding • $21,000,000 Re- budget Funds Capital Improvement Projects Public Works Role • Identify Need for Projects through Master Plans, Assignments or Requests • Develop the Design Concept • Prepare RFPs for Design & Construction • Select Consultants & Contractor • Manage Construction & Inspection • Control Project Schedule & Costs 6 I Capital Project Categories • Facilities • Streets and Drainage • Traffic • Parks, Harbors and Beaches • Water Quality and Environmental • Water • Wastewater • Miscellaneous Facilities Total Facilities Budget of $26,261,200 Highlights: • City Hall and Park Design • Community Youth Center (CYC) Improvements • Fire Station 1 and 7 • Lifeguard Headquarters Improvements & Needs Assessment • Police Facility Improvements & Needs Assessment • Oasis Senior Center Rebuild • Little Corona Restroom Modifications • Santa Ana Heights Equestrian Facilities Newport Theater Center Estimated Completion June 2008 Streets & Drainage Street Improvements Total Streets & Drainage Budget of $16,199,200 (Street Work $15,056,600 Highlights: Arterial Streets Drainage Work $1,142,600) • Irvine Avenue Realignment and Pavement Rehabilitation • Jamboree Road Widening (Bristol South to Fairchild) • Pelican Hill Road North @ Newport Coast Streets & Drainage Street Improvements Local and Residential Streets • Bayside Drive Pavement Rehabilitation • Dove Street Pavement Rehabilitation Bay Knolls and Mariners Slurry Seal • Corona del Mar Pavement Rehabilitation • Kings Road /Kings Place Pavement Rehabilitation • Lido Isle /Via Lido Pavement Rehabilitation • Tustin Avenue, Avon Street and Ocean View Avenue Pavement Rehabilitation Recent Street Improvements Cambria Drive I Marine Avenue Streets & Drainage Other Improvements Alley and Concrete • Balboa Village Alley Replacement • Citywide Curb, Gutter, Sidewalk Replacement Other • Pavement Management Plan Update • Concrete Pavement • Bridge Seismic Retrofit Construction • Median Improvements Traffic Traffic Signals Total Traffic budget of $2,969,600 Highlights: Traffic Signal Modernization • Design /Construct Phase 2 & 3 Jamboree Road and Airport Area • Annual Signal Refurbishment Traffic Other Transportation Improvements Other • River Avenue Pedestrian Coastal Access Improvements • Directional Way Finding and Monument Signage • West Coast Highway Vision Plan Parks, Harbors & Beaches Total Parks /Harbors /Beaches Budget of $3,077,000 Highlights: • Sunset Ridge Park Design • Grant Howald Tennis Court Fence Replacement • Beach Sand Replenishment • Ocean Pier Repairs & Maintenance • Public Dock Improvements 16 Parks. Harbors & Beaches Recently Completed West Newport Tennis Court Refurbishment Water Quality & Environmental Total Water Quality & Environmental Budget of $5,328,000 Highlights: • Buck Gully Canyon Stabilization and Flood Control • Eel Grass Study • Runoff Reduction Programs • Citywide Irrigation Controller System • ASBS Protection Water Facilities Total Water Facilities Budget of $3,128,500 Highlights: • Water Well Rehabilitation (2 shallow wells) • Balboa Island Cast Iron Water Main Replacement • Ocean Front Alley Cast Iron Water Main Replacement Water Facilities Dolphin Well Facility Wastewater Total Wastewater Facilities Budget of $3,086,900 Highlights: • Wastewater Master Plan and CCTV System Evaluation • 5 Sewer Lift Station Refurbishments Minor Sewer Main and Lateral Improvements Miscellaneous Total Miscellaneous Project Budget of $8,337,400 Highlights: • China Cove Slope Repairs • Fuel System Upgrades 9 (Vapor Recovery) • Santa Ana Height Utility Undergrounding • Oil Field Improvement Program FY 2009 CIP Budget by Category (Includes Rebudgets) Waste $3,077, Water $3,128,500, Water Qua lit y & Environmenta $5,328,000,8% Parks, Harbors& Beac $3,077,000,5% Tr $2,969 Miscellaneous Streets& Drainage $16,199,200,24% Facilities $26,261,200,38% FY 2009 CIP Budget by Category / Major Project (includes Rebudgets) SAHUtiIity Undergrounding Wastewater Water Water Quality & Environmental Beaches Harbors Parks Other Traffic Pedestrian Improvements Traffic Signal Modernization Streetlighting StormDrains/ Tide Structures Bridge Improvements Other Miscellaneous Oasis Senior Center City Hall Other Facilities Streets, Sidewalks, Medians, Studies 2 Capital Improvement Program Summary Category # of Projects Rebudget Budget Total Facilities 16 $1,173,700 $25,087,500 $26,261,200 Streets & Drainage 31 $6,854,300 $17,499,800 $16,199,200 Traffic 8 $1,392,100 $1,577,500 $2,969,600 Parks, Harbors & Beaches 11 $1,469,600 $1,607,400 $3,077,000 Water Quality & Environmental 10 $1,153,000 $4,175,000 $5,328,000 Water 3 $728,500 $2,400,000 $3,128,500 Wastewater 4 $407,200 $2,679,700 $3,086,900 Miscellaneous 9 $8,037,400 $300,000 $8,337,400 Total 92 $21,215,800 1 $47,172,000 1 $68,387,800 Project Delivery COORDINATION THROUGH MASTER PROJECT SCHEDULE (MPS) ADDRESSES: Time / Seasonal Constraints • Community Events • School Schedules . Beach /Tourists areas Weather • Regulatory & Environmental Issues • Phasing, Peak Hour, Grant Fund Restrictions • MPS Is Updated Quarterly (moving to Web based) • MPS Serves as Performance Measurement and Communication Tool SUPPLEMENT STAFF WITH CONSULTANT RESOURCES City of Newport Beach 08109 Capital Improvement Program Public Works Department A Well- Engineered Machine Protecting and Providing Quality Public Improvements and Services A copy of today's presentation will be available online at the Public Works Department's main page: rt- beach.ca.us /pubworks /pwmain.htm