HomeMy WebLinkAbout08 - Coast Highway SidewalkCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. a
May 13, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Patrick Arciniega
949 - 644 -3347 or parciniega @city.newport- beach.ca.us
SUBJECT: Coast Highway Sidewalk — Morning Canyon to Seaward Road - Award
of Contract No. 3965
Recommendations:
1. Approve the project plans and specifications.
2. Award Contract No. 3965 to Hillcrest Contracting for the Total Bid Price. of
$95,702.70, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $15,000 (15 %) to cover the cost of unforeseen work.
DISCUSSION:
At 10:00 a.m. on April 22, 2008, the City Clerk opened and read the following bids for
this project:
BIDDER
Low Hillcrest Contracting
2 Nobest Inc.
3 Olivas Valdez Inc..
4 Dreambuilder
5 Peterson -Chase General Engineering
6 EliteBobcat Services, Inc.
7 Damon Construction, Co.
8 ACR Concrete & Asphalt
TOTAL BID AMOUNT
$95,702.70
$97,000.00
$119,643.60
$120,061.00
$124,933.00
$129,974.00
$138,006.70
$146,432.75
Corrected Bid Amount
The low total bid amount is 38.3% percent below the Engineer's Estimate of $155,000.00.
Because of the downturn in the construction industry, contractor pricing is becoming very
aggressive as reflected in the low bid of $3.70 per square foot as compared to
approximately $5.75 per square foot last year.
The low bidder, Hillcrest Contracting, possesses a California State Contractors License
Classification A as required by the project specifications. A check of the Contractors
references indicates they have satisfactorily completed similar projects for other
municipalities including several projects for the City of Newport Beach.
In October of 2006, the Shore Cliffs Property Owners Association wrote a letter urging
the City to provide a sidewalk between Seaward Road and Morning Canyon Road along
the southbound side of Coast Highway. The reasons stated for this request were safety
Coast Highway Sidewalk- Morning Canyon to Seaward Road — Award of Contract No. 3965
May 13, 2008
Page: 2
concerns for the many pedestrians that routinely walk, jog, and bicycle along Coast
Highway to Crystal Cove and State beaches. Staff agreed that completing this sidewalk
would increase the safety of pedestrians along this stretch of highway. The City Council
approved a FY07 -08 Capital Improvement Program project using the Pacific Coast
Highway Relinquishment Reserve fund to construct this sidewalk.
Pursuant to the Contract Specifications, the Contractor will have 30 consecutive working
days to complete the work from the Notice to Proceed.
Environmental Review:
This project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15332 of the CEQA Implementing Guidelines. This
exemption covers the infill developments within urbanized areas.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work, two City prepared notices will
be distributed by the contractor to both residents and businesses. The first notice will
be distributed ten days before work in the area and the second notice 48 hours prior to
starting work in the area.
Geotechnical. Material Testing, and Survey Services:
Geotechnical, material testing, and survey services are included within the construction
contract and will not be required for this project.
Funding Availability:
Because there is a potential for greater unknown interferences, staff is recommending a
higher contingency of 15% for this project. There are sufficient funds available in the
following account for the project:
Account Description
PCH Relinquishment
Proposed uses are as follows:
Vendor
Hillcrest Contracting
Hillcrest Contracting
Prep
74
d by:
� 1
Patrick Arcinte
Senior Civil En er
Attachments: Project Location Map
Account Number
7254- C2002005
Total:
Purpose
Construction Contract
Construction Contingency
Tota I:
Submitted by:
Amount
$ 110,702.70
$ 110,702.70
Amount
$ $95,702.70
$ 15,000.00
110,702.70
Badum
.s Director
LOCATION MAP
QO HORECRE T W.
�P
E. COAST HWY. NEW SIDEWALK
SEAWARD RD.
a O
2
/`1 g
E. COAST HWY SIDEWALK
SEAWARD ROAD TO MORNING CANYON ROAD
C -3965