HomeMy WebLinkAbout26 - Cost Recovery OrdinanceCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
26
Agenda Item No.
May 13, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Administrative Services Department
Glen Everroad, Revenue Manager
everroad (W city. newport-beach. ca. us 949.644 -3144
SUBJECT: Cost Recovery Ordinance — Chapter 3.36
= K9]i'J .�ZI7_ti7[eIIF
Staff respectfully recommends introducing for adoption the attached Cost Recovery
Ordinance, amending Chapter 3.36 of the Newport Beach Municipal Code.
DISCUSSION:
Background:
Newport Beach Municipal Code Chapter 3.36 establishes the percentage of costs to be
recovered from direct user fees. This ordinance was established in 1997 following the
City's first cost allocation plan and cost of services studies, conducted by KPMG Peat
Marwick, LLP. The 1996 cost of services study reviewed approximately 150 different
services for which fees were being imposed and Chapter 3.36 lists the specific
.percentage of cost recovery for each service studied. The majority of the fees listed in
Chapter 3.36 are set at 100% cost recovery. Chapter 3.36 establishes the percentage
of cost recovery for fees, while the actual fees are set by resolution of the City Council
in the Master Fee Schedule.
In December of 2006, the City contracted with Public Resources Management (PRM) to
update the cost allocation plan and cost of services study. PRM studied approximately
a thousand different services for which fees are imposed. In August of last year and
February and April of this year, study findings from PRM were reviewed by the City's
Finance Committee. The Finance Committee directed staff to, among other things,
obtain stakeholder input on the study and provide recommendations on the percentage
recovery for each service studied. Staff and PRM reviewed with each department the
study results and developed the proposed percentages of subsidy after consideration of
the effects that establishing fees for services will have on the individuals purchasing the
services, as well as the community as a whole. These considerations were summarized
in the PRM report and include the following:
Cost Recovery Ordinance Report
May 13, 2008
Page 2
Economic and Policy Considerations
• Establish fees at a level that permits lower income groups to participate in
services that they might not otherwise be able to afford.
• Consider the community -wide benefit versus specific benefit for certain services
(e.g. teen after- school programs).
• In conjunction with the second point above, the issue of who is the service
recipient versus the service driver should also be considered. For example, code
enforcement activities benefit the community as a whole, but the service is driven
by the individual or business owner that violates city code.
• Elasticity of demand is a factor in pricing certain city services; increasing the
price of some services results in a reduction of demand for those services, and
vice versa.
• Public sector agencies have a monopoly on providing certain services within its
boundaries, such as development - related services. However, other services,
such as recreation leagues and classes, may be provided by neighboring
communities, and therefore demand for these services can be highly dependent
on what else may be available at lower prices.
• Pricing services can encourage or discourage certain behaviors. Some examples
of this would be to establish a low fee for a water heater permit to encourage
homeowners to ensure their water heater is properly installed, or setting false
alarm response fees on an incremental scale to discourage multiple false alarm
calls.
• It may be impractical to establish a cost recovery system for some services or the
collection of fees may be costly and difficult to administer. Some of the fees that
are charged after a service has been provided might fall under this category, for
example false alarm response fees and code enforcement violations.
Over the past three months staff has presented the PRM study and the proposed
percentage recoveries in meetings with the Economic Development Committee,
Chamber of Commerce, Conference & Visitors Bureau, Parks, Beaches & Recreation
Commission, PB &R Finance Committee and the Restaurant Association. These
meetings produced many recommendations that were incorporated into the study.
Stakeholders suggested where subsidies should occur and phasing in the increases of
recovery percentages in some fees. Examples of services that will phase in the
percentages of recovery include Kid Scene After - School, Soccer and Volleyball
programs. Stakeholders also related that increased value should accompany fee
increases, particularly in the area of development services. Building Preliminary Plan
Reviews will be subsidized by 25 %. A concern common to the stakeholder groups was
the frequency of updates to the studies, relating that 12 years was too long. The PRM
study presented to the City Council at the April 22 Study Session included the
recommendations proposed by stakeholders. The PRM study included a comparison of
the proposed Newport Beach cost recovery percentages by service department against
a number of their recent clients, as follows:
Cost Recovery Ordinance Report
May 13, 2008
Page 3
COST RECOVERY COMPARISONS
The chart below disp.ays various city recovery levels. These numbers ware taken htxn recent PRM clients. in
order to provide Newport Beach with the greatest "apples to apples" comparison. please note that these
clients have undertaken the same study as Newport Beach, using the same processes and methodolcrr. s
Campbell
Chino Hills
Cupertino
Emeryville
Huntington Beau.
La Habra
La Mesa
Long Beach
Los Alamitos
Los Gatos
Place Courtly
Whittier
Pittsburg
Santa Barbara
Redlands
Newport Beach
Folsom
Hollister
Huntington Beach
La Habra
La Mesa
L rr core
Los Alamitos
Long Beach
Whittier
Pittabwg
Santa Barbara
Redlands
Newport Beach
Recovery rates
62% 39%
Recovery rates
co"'ON rfYlA)HrtHK.I<r
15% 68%
61%
98%
69%
97.
10%
Ma
45%
%
52%
87%
9%
/b
X
25%
96%
4%
0%
9%
62%
32%
r�yn r,�ro
79%
97%
Folsom
Hollister
Huntington. bear
La Habra
Long Beach
Lemccre
La Mesa
Redlands
Newport Beach
Campbell
Chino Hills
Cupertino
Emeryville
Huntington Bear.
La H abra
La Mesa
Long Beach
Los Alamitos
Los Gatos
Placer County
Whittier
Piusburg
Santa Barbara
Redlands
Narorport Beach
Antioch
Folsom
Holl stem
Huntington Beach
Irvine
La Habra
Long Beach
Los Alamitos
La Mesa
Whittier
Pittsburg
Santa Barbara
Redlands
Newport Beach
Recovery tares BUXDiNG
CUP" rdoxftc aad
Redondo Beach
Los Alamitos
Huntington Bead
Dublo
Long Beach
La Mesa
Newport Beads
Re ery rates
aweM nKmune
55%
63%
7%
66%
Na
100%
81%
100%
86%
100%
29%
Na
/b
X
97X
�—
7y%—
24%
92%
i%
1 %
Ma
100%
52%
100%
78%
82%
62%
n+a
56%
62%
96%
93%
Recovery rates
Cornett .11mrtvlmndm
21%
82 %.
M%
29%
43%
n
16%
16%
43%
53%
Recover/ rases
ev, SM IeRNK1B.' W
80% n +a
82 %.
94%
91%
98%
70%
100%
7
95%
100%
69%
97%
Page 7
Cost Recovery Ordinance Report
May 13, 2008
Page 4
The Finance Committee directed staff to prepare amendments to Chapter 3.36 to
accommodate the findings of the PRM studies and include language recommending
more frequent updates to the cost allocation plan and cost of services studies. The
attached proposed revisions to the findings in Chapter 3.36 include a recommendation
to update these studies at least every five (5) years. Moreover, because most services
are set at 100% recovery, the Finance Committee recommended that just the services
proposed for some level of subsidy and the percentage of cost recovery for each be
listed in the ordinance, rather than list each of the nearly one thousand services in the
ordinance. Section 3.36.030A proposes to set the cost recovery percentage for services
listed in the Master Fee Resolution at 100 %, with the exception of those services listed
in Exhibit A of the ordinance where some level of subsidy is proposed.
Next Steps
If Council approves the introduction of the proposed changes to Chapter 3.36
establishing the percentage of recovery for services, staff will prepare a Master Fee
Schedule listing the service, percentage of cost recovery and actual fee for each of the
services studied. That schedule will be presented at a subsequent City Council Meeting
for adoption by resolution of the City Council.
Environmental Review:
Not applicable.
Public Notice:
In addition to the public notice posted with the agenda, the public notice requirements
imposed by Government Code Section 66000 et.seq. for planning fees will be published
in the Daily Pilot before the adoption of the resolution, updating the Master Fee
Schedule.
Funding Availability:
Not applicable
Prepared by:
4C L
Glen Everroad, Revenue Man a e r
Attachments: Proposed Ordinance
Submitted by:
Dennis Danner, Administrative Services
Director
ORDINANCE NO. 2008-
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF NEWPORT BEACH AMENDING CHAPTER 3.36
OF THE NEWPORT BEACH MUNICIPAL CODE
REGARDING THE RECOVERY OF COSTS FOR THE PERFORMANCE OF
CERTAIN MUNICIPAL SERVICES
WHEREAS, the City Council of the City of Newport Beach adopted
Ordinance No. 97-8, adding Chapter 3.36, Cost Recovery for User Services, to
the Newport Beach Municipal Code; and
WHEREAS, in 2006, the City contracted with Public Resources
Management ( "PRM ") to update the cost allocation plan and cost of services
study; and
WHEREAS, after numerous presentations to various stakeholders,
including the Economic Development Committee, Chamber of Commerce,
Conference & Visitors Bureau, Parks, Beaches & Recreation Commission, PB &R
Finance Committee and the Restaurant Association, the Council Finance
Committee directed staff to prepare amendments to Chapter 3.36 to
accommodate the findings of the PRM studies and include language
recommending more frequent updates to the cost allocation plan and cost of
services studies; and
WHEREAS, the City Council desires to update the percentage of cost
recovery and actual fee for each service studied;
NOW, THEREFORE, the City Council of the City of Newport Beach
hereby ordains as follows:
SECTION 1: Section 3.36 of the Newport Beach Municipal Code shall be
amended to read as shown in Exhibit "1," attached hereto.
SECTION 2: The Mayor shall sign and the City Clerk shall attest to the passage
of this ordinance. The City Clerk shall cause the same to be published once in the
official newspaper of the City, and it shall be effective thirty (30) days after its
adoption.
SECTION 3: This ordinance was introduced at a regular meeting of the City
Council of the City of Newport Beach, held on the _ day of 2008,
and adopted on the _ day of , 2008, by the following vote, to wit:
AYES, COUNCIL MEMBERS
NOES, COUNCIL MEMBERS
ABSENT COUNCIL MEMBERS
I��LiO7 7
ATTEST:
COST RECOVERY FOR USER SERVICES Exhibit 1
Sections:
3.36.010
Findings.
3.36.020
Definitions.
3.36.030
Cost Recovery Percentages.
3.36.040
Late Fees and Charges.
3.36.050
Severability.
3.36.010 Findings.
The City Council of the City of Newport Beach finds as follows:
A. The City funds certain municipal services such as fire, police and residential trash collection
using primarily property, sales and other tax revenues. These municipal services are typically performed
without request by the user, benefit the public generally, and are traditionally funded by tax revenue.
B. The City performs other services and offers certain programs which are funded in whole or in part
by the person or entity requesting the service or participating in the program. These services and
programs are typically initiated by an application submitted by the person requesting the service or
program participation, primarily benefit the person requesting the service or participation, and are
traditionally funded in whole or in part from fees charged to the person who initiates the services.
C. The City Council has retained consultants to conduct cost allocation plan and cost of services
studies. Cost allocation studies determine the general city and departmental overhead rates to be used in
calculating the cost of City services. Cost of services studies determine the costs of providing certain City
services by, among other things, identifying the City employees performing the service and the amount of
time spent in performing the service. The City Council has thoroughly reviewed and considered the
studies prior to adopting the ordinance codified in this chapter. In order to ensure that fees charged for
services are an accurate reflection of actual costs, the City Council recommends that cost studies be
conducted at least every five (5) years.
D. The Finance Committee of the City Council has conducted public meetings to discuss the cost
allocation plan and cost of services studies, the factors relevant to the appropriate cost recovery
percentage for the services studied, and to receive public input on the issues. The Finance Committee has
submitted recommendations to the City Council regarding the appropriate cost recovery percentage and
those recommendations have been reviewed and considered by the City Council prior to adopting the
ordinance codified in this chapter.
E. The City Council has fully complied with provisions of State and local law in establishing the
cost recovery percentages specified in this ordinance, including, Section 66000 et. seq. of the Government
Code, and Articles XBIC and XII1B of the State Constitution. (Ord. 97 -8 § 1 (part), 1997)
3.36.020 Definitions.
For purposes of this chapter, the following definitions shall apply:
"Actual cost" means the estimated cost to the City of providing a user service to a user as initially
determined by analysis of the cost factors in the studies and as modified from time to time in accordance
with changes in cost factors.
"Cost factors" means the various factors identified in the studies relevant to the calculation of the
actual cost to the City of providing user services to a user.
"Cost recovery percentage" means the percentage of the actual cost to the City of providing a user
service that the City Council determines should be recovered from the user.
"Cost studies" means the Cost of Services and Cost Allocation Studies conducted by the City's
consultant(s).
"Fee Resolution" means the Resolution adopted by the City Council pursuant to this chapter which
establishes the fees and charges for user services.
"User" means the person or entity who requests, by filing an application or otherwise, City
performance of, or user's participation in, a user service.
"User services" means the services or programs identified in the cost studies and which are funded, in
whole or in part, by fees or charges imposed on the user of the service. (Ord. 97 -8 § 1 (part), 1997)
3.36.030 Cost Recovery Percentages.
A. The municipal functions the City Council has determined to be user services and for which the
City Council has initially determined the actual costs and the appropriate cost recovery percentage are
described in the Fee Resolution. The cost recovery percentage appropriate for each user service shall be
100% with the exception of the user services listed in Exhibit "A" and those services for which the fee is
limited by statute.
B. The City Council shall establish, pursuant to the Fee Resolution, the actual fee or charge for each
user service described in the Fee Resolution. The fee or charge shall be based upon the actual cost of
providing the user service, multiplied by the relevant cost recovery percentage. The Fee Resolution shall
specify the actual cost of each user service and the relevant cost recovery percentage.
C. The City Council may, without amending this chapter, modify (increase or decrease) the fee
resolution to amend the amount of any fee or charge for, and the actual cost of providing, any user service
upon a determination that there has been an increase or decrease in one or more of the cost factors
relevant to the calculation of the actual cost of providing that service.
D. The City Council may modify the municipal functions determined to be user services in the Fee
Resolution and the cost recovery percentage for any service only by amending this chapter. (Ord. 97 -8 § 1
(part), 1997)
3.36.040 Late Fees and Charges.
Notwithstanding any other provision of this Code, the City Council shall establish, in the Fee
Resolution, late fees and interest to be paid by any user of user services who fails to make payments when
required by this Code or any resolution, policy, or program adopted by the City Council. To the
maximum extent practical, the late fees and interest shall be uniform for all user fees. (Ord. 97 -8 § I
(part), 1997)
3.36.050 Severability.
If any section, subsection, sentence, clause or phrase of this chapter is for any reason held to be invalid
or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining
portions of this chapter. The City Council declares that it would have passed the ordinance codified in this
chapter and each section, subsection, clause or phrase hereof, irrespective of the fact that any one or more
sections, subsections, sentences, clauses and phrases be declared unconstitutional.
Exhibit A
The city's cost of providing the following services shall be recovered through direct fees charged for
services in the percentages indicated.
Service
Percentage of Cost to Be
Recovered from Direct Fees
Building
Preliminary Plan Review
75%
Planning
Appeals to City Council
50%
Appeals to Planning Commission
50%
Recreation and Senior Services
Adult Sports
Volleyball
60%
Soccer
70%
Basketball
85%
Park Rentals
80%
Facility Rentals
95%
Park Patrol
85%
After SchooUCamp Programs
Vacation Cams
30%
Summer Recess Cam
30%
KidScene After- School Program
20%
Teen Program
15%
Aquatics
CdM Pool
35%
Water Polo
35%
Lap Swim
50%
Rentals
8%
Lessons
40%
Fee Classes
75%
Youth Sports
Basketball - winter
50%
Youth Fla Football
50%
Tiny Lea gue Football
50%
Basketball Tiny League
50%
Basketball — summer
50%
Service
Percentage of Cost to Be
Recovered from Direct Fees
Track and Field
50%
Special Events — Levels 1, 2, & 3
80%
Senior Services
Oasis Transportation
3%
Classes
11%
Oasis Rentals
95%
Library Services
Meeting Room Rentals
0.2%
Rentals — booktvideo
5%
Fire and Marine
Emergency Operations Services
Advanced Life Support - Escorted
70%
Advanced Life Support - Not - Escorted
70%
Basic Life Support - Escorted
75%
Basic Life Support - Not Escorted
75%
Marine Environment Services
Marine Preserve
15%
Police
Initial Concealed Weapons Permit
Maximum Permitted by Law
Concealed Weapon Permit Renewal
Maximum Permitted by Law
Bike Licenses
17%
Arrest Reports
14%
Crime Reports
14%
Traffic Collision Reports
14%
Subpoena Duces Tecum
Maximum permitted by Law
Vehicle Repossession
91%
Domestic Violence Reports
0%
Missing Persons Report
00/0
Public Works
Engineering
Encroach. Prmt. w/o Traffic Engr. Review
88%
Encroach. Prmt. w/Traffic Engr. Review
57%
Revenue
Parking Reviews
0%
Parking Hearings
0%
Service
Percentage of Cost to Be
Recovered from Direct Fees
Admin Cite Hearings
0%
Dog License — Sterilized
50%
(Ord. 97 -8 § 2, 1997) (Ord. 2004 -4 § 3, 2004; Ord..2002 -26 Exh. A, 2002; Ord. 2000 -24 § 1, 2000; Ord.
98 -18 § 1, 1998; Ord. 97 -8 § 2, 1997)
CITY OF NEWPORT BEACH
GENERAL FUND
USER FEE STUDY FINDINGS
APRIL., 2008
PREPARED BY.
{1
JSPRM
PUBLIC RRROURCH MANAGHMH \T GROUP, LLC
"RECEIVED AFTER AGENDA
PRINTED:" P-4(0 2-i --f7l-
455 Capitol Mall, Sulte W9, San-arnento, CA 95914 Tele: 9194182-2116 Fax: 916-4439411
W Wfy OpwgMUp.flCi
Pro"rop Professional Services to Govemmenl
A Subsidiary of MGT of America, Inc.
MGT
Of AMII ICA, INC.
www.matamer.com
TABLE OF CONTENTS
Section
Page
I. Executive Summary
1
Introduction
1
Study Scope & Objectives
1
Study Findings
2
Methodology
4
Economic & Policy Considerations
6
Recovery Level Comparison
7
11. Building Department
8
111. Planning Department
15
IV. Public Works . Engineering Division
20
V. Police Department
25
VI. Fire Prevention and EMS
31
VII. Recreation & Senior Services Department
43
VIII. Revenue Division
54
IX. Code & Water Quality Enforcement Division
60
X. Utilities Division
63
XI. Library Department
66
XII. Citywide Copy / Public Records Charges
68
XIII. Flat Fee comparison
72
Appendix A — Hourly and overhead rates
76
Appendix B — Building Valuation
91
1. EXECUTIVE SUMMARY
INTRODUCTION
Public Resource Management Group (PRM) is pleased to present the City of Newport Beach (City) with this
summary of findings for the cost of services study for fee - related activities.
The City has not undertaken a detailed cost of services study since 1996. Since that time, the City has made
cost of living adjustments to the original calculations, but has largely maintained the fee structure that had been
adopted. The City is interested in accurately reporting the true cost of providing various fee - related services,
and exploring the possibilities of modifying current fees to better reflect the increasing cost of providing services
over time. The City contracted with PRM to perform this cost analysis using the adopted 2006 -2007 fiscal
year budget and staffing information. Additionally, all other staff information was provided through the period
ending December 2007. Fees should be reviewed on a regular basis and adjusted in accordance with
established city policies on user fee cost recovery. Typically a detailed study, such as this, is undertaken every 3-
5 years with CPI adjustments in the intervening years.
This report is the culmination of the past twelve months work between PRM and city management and staff.
PRM would like to take this opportunity to acknowledge all city management and staff who participated on
this project for their efforts and coordination. Their responsiveness and continued interest in the outcome of
this study contributed greatly to the success of this study.
STUDY SCOPE AND OBJECTIVES
This study included a review of fee - for - service activities within the following departments /divisions:
• Building
• Planning
• Pubic Works - Engineering
• Police
• Fire — Prevention and EMS
• Recreation & Senior Services
• Revenue
• Code & Water Quality Enforcement
• Utilities
• Library
The study was performed under the general direction of the Revenue Manager with the participation of
the above - mentioned departments and divisions. The primary goals of the study were to:
• Define what it costs the city to provide various fee - related services.
• Determine whether there are any opportunities to implement new fees.
• Identify service areas where the City might adjust fees based on the full cost of services and other
economic or policy considerations.
• Develop revenue projections based on recommended increases (or decreases) to fees.
• Provide comparative data for local jurisdictions and other PRM clients.
The information summarized in this report addresses each of these issues and provides the City with the tools
necessary to make informed decisions about proposed fee adjustments and the resulting impact on general fund
revenues.
Page 1
STUDY FINDINGS
While the purpose of this study is to identify the cost of fee - related activities, one of the outcomes of the
analysis is to provide a complete picture of the full cost of all services offered. It is necessary to identify all
costs, whether fee - related or not, so that there is a fair distribution of all citywide and departmental overhead
costs (discussed in the following section of this report) across all activities, thereby ensuring a definitive
relationship between the cost of the service and the fee that is charged. No service should be burdened with
costs that cannot be directly or indirectly linked to that service.
Therefore, the first task in this study is to separate the fee - for - service activities from the non -fee activities. Some
non -fee related activities are appropriately funded by general fund monies (or other special revenue or impact
fee sources), such as most public safety services or capital improvement projects. The costs of these other
services are identified and set aside from the user fee services.
Exhibit I below displays the split of the total costs of each department (including citywide and departmental
overhead) into either user fee - related or other service costs. Of the $74.4 million in total costs analyzed, $33.9
million (or 46 %) of that total is related to user fee services. It is this $33.9 million that is the focus of this study
and represents the total potential for user fee - related revenues for the City.
Total Costs by User Fee Area
Exhibit I
Source - Fiscal Year 2006 -2007
Revenue
$1,844,983
$490,256
27%
$1,354,727
73%
Engineering
$5,558,206
$783,520
14%
$4,774,686
86%
Utilities
$963,067
$487,958
51%
$475,109
49%
Recreation
$9,097,846
$6,417,497
71%
$2,680,349
29%
Library
$6,563,193
$634,220
10%
$5,928,973
90%
Planning
$3,053,238
$2,401,472
79%
$651,766
21%
Fire - Prevention
$1,876,512
$1,020,064
54%
$856,448
46%
Fire - EMS
$14,879,944
$14,863,809
100%
$16,135
0%
Police
$23,988,902
$1,111,810
5%
$22,877,092
95%
Code Enforcement
$984,253
$52,217
5%
$932,036
95%
Building
$5,618,540
$5,618,540
100%
$0
0%
Total:
1 $74,428,684
$33,881,363
46%
$40,547,321
54%
The next exhibit (following page) identifies the source of funds for the user fee services. Exhibit II breaks down
the $33.9 million in user fee services between costs that are currently recovered through user fee charges and
the remaining subsidy. Overall, the City is experiencing a 35% cost recovery level for its fee - related services.
Within each department, current cost recovery levels range from 4% for Revenue to 82% for Fire Prevention.
The information about individual fees may be found in subsequent sections of this report.
Page 2
Exhibit II
Source of Funds
— User Fee Activites —
Exhibit II indicates that user fees recover 35% of full cost, leaving 65% or $21.859.054 to be funded by other
funding sources. This $21.9 million represents a "window of opportunity" for the City to increase fees and
general fund revenues, with a corresponding decrease in the subsidization of services by the general fund.
While it is not likely (nor would PRM recommend) that the City completely recover all costs through increased
or new fees, it is possible for the City to implement moderate increases to current fees and new fees for some
services.
The study's primary objective is to provide the City's decision- makers with basic data needed for setting fees.
This report details the full cost of services, and presents proposed fees and projected revenues based on
recommended user fee cost recovery levels. Recommendations were based upon careful consideration of the
results of the cost analysis, historical cost recovery levels, and market comparisons of other cities.
Page 3
Source - Fiscal Year 2006 -2007
Revenue
$490,256
$19,261
4%
$470,995
96%
Engineering
$783,520
$482,913
62%
$300,607
38%
Utilities
$487,958
$179,418
37%
$308,540
63%
Recreation
$6,417,497
$2,735,227
43%
$3,682,270
57%
Library
$634,220
$30,150
5%
$604,070
95%
Planning
$2,401,472
$1,494,624
62%
$906,848
38%
Fire - Prevention
$1,020,064
$834,692
82%
$185,372
18%
Fire - EMS
$14,863,809
$2,142,389
14%
$12,721,420
86%
Police
$1,111,810
$247,933
22%
$863,877
78%
Code Enforcement
$52,217
$6,300
12%
$45,917
88%
Building
$5,618,540
$3,849,402
69%
$1,769,138
31%
Total:
$33,881,363 1
$12,022,309
35%
$21,859,054
65%
Exhibit II indicates that user fees recover 35% of full cost, leaving 65% or $21.859.054 to be funded by other
funding sources. This $21.9 million represents a "window of opportunity" for the City to increase fees and
general fund revenues, with a corresponding decrease in the subsidization of services by the general fund.
While it is not likely (nor would PRM recommend) that the City completely recover all costs through increased
or new fees, it is possible for the City to implement moderate increases to current fees and new fees for some
services.
The study's primary objective is to provide the City's decision- makers with basic data needed for setting fees.
This report details the full cost of services, and presents proposed fees and projected revenues based on
recommended user fee cost recovery levels. Recommendations were based upon careful consideration of the
results of the cost analysis, historical cost recovery levels, and market comparisons of other cities.
Page 3
Exhibit III below summarizes the financial analysis of the City's user fee program. It is estimated that adoption
of the recommended cost recovery policy would increase the specified fee revenue by $5.698,087 (a 47%
increase over the revenue currently being collected for these activities by the City on an annualized basis).
This would bring the overall cost recovery level up to 52% for these activities.
User Fee Revenue Analysis
- Recommended Revenues -
Exhibit III
Source - Fiscal Year 2006 -2007
METHODOLOGY
A cost of service study analyzes two components of costs: the direct costs associated with providing each fee -
for- service activity, and the indirect costs that support these activities. A brief discussion of each of these
components follows. (A complete, detailed report of calculations is provided as an attachment to this report).
Direct Costs. The direct costs associated with fee - for -service activities were analyzed in great detail in this
study. PRM worked with staff within each of the ten divisions to develop the analysis that is summarized in
the following sections of this report. The fiscal year 2006.2007 adopted budget was used to identify direct
costs.
The first step in the process was to identify staff time spent directly on each of the user fee activities. Each staff
person involved in the user fee services identified time spent to complete each task associated with all user fee
services. Annual volume statistics were also gathered in order to develop total annual workload information.
Salary and benefit dollars were assigned to the time estimates to come up with the direct staff costs.
Indirect Costs. A proportionate share of other operating expenses and internal department administrative
costs were layered onto the direct costs as departmental overhead. Citywide overhead costs coming from the
cost allocation plan (described below) were also added in as indirect overhead. These two items were
components of the indirect costs: 1) departmental overhead, and 2) citywide overhead. The cost of each
activity is then compared to the fee currently charged, and the extent of cost recovery is identified.
Page 4
Revenues a
_
Casts, User
1
Recommended
,
Department.
Fee Services
Subsidy
Current Fees
-
Recovery
(Decreased) Revenue
t
Revenue
$490,256
$470,995
96%
$19,261
4%
$490,256
100%
$470,995
24450/6
Engineering
$783,520
$300,607
38%
$482,913
62%
$725,683
93%
$242,770
50%
Utilities
$487,958
$308,540
63%
$179,418
37%
$490,970
101%
$311,552
174%
Recreation
$6,417,497
$3,682,270
57%
$2,735,227
43%
$3,413,530
53%
$678,303
25%
Library
$634,220
$604,070
95%
$30,150
5%
$30,150
5%
$0
0%
Planning
$2,401,472
$906,848
38%
$1,494,624
62%
$2,383,696
99%
$889,072
59%
Fire - Prevention
$1,020,064
$185,372
18%
$834,692
82
$1,020,064
100%
$185,372
22%
Fire - EMS
$14,863,809
$12,721,420
86%
$2,142,389
14°
$2,804,634
19%
$662,245
31%
Police
$1.111,810
$863,877
78%
$247,933
22%
$844,642
76%
$596,709
241%
Code Enforcement
$52,217
$45,917
88%
$6,300
12%
$52,217
100%
$45,917
729%
Buildin
$5,618,540
$1,769,138
31%
$3,849,402
69%
$5,464,554
97%
$1,615,152
42%
Total:
1 $33,881,363
$21,859,054
65%
r $12,022,309
35%
$17,720,396
52%
$5,698,087
47%
METHODOLOGY
A cost of service study analyzes two components of costs: the direct costs associated with providing each fee -
for- service activity, and the indirect costs that support these activities. A brief discussion of each of these
components follows. (A complete, detailed report of calculations is provided as an attachment to this report).
Direct Costs. The direct costs associated with fee - for -service activities were analyzed in great detail in this
study. PRM worked with staff within each of the ten divisions to develop the analysis that is summarized in
the following sections of this report. The fiscal year 2006.2007 adopted budget was used to identify direct
costs.
The first step in the process was to identify staff time spent directly on each of the user fee activities. Each staff
person involved in the user fee services identified time spent to complete each task associated with all user fee
services. Annual volume statistics were also gathered in order to develop total annual workload information.
Salary and benefit dollars were assigned to the time estimates to come up with the direct staff costs.
Indirect Costs. A proportionate share of other operating expenses and internal department administrative
costs were layered onto the direct costs as departmental overhead. Citywide overhead costs coming from the
cost allocation plan (described below) were also added in as indirect overhead. These two items were
components of the indirect costs: 1) departmental overhead, and 2) citywide overhead. The cost of each
activity is then compared to the fee currently charged, and the extent of cost recovery is identified.
Page 4
Cost Allocation Plan. Many of the costs that support all city programs and services are budgeted in
centralized activities such as 1) Administrative Services, which provides payroll, budgeting, accounting and
information systems support, 2) General Services, which provides building maintenance and custodial services,
and 3) City Manager, which provides public information and general government support services. The costs
of these activities and other centralized services are considered indirect overhead that support fee - for - service
activities, as well as other programs and functions within the city.
As part of this study, PRM developed an indirect cost allocation plan that identifies and distributes these
indirect costs to all operating programs and functions within the City's organizational structure. The cost
allocation plan takes a detailed approach to analyzing indirect costs. PRM interviewed staff and analyzed data
within each central activity to determine:
1. What indirect support functions are provided (e.g. payroll, legal services, building maintenance,
etc).
2. How to allocate centrally budgeted personnel and other operating expenses into these functions.
3. Which departments receive benefit from these services (e.g. payroll services benefit all departments
that have budgeted staff, City Hall maintenance benefits all departments that are housed within
City Hall).
4. How to identify the best method of allocating these costs to the users (e.g. information technology
services are allocated based on the number of users and applications in each department).
The end result of this analysis is the allocation of all indirect costs to all operating departments and programs.
The indirect costs are then added to the direct costs to determine the full cost of all city operations — whether
fee - related or not. This accounting exercise is important in that it can result in an increase in general fund
revenues for reimbursement of support for user fee services and state or federally funded programs.
The next section is a discussion about economic and policy considerations which may help facilitate the
discussion on what cost recovery levels are appropriate for Newport Beach. To assist in that discussion, PRM
offers the following comments relative to what we have seen in other agencies:
• Development - related fees (planning and building) generally should have high cost recovery levels (at
or close to 100%). Exceptions may be made for services such as appeal fees, or those provided
exclusively to residential applicants.
• Recreation and other community services fees generally have very moderate cost recovery levels.
Many programs continue to be provided free of charge, regardless of cost. Youth and seniors
programs tend to have the lowest cost recovery levels (15% to 50 %). Miscellaneous classes tend to
have moderate cost recovery levels (50% to 85 %), and adult sports programs have higher cost
recovery levels (60% to 85 %).
• No fee should be set higher than 100% cost recovery, without disclosure about the reasons why (e.g. a
fine or penalty element, or the acknowledgement of one activity subsidizing another).
• If the proposed fee increase is significant, many agencies will opt to phase in the increase over a period
of three to five years.
• Comprehensive reviews should be undertaken every three to five years, with minor cost of living
adjustments made on an annual basis.
Page 5
ECONOMIC & POLICY CONSIDERATIONS
Calculating the true cost of providing city services is a critical step in the process of establishing user fees and
corresponding cost recovery levels. Although it is the most important factor, other factors must also be given
consideration. City decision - makers must also consider the effects that establishing fees for services will have on
the individuals purchasing those services, as well as the community as a whole. The following economic and
policy issues help illustrate these considerations.
• It may be a desired policy to establish fees at a level that permits lower income groups to participate in
services that they might not otherwise be able to afford.
• A consideration of community -wide benefit versus specific benefit should be considered for certain
services (e.g. teen after - school programs).
• In conjunction with the second point above, the issue of who is the service recipient versus the service
driver should also be considered. For example, code enforcement activities benefit the community as a
whole, but the service is driven by the individual or business owner that violates city code.
• Elasticity of demand is a factor in pricing certain city services: increasing the price of some services
results in a reduction of demand for those services, and vice versa.
• Public sector agencies have a monopoly on providing certain services within its boundaries, such as
development - related services. However, other services, such as recreation leagues and classes, may be
provided by neighboring communities, and therefore demand for these services can be highly
dependent on what else may be available at lower prices.
• Pricing services can encourage or discourage certain behaviors. Some examples of this would be to
establish a low fee for a water heater permit to encourage homeowners to ensure their water heater is
properly installed, or setting false alarm response fees on an incremental scale to discourage multiple
false alarm calls.
• It may be impractical to establish a cost recovery system for some services or the collection of fees may
be costly and difficult to administer. Some of the fees that are charged after a service has been
provided might fall under this category, for example. false alarm response fees and code enforcement
violations.
• A portion, 25%, of city staff long range planning costs were reallocated across current planning
activities. Many cities chose to include higher amounts or none at all. The Finance Committee
recommended that the considerable consultant costs related to the General Plan update should not be
included in calculating planning costs.
• This study analyzed approximately 428 individual fee or program areas. Seventy -six fees were
decreased, while twenty -seven remained the same. Please note the statistics do not reflect the fact that
many Recreation services were analyzed on a program basis, but contain multiple individual fees (of
which most were not increased).
Page 6
COST RECOVERY COMPARISONS
The chart below displays various city recovery levels. These numbers were taken from recent PRM clients. In
order to provide Newport Beach with the greatest "apples to apples" comparison. please note that these
clients have undertaken the same study as Newport Beach. using the same processes and methodologies.
►�wlu,�tL� «1
POLICE
Recovery rates
recommended
current
recommended
Campbell
26%
50%
Chino Hills
12%
50%
Cupertino
n/a
100%
Emeryville
34%
100%
Huntington Beach
84%
100%
La Habra
51%
n/a
La Mesa
54%
89%
Long Beach
71%
99%
Los Alamitos
7%
53%
Los Gatos
65%
100%
Placer County
n/a
100%
Whittier
41%
74%
Pittsburg
19%
49%
Santa Barbara
38%
n/a
Redlands
78%
99%
POLICE
!7 / :7�: /: �a %Jam / /l /Ay
Recovery rates
recommended
current
recommended
Folsom
15%
68%
Hollister
61%
98%
Huntington Beach
56°%
79%
La Habra
-69%
10%
n/a
La Mesa
45%
55%
Lemoore
52%
87%
Los Alamitos
_
39%
70%
Long Beach
25%
96%
Whittier
64%
70%
Pittsburg
59%
62%
Santa Barbara
32%
norinscope
Redlands
79%
97%
!7 / :7�: /: �a %Jam / /l /Ay
£NG /N£FJUNG
Recovery rates
recommended
current
recommended
Folsom
29%
100%
Hollister
47�°_
99%
Huntington Beach
56°%
68%
La Habra
22%
n/a
Long Beach
94%
94%
Lemoore
73°%
100%
La Mesa
8n.
99%
Redlands
22%
33%
ax
£NG /N£FJUNG
current
recommended
Redondo Beach
Recovery rates
-
current
recommended
Campbell
55%
63%
Chino Hills
7%
66%
Cupertino
n/a
100%
Emeryville
81%
100%
Huntington Beach
86%
100%
La Habra
29%
n/a
La Mesa
76%
97%
Long Beach
53%
72%
Los Alamitos
24%
92%
Los Gatos
91%
100%
Placer County
n/a
100%
Whittier
52%
100%
_
Pittsburg
78%
82%
Santa Barbara
62%
n/a
Redlands
56%
96%
RECRFA77ON
Recovery rates
current
recommended
Antioch
69%
69%
Folsom
40%
44%
Hollister
64%
74%
Huntington Beach
62%
64%
Irvine
28%
we
La Habra
48%
nia
Long Beach
44%
59%
Los Alamitos
55%
56%
La Mesa
49%
60%
Whittier
21%
29%
Pittsburg
26%
29%
Santa Barbara
43%
Iva
_
Redlands
16%
16%
ftplt
BUILDING
Recovery rates
Page 7
current
recommended
Redondo Beach
80%
n/a
Los Alamitos
82%
94°%
Huntington Beach
91%
98%
Dublin
70%
100%
Long Beach
77%
100%
La Mesa
95%
100%
Page 7
II. BUILDING
FINDINGS AND RECOMMENDATIONS
The Building Department provides a variety of services at the request of property owners and
developers seeking to build or modify a structure. The Department reviews building plans and inspects
construction to ensure the plumbing, mechanical, electrical and structural codes are adhered to. The
total costs of all building services, including departmental and citywide overhead is $5,618,540. These
costs are currently offset by $3,849,402 in revenue. A 69% recovery.
Building permit and plan review fees generate a majority of the department's revenue. Building
permit fees are based on the valuation (value) of the proposed construction project. Building permit
fees are used to offset the costs of inspecting and documenting building construction. Currently, plan
review fees are set equal to 72% of the permit fee, except for tract home non -model units, which are
set at a low 25% to recognize the economies of scale realized when checking many similar tract
housing plans.
Building permit fees are calculated based on the department's fee matrix, which translates project
construction valuations into fees. Construction valuations are based on 2006 building valuation data
(BVD) factors as published in Building Standards Magazine.
This analysis includes the mid -year staffing adjustments which were approved in December of 2007
Highlights from the analysis:
The purpose for this analysis is twofold. First, it justifies fees for the purposes of reconciling to
City Council that building fees are directly proportionate to the cost of providing services.
Second, it justifies the fees for the purpose of showing compliance with the State of California
Attorney General's Opinion No. 92 -506. In this opinion the Attorney General determined
that municipalities may not rely solely on valuation -based fee schedule but must demonstrate
that valuation -based fees do not exceed the reasonable cost of providing service. All proposed
fee adjustments for the Building Department are equal to or less than the reasonable cost of
providing service and accordingly comply with Attorney General Opinion No. 92 -506.
Appendix B presents a revised building permit fee table. Valuation categories have been
added at the upper scale to eliminate revenue surpluses on high - valuation projects.
Projects in Newport Beach are more complex than those processed by a typical city.
Residential projects may involve basements, shoring, dewatering, fire alarm and sprinkler
systems, sea walls and boat dock construction. This added complexity level must be reflected
and recovered through the City's fee structure.
• PRM worked with Department staff to develop a time study detailing the average time
requirement for each service. Fully- burdened labor costs were then incorporated to find the
full cost of each service. If all fee categories are adjusted to existing policy levels it is
estimated that $1,615,152 additional revenue will be realized annually. We caution that this
figure is based on fiscal year 2006/07 construction activity. If construction activity declines
significantly, this figure will also decline.
The summary charts on the following pages display current fees, full cost and recommendations for
each individual fee analyzed. Pages 9 through 11 display per unit information and pages 12 through 14
show annualized information used for revenue projections.
Page 8
USER FEE STUDY SUMMARY SHEET
PER UNIT INFORMATION -
Newport Beach
v
m
m
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m
Recommendations
Existing City Policy
Proposed
ChtOYy, Policy
Service Name
Service
Type
Annual
Volume
Current F
% of Full Cost
100% of Full
Cost
Current
Subsidy
Cost Recovery Policy
Level ( %)
Cost Recovery
Policy Level ( %)
Subsidy @
Policy Level
1 Special Inspector Oro. inal Licenses Each Test
Fee
50
$106
117%
$91
-$15
100%
100%
rFee@Policy
$0
2 Special Inspector Licenses Renewal
Fee
110
$80
140%
$57
-$23
t00%
100%
$0
3 Record Mana ement- 8.5x11
Fee
77,249
$1
61%
$1
$0
100%
___
100%
$0
4 Record Management • r sheet of drawin
Fee
18,644
$2
117%
$2
$0
100%
_ $_0
5 Authorization to duplicate record drawings
Fee
7
$50
108%
$46
-$4
100%
______100%
100%
$50
_ _
$0
6 Appeals Board Heating
Fee
3
_
$887
14%
_
$5,260
100%
150%
$3,070
7 Modification To UBC /Alt. Materials 8 Methods Eac
Fee
150
$200
82%
__$6,147
$243
$43
100%
100%
$240
__$0
$0
8 Hazardous Material Disclosure
Fee
250
$25
183%
$14
-$11
100%
100%
$10
$0
9 Flood Zone Determination
Fee
5
$25
54%
$47
$22
100%
100%
$50
$0
10 Temporary Certificate of Occupancy
Fee
12
$213
117%
$182
-$31
100%
100%
$180
$0
11 Extension of Temporary Certificate of Occupancy
Fee
4
$106
150%
$71
-$35
100%
100%
$70
$0
12 Certificate of Occupant
Fee
30
$106
150%
$71
•$35
delete
Delete from fee schedule -old process
13 Residential Budding Report - SFR
Fee
969
$177
120%
$148
-$29
79%
100%
$150
_ $0
14 Residential Building Report - Duplex
Fee
68
$213
123%
$173
-$40
79%
100%
$170
$0
15 Residential Building Report - Re4nsp
Fee
100
$106
138%
$77
-$29
79%
100%
$80
$0
16 Preliminary Plan Review
Hourly
90
$1061 hi
Na
$167
Na
45%
100%
$170
$0
17 RepetitWe Structural Plan Check
Fee
1
25% of PC
Na
$2,944
Na
100%
100%
25% of PC
$0
18 Determination of Unreasonable Hardship
Fee
70
$104
44%
$234
$130
100%
100%
$230
$0
19 Grading Permit/Plan Check -1 -200 Cubic Yds
Fee
102
$876
75%
$1,174
$298
71%
100%
$1,170
$0
20 Grading Permit/Plan Check -950 Cubic Yds
Fee
85
$1,152
109%
$1,059
-$93
71%
100%
$1,060
$0
21 Grading PermitlPlan Check - 100,000 Cubic Yds (
Fee
1
$10,408
209%
$4,980
- $5,428
71%
100%
$4,980
$0
22 Drain a Permit/Plan Check
Fee
117
$254
54%
$472
$218
100%
100%
$470
$0
v
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USER FEE STUDY SUMMARY SHEET
PER UNIT INFORMATION -
Newport Beach
- Building --
2006 -2007
v
0
Recommendations
ExIsfing City
ProposedQt0y, Polic
Service Name
Service
Type
Annual
Volume
Current F
% of Full Cost
100% of Full
Cost
Current
Subsidy
Cost Recovery Policy
Level ( %)
Cost Recovery
Policy Level ( %)
Fee @ Policy
Level
Subsidy @
Policy Level
23 Water Qual Mgmt Plan lnpection /Review (1131 -2
Fee
25
$631
32%
$1,967
$1,336-.--
100%
100%
$1,970
$0
24 Plan Check Extension
Fee
354
$50
95%
$53
$3--
100%
100%
$50
_
$0
25 Waste M mt Admin Fee Inspections
To GS
139
$0
_ 0%
$14
$14
100%
100%
$10
$0
26 Plan Check Revisions
Hourly
500
$106/ hr
Na
$473
We
100%
100%
$146
___
$0
27 Grease Disposal License
Fee
1
$536
88%
$612
$761
100%
100%
$610
$0
28 Fire Sprinkler TI
Fee
199
$260
60%
$435
$175
100%
100%
$430
29 Fire Alarm TI
Fee
171
$404
81%
$498
$94
100%
100%
$500
_$0
$0
30 Fire Sprinkler House
Fee_
64
$434
81%
$535
$101
100%
100%
_ _ _
$0
31 Fire Sprinkler 10,000 Sq. Ft Bldg.
Fee
8
$1,813
78%
_
_ $2,336
$523
100%
100%
__$540
$2,340
$0
32 Fire Alam 10,000 Sq. Ft. Bldg.
Fee
2
$1,715
_ 130%
$1,324
-$391
100%
100%
$1,320
$0
33 Residen8al New-Large (3209 -2005)
Fee
30
$7,081
_68%
$10,479
_ _
_
100%
100%
$0
34 Residential New-Small
Fee
90
$4,466
$123,195
_ 57%
214%
_$7,818
$57,609
__$3,398
$3,352
- $65,586
100%
100%
100%
100%
_,$10,480
$7,820
$57,610
_
_ $0
$0
35 Commercial New-Large 1131 -2006)
Fee
1
36 Commercial New-Small
Fee
10
$8,822
77%
$11,476
$2,654
100%
100%
$11,480
$0
37 Residential Addition
Fee
193
$2,121
67%
$3,162
100%
100%
_
$3,160
$0
38 Remodel Medium
Fee
37
$2,753
81%
$3,418
100%
100%
$3,420
$0
39 Remodel Small
Fee
885
$1,063
73%
$1,449
F$665
100%
100%
$1,450
$0
40 Tenant Improvement Large
Fee
12
$5,615
116%
$4,834
100%
100%
$4,830
$0
41 Tenant lm rovement Small
Fee
253
$914
51%
$1,792
100%
100%
$1,790
$0
42 Harbor Pier Plan Check/Inspection (Maximus)
Fee
1
n/a
n/a
Na
n/a
n/a
n/a
n/a
n/a
43 Pool Small
Fee
88
$718
85%
$846
$128
100%
100%
$850
$0
v
0
d, t
f
at
USER FEE STUDY SUMMARY SHEET
- PER UNIT INFORMATION -
Newport Beach
Building
2006 -2007
# Due fo lowocourerrcrs of0a category, bme a bmafes are not availab /e. Recommend fae remain a125% oloriginal#an check
a Plan chedrandinspecHOn lees wpl be idend0ed separately for these services.
b Cost inchides estimated UNltdes time to periodically undog &rein.
c This revenue accrues to the fie Department.
d This service categoryac'dresses inspections not assodated *ith a larger project Examples induda re-roofs, fence permits, signs and dretnage.
e Proposedpobcyfor waterheaterpeimi is is 50% cost recovery.
f These permitcaregones were analyzed on a program basis, recommended lee adjustments will be made to all permits in the permlt category. This 1s why Me annual volume 1s fated as 1.
v
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Recommendations
Existing City Pollcy
Proposed City Po /icy
Service Name
Service
Type
Annual
Volume
Current F
% of Full Cost
100% of Full
Cost
Current
Subsidy
Cost Recovery Policy
twat ( %)
Cost Recovery
Policy Level ( %)
Fee @ Policy
Level
Subsidy @
Policy Level
44 Pool Large
Fee
69
$1,157
84%
$1,372
$215
100%
100%
$1,370
$0
45 Miscellaneous Permits
Fee
1
$47,229
47%
$100,115
$52,886
100%
_
100%
$100,120
$0
46 Solitary Electrical Permits
Fee
_
1
$50,760
31%
$164,605
$113,845
100%
100%
$164,610
$0
47 Solitary Plumbing Permits
Fee
1
$51,075
27%
$189,534
$138,459
100%
100%
$189,530
$0
48 Solitary Mechanical Permits
Fee
1
$32,460
31%
$105,262
$72,802
100%
100%
$105,260
$0
# Due fo lowocourerrcrs of0a category, bme a bmafes are not availab /e. Recommend fae remain a125% oloriginal#an check
a Plan chedrandinspecHOn lees wpl be idend0ed separately for these services.
b Cost inchides estimated UNltdes time to periodically undog &rein.
c This revenue accrues to the fie Department.
d This service categoryac'dresses inspections not assodated *ith a larger project Examples induda re-roofs, fence permits, signs and dretnage.
e Proposedpobcyfor waterheaterpeimi is is 50% cost recovery.
f These permitcaregones were analyzed on a program basis, recommended lee adjustments will be made to all permits in the permlt category. This 1s why Me annual volume 1s fated as 1.
v
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m
USER FEE STUDY SUMMARY SHEET
TOTAL PROGRAM INFORMATION -
Newport Beach --- - -_. --
____ Building
2006 -2007
m
N
Recommendations
Existing City Polic
Proposed Ci Polic
Service Name
Service
Type
Revenue @
Current Fee
% of Full Cost
Revenue @ 100%
Full Cost
Current Subsid y
Cost Recovery Policy
Level I %)
Cost Recovery
Policy Level ( %)
Revenue @
Policy Level
Increased
Revenue
1 Special Inspector Original Licenses Each Test
_ -_
Fee
$5,300
117%
_ $4,528
_$772
100%
100%
$4,500
-$800
2 Special Inspector Licenses Renewal
- Fee
__$8,800
_140%
_ $6,280
- $2,520
-- __ -.._
100%
---------
100%
$6,600
_$2,200
3 Record Management - 8.5 x 11
Fee
$38,625
61%
$63,670
$2_5,046
100%
__
_
$38,625
4 Record Management - per sheet of drawing
Fee
$37,288
117%
$31,973
- $5,315
_
100%
_100%
100%
__$77,249
$37,288
_
$0
5 Authorization to duplicate record drawings
Fee
$350
108%
$324
-$26
100%
100%
$350
$0
6 Appeals Board Hearin
Fee
$2,661
14%
$18,440
$15,779
100%
50%
$9,210
$6,549
7 Modification To UBC/Ah. Materials 8 Methods Eac
Fee
$30,000
82%
$36,415
$6,415
100%
100%
$36,000
$6,000
8 Hazardous Material Disclosure
Fee
$6,250
183%
$3,418
- $2,832
100%
100%
$2,500
- $3,750
9 Flood Zone Determination
Fee
$125
54%
$233
$108
100%
100%
$250
$125
10 Temporary Certificate of Occupancy
Fee
$2,556
117%
$2,189
-$367
100%
100%
$2,160
_
-$396
11 Extension of Temporary Certificate of Occupancy
Fee
$424
150%
$283
-$141
100%
100%
$280
-$144
12 Certificate of Occupancy
Fee
n/a
Na
Na
n/a
n/a
n/a
n/a
_
n/a
13 Residential Building Report - SFR
Fee
$171,513
120%
$143,015
- $28,498
79%
100%
$145,350
_
- $26,163
14 Residential Building Report -Duplex
Fee
$14,484
123%
$11,781
- $2,703
79%
100%
$11,560
- $2,924
15 Residential Building Report - Remins
Fee
$10,600
138%
$7,697
- $2,903
79%
100%
$8,000
- $2,600
16 Preliminary Plan Review
Hourly
$9,540
64%
$15,0021
$5,462
45%
100%
$15,300
$5,760
17 Repetitive Structural Plan Check
Fee
$2,944
100%
$2,944
$0
100%
100%
$2,944
_
$0
18 Determination of Unreasonable Hardship
Fee
$7,280
44%
$16,395
$9,115
100%
100%
$16,100
$8,820
19 Grading Pennit/Plan Check -1 -200 Cubic Yds
Fee
$89,352
75%
$119,757
$30,405
71%
t00%
$119,340
$29,988
20 Grading Permit/Plan Check -950 Cubic Yds
Fee
$97,920
$90,000
- $7,920
_
71%
100%
$90,100
- $7,820
21 Grading Permit/Plan Check • 100,000 Cubic Yds
Fee
$10,408
-109%
209%
$4,980
- $5,428
71%
100%
$4,980
- $5,428
22 Ina Pennit/Pian Check
Fee
$29,718
54%
$55,170
$25 452
100%
100%
$54 990
$25 272
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USER FEE STUDY SUMMARY SHEET
-TOTAL PROGRAM INFORMATION-
Newport Beach
2006 -2007
T
m
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Recommendations
Existing City Policy
Pit City Policy
Service Name
Service
Type
Revenue @
Current Fee
% of Full Cost
Revenue @ 100%
Full Cost
Current Subsid y
Cost Recovery Policy
Level ( %)
Cost Recovery
Policy Level ( %)
Revenue @
Policy Level
Increased
Revenue
23 Water QualM mt Plan In ion /Review 1131 -2
Fee
$15,775
32%
$49,187
$33,412
100%
100%
$49,250
24 Plan Check Extension
Fee
$17,7110
95%
_ _ $18,631
$931
100%
_
100%
$17,700
__$33,475
$0
25 Waste M mt Admin Fee Inspections
To GS
$0
0%
_ $1,901
_ $1,901
_
_ 100%
100%
$1,390
$1,390
26 Plan Check Revisions _
Hourly_
$171,720
73%
___$23.6,401
_ $64,681
100%
100%
$72,963
- $98,757
27 Grease Disposal License
Fee
$536
88%
$612
$76
t00%
100%
$610
$74
28 Fire Sprinkler Tl
Fee
$51,740
60%
$86,544
$34,804
100%100%
_
$85,570
$33,830
29 Fire Alarm TI
Fee
$69,084
81%
$85,084
_ $16,000
_ 100%
100%
_
$85,500
$16,416
30 Fire Sprinkler House
Fee
$27,776
81%
$34,267
$6,491
_ 100%
_
t00%
$34,560
$6,784
31 Fire S rinkler 10,000 S . Ff. Bldg.
Fee
$14,504
78%
$18,686
$4,182
100%
100%
$18,720
$4,216
32 Fire Alam 10,000 S . Ft. Bldg. -
Fee
$3,430
130%
$2,648
-$782
100%
100%
$2,640
-$790
33 Residential New -Large (3209 -2005)
Fee
$212,430
68%
$314,384
$101,954
_ 100%
100%
$314,400
$101,970
34 Residential New-Small
Fee
$401,940
57%
$703,599
$301,659
100%
100%
$703,800
$301,860
35 Commercial Nevi-Large (1131 -2006 )
Fee
$123,195
214%
$57,609
$65,586
100%
100%
$57,610
- $65,585
36 Commercial New-Small
Fee
$88,220
77%
$114,758
$26,538
100%
100%
$114,800
$26,580
37 Residential Addition
Fee
$409,353
67%
$610,2361
$200,883
_
100%
100%
$609,880
$200,527
38 Remodel Medium
Fee
$101,861
81%
$126,453
$24,592
100%
100%
$126,540
$24,679
39 Remodel Small
Fee
$940,755
73%
$1,282,367
$341,612
100%
100%
$1,283,250
$342,495
40 Tenant Improvement Large
Fee
$67,380
116%
$58,003
$9,377
100%
100%
$57,960
- $9,420
41 Tenant Improvement Small
Fee
$231,242
51%
$453,261
$222,019
100%
100%
$452,870
$221,628
42 Harbor Pier Plan ChecWlns ection (Maximus)
Fee
n/a
n/a
n/a
n/a
n/a
We
n/a
n/a
43 Pool Small
Fee
$63,184
85%
$74,477
$11,29
100%
100%
$74,800
$11,616
T
m
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m
USER FEE STUDY SUMMARY SHEET
-TOTAL PROGRAM INFORMATION -
Newport Beach
Building
2006 -2007 -- - —
Total User Fees
Recommendations
Existing City Po /ic
Proposed Cht4yr Po /ic
Service Name
Service
Type
Revenue @
Current Fee
% of Full Cost
Revenue @ 100%
Full Cost
Current Subsidy
Cost Recovery Policy
Level ( %)
Cost Recovery
Policy Level ( %)
Revenue @
Policy Level
Increased
Revenue
44 Pool Large _ _
Fee
$79,833
84%
$94,653
$14,820
100%
100%1
$94,530
$14,697
45 Miscellaneous Permits
Fee
$47,229
47%
$100,115
$52,886
100%
100%
$100,120
$52,891
46 46 Solita Electrical Permits
Fee
$50,760
31%
$164,605
$113,845
100%
100%
$164,610
$113,850
47 Solitary Plumbing Permits
Fee
$51,075
27%
$189,534
$138,459
100%
100%
^ $189,530
$138,455
48 Solna Mechanical Permits
Fee
$32,460
31 %I
$105,262
$72,802
100%
100%
$105,260
$72,800
Total User Fees
$3,849,402
$5,618,540
$1,769,137
$5,464,554
$1,615,152
%of Full Cost
69%
100%
31%
97%
29%
Total Other Services
$0
$0
$0
$0
$0
% of Full Cost
0%
0%
0%
0%
0%
Department Totals
$3,849,402
$5,618,540
$1,769,137
$5,464,554
$1,615,152
%of Full Cost
69%
100%
31%
97%
29%
v
m
a
A
Ill. PLANNING
FINDINGS AND RECOMMENDATIONS
The Planning department provides services related to land use within the city limits. This includes: processing
of all zoning and land use applications, preparation of special studies associated with long -range land use
objectives and working with the development community to facilitate new projects. The total cost of all
Planning services (including overhead and non -fee services) is $3,053,238.
The current fee structure for the Planning department is a combination of flat fee and hourly rate services. For
most services a flat fee is charged, however more complex services are charged by hourly rates. The current
hourly rate structure was calculated by grouping, averaging and weighting positions and the complexity of the
work being performed. PRM agrees with the weighting methodology and purposes two new hourly rates -
$119.00 for detailed review projects and $151.00 for advanced review projects. A listing of services charged by
hourly rates can be seen on the following two pages.
The following is a review of findings and recommendations
• Fee - for - service costs total $2,401,472 and are offset by current revenues of $1,494,624. This translates
into an overall user fee cost recovery rate of 62 %.
• Ministerial reviews are currently charged at $75 per hour. However, this rate is only recovering 63%
of the fully burdened costs of $119 per hour. It is recommended that this fee level be increased to
reflect 100% recovery.
• Discretionary reviews are higher complexity projects and therefore reviewed by more experienced
staff. The current hourly rate of $135 per hour recovers 89% of the fully burdened costs. It is being
recommended that the recovery level for advanced reviews be adjusted to 100 %. This would increase
the rate to $151 per hour.
• The current recovery for flat fee services ranges from 3% (off -site parking agreements) to 299%
(Christmas tree and pumpkin lot permits).
• Long range / advanced planning costs were analyzed on a yearly basis. These costs reflect city staff
costs only and do not include any consultant costs. Twenty -five percent of yearly costs were
reallocated across current planning activities.
• If all current recommendations are approved, the Planning department could generate an additional
$889,072 in general fund revenue. This would increase the fee related services recovery from 62% to
99 %.
The summary charts on the following pages display current fees, full cost and recommendations for each
individual fee analyzed. Pages 16 and 17 display per unit information. Pages 18 and 19 show annualized
information used for revenue projections.
Page 15
USER FEE STUDY SUMMARY SHEET
- PER UNIT INFORMATION -
Newport Beach
-- Planning
2006.20M
T
m
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u
Recommendavons
Existing City Policy
Pm sect citoyVI Palic
Service Name
Service
Type
Annual
Volume
Current Fee
%of Full Cast
100% of Full
rest
Current
Subsidy
Cost Recovery Polity
Level ( %)
Cost Recovery
Polity Level ( %)
Fee @ Policy
Level
Subsidy @ Policy
Level
1 Accessory Outdoor Dining
Fee
1
$530
16%
$3,316
$2,786
100%
100%
100%
$3,316
$1,306
$0
$0
2 Amateur Radio &Satellite Dish Antenna Pen
_
Fee
1
$180
14%
$1,306
$1,126
100%
3 Amendments - Zoni &Planned Commurul
How
8
$14,243
85%
$16,836
$2,593
100%
_
100%
$16,836
$0
4 Amendments - General Plan
_Hourly
6
$13,556
95 %_$15,958
$2,402
100%
100%
$15,958
$0
7 Appeals to City Council &PC
Fee
5
$340
5%
$7,165
$6,825
50%
5D%
$3,582
_
9 Approval in Concept
Fee
106
$360
_
$291
100%
100%
$651
10 Christmas Tree and Pumpkin Lots
_
Fee
1
$180
_55%
299%
_ _ _$651
$60
-$120
100%
100%
$60
-$0
$0
11 Certificate of Compliance
Fee
13
$530
94%
$562
_ _
$32
_____
100%
100%
$562
_
$0
12 Coastal Residential Development Permit
Hourly
4
$5,231
87%
$5,985
$753
100%
100%
$5,985
_
$0
13 Compliance Letters / Minor Records Reeser
Fee
38
$90
27%
$329
$239
100%
_
100%
$329
$0
14 Condominium Conversion Permit
Fee
40
$1,070
90%
_
$1,193
$123
100%
100%
$1,193
$0
15 CmtKv I Comprehensive Sign Permit
He
12
$3,206
102%
$3,155
452
_
100%
100%
$3,155
$0
17 Development Plan / Site Plan
He
1
$6.615
96%
$6,856
$241
100%
100%
$6,856
s0
18 Dkedor /Staff Approval
Fee
19
$450
21%
$2,155
$1,705
Na
100%
$2,155
$0
21 Heritage Sign Review
Fee
1
$800
40%
$2,005
$1,205
100%
100%
$2,005
m
23 Lot Line Adjustment /Lot der w
Fee
22
$710
55%
$1,296
$586
100%
100%
$1,296
$0
25 Modification Permit
Fee
132
$1,070
49%1
$2,1851
$1,115
100%
10D%
$2,185
$0
26 O8 -Site Parking Agreement
Fee
3
$135
3%
$4,454
$4,319
100%
100%
$4,454
$0
28 Sign Exception Permit
Fee
1
$135
0%
$0
-$135
100%
100%
$135
_
$0
30 Subdivisions - Parcel Map
Fee
66
$710
24%
$2,242
100%
100%
$2,952
$0
31 Subdivisions - Tentative Tract l Vesting Map
Hourly
4
$7,718
94%
_$2,952
$8,242
$524
100%
100%1
' 8,242
$0
33 Telecom Permit - Council
Hourly
2
53,308
101%
$3,275
432
Na
100%
$3,275
$0
34 Telecom Permit- Director
Ho
12
$1,283
119%
$1,081
-$202
Na
100%
$1,081
$0
35 Temporary uses
Fee
1
$710
52%
$1365
$655
100%
100%
1365
$0
T
m
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u
a)
a)
b)
d)
eJ
e)
e)
e)
USER FEE STUDY SUMMARY SHEET
PER UNIT INFORMATION -
Newport Beach
200 &2007
0) Cv+ rentl mbre /IS an avawe based on s135howymte.
b) Current leet ere /is an average basedon$75&wdytafe.
C) fibs service myrareyused. Manlove accurate dme estimat es am noraysiaba. The CRYmommends keaping the current && Mtel.
d) 25 %ofMese costs wane ma/kcead aaoss cwvantplanning acirnass.
s) The costs Of Mass5sVVcas ware bansarmd and 1r&mded /n Meanaysis far Recreation ( Spec /a /Events) and Revenue (Busmam license mvaw).
Please note. The fee fable ldkwyngsavker mb'condnue to be Margedon an howybasm
Amendment - Planned ResidentialDeve/op t
Amendment -Zone Coda
Appeals to Plavm/ng Comnssion
Oeve/opn>entAgreenrent
Envinrrmena/ [Averment
Genem/P /an Amendment
Planned Co nrsun/yAmendmentPan
Say Plan Review
Subdivisions- ✓estq Tentative Map
Tml/k study
SO Use Pemdt- Panned Residential Pave/opment
m
PanMng Nan Chock- Debuted revtw
V
Recommendations
Existing City Policy
P ed cityPo/lc
Service Name
Service
Type
Annual
Vdurtre
Current Fee
% of Full Cost
100% of FWI
Cost
Cunem
Subsidy
Cast Recovery Policy
Level ( %)
Cost Recovery
Policy Level ( %)
Fee @ Policy
Level
Subsidy a Policy
Level
38 Use Perrrut - Planrrin Commission
Hourly
6
523,396
95%
$24,616
$1,221
100%
100%
$24,616
$0
39 UsePomtit- Planrorg D'aector
Fee
22
_ $2,000
t08%
$1,660
-$140
100%
100%
$1,860
$0
40 Variance
Hourly
3
_ $8,510
93%
$9,166
$657
100%
100%
$9,166
$0
41 Piaruring Plan Check - CoWter Check
Fee
950
$40
33%
_ $122
100%
100%
$122
42 Planting Plan Check - Detailed Review
Hourly
270
$2,313
64%
$3,599
___$82
$1,286
_
100%
_
100%
$3,599
_ _$0
$0
431-0n
Mn fee
1_
_. $0
----a%
$334,989
n/a
0%
$_3_34,989
44 Record Mane emaM
Mn fee
1
__$0
0%
_$334,989
$0
$0
n/a
0%
______$0
$0
___
s0
45 All other activity
Mn fee
1
$0
0%
$166,058
_$166,058
Na
0%
$0
$166,058
46 Special Evert Level l
%Su rt
175
$0
0%
$201
$201
Na
0%
_
EO
$20_1
47 Special Event Level II
X Support
125
_ $0
0%
$502
$502
n/a
0%
$0
$502
48 SpecladEvefflLevel 111
%S A
20
$0
0%
$1,019
$1,019
Na
0%
s0
49 Busimss License review
X Support
5449
$0
0%
$6
$6
Na
0%
_
$0
_$1,019
$6
0) Cv+ rentl mbre /IS an avawe based on s135howymte.
b) Current leet ere /is an average basedon$75&wdytafe.
C) fibs service myrareyused. Manlove accurate dme estimat es am noraysiaba. The CRYmommends keaping the current && Mtel.
d) 25 %ofMese costs wane ma/kcead aaoss cwvantplanning acirnass.
s) The costs Of Mass5sVVcas ware bansarmd and 1r&mded /n Meanaysis far Recreation ( Spec /a /Events) and Revenue (Busmam license mvaw).
Please note. The fee fable ldkwyngsavker mb'condnue to be Margedon an howybasm
Amendment - Planned ResidentialDeve/op t
Amendment -Zone Coda
Appeals to Plavm/ng Comnssion
Oeve/opn>entAgreenrent
Envinrrmena/ [Averment
Genem/P /an Amendment
Planned Co nrsun/yAmendmentPan
Say Plan Review
Subdivisions- ✓estq Tentative Map
Tml/k study
SO Use Pemdt- Panned Residential Pave/opment
m
PanMng Nan Chock- Debuted revtw
V
USER FEE STUDY SUMMARY SHEET
PER UNIT INFORMATION -
Newport Beach
200 6-2007_ _- --._ --
d
m
m
m
Recommendations
Ex/sting City Polic
Pro
osed city Policy
Service Name
Service
Type
Revenue @
Current Fee
%WFull Coal
Revenue @ 100%
Full Cost
Curren)Subsitly,
Cost Recovery Polity
Level (%)
Cost Recovery
Policy Level (%)
Revenue @Policy
Level
Increased
Revenue
1 Accesso Outdoor Dining
$530
$3,316
$1,306
$2,786
$1,126
100%
100%
100%
$3,316
$1,306
$2,786
$1,126
_ _
2 Amateur Radio &Satellite Dish Antennae
_Fee_
Fee
$180
_16%
14%
3 Amendments -Zoning &Planned Commu
Hourly
$113,940
_
85%
$134,688
$20,748
100%
100_%
$134,688
$20,748
4 Amentlmenls - General Plan
-Hourly
$81,338
_
85%
$95,747
$14,409
100%
100%
$95,747
$14,409
7 Appeals to City Council &PC
Fee
$1,700
5%
$35,823
$34,123
50%
50%
$17,912
$16,212
9 Approval in Comet
Fee
$38,160
55%
$68,956
$30,796
100%
$68,956
$30,796
10 Christmas Tree and Pumpkin Loft
Fee
180
299%
$60
$120
_100%
100%
100%
$60
•$120
11 Certificate of Compliance
Fee
90
94%
$7,308
$418
_
100%
100%
$7,308
$418
12 Coastal Residential Development Permit
Hour
25
87%
$23,938
$3,013
100%
100%
$23,938
$3,013
13 Compliance Letters / Minor Records Rese
Fee
20
27%
$12,495
$9,075
100%
100%
$12,495
$9,075
14 Condominium Conversion Perms
_Fee
00
90%
$47,705
$4,905
_
100%
$47,705
$4,905
15 Creative /Conn mhensive Sign Permil
_Hou
475
102%
$37,855
-$620
_
100%
____100%
$37,855
-$620
17 Development Plan / Site Plan
Hourly
615
96%
$6,856
$241
100%
_100%
10_0%
_
$6,856
$241
18 Director /Staff Approval
Fee
550
J$30.870
_
21%
$40,950
$32,400
n/a
100%
$40,950
$32,400
21 Heritage Si nReview
Fee
800
40%
$2,005
$1,205
100%
_
100%
$2,005
$1,205
23 Lot Lim Adjustment /Loth er
Fee
620
55%
$28,512
$12,892
100%
100%
$28,512
$12,892
25 Modification Permit
Fee
260
49%
$288,415
$147,175
100%
100%
$288,415
$147,175
26 Off-Site Parkin ieement
Fee
405
3%
$13,363
$12,958
100%
100%
$13,363
$12,958
28 Sin Exception Permit
Fee
135
0%
$0
-$135
100%
100%
$135
$0
30 Subdivisions - Parcel Ma
Fee
860
24%
$194,846
$147,986
100%
100%
$194,846
$147,986
31 Subdivisions - Tentative Tact /Vesti M
Hou
870
94%
$32,966
$2,096
100%
100%
$32,966
$2,096
33 Telecom Permit- Council
Hour
$6,615_
101%
$6,550
-$65
n/a
100%
$6,550
•$65
34 Telecem Permit - Director
Hourly
$15,390
119%
$12,966
- $2,424
run
100%
$12,966
- $2,424
35 Temporary Uses
Fee
$710
52%
$1,365
$655
100%
100%
$1,365
$655
38 Use Permit -Planning Commission
Hood
$140,373
9S%
$147,698
$7,325
100%
100%
$147,698
$7,325
39 Use Permit - Plannl Director
Fee
$44000
108%
$40923
-$3077
100%
100%
$'0923
$3,077
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USER FEE STUDY SUMMARY SHEET
PER UNIT INFORMATION-
Newport Beach
Planning
2006 -2007
Total User Fees
Recommendations
Exledn Ci ty Folic
Proposed City PeNlcy
Service Name
Revenue @
Cunent Fee
%ef Full Cost
Revenue @ 100%
Fun Cost
Current Subsidy
Cast Recovery Policy
Level I %)
Cost Recovery
Policy Level I %)
Revenue @ Policy
Level
Increased
Revenue
40 Variance _
$651,766
_ _._ $25,529
93%
__$27,499
_ _ $1,970
_ 100%
_ 100%
$27,499
$1,970
_
41 Planning Plan Check - Counter Check_
$1,494,624
$38,000
33%
$115,696
$77,696
100%
100%
$115,696
$77,696
42 Planning Plan Check - Detailed Review
rNon
$624,375
64%
$971,663
_
$347,288
100%
100%
$971,663
$347,288
43 Lan Range Planning
$0
0%
$334,989
_
$334,989
n/a
0%
$0
$0
44 Record Mana�ment
$0
0%
_$0
YO
n/a
0%
$0
$0
45 All other activ'
$0
0%
$166,058
$166,058
n/a
0%
$0
$0
46 Special Event level l
XSu rt
$0
0.00%
$35,158
$35,158
We
0%
$0
$0
47 Special Event Level 11
X Su art
$0
0.00%
$62,783
$62,783
n/a
0%
$0
$0
48 Special Event Level 111
XSu rt
$0
0.00%
$20,383
$20,383
n/a
0%
$0
$0
49 Business License review
XSu oft
$0
0.00%
$32,394
$32,394
Na
0%
$0
$0
Total User Fees
$1,494,624
$2,401,472
$906,848
$2,383,696
$889.072
% of Full Cost
62%
100%
38%
99%
37%
Total Other Services
$0
$651,766
$651,766
$0
$0
%of Full Cost
0%
100%
100%
0%
0%
Department Totals
$1,494,624
$3,053,238
$1,558,614
$2,383,696
$889,072
%of Full Cast
49%
100%
51%
78%
29%
v
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Q)
IV. PUBLIC WORKS - ENGINEERING
FINDINGS AND RECOMMENDATIONS
The Public Works department is responsible for the planning, construction and maintenance of the City's
infrastructure; including buildings, parks, landscaping, and utilities. The department is comprised of six
divisions: 1) Engineering, 2) Infrastructure Master Planning, 3) Traffic Planning and Engineering, 4) CIP Design
and Construction, 5) Development Services, and 6) Public Right of Way Permitting. For purposes of this study,
PRM focused only on labor -based user fee services. Therefore, although this analysis included all components
of costs associated with user fees, including citywide overhead, department administration and other direct
operating costs, it did not include all the costs of the department in its entirety.
The majority of user fee services are provided by the Engineering division. However, other divisions such as
Traffic Planning and Engineering also participate in some fee - related services and their costs are also included in
this analysis. The total costs analyzed, including non fee activity, is $5,558,206. Fee related activities total
$783,520 and are offset by $482,913 in current revenue.
Highlights from the analysis
• Map Check fees — city staff have proposed structural changes for these fees. Staff feel strongly that the
size of the map (i.e. parcel vs tract) does not determine the processing time, but rather whether the
project is simple, moderate or complex. The proposed changes are as follows:
Current Structure Proposed Structure
Parcel Map Check $850 Simple Map $340
Tract Map Check $2,834 Moderate Map $2,110
Complex Map $3,170
• Street Closure Permit fees — these fees are currently set above actual cost. These fees must be reduced
to actual cost, resulting in an $11,000 revenue decrease.
• Overall, based on existing cost recovery policy, annual fee revenue is projected to increase by
$242,770.
The summary charts on the following pages display current fees, full cost and recommendations for each
individual fee analyzed. The first summary chart displays per unit information and second chart shows
annualized information used for revenue projections.
Page 20
USER FEE STUDY SUMMARY SHEET
PER UNIT INFORMATION -
Newport Beach
Public Works - Engineering
_- — - -- - 2006 -2007 -- - - -- -
V
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Recommendations
ExtstIng City Polic
Pro sed Cif Polic
Service Name
Service
Type
Annual
Volume
Current Fee
%ot Full
Cost
100% of Full
Cost
Current
Subsidy
Cost Recovery Policy
Level ( %)
Cost Recovery
Policy revel
Fee @Policy
Level
Subsidy@
Policy Level
1 Encroachment Permit Without Other De tJDiv. Review
Fee
435
$127
51%
$249
$122
88%
88%
$220
$0
2 Encroachment Permit With Other Dept./Div. Review
Fee
146
$241
48%
$502
$261
_ 57%
57%
$290
$0
3 Encroachment 8 En g. reement Pre
Fee
4
_
$278
_ _
34%
$829
_
$551
100%
100 %
$830
_
_
4 Document Recordation Fee
Fee
90
$101
53%
$189
$88
100%
100%
$190
--,-$0
$0
5 Engineering Field Inspection
Fee
1,976
$82.50 1Ins
60%
$137
$55
100%
100%
$1401ms
$0
6 Utilities Field Inspection
Fee
447
$82.5011ns
_
$181
_
$99
- 100%
100%
$180fins
_ _ $0
7 Lot Line Adjustment Checking Fee
Fee
17
_
$808
---A5—%
82%
$991
_
$183
100%
100%
$990
$0
8 Easement Deed Research., ReviewsJProcessing
Hourly
2
Hourly
Na
$195
n1a
100%
100%
$100
_ $0
9 Certificate of Compliance Review
Fee
2
$383 - Hrly Over It
145%
$264
$119
100%
100 %$260
+hri <3hr
_ $0
10 Street. Easement and Vacation Processing. Fee
Fee
5
$425 + Hdy Over 4 hre
48%
$889
$464
100%
100%
$890 +hr <ghr
_$0
11 Covenant Agreement. Research & Review. Fee
Hourly
1
Houd
Na
$195
n/a
100%
100%
$100
$0
12 Traffic Subdivision Plan Check
Hourly
200
Hourly
Na
$195
We
100%
100%
$100
$0
13 Traffic Control Plan Check - 8.5 x 11
400
$13
27%
$46
$34
100%
100%
$50
$0
14 Traffic Control Plan Check -24x36
40
$97 /hr, 1/2 hr min
77%
$127
$30
100%
100%
$104
$0
15 Traffic Stu
10
$135 /hour
70%
$193
$58
100%
100%
$95
_ $0
16 Plan Check wi% Pre- Permit Review
kHou
20
Hou
Na
$195
n/a
100%
100%
$100
$0
22 Sidewalk Cafe Encr. Permit-
1
$67
20%
$340
$273
100%
100%
$340
$0
23 Sidewalk Cafe Encr. Permit - Transfer
1
$34
23%
$146
$113
t00%
100%
$150
$0
26 CO in AUTOCAD Format
15
$22
28%
$78
$56
100%
100%
$80
$0
27 P. W. Design Criteria, Special Provisions 8 Drawings
CPRA
20
$13
Na
No
n/a
addressed in public records analysis _
28 Blueprints/Bond Copies 1 -5 sheets
CPRA
20
$3.70 +$67 /hr of Tech Rose
n/a
Na
Na
addressed in public records analysis
29 Blueprints/Bond Copies - 5 more
CPRA
50
Blue Printer Invoices Direct
Na
Na
Na
addressed in public records analysis
30 Centedine Ties and Benchmark Sheets - 1 -5 co ies
CPRA
250
$21
Na
n/a
Na
addressed in public records analysis
V
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c
c
b
d
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USER FEE STUDY SUMMARY SHEET
PER UNIT INFORMATION -
Newport Beach
Public Works - Enoineerino
--------- - - - - --
2006 -2007 - - -
a Staff mcommendthese service Was be changedto Public Wodcs ProjectRewew".
b These fees are milkted by the Callibmia Publx Record Act and are adthessed in a separate section.
d These ate damage deposits. Stafnxmmmends deposit amounts remain unchanged.
d This fee ls s/mi/arto the "xrork wiNrout a permit "chargedbythe Building Dlwlon.
e Nfourormore submittals arenqu/ red,50%ofthe odg/re /fee W11 be assessedforexhaordmatypmcessiig.
I Stafrecommend these service atlas be changed to 'Engineering Review
v
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Recommendations
Existing City Po/ic
Proposed Cit Potic
Service Name
Service
Type
Annual
Volume
CCost
urrent Fee
% of Full
Cost
100% of Full
Cost
Current
Subsidy
Cast Recovery Policy
Level ( %)
Recovery
policy Level
( %)
Fee @ Policy
Level
Subsidy @
Policy Level
31 Cemedine Ties and Benchmark Sheets 6-10 copies
CPRA
275
$4
We
We
n/a
addressed in public remrd_s_analysis
32 Escrow Account Administration
_ Fee
5
$134
49%
$272
$138
100%
100%
$_0
33 Records of Survey Review
Fee
125
$82.50 /hr
37%
$225
$142
100%
100%
$88
$0
34 Monilorina Wells
Fee
5
$300
66%
$453
100%
100%
$450
$o
35 Special Request/Research Non PRA
Hourly
17
Hourly
nla
$195
_$153
We
100%
100%
$100
$0
36 Crane Deposit
Deposit
50
$1,000
n/a
Na
n/a
We
We
_
n/a
We
37 Underground Utilities ( <100 LF)
Deposit
100
$624 for < 100 LF
nla
n/a
n/a
n/a
n/a
_
We
We
38 Underground Utilities 100+ LF
Deposit
12
$2,080 for> 100 LF
Na
Na
We
n/a
n/a
_
We
n/a
39 Improvements Required By City
Deposit
4
Determined by Public Works
Na
We
We
We
n/a
n/a
n/a
40 Street Closure Permit
_ Fee_
1,000
$61
131%
$46
-$15
100%
100%
_
$50
_
$o
41 Temporary No Paddng Sign
CPRA
3,000
$1
_
n/a
n/a
_
n/a
_
addressed in public records analysis
42 Public Works Investigation
New Fee
1
$0
0%
_
$485
_
$485
100%
100%
$490
$0
43 Ma Check -Sim le
Restructure
18
$850
248%
$343
4507
100%
_
100%
_
$340
-
$o
44 Map Check - Moderate
Restructure
18
$850
40%
$2,112
$1,262
100%
100%
_
$2,110
$0
45 Map Check -Complex
Restructure
18
$2,834
89%
$3,173
$339
100%
100%
$3,170
_
$0
46 Non Fee Azdvity
Non Fee
1 1
$0
0%
$4,774,686
$4,774,686
n/a
n/-
n/a
Na
a Staff mcommendthese service Was be changedto Public Wodcs ProjectRewew".
b These fees are milkted by the Callibmia Publx Record Act and are adthessed in a separate section.
d These ate damage deposits. Stafnxmmmends deposit amounts remain unchanged.
d This fee ls s/mi/arto the "xrork wiNrout a permit "chargedbythe Building Dlwlon.
e Nfourormore submittals arenqu/ red,50%ofthe odg/re /fee W11 be assessedforexhaordmatypmcessiig.
I Stafrecommend these service atlas be changed to 'Engineering Review
v
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USER FEE STUDY SUMMARY SHEET
-TOTAL PROGRAM INFORMATION -
Newport Beach
Public Works - Engineering
200 &2007 -
N
t�
Recommendations
Existing City Policy
Proposed City Poll
Service Name
Service
Type
Revenue @
Current Fee
%of Full
Cost
Revenue @
100% Full Cost
Current
Subsidy
Cost Recovery Policy
Level ( %)
Cost Recovery
Policy Level ( %)
Revenue @
Policy Level
Increased
Revenue
1 Encroachment Permit Without Other Dept. /Div. Review
Fee
$55,245
51%
$108,441
$53,196
88%
88%
$95,700
$40,455
2 Encroachment Permit With Other Dept. /Div. Review
Fee
$35,186
48%
$73,341
$38,155
57%
_
57%
$42,340
_
$7,154
3 Encroachment & Eng. Agreement Prep
Fee
$1,112
34%
$3,315
$2,203
100%
100%
$3,320
4 Document Recordation Fee
Fee
$9,090
53%
$17,029
$7,939
100%
100%
$17,100
_ __$2,208
5 Engineering Field Inspection
Fee
- $163,020
60%
$271,247
$108,227
100%
100%
$271,247
_$8,010
6 Utilities Field Inspection
Fee
__ $36,878
45%
$81,121
$44,244
100%
100%
$81,121
_$108,227
$44,244
7 Lot Line Adjustment Checking Fee
Fee
_ $13,736
82%
$16,850
$3,114
100%
100%
$16,830
$3,094
8 Easement Deed Research., Reviews./Processing
Hourly
n/a
n/a
We
n/a
100%
100%
n/a
_
nfa
9 Certificate of Compliance Review
Fee
$766
145%
_
$529
-$237
100%
100%
$529
4237
10 Street. Easement and Vacation Processing. Fee
Fee
$2,125
48%
$4,446
$2,321
100%
100%
$4,4461
$2,321
11 Covenant Agreement. Research & Review. Fee
hourly
We
Na
n/a
n/a
100%
100%
We
n/a
12 Traffic Subdivision Plan Check
Hourly
We
We
n/a
We
100%
100%
We
n/a
13 Traffic Control Plan Check- 8.5x11
Fee
27%.
$18,590
$13,590
100%
100%
_
$20,000
$15,000
14 Tragic Control Plan Check -24x36
Fee
_$5,000
$3,880
77%
$5,062
$1,182
100%
100%
$4,160
$280
15 Traffic Study
Fee
__
$1,350
70%
$1,926
$576
100%
100%
$950
_
16 Plan Check with Pre -Permit Review
Hourly
n/a
n/a
nfa
nfa
100%
100%
We
__4400
nfa
22 Sidewalk Caf6 Encr. Permit- App
Fee
$67
20%
$340
$273
100%
100%
$340
$273
23 Sidewalk Caf6 Encr. Permit - Transfer
Fee
$34
23%
$146
$113
100%
100%
$15q
$117
26 CD in AUTOCAD Format
Fee
$330
28%
$1,169
$839
100%
t00%
$1,200
$870
27 P. W. Design Criteria, Special Provisions & Drawings
CPRA
n/a
n/a
n/a
n/al
addressed in public records analysis
28 Blueprints/Bond Copies 1 - 5 sheets
CPRA
We
n/al
Na
n/a
addressed in public records analysis
2 lue dnts/Bond Copies - 5 more
CPRA
n/a
n/al
n1al
n1al
addressed in public records analysis
m
34Centerline Ties and Benchmark Sheets - 1 •5 copies
CPRA
n/a
n/a
n/al
ntal
addressed in public records analysis
N
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USER FEE STUDY SUMMARY SHEET
-TOTAL PROGRAM INFORMATION -
Newport Beach_ _
Public Works - Engineering
9nnAanm
Total User Fees
Recommendations
Existing City?!, iic
Proposed
City Potic
Service Name
Service
Type
Revenue @
Current Fee
% of Full
Cost
Revenue @
100% Full Cosl
Current
Subsidy
Cost Recovery Policy
Level ( %)
Cost Recovery
Policy Level ( %)
Revenue @
Policy Level
Increased
Revenue
31 Centerline Ties and Benchmark Sheets 6 -10 copies
CPRA
n/a
n/a
n/a
n/a
-. add
ressed,In _ u li r
ecords analysis _
32 Escrow Account Administration
Fee
$670
49%
$1,358
$688
100%
100%1
$1,350
--$680
33 Records of Survey Review
Fee
$10,313
_
37%
$28,078
$17,766
100%
----
$11,000
_ $688
_
34 Monitoring Wells
Fee
$1,500
__
66%
$2,267
$767
_
100%
__._100%
100%
$2,250
_ $750
35 Special Recluest/Research (Non PRA)
Houdy
_
n/a
_.
Na
n1a
_
n/a
_100%
----,100%
n/a
_ n/a
36 Crane Deposit
Deposit
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
37 Underground Utilities <100 L
Deposit
n/a
n/a
n/a
n/a
n/a
_ n/a
n/a
Na
38 Underground Utilities 100 +L
Deposit
n/a
n/a
n/a
n/a
n/a
n/a
Na
n/a
39 Improve ants Required By City
Deposit
n/a
n/a
n1a
n/a
n/a
_ Na
n/a
n/a
40 Street Closure Permit
Fee
$61,000
131%
$46,475
- $14,525
100%
100%
$50,000
- $11,000
41 Temporary No Parking Signs
I CPRA
n/a
n/a
Na
We
addressed in public records analysis
42 Public Works Investigation
New Fee
$0
0%
$485
$485
100%
100%
$490
$490
43 Map Check- Simple
Restructure
$15,300
248%
$6,171
- $9,129
100%
100%
$6,120
- $9,180
44 Map Check - Moderate
Restructure
$15,300
40%
$38,017
$22,717
100%
100%
$37,980
$22,680
45 Ma Check -Complex
Restructure
$51,012
89%
$57,116
$6,104
100%
100%
$57,060
$6,048
46 Non Fee Activity
Non Fee
$0
0%
$4,774,686
$4,774,686
We
n/a
nIs
n/a
Total User Fees
$482,913
$783,520
$300,607
$725,683
$242,770
% of Full Cost
62%
100%
38%
93%
50%
Total Other Services
$0
$4,774,686
$4,774,686
$0
$0
% of Full Cost
0%
100%
100%
0%
0%
mDepertment Totals
$482,913
$5,558,206
$5,075,294
$725,683
$242,770
Z% of Full Cost
9%
100%
91%
13%
50%
V. POLICE
FINDINGS AND RECOMMENDATIONS
The majority of costs incurred for Police services are not related to user fee services. $22.8 million
of the $24 million total operating costs have been identified and set aside as "all other non -fee
services ". Theses "non -fee services" are public safety related and are supported by the general fund.
Service costs related to fee activities totals $1,111,810 and are currently offset by $247,933 in revenue
— an overall cost recovery level of 22 %.
A brief discussion of some of the services provided by Police that are recovered through user fees
follows
• Many police fee services are set by statute; therefore the recommended fee level may not be
at 100 %.
• Alarm applications, both unmonitored and monitored, are showing an over recovery and it is
recommended that the fee levels be reduced to $33 and $50, respectively.
• The single largest potential revenue source is the creating a fee for the permitting and
licensing of ABC (establishments selling alcohol) permits. The city currently issues
approximately 350 permits a year at no cost. This results in a general fund subsidy of
$224,431, $641 each.
• If all fee recommendations are adopted, a potential $844,642 in fee revenue could be
realized.
The summary charts on the following pages show the results of this department's cost analysis. The
first two pages provide information on a per unit basis. The third and fourth pages provide total
annual information by multiplying the per -unit fees and costs by the volume of activity in order to
project out total annual costs and revenues.
Page 25
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USER FEE STUDY SUMMARY SHEET
PER UNIT INFORMATION -
City of Newport Beach
Police
2006/07
Recommendab'ons
Exishng City Policy
Pi ed C/t Po /ic
Service Name
Service
Type
Annual
Volans
Current Fee
%of Fu8 Cast
100% of Full
Cass
Cuv a
Subsidy
Cost Recovery Policy
Level I %)
Cast Recovery
Policy Level I %)
Fee @ Policy
Level
Subsidy @ Policy
Level
1 Civil Subpoena
Hourly
50
$0
0%
$86
$86
100%
100%
$86
_$0
_ _
2 Initial Concealed Weapons Perms
State set
3
$0
__
0%
$694
_
$694
Na
100%
$694
_ 1A
3 concealed Weapon Permit Renewal
State set
5
$0
0%
$519
$519
Na
100%
$519
_ $0
4 Environmental Service BIJ�M___—
Houd
13
$100
34%
$293
$193
100%
100%
$293
$0
5 Bike Licenses
Fee
425
$4
36%
$11
$7
17%
17%
$2
_ $9
6 Finger Prinfin
Fee
540
_
$28
126%
$22
-$6
100%
100%
$22
$0
_
7 Re • A"sl, Come, Traffic
page
10400
_
$4
14%
$30
$25
Na
$0
$4
$25
10 Clearance Letters
Houd
180
__-
$0
0%
$22
$22
100%
100%
$22
$0
11 G Jail Booking Fee,
Fee
1
_
$200
109%
$183
$17
— 100%
100%
$183
$0
12 VeNde Re wassien
Stale set
360
$15
91%
$17
$2
100%
91%
$15
$2
_
13 Vehicle Release
Fee
200
$38
171%
$22
_
$16
100%
100%
$22
$0
14 Impound Fee • d cats
Fee
585
$35
33%
$107
$72
Na
100%
$107
1.0
15 Impound Fee - small animals
Fee
65
$18
16%
$107
$90
Na
100%
$107
$0
24 Ardmal ins - kem d tic 4-9 do
Restr c
1
$74
29%
$257
$183
100%
100%
$257
$0
25 Animal Ins •kennel tic 10.29
Restructure
3
$74
26%
$28fi
$212
100%
100%
$286
$D
26 Anmal Imp - kennel llc 30-59 dos
RwMxWre
7
$74
24%
_ $314
_ $240100%
_
100%
$314
$0
27 Ardmal Imp- kennel Oc 60- do
Resbucbxe
1
$74
22%
$343
$269
100%
100%
$343
_ $0
28 Animal ins - shop
Fee
4
$74
86%
$86
$12
100%
100%
$86
$0
29 Animal ins - be$Ved p'
Fee
1
$187
218%
$86
-$101
100%
100%
100%
$86
$0
31 Ardmal ins - m1d animal permit
Houd
10
$0
0%
$86
$86
100%
$86
$0
32 Sub ena Duces Tecum
Page *
480
$0
0%
$66
$fib
Na
100%
$fib
$0
33 Alarm icaflen- umnordomd
Fee
45
$70
212%
$33
-$37
Na
100%
$33
$0
34 Alarm Ap 6cation- writcred
Fee
10
$70
141%
$50
$20
Na
100%
$50
$0
35 NarnAhotvtor Fee
Fee
1
$216
90%
$240
$24
Na
100%
$240
$0
36 Triennial Renewal Fee residential
Fee
1737
$32
94%
$34
$2
Na
100%
$34
$0
37 Annual Renewal Fee -comm.
Fee
1473
$27
53%
$51
$24
n!a
100%
$51
$0
38 Mon80 Stan - lole nic
Fee
2
$17
158%
All
$6
Na
100%
$11
0
USER FEE STUDY SUMMARY SHEET
PER UNIT INFORMATION -
City of Newport Beach
- - -_ Police
_-- _ - - -,— 2006/07
Recommendations
Existing City Poky
Proposed CityPolic
Cost Recovery Policy
Level I%)
Cost Recovery
Policy Level (%)
Fee @ Policy
Level
Subsidy @ Policy
Level
$11
$0
100%
$119
$0
_._..___
100%
$902
$0
°b
$1,053
$0
._100%
100%
—100
100%
$935
$0
100%
100%
_
$79
$0
100%
_ _
100%
$902
$0
100%
100%
$550
$0
Na
100%
$9
$0
Na
100%
$75
$0
Na
100%
$47
$0
Na
100%
$641
$o
Na
100%
$151
$0
No
0%
$0
$100
We
0%1
$0
$100
Na
0%
$0
$74
Na
0%
$0
$74
0%
0%
$0
$22,342,738
Na
0%
$0
Na
0%
$0
Na
_
0%
_
$0
A$1,178
_
Na
0%
_
$0
aJ 77ec bdapey ednwYec (theaverageamountpaidwmport 7ria current /ee sbudure isaperpage +lime caMU/aNOn. 7)wcostd' la
� yed reged Meawrege costs fo produce a report
b) Ther"t1ratsea/aimleesina 12mon thperiodan :freeofchaW..TheaidissS50Ane, the 4m isa$10017M with each additiontin easing $25
0 The costs lordresesuppmtservices ueie trdnsfemodandmakIdadin the Revenue aneows.
d) The costs lorthesesuppwrt css wsve "mfersad andixNded in Me Reveation anelysis.
v
m
m
N
V
USER FEE STUDY SUMMARY SHEET
TOTAL PROGRAM INFORMATION -
City of Newport Beach _
-- - - - --- Police
2006!07
m
m
m
N
W
Recommendations
Ex,sfing City PM'
Proposed City Poli
Service Flame
Service
Type
Revenue @
Cunent Fee
% 01 FW Cum
Revemre @ 100%
Full Cost
Cunem Subsidy
Coat Recovery Policy
Level ( %)
Cost Reavery
Policy Level ( %)
Revenue @ Policy
Level
Increased
Revenue
1 Civil Subpoena
Houd
$0
0%
$4,316
$4.316
$2,083
100%
ma
100%
$4,316
-$2,08-3
$4,316
_$2,083
2 IniBal Concealed We ns Permit
State set
$0
0%
$2,083
100%
3 Concealed Weapon Pemgt Renewat
Slate set
$0
0%
$2.595
_ $2,595
_ We _
100%
- -- $2,595
_ _ ._ $2,595
4 Environmental Service Billing
Howl
$1,300
34%
$3,812
_
$2,512
_ _ 100%
100%
$3,812
$2,512
5 Bike Licenses
Fee
$1,700
36%
$4,688
$2,988
17%
17%
$797-,--
$903
6 Finger Prim
Fee
$15,066
126%
$11,914
-$3,152
100%
100%
$11,914
_x$3,152
7 Re oils- Arrest, Crime, Tmf&
Page •
$44,200
16%
$306,920
$262,720
we
14%
$44,200
_ $0
10 Clearance Lepers
Hourly
$0
0%
$3,971
$3,971
100%
100%
$3,971
$3,971
11 City Jag Booking Fee
Fee
$200
109%
$183
$17
100%
100%
$183
_ $17
12 Vehicle Repossession
State set
$5,400
91%
85,957
$557
100%
91%
$5,600
$0
13 Vehicle Release
Fee
$7,560
171%
$4,413
_83.147
100%
100%
$4.413
- 33,147
14 Impound Fee - dog, rau
Fee
$20,475
33%
$62,673
_
We
100%
$62,673
_ $42,198
15 Inyound Fee - sm it animals
Fee
$1,138
16%
$6,964
__$42,198
$5,826
We
100%
$6,964
$5,826
24 Argmal In -lawmi 9c 4-9 dogs
RoatmcWre
$74
29%
$257
_
$183
100%
100%
$257
_ $183
25 Animal insp- kenne11ic 10-29 dogs
Restn c ae
$222
26%
$857
$635
100%
100%
$857
$635
26 Animal In - kennel 9c 30$9 dop
Rests m
$518
24%
$2,200
$1,692
100%
100%
$2,200
$1,682
27 Animal Ins - kennel Ile 601 dogs
Restmcmre
$74
22%
$343
$269
100%
100%
$343
$269
28 Animal! et shop
Fee
$296
86%
$343
847
100%
100%
$343
$47
29 Animallncp -pot bellied pig
Fee
$187
218%
$86
3101
100%
100%
$86
3101
31 A...l In - vAld animal permit
Hood
$0
0%
$857
$857
100%
100%
$857
$857
32 Sub ena Duces Tecum
P +
$0
0%
$31,770
$31,770
We
100%
$31,770
$31,770
33 Alarm 'anion - umncnhored
Fee
$3150
212%
1489
-$1661
Na
100%
$1489
•$1661
m
m
m
N
W
USER FEE STUDY SUMMARY SHEET
TOTAL PROGRAM INFORMATION -
City of _Newport Beach _
Police
v
m
na
m
N
m
Recommendations
Existing City Polic
Pm posed Ch Po/icy
Service Name
Service
Type
Revenue @
Current Fee
%of FNI Cosl
Revenue @ 100%
Full Cost
Currant Subsidy
Cost Recovery Policy
Level ( %)
Cast Recovery
Policy Level ( %)
Revenue @ Poky
Level
Intteased
Revenue
34 Alarm Application- monimred
Fee
$700
_ 141%
$496
4204
Na
100%
$496
-5204
35 AlamrMOnimr Fee
Fee
$216
- 90%
$240
$24
nm
100%
$240
$24
36 Tdermlal Renewal Fee - residential
Fee
$56,094
94%
$59,488
$3,394
Na
100%
$59,488
$3,394
37 Annual Renewal Fee - camm
Fee
$39,624
53%
__$74,830
_ 535,207
Na
100%
$74,830
38 MorMOdn Si - telephonic
Fee
$35
158%
$22
413
Na
100%
$22
_$35.2_07
$13
39 Montloring Decal 5
Fee
$11
51%
___ $22
$11
Na
100%
$22
$11
40 Substance Abuse Program
Fee
$3,070
26%
_ _ _ $11,880
$8,810
Na
100%
$11,880
$8,810
41 Message Ucmse - technician
Fee
$39,710
46%
$85,717
$46,007
100%
100%
$85,717
$4_6,007
42 Message Licmw - o mr
free
$3,703
50%
$7,369
$3,666
100%
_
100%
_
$7,369
43 Message Licerise - off pirensses
Fee
$31
3%
$935
$905
100%
100%
$935
__$3,666
44 Message Liceree - transfer
Fee
$784
35%
$2,211
$1,427
100%
100%
$2,211
_$905
$1,427
45 Message Liceree - holistic
Fee
52,046
_ 38%
$5,414
$3,368
100%
100%
$5,414
_
$3,368
46 Message Liceme - mare er
Fee
$350
6%
$5.504
$5,154
100%
100%
$5.504
_
47 2nd hand /Pawn dealer- tag check
New fee
$0
0%
$7,943
$7,943
Na
100%
$7,943
_$5,154
$7,943
48 Sexual offender regisoml
New fee
$0
0%
$3,008
$3,008
Na
100%
$3,008
_
$3,008
49 NARC re Isbant
New fee
$0
0%
$7,069
$7,069
Na
100%
$7069
$7,069
51 ABC license
New fee
$0
0%
$224,431
$224,431
We
100%
$224,431
$224.431
52 Loud Disturbance res oree
New fee
$0
0%
$156,539
$156,539
Na
100%
$156,539
$156,539
54 False Alarm- billable
Flm
$0
0%
$65,276
$85,276
Na
0%
$0
$0
55 False Al.- non billable
Non fee
$0
0%
$2W.9431
$290,M3
Na
1 0%
$0
$0
v
m
na
m
N
m
USER FEE STUDY SUMMARY SHEET
TOTAL PROGRAM INFORMATION -
City of Newport Beach
Police
gnnaym
Total User Fees
Recommendations
Ewfing City Polk
Proposed city Polic
Service Name
Service
Type
Ravanue @
Cuaent Fee
% of Ft41 Cost
Revenue @ 100%
Fun Cost
Currem Subsidy
Cost Recovery Policy
Level I %)
Cost Recovery
Pofcy Level ( %)
Revenue @ Policy
I Level
Increased
Revenue
56 Live Entertainment Permit
Support
$0
0%
$74
$74
Na
0%
_,__0%
$0
$0
57 Dance Permit
Support
_
$0
_
_
$74
_
— $74
-
Na _
$0
$0
_
58 An other Public Safety acnvi
Noniee
_ _
$0
_ _ _0%
0%
$22.342,738
$22,342,738
_ _0%
— _ 0%
_,,,__ so
$0
_
59 Special Even level l
Support
_.,
j0
$25,767
$25,767
_ Na
_0%
- s0
$0
_
60 Specied&ertImI2
--§!T—Ion
$0
_ .-0%—
0%
$110,429
$110,429
Na
----0%
_ $0
$0
_
61 Special Eventlevel3
Support
$01
0%
$20,613
$20,613
Na
_0%
$0
so
62 OCTAPmeeti s- VeNdestorlure
rt
$0
0%
$1,178
$1,178
Na
0%
$0
$0
Total User Fees
$247,933
%of Full Cost
22%
Total ONer Servlces
$0
% of FUR Cost
0%
Department Totals
$247,933
%of Full Cost
1%
m
m
m
.J
$1,111,810
$863,877
100%
78%
$22,877,092
$22.877,092
100%
100%
$23,988,902
923,740,969
100%
99%
$944,642
$596,709
76%
241%
$0
$a
0%
0%
$844,642
$596,709
4%
241%
V1. FIRE PREVENTION AND EMS
FINDINGS AND RECOMMENDATIONS
The Newport Beach Fire Department provides fire protection, rescue, emergency medical, and hazardous
materials control and response services to the community. While most of the Fire department's services are
suppression or non -fee related, there is a small portion that is fee related. The prevention and inspection fees
are necessary in order to provide the public with the maximum protection from loss of life and property
through fire. It is imperative that thorough and periodic inspections be made of commercial buildings and
multi -unit residential structures. Engine companies and the fire prevention personnel conduct these inspections.
At that time, they take steps to protect the lives and property of residents by eliminating the potential causes of
fire and improving the awareness of the public towards fire prevention and safety. Additionally, fee services
are also imposed by the Fire EMS division. These fees are designed to recover the cost of basic and advanced
life support calls.
The total costs of Fire Prevention are $1,876,512. These costs include all appropriate departmental and
citywide overhead costs. Fee related costs total $1,020,064 and currently recover 82% through user fees. All
Fire EMS services (including non fee services) total $14,879,944. The fee related costs of $14,863,809 are offset
by $2,142,389 in revenue. This results in a recovery level of 14 %.
Highlights from the analysis:
• While the overall recovery for prevention fees is at 82 %, the individual recovery levels greatly vary.
• Program changes in the hazardous materials permitting process has resulted in a current over - recovery
of costs. Many of the hazardous materials permits are recommended at a significantly reduced fee.
• Most development related plan check and inspection fees are charged as a percentage of the building
permit. Therefore the recommended recovery levels displayed on the following pages are listed as
percentages.
• The fee for EMS basic life support is being recommended at $846. This would be an increase of $72 to
the current $774 fee.
• EMS advanced life support currently charges $894 per response. The recommended new fee level is
$1,008.
• Adjusting the EMS fees to 100% recovery could, in theory, increase EMS revenue by $8,612,420 per
year. However, the City receives significantly less for these services due to Medicare payment
limitations, resident /non- resident fee structure differential and the City's exempting fire medic
subscribers from EMS charges. The City's EMS charges have historically been tied to the Orange
County Fire Authority and rates charged by the private sector for similar services. Based on the
historical recovery of charges, and the factors listed above, the potential increase in EMS revenue is
being estimated at $662,245.
• If all Prevention fee adjustments are approved an increase of $185,373 could be generated. This would
increase Prevention revenue to $1,020,064.
The summary charts on the following pages show the results of this departments cost analysis. Pages 31 -35
provide prevention information on a per unit basis. Pages 36-39 display the same prevention information in an
annualized format. After the prevention summaries, you will find the EMS analysis in the same per unit
followed by annual format. Total annual information is created by multiplying the per -unit fees and costs by
the volume of activity in order to project out total annual costs and revenues.
Page 31
a)
USER FEE STUDY SUMMARY SHEET
- PER UNIT INFORMATION -
Newport Beach
Fire Department
2006 -2007 - - -- -- - — --
m
m
m
w
N
Recommendations
-ExIsfing City Polrc
Pro ed City Pdic
Service Name
Service
Type
Annual
Volume
Current Fee
%of Full Cost
100 %of Full
Cost
Current
Subsidy
Cost Recovery Polity
Level I %)
Cost Recovery
POII Levef
%
Fee @Policy
Level
Subsidy (�
Policy Level
1 Plan Check Commercial
Percentage
111
40%
199%
$873
Na
100%
100%
20%
$0
2 Plan Check Residential - New Dev. >2 units & Sk s.f.
Percentage
1
2.25%
199%
$292
n1a
100%
100%
_ _
1.13%
$0
3 Inspection Commercial Lump Sum All Commercial
Percentage
688
70%
n1a
100%
100%
50%
_ _ _
$0
4 Inspection Residential - Over 2 units & 5k s.f.
Percentage
200
2.25%
_ - ,140%
_ _$274
5242
$305--
rda
$280
_
100%
100%
100%
100%
__1_.61%
_ _ _ $0
$0
5 Permit/Insp. Residential Fire Alarm & Life Safety System
Fee
_ 29
_
_ $25
__140%
8%
6 Plan Check Residential Fire Alarm & Life Safety Systems
Percentage
1
25%
199%
$376
_ Na
_
100%
_
100%
_ _ _$305
73%
__ _
$0
7 Permit/Inspe0lon Special Fire Protection Equipment
Bldg Pmt
20
equal to bldg pant
_ _ _ 140%
$431
Na
_ _
100%
_
100%
72%
$0
8 Plan Check Special Fire Protection Equipment
Force go
15
72%
199%
_
$208
Na
100%
100%
36%
$0
9 PermNlnspection Fixed Fire Extinguishing System
Bldg Pmt
5
equal to bld mH
140%
$305
Na
100%
100%
72%
$0
10 Plan Check Fhmd Fire Extinguishing Systems
percentage
30
72%
199%
$397
Na
100%
100%
36%
$0
11 Permit/Insp. Commercial Flre Alarm &Life Safety Systems
Bldg Pmt
30
equal to bldg prmt
140%
5368
Na
100%
100%
72%
$0
12 Plan Check Commercial Fire Alarm & Life Safety System
Percentage
30
72%
199%
$397
Na
100%
100%
36%
$0
13 Inspection Fuel Modiflca8on Change to Existing Plan
$130
19%
$667
$537
100%
100%
$667
$0
14 Plan Check de Request
$130
57%
$229
$99
100%
100%
$229
$0
15 Inspection Expedite Request
$130
48%
$274
$144
100%
100%
$274
$0
16 S Ial Event ExpedBeR uesl
XF
$394
88%
$448
$54
100%
100%
$448
$0
17 Og -Hours Ins action R uest
$130
48%
$274
$144
100%
100%
$274
$0
18 Weekend Or Holida Ins ection R uest
$130
8%
$1,568
$1,438
100%
100%
$1.568
$0
19 S ecial Event. Pre -Event Ins ection Services
$130
58%
$224
$94
100%
100%
$224
$0
20 Site Inspection, Increase Or Evaluation Of Occ. Load
Fee
6
$252
105%
$241
-$11
100%
100%
$241
$0
21 Nuisance Abatement Service
Actual
1
$210
27%
$774
$564
100%
100%
$774
$0
22 Special Even Fire Oe Stand- Personnel
Fee
5
$131
24%
$541
$410
100%
100%
$541
$0
23 Commercial Tenant Improvements
New fee
250
$0
0%
$242
$242
100%
100%
$242
$0
24 Enforcement Inspection
New fee
20
$0
_
0%
$537
$537
100%
100%
$537
$0
m
m
m
w
N
USER FEE STUDY SUMMARY SHEET
PER UNIT INFORMATION -
Newport Beach
Fire Department
2006 -2007
m
m
m
w
w
Recommendations
ExIstIng City
Proposed City Po /icy
Service Name
Service
Type
Annual
Volume
Current Fee
% of Full Cost
100 %of Fug
Cost
Current
Subsidy
Cost Recovery Policy
Level ( %)
Cost Recovery
Policy Level
y ve
Level
25 Excessive. Time Inspection
New fee
1
—$0
0%
$242
_ $242
100%
$0
26 New Occuea�_
Fee
1
$130
82%
$158
_ $28
100%
_100%
100%
ir
$0
27 Pre-submmal,Review
Fee
62
$130
25%
$528
$398
100%
100%$0
28 Fire, Life Safety Or 8�-lal Hazard Consultation
Fee
25
$130
34%
$382
$252
100%
100%
$0
29 Closure Report Review
Fee
1
$251
159%
$158
$93
100%
100%
$0
30 RMPP Consultation Review Done By OC CUPA
Actual
1
_ $0
0%
$0
$0
100%
100%
$0
$0
31 Temporary Change Of Use _
Fee
1
_ $153
34%
$444
$291
100%
100%
$444
$0
32 Fire Lane Plan Review (Fire Master Plan)
Fee
12
$153
_ 23%
$652
_ $499
100%
__
100%
$652
$0
33 Fuel Modification Plan Revision Review Change to Existing Plan)__—
Fee
2
$153
33%
_ $461
$308
100%
100%
_
$461
$0
34 Pernnillinspection Tank Installation Or Removal
Bid Pmt
2
equal to bidg prmt
140%
$368
We
51%
_
72%
$0
35 Plan Check Tank Installation Or Removal
Percentage
4
72%
199%
$230
We
51%
__100%
100%
36%
$0
36 PermNtnspection Hamrdous Materials Piping
Bid Pmt
2
equal to bltl prmt
140%
$242
ra.
51%
100%
72%
$0
37 Plan Check Hazardous Materials Piping
Percents e
1
1 72%
199%
$3871
Na
51%
100%
36%
$0
38 Articla/Annual Permits
Fee
136
$132
4%
$2971
$165
100%
100%
$297
$0
39 Article/Single Events
Fee
62
$66
15%
$432
$366
100%
100%
$432
$0
40 Special Events Level 3
Fee
12
$197
54%
$368
$171
100%
100%
$368
$0
41 Retail Store Haz Mat Disclosure Inspection
Fee
2
$281
35%
$794
$513
100%
100%
$794
$0
42 Medical Gas Permit Initial Filing <1000 c.L
Fee
10
$70
10%
$734
$664
100%
100%
$734
$0
43 Medical Gas Permit Information Change Filirg <1000 c.f.
Fee
1
$70
10%
$734
$664
100%
100%
$734
$0
44 Aboveground Storage Tank Perms
Fee
7
$159
22%
$734
$575
51%
_
100%
$734
$0
45 Places Of Assembly 50.299 occup
Fee
153
$139
19%
$729
$590
100%
100%
$729
$0
46 Places Of Assembly 300-999 occup
Fee
13
$210
29%
$729
$519
100%
100%
$729
$0
47 Places Of Assemby 1000 or more occu
Fee
1
$276
38%
$729
$453
100%
100%
$729
$0
48 Clinics, Offices, and Treatment Facilities
Fee
10
$135
19%
$729
$594
100%
100%
$729
$0
m
m
m
w
w
USER FEE STUDY SUMMARY SHEET
PER UNIT INFORMATION -
Newport Beach
-Fire Department
2006 -2007
Recommendations
Existing City PoficjA
sed city Pd'
Service Name
Service
Type
Annual
Volume
Current Fee
%of Full Cost
100% of Full
Cost
Current
Subsidy
Cost Recovery Policy
Level I %)
Cost Recovery
Policy Level
Fee @ Policy
Level
Subsidy @
Policy Level
49 Care Facilities 7 -99 occup
Fee
4
$208
29%
_$729
$521
100%
100%
$729
_ __$0
50 Care Facilities 100.199 occup
Fee
5
$415
57%
$729
_ $314
100%
_ 100%
_ _ f_ $729
_ _ $0
51 Care Facilities 200 or more occup
Fee
1
$623
_
85 %�
$729
$106
100%
100%
_$729
$0
52 Hospitals And Convalescent Facilities 1-99 beds
Fee
3
$1,688
232%
$959
100%
100%
_ $729
$0
53 Hospitals And Convalescent Facilities 100 -199 beds
Fee
1
$2,531
347%
_$729
$729
$1,802
100%
100%
$729
_ $0
54 Hospitals And Convalescent Facilities 200 or more beds
Fee
1
$3,375
61%
$2,196
100%
100%
_$5,571
$0
55 Hotels/Motels 50-299 rooms
Fee
$138
19%
__$5,571
$729
- $591
100%
_ 100%
_ $729
_ $0
_ _
56 Hotels/Motels 300 or more rooms
Fee
$208
29%
_ _
$729
_
_ $521
100%
100%
$729
$0
57 D Care Facilities
Fee
$194
27%
$729
$535
100%
100%
$729
$0
58 High Rise Bulld s
Fee
F29
$1,756
46%
$3,833
$2,077
100%
100%
$3,833
$0
59 Residential Hi hRise Buildin s
Fee
$982
26%
$3,833
$2,851
100%
100%
$3,833
_$0
60 GasolinelService Stations, Per Site
Fee
$209
_
28%
$734
$525
100%
100%
$734
_$0
1.2 Chem. Greatest Single Chemical Amount 55 -1,000 Gals. Liquid, 200-
1,000 Cu. Ft. Gas, Or 500 -1,000 Lbs. Solid. Quantity
61 Ranges For Acutely Hazardous Materials Begin With Zero.
Fee
69
$236
_
43%
_
$543
$307
100%
100%
$543
_ $0
1 -2 Chem. Greatest Single Chemical Amount 1.001- 10,000 Gals. Liquid,
B4 1,001.5,000 Cu. Ft. Gas, Or 1,001 -5,000 Lbs. Solid
Fee
22
$410
76%
$543---
$133
100%
_ 100%
$543
$0
1 -2 Chem. Greater Than 10,001 Gals. Liquid, 5,001 Cu. Ft. Gas, Or 5,001
63 Lbs. Solid
Fee
5
$550
101%
$543
-$7
100%
100%
$543
$0
3.4 Chem. Greatest Single Chemical Amount 55 -1,000 Gals. Liquid, 200-
1,000 Cu. Ft. Gas, Or 500.1.000 Lbs. Solid. Quantity
Ranges For Acutely Hazardous Materials Begin W ith Zero.
Fee
10
$334
62%
$543
$209
100%
100%
$543
$0
34 Chem. Greatest Single Chemical Amount 1,001 - 10,000 Gals. Liquid,
65 1,001 -5,000 Cu. Ft. Gas, Or 1,001 -5,000 Lbs. Solid
Fee
7
$501
92%
$543
$42
100%
100%
$543
$0
3-0 Chem. Greater Than 10,001 Gals. Liquid, 5,001 Cu. Ft. Gas, Or 5,001
66 Lbs. Solid
Fee
1
$647
119%
$543
-S
100%
100%
$543
$0
56 Chem. Greatest Single Chemical Amount 55 -1,000 Gals. Liquid. 200-
1,000 Cu. Ft. Gas, Or 500 -1,000 Lbs. Solid. Quantity
67 ges For Acutely Hazardous Materials Begin Wlth Zero.
Fee
3
$431
68%
$632
$201
100%
100%
$632
$0
USER FEE STUDY SUMMARY SHEET
PER UNIT INFORMATION -
Newport Beach
Fire Department
-2006 -2007 " - - -- -
m
m
a
Recommendations
Existin City Po /ic
Proposed Oily Pol'
Service Name
Service
Type
Annual
Volume
Curren[ Fee
%of Full Cost
100%ot Full
Cost
S u Subsidy
Subsidy
Cost Recovery Policy
Level( %)
Cost Recovery
Policy Level
W
Fee @Policy
Level
Subsidy
Policy Level
5.6 Chem. Greatest Single Chemical Amount 1,001- 10,000 Gals. Liquid.
68 1,001.5,000 Cu. Ft. Gas, Or 1.001 -5.000 Lbs. Solid
Fee
2
$606
96%
$632
$26
_
100%
$632
$0
5-6 Chem. Greater Than 10,001 Gals. Liquid. 5,001 Cu. Ft. Gas, Or 5,001
_100%
--
_
_ _ ----
69 Lbs. Solid
Fee
5
$744
_ _ 118%
$632
-$112
100%
100%
$63_2
$p
7 -10 Chem. Greatest Single Chemical Amount 55 -1,000 Gals. Liquid, 200-
_
_
1,000 Cu. Ft. Gas, Or 500 -1,000 Lbs. Solid. Quantity
70 Ranges For Acutely Hazardous Materials Begin With Zero.
Fee
1
$626
97%
$648
$22
100%
100%
$648
$0
7.10 Chem. Greatest Single Chemical Amount 1,001 - 10,000 Gals. Liquid.
--
71 1,001 -5,000 Cu. Ft. Gas, Or 1,001.5,000 Lbs. Solid
Fee
2
$800
123%
$648
$152
100%
100%
$648
$0
7 -10 Chem. Greater Than 10,001 Gals. Liquid, 5,001 Cu. Ft. Gas, Or 5,001
_
72 Lbs. Solid
Fee
1
$939
145%
$648
-$291
100%
100%
$648
$0
11 -14 Chem. Greatest Single Chemical Amount 55 -1,000 Gals. Liquid,
200 -1,000 Cu. Ft. Gas, Or 500 -1,000 Lbs. Solid. Quantity
73 Ranges For Acutely Hazardous Materials Begin With Zero.
Fee
1
$821
111%
$742
$79
100%
100%
$742
$0
11 -14 Chem - Greatest Single Chemical Amount 1,001- 10,000 Gals. Liquitl,
74 1. 001 -5,000 Cu. Ft. Gas, Or 1,001 -5.000 Lbs. Solid
Fee
1
$995
134%
$742
-$253
100%
100%
$742
$0
11 -14 Chem. Greater Than 10,001 Gals. Liquid, 5,001 Cu. Ft. Gas, Or 5,001
75 Lbs. Solid
Fee
1
$1,134
153%
$742
-$392
100%
100%
$742
$0
15 -20 Chem. Greatest Single Chemical Amount 55 -1.000 Gals. Liquid,
2001,000 Cu. Ft. Gas, Or 500-1,000 Lbs. Solid. Quantity
Ranges For Acutely Hazardous Materials Begin With Zero.
7fi
Fee
1
$1,113
137%
$815
•$298
100%
100%
$815
$0
15 -20 Chem. Greatest Single Chemical Amount 1,001- 10,000 Gals. Liquid.
_
77 1,001 -5,000 Cu. Ft. Gas, Or 1,001.5,000 Lbs. Solid
Fce
1
$1,287
155%
$831
-$456
100%
100%
$831
$0
15-20 Chem. Greater Than 10,001 Gals. Liquid. 5,001 Cu. Ft. Gas, Or 5,001
"
78 Lbs. Solid
Fee
1
$1,426
172%
$831
-$595
100%
100%
$831
$0
2140 Chem. Greatest Single Chemical Amount 55.1.000 Gals. Liquid. 200-
1,000 Cu. Ft. Gas, Or 5001,000 Lbs. Solid. Quantity
79 Ranges For Acutely Hazardous Materials Begin With Zero.
Fee
1
$2,087
242%
$862
-$1.225
100%
100%
$862
$0
m
m
a
USER FEE STUDY SUMMARY SHEET
PER UNIT INFORMATION -
Newport Beach
Fin: Department
2006 -2007
--
Recommendations
CI Po /k
Ci Po/i
Service
Annual
100 %of Full
Current
very Policy
Coecovery
Fee @ Policy
Subsidy @
Service Name
Type
Volume
Cunem Fee
%of Full Cost
Cost
Subsidy
l ( %)
Policy Level
Level
Policy Level
21-40 Chem. Greatest Single Chemical Amoum 1.001 - 10,000 Gals. Liquid.
rtlolec
1 001 -5.000 Cu. Ft. Gas. Or 1,001 -5,000 Lbs. Solid 80
Fee
1
$2.261
262%
$862
_ -$1.399
____ -100%
100%
$862
$0
2"0 Chem. Greater Than 10.001 Gals. Liquid. 5.001 Cu. Ft. Gas. Or 5.001
_.
81 Lbs. Solid
Fee
1
$2.400
278%
$862
- $1.538
_ 100%
_ ___100%
$862
So
>40 Chem. Greatest Single Chemical Amount 55 -1.000 Gals. Liquid. 200-
1.000 Cu. Ft. Gas, Or 500 -1,000 Lbs. Solid. Quantity
82 Ranges For Acutely Hazardous Materials Begin With Zero.
Fee
1
$2.087
190%
$1.098
-$989
100%
100%
$1,098
so
>40 Chem. Greatest Single Chemical Amount 1.001 - 10.000 Gals. Liquid,
1,001 -5.000 Cu. Ft. Gas. Or 1.001.5.000 Lbs. Solid
$1;163
100%
100%
$1,098
8,3
Fee
1
$2,261
206%
$1.098
-
_
_$0
_
>40 Chem. Greater Than 10.001 Gals. Liquid. 5.001 Cu. Ft, Gas, Or 5.001
84 Lbs. Solid
Fee
1
$2.394
218%
$1.098
$1.296
100%
$1.098
$0
85 Engine Comp an Ins 'on
Non -fee
1
$0
0%
$202
$202
Na
_100%
0%
$0
$202
86 False Alarm res nse
Fine
1156
$0
0%
$160
$160
100%
$160
$0
87 Omer Prevemion activity Ildland. Fire Lane. Su training)
Non -fee
1
so
0%
$671,282
$671,282
n/a
0%
$0
$671.282
a) This f» also incArdes a $1.10perdevke charge in a&ftn to Ore baseameunt.
b) The firsllwo false alarm responses m a 12 month period are free of Marge. A $75 fine k charge starting with the third false alarm - $150 for the fourth, $2004x1he gfih and each subsequentoccurexe increases $25
v
m
m
m
USER FEE STUDY SUMMARY SHEET
PER UNIT INFORMATION -
NewpOdBeach
File Department
2006 -2007 -_ --
M
to
m
A
w
r
Recnmmendatians
F�wfing ci Pdic
P ed cifl, Poky
Sem. Name
Service
Type
Revenue @
Cunem Fee
%of Fug Cost
Revenue 100%
Full COs
Current Subsitl y
Cost Recovery Poficy
Level I%)
Cost Recovery
Poficyt.evel(%)l
Revenue @
Poficy Level
Iwreesed
Revenue
1 PemdNnsp, Residential Re Alarm 8 Life Safety Syamma ._
Fee
$731
8%
$8,849
$8,118
100%
100%
$8.849
$8,118
2 Plan Check annual
Pereen a
$249.881
199%
$125.837
4124_044
_ _
100%
100%
$125,837
- $124.044
3 Inspecdon annual _ _ _
Penosr a
$361389
140%
$259.041
.$102,348
_ _
100%
$259.041
4102,348
13 L- ec6on Fuel MW fi-t n Change to Exiseng Flan
_Fee
_ $130
19%
$667
$537
_ __100%
100%
100%
$667
_
$537
14 Plan Check Exped'ne Reguen
Fee
$130
57%
$229
_ $99
100%
100%
$229
$99
IS ImPOCUOn Expecke Request
Fee
$130
48%
4214
$144
100%
100%
$274
_
$144
16 Special Event E elite Re ueet
Fee
$3.940
88%
54.483
$543
100%
100%
$4483
$543
17 Off-HoursinspecdonRequest _ .,_
Fee
$1,560
48%
$3,283
$1,723
100%
100%
$3.283
$1,723
18 Weekend Or Hohday Inspection Request
Fee
$1.300
8%
$15.678
$14,378
100%
100%
$15,678
_
$14,378
19 S (Event, Pre-Event Inspedion Senv es
Fee
$5200
58%
$8.956
$3766
100%
100%
$8.966
$3,766
20 Slue lnsecOn, loc"se Or Evaluation Of OCO. Load
Fee
$1,512
105%
$1,444
-$68
100%
100%
$1,444
468
21 Nuisance Abaumem Service
Acluel
_$210
27%
$774
$564
100%
100%
_
$]]4
$564
22 Sped8l Event Fie Dept, Suuntl-by Personnel
Fee
$655
24%
$2,705
$2,050
100%
100%
$2,705
$2.050
23 Commemie Tenant lm mvemenls
New tee
$0
0%
$60.502
$60.502
100%
100%
_
$60,502
$60,502
24 Ecorcememins eceon _
Newtee
$0
0%
$10,]3]
$10,]3]
100%
100%
$10337
$10.]3]
25 Excessive Time Inspection
Newtee
$0
O%
$242
$242
100%
100%
$242
$242
26 New 0ocupan
Fee
$130
82%
$158
$28
100%
100%
5158
$28
27 Pram&miaal Review
Fee
$8,060
25%
$32,]10
$24.650
100%
100%
$32,]10
524,650
28 Fee, Lde Safety Or S octal FIMM Consuaefion
Fee
$3250
34%
49,544
$6,294
100%
100%
$9.544
$6,294
29 Closure Repon Revew
Fee
$251
159%
$158
d93
100%
100%
$158
-493
30 RMPP COmuftodon Review Done By OC CDPA
Actual
$0
0%
$0
$0
100%
100%
$0
$0
31 Ternpolwy Change Of We
Fee
$153
34%
8440
$291
100%
100%
$444
$291
32 Flre Lane Plan Review re Master Plan)
Fee
$1.836
23%
$7.825
$5.989
100%
100%
$7,825
$5.989
Fuel Modification Plan Revision Review Chan m ExisBn Plan
Fee
$306
33%
$922
$616
100%
100%
$616
M
to
m
A
w
r
USER FEE STUDY SUMMARY SHEET
PER UNIT INFORMATION -
Newport Beach
Fire Departrnerlt
2006 -2007
71
m
m
m
i^i
Recornmerktallons
ish C' Pdi
Pied city Axic
Service Name
Service
Type
Revenue @
Current Fee
%of Full Cost
Revenue @ 100%
Full Cost
Current Subsidy
Coal Recovery Policy
Laval ( %)
Cast Recovery
Policy Level (T.)
Revenue @
Pobi Level
Increased
Revenue
38 Arelde/Annual Pennies
Fee
$17,952
44%
$40,348
$26,800
522.396
100%
100%
$40,348
$M.396
_ _ _ _ _ _
39 Adlde/ i eEvent
Fee
$4,092
15%
$M,708
100%
100%
$26,800
$22.708
40 Spatial Events Level 3� - _ —�—
Fee
$2.364
54%----
__$4.411
$2.047
100%
_
100%
_ $4,411
$2,047
41 Retail Store Has Mat Disclosure Inspection
Fee
$562
35%
$1,589
$1.027
100%
100%
$1,599
$1,027
42 Medhoal Gas PBrmb Wall Fling <1000 c.f.
Fee
$700
10%
_
$7.340
$6,640
100%
100%
$7.340
$6.640
43 Medcal Gas Pentad Irdarmadon Chanp Filing <1000 cl
Fee
$70
10%
$734
$664
100%
_ 100%
$734
$664
44 Above ,,round Stomps Tank Permit
Fee
$1,113
22%
$5.138
$4,025
51%
_ 100%
$5.138
$4,025
4S Plaoes OfAssemb SO-299 occup
Fee
$21267
19%
$111,489
$90222
100%
100%
$111A89
$90722
46 Places Of Aseme 300-999 —p
Fee
$2,730
29%
$9.473
_ $6,743
100%
100%
$9.473
$6,743
47 Places Of Assembly 1000 or more occub
Fee
$276
38%
$729
$453
100%
100%
$729
$453
48 Clinics. Offices, and Treavnem Fg,ilmes
Fee
$1,350
19%
__
__ $7287
$5.937
100%
100%
$7,287
$S.937
49 Core Facilities 7-99 occup
Fee
$832
29%
$2.915
52.083
100%
100%
$2.915
$2,083
50 Care Fadlities 100 -199 oocup
Fee
$2,075
57%
_
._ $3.643
----$3.643
_ $1.568
100%
100%
$3.643
$1,568
51 Co. F.Aties 200 or coma occup
Fee
$623
85%
$729
$106
„100%
100%
100%
100%
$729
$106
52 Hospitals And Convalescent Facilities 1-99 beds
Fee
$5,064
_ 232%
$2.186
_
$2,8]8
$2,186
- $2.878
53 Hospitals And Convalesont Facilities 100 -199 beds
Fee
347%
5]29
$1,802
100%
100%
$729
31.802
54 Hos eels And Convalescent Facilities 200 or more beds
Fee
_$2,531
$3,375
61%
S5.571
100%
_ 100%
$S,571
$2.196
55 HotelslMatals 50 -299 rooms
Fee
$552
19%
$2,915
__$2.196
$2.363
100%
100%
52,915
$2,363
56 Hmeleabtek 300 m more moms
Fee
$1.040
29%
$3.643
$2.603
100%
100%
$3,643
$2,603
57 Day Core Fedli6es
Fee
$1.552
27%
$5329
$4.277
100%
100%
$5,829
$4.277
58 Hip Rise Buildings
Fee
$S0,924
46%
$111,166
$60.242
100%
100%
$111,166
$60.242
59 Residendd Hi Rise BuiNi s
Fee
$3.928
26%
$15,733
$11,405
100%
100%
$15.333
$11,405
60 1-1—log-vice Stations, Per Site
Fee
$3,762
28%
$13212
$9.450
100%
100%
$13,212
$9450
71
m
m
m
i^i
-0
co
N
m
USER FEE STUDY SUMMARY SHEET
PER UNIT INFORMATION-
N"Port Beach
_ Fire De_pertm_ent
2006 - 2007._
Recommendations
ExWing City Po/ic
P- posed City Polk
Service Name
Service
Typa
Revenue @
Current Fee
% of Fus Cost
Revenue @ 100%
Full Cost
Current Subsidy
Cost Recovery Policy
Level ( %)
Cost Recovery
Policy Level ( %)
Revenue @
Policy Level
Increased
Revenue
1.2 Chem. Greatest Single Chemical Amount 55 -1.000 Gels. Liquid, 200.
1.000 Cu. Ft Gas. Or 500.1.000 Lbs. Sold. Quantity
61 Ea in With Zero.
Fee
$16.2_8.4
43%
$37458
_ $21.174
1001A
100 %_
$37,458
$21.174
_
1-2 Chem. Greatest Single Chemical Amount 1,001 - 10.000 Gals. Liquid.
62 1. 001 -5.000 Cu. FL Gas. Or 1.001 -5,000 Lbs. Solid
Fee
$9.020
76%
$11.943
$2.923
100%
100%
$11_943
$2.923
1 -2 Chem. Greater Than 10.001 Gals, Liquid. 5.001 Cu. Ft Cos. Or 5,001
_ _
_
63 Lbs. Solid
34 Chem. Greatest Single Chemical Amount 55 -1.000 Cats. Liquid. 2W-
Fee
$2.750
101%
$2.714
-$36
100%
100%
$2,714
436
1.000 Cu. Ft Gas, Or 500-1.000 Lbs, Solid Quantity
64 Ran es For Acutely Hazardous Materials Begin With Zem.
Fee
$3.340
62%
$5,429
$2.089
100%
100%
55.429
$2.089
34 Chem. Greatest Single Chemical Amount 1.001 -10.000 Gals. Liquid.
_
65 1.001 -5.000 Cu. Ft. Gas. Or 1.001 -5.000 Lbs. Sold
Fee
1 $3.507
92%
$3.800
$293
100%
100%
$3.800
$293
3 Chem. Greater Than 10.W1 Gals. liquid. 5.001 Cu. Ft. Ges. Or 5.001
66 Lbs. Solid
Fee
$647
119%
$543
$104
100%
100%
$543
$104
5-6 Chem. Greelest Single Chemical Amount 55 -1,000 Gets, Liquid. 200.
1,000 Cu. Ft Gas. Or 500-1.000 Lbs. Solid. Quantity
6] Rmge¢ For AaiteM HauNOUS Materials Begin Wth Zero.
Fee
$1.293
68%
$1.896
$603
100%
100%
$1,896
$603
SF Chem. Greatest Single Chemical Amount 1.001 - 10.000 Gals. Liquid.
68 1, 001 -5.000 Cu. FL Gas, Or 1.00 1 -5.000 Lbs. Solid
Fee
$1.212
96%
$1.264
$52
100%
100%
$1.264
$52
"Chem. Greater Than 10.001 Gels. Liquid. 5. Wt Cu. Ft. Gas, Or 5.001
69 Lbs. Solid
Fee
$3.720
118%
$3.160
$500
100%
100%
$3,160
-$560
7 -10 Chem. Greatest Single Chemical Amount 55 -1,000 Gals. Lipuid.200.
-
1.000 Cu. Ft. Gas. Or 500-1.000 Lb.. Solid. Quantity
70 Ranges For Acutely Hazardous Materials Begin With Zem.
Fee
$626
97%
$648
$22
100%
100%
$648
$22
7 -10 Chem. Craetest Single Chemical Amoum 1.001 -10,000 Gels. Liquitl.
71 1.001 -5,000 Cu. Ft. Gas, Or 1.001 -5,000 Lbs. Solid
Fea
$1.600
$1.296
-$304
100%
100%
$1.296
$304
7-10 Chem. Greater Than 10.001 Gals. Ltwiid. 5.001 Cu. Ft. Gas. Cr 5.001
_123%
_
]2 Lbs. Solid
Fee
$939
145%
$648
-$291
100%
100%
$648
-$291
11 -14 Chem. Greatest Single Chemical Amount 55 -1.000 Gals. Liquid.
200-1,000 Cu. Ft. Gas Or 500.1.000 Lbs. Solid. Quantity
73 Ranges For Acutely Hazardous Materials Begin With Zem.
Fee
$821
$742
$79
100%
100%
$742
$79
11 -14 Chem - Greatest Single Chemical Amount 1,001 -10.000 Gals. Liquid.
_111%
74 1,001 -5.000 Cu. Ft Gas, Or 1.00 1 -5.000 Lbs. Solid
I Fea
$995
134%
$742
$253
100%
100%
$742
-$253
11 -14 Chem, Greeter Than 10.001 Gels. Liquid. 5.001 Cu. R. Gas. Or 5.001
75 Lbs. Solid
fee
$1,134
153%
S742
$392
100%
100-A
$742
$392
15-20 Chem. Greatest Single Chemical Amount 55.1.000 Gets, Liquitl.
200 -1.000 Cu. R. Gas, Or 500.1.000 Lbs. Solid. Quantity
76 Re es For Acute HBTdrdpaS Materials Begin WIN Zem.
Fee
$1113
137%
$615
$298
100%
1 W%
$815
$298
USER FEE STUDY SUMMARY SHEET
PER UNIT )NFORMATION-
___ Newport Beach
Fire Department
2(#16-2(107 -... - - --
Total User Foes
Reoommendatlons
existly C!t Po//C
Pmoased City p0#cy
$1.020.064
$185.373
Service theme
S.M.
Type
Revenue
CurteM Fee
%d Fill Coat
Revenue @ 100%
Full Cost
Current Subsitly
Coat Recovery Pdary
Level ( %)
Cost Recovery
Policy Level ( %)
Revenue @
lsacy Level
Irmmased
R smua
15-20 Chem. Greatest SiNte Chemical Amount 1.001 - 10.000 Gals. Uquid,
$187.490
% of Full Cost
0%
100%
100%
22%
22%
Deparlmem Totals
$834,692
77 1.001 -5.000 Cu. R. Gas. Or 1.0015.000 Lbs. Solid
Fee
$1,287
155%
$831
-$456
100%
100%
$831
-$456
15 -20 Chem. Gra er Than 10,001 Gals. Upuid, 5.001 Cu. R. Gas. Or 5.001
78 Lbs. Solid
Fee
$1,426
172%
$831
-$595
100%
100%
$831
4595
21 40 Chem. Greater Single Chemical Amoum 55 -1.000 Gah, Liquitl. 200-
1.000 Cu. Ft Gas. Or 500 -1,000 Lbs. Sad.. 0."
79 RargasForAlaely Hazardous Materials Begin W ih Zero.
Fee
52.087
242%
$862
- $1,225
100%
100°%
$862
41.225
2140 Chem. Greatest Sirgle Chemical Amoum 1,001 - 10.000 Gels. Liquid,
80. 1. 001 -5.00 Cu. Ft Gas, Or 1,0015,000 Lbs. Sdid
Fee
$2.261
262%
$862
41.399
100%
100%
$862
41,399
2140 Chem. Greater Than 10.001 Gals. Liquid. 5.001 Cu. R. Gas. Or 5.001
81 Lbs. Solid
Fee
$2.400
278%
$862
- $1.538
100%
100%
5862
- $1,538
-40 Chem. Greatest Single Chemical Ameum 55.1.000 Gals. Upuid, 200-
1.000 Cu. Ft Gas. Or 500 -1.000 Lbs. Sold. Courtly
82 Remiss For Acutely Hazardous Materials Begin Wlth Zem.
Fee
$2,087
190%
$1.088
4888
100%
100%
$1,098
3989
a40 Chem. Greatest Single Chemical Amount 1 ,001 - 10.000 Gels. Upuid.
93 1.00 1-5,000 Cu. Ft. Gas. Or 1.001-5.000 Lbs. Solid
Fee
$2.261
206%
$1.098
41,163
100%
100%
$1,098
31.163
>Q Chem. Greeter Than 10.001 Curls. Liquid. 5,001 Cu. Ft Gal, Or 5,001
84 Lbs.Solid
Fee
$2.394
218%
$1,098
31,296
100%
100%
$1.098
41.296
85 Engine Company Inspecdon
wa ee
$0
0%
$202
$212
nla
0%
$0
$0
86 False Alarm response
Fins
$0
0%
$184,963
$184,963
0%
100%
$184,963
$184.963
87 Other Prevention activily W4cffand. Fire Lam. Supp training)
Non -fee
$0
0%
$671,282
$671.282
Na
0%
$0
$0
Total User Foes
$834,692
$1.020.064
$185.373
$1.020.064
$185.373
%of Full Cos
82%
100%
18%
100%
18%
Total Other Services
$0
$856,447
$856.447
$187.490
$187.490
% of Full Cost
0%
100%
100%
22%
22%
Deparlmem Totals
$834,692
$1,876,512
$1.041420
$1,207554
$372.862
%of Full Cost
44%
100%
56%
64%
20%
71
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USER FEE STUDY SUMMARY SHEET
PER UNIT INFORMATION -
_ Newport Beach
FIre De rtment -EMS
2006/2007
aJ The cunentyee /fisted inUades a vanspoafm ot. 8582, whkh is set byUre Orange County Saard otSupervisors.
6J EMS Veining andadminisvavon was realbcated acrasstheACS and&S fee services as an overhead.
cJ EMSstandby vme was calculated andwitoceted to the ACS and &S ke services as on overhead.
Recommendadons
Exist/ng CIty PoJic
Proposed Cliy Po1/c
Service Name
Service
Type
Annual
Volume
Current Fee
%of Full Cost
100% at Full
Cost
Current
Subsidy
Cost Recovery Policy
Level (%)
Cost Recovery
Policy Level I%)
Fee @ Policy
Level
Subsidy @ Policy
Level
1 Average ALS response
Fee
5361
$894
62%
$547
69%
70%
$1.008
$433
2 Average BLS response
Fee
6301
$774
69%
_ _$1A41
$1.126
_
$354
65%
75%
$846
$282
3 Training and EMS Admin
Overhead
1
$0
0%
$0
_
$0
Na
0%
_
$0
$0
4 Non Medical Responses
Non-fee
240
$0
0%
$67
$67
Na
0%
$0
$67
5 Standby
Overhead
1
$0
0%
$0
$0
n/a
1 0%
$0
$0
aJ The cunentyee /fisted inUades a vanspoafm ot. 8582, whkh is set byUre Orange County Saard otSupervisors.
6J EMS Veining andadminisvavon was realbcated acrasstheACS and&S fee services as an overhead.
cJ EMSstandby vme was calculated andwitoceted to the ACS and &S ke services as on overhead.
USER FEE STUDY SUMMARY SHEET
- PER UNIT INFORMATION -
Newport Beach
Fire Department - EMS
200612007
Total User Fees $2,147,389 $14,863,809 $5,176,221
Recommandah'ons
EXIStIng Ciry PolicT
CityPolic
Service Name
Service
Type
Revenue Co
Current Fee
% of Full Cost
Revenue @ 100%
Full Cost
Current Subsidy
y
Cost Recovery Policy
Level (%)
Cos Recovery
Polity Level (%)
Revenue @Policy
Level
Increased
Revenue
1 Average ALS response
Fee
$4,810,614
62%
$7,756,128
$2,945,514
69%
70%
$613,434
2 Average BILS response
Fee
$4,876,974
69%
$7,107,681
$2,230,707
65%
75%
_$5_424,048
$5,330,761
_
$453,787
3 Training and EMS Admin
Overhead
$0
0%
$0
$0
We
0%
$0
_
$0
4 Non Medial Responses
Non -fee
$0
0%
$16,135
$16,135
Na
0%
$0
$0
5 Standby
Overhead
$0
0%
$0
$0
No
0%
$0
$0
Total User Fees $2,147,389 $14,863,809 $5,176,221
,iz804,634
$662,245
%of Full Cost 14% 100% 35%
19%
31%
Total Other Services $0 $16,135 $16,135
$0
$0
%of Full Cog 0% 100% 100%
0%
0%
Department Totals $Z 142,389 $14,879,944 $5,192,356
$2,804,634
$667,248
%of Full Cog 14% 100% 35%
19%
4%
Note: fiesM/e /rewiwe aNels0/9erlrom tlrepotenNe/lorvaiiaa/easons -7he CiNreceives signifiren0y/ ess loltlrese seMCesduero MedlcareL'aYmant /lmim6oix,
resident /na>~esident /ae aftwhi CR}B eranpthg o75re medresubsaibers yrem EMS o5ereas. fiese tacMn wore wns/demHand/ndrMed/n Me potan8s/
Maeesedrevenueamounm. 7he$21m/6bn8stedoncurrentmuwmfibc Meecyee/Ms wremived/n FY2006-2007.
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VII. RECREATION & SENIOR SERVICES
FINDINGS AND RECOMMENDATIONS
The Recreation and Senior Services department is composed of thirteen budgeted divisions. Some divisions are
100% non -fee related and were not included in the analysis.
The cost analysis for Recreation was done on a total program basis, grouping several individual services into
like program areas. Seasonal changes and the changing popularity of programs make a cost analysis for each
individual activity impractical.
Similar to the city wide exhibit charts displayed in executive summary of this report, table I below displays the
split of the total costs of each division (including citywide and departmental overhead) into either user fee -
related or other service costs. Of the $9 million in total costs analyzed, $6.4 million (or 71 %) of that total is
related to user fee services. It is this $6.4 million that is the focus of this study and represents the total potential
for user fee - related revenues for the City.
Table I
Total Costs by User Fee Area
The next table (following page) identifies the source of funds for the user fee services. Table II breaks down
the $6.4 million in user fee services between costs that are currently recovered through user fee charges and the
remaining subsidy. Overall, the department is experiencing a 43% cost recovery level for its fee - related
services. Within each division, current cost recovery levels range from 80/a for OASIS /Sr. Transportation to
71% for Fee Classes.
Page 43
Source - Fiscal Year 2006 -2007
Facilities
$720,210
$210,900
29%
$509,310
71%
Oasis / Sr. Transportation
$1,982,284
$1,203,690
61%
$778,594
39%
Adult Sports
$651,217
$651,217
100%
$0
0%
After School / Youth camps
$856,630
$856,630
100%
$0
0%
Aquatics
$658,977
$658,977
100%
$0
0%
Fee Classes
$2,008,275
$2,008,275
100%
$0
0%
Support Services
$2,068,726
$676,281
33%
$1,392,445
67%
Youth Sports
$151,527
$151,527
100%
$0
0%
Total:
$9,097,846
$6,417,497
71%
$2,680,349
29%
The next table (following page) identifies the source of funds for the user fee services. Table II breaks down
the $6.4 million in user fee services between costs that are currently recovered through user fee charges and the
remaining subsidy. Overall, the department is experiencing a 43% cost recovery level for its fee - related
services. Within each division, current cost recovery levels range from 80/a for OASIS /Sr. Transportation to
71% for Fee Classes.
Page 43
Source of Funds
- User Fee Activites -
Table II
Source - Fiscal Year 2006 -2007
Facilities
$210,900
$134,000
64%
$76,900
36%
Oasis / Sr. Transportation
$1,203,690
$95,000
8%
$1,108,690
92%
Adult Sports
$651,217
$439,808
68%
$211,409
32%
After School / Youth camps
$856,630
$165,102
19%
$691,528
81%
Aquatics
$658,977
$208,844
32%
$450,133
68%
Fee Classes
$2,008,275
$1,435,125
71%
$573,150
29%
Support Services
$676,281
$220,815
33%
$455,466
67%
Youth Sports
$151,527
$36,533
24%
$114,994
76%
Total: 1
$6,417,497 1
$2,735,227
43%
$3,682,270
57%
Table III below summarizes the financial analysis of the department's user fee program. It is estimated that
adoption of the recommended cost recovery policy would increase the specified fee revenue by $678,303 (a
25% increase over the revenue currently being collected for these activities by the department on an
annualized basis). This would bring the overall cost recovery level up to 53% for these activities.
User Fee Revenue Analysis
- Recommended Revenues -
Table III
Source - Fiscal Year 2006.2007
Annualized program summaries for each division follow on the next nine pages. Each summary displays the
current revenue and costs generated by each program. Please note that the Support Services summary is shown
in both per unit and annualized formats. All other programs are displayed in an annual basis only.
Page 44
USER FEE STUDY SUMMARY SHEET
-TOTAL PROGRAM INFORMATION -
Agency: Newport Beach
Department: Recreation - Adult Sports
Fiscal Year 2006/2007
Total User Fees
Recommendations
Existing City
ed City Policy
Service Name
Service
Type
Revenue @
Current Fee
% of Full Cost
Revenue @ 100%
Full Cast
Current Subsidy
Cost Recovery Policy
Level ( %)
Cost Recovery
Policy Level ( %)
Revenue @ Policy
Level
Increased
Revenue
1 Soccer
Fee
$45,600
49%
$92,758
$47,158
85%
70%
$64,931
$19,331
2 Softball
Fee
. $169,505
91%
$186,082
$16,577
85%
100%
$186,082
$16,577
3 Basketball
Fee
$202,366
62%
$327,619
$125,253
_
85%
85%
$278,477
$76,111
4 Volisyball
Fee
$17,175
48%
$35,500
$18,325
85%
60%
$21,300
$4,125
5 Drop-in Volleyball
Fee
$5,162
56%
$9,257
$4,095
85%
60%
$5,554
$392
Total User Fees
$439,808
$651,217
$211,409
$556,344
$116,536
% of Full Cost
68%
100%
32%
85%
18%
Total Other Services
$0
$0
$0
$0
$0
%of Full Cost
0%
0%
0%
0%
0%
Department Totals
$439,808
$651,217
$211,409
$556,344
$116,536
% of Full Cost
68%
100%
32%
85%
18%
ro
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USER FEE STUDY SUMMARY SHEET
TOTAL PROGRAM INFORMATION -
Agency: Newport Beach
Department: Recreation -_After School /Camp Program
Fiscal Year: 2006/2007
Total User Fees
Recommendations
ExIsting City Poll
Pro osed City Policy
Service Name
Service
T
Revenue @
Current Fee
% of Full Cost
Revenue @ 100%
Full Cost
Current Subsidy
Cost Recovery Policy
ry y
Level ( %)
Cost Recovery
ry
Policy Level ( %)
Revenue Policy
@ cY
Level
ncreased
Revenue
1 Vacation Cam inter, Spring, Pres
Fee
$17,690
29%
$61,963
_ _ _ _ _ $44,273
Na
30%
$18,589
$899
3 Summer Recess Cam
Fee
$96,227
31%
$311,661
$215,434
_ _
Na___
_
_ 30%
$93.498-----,-$2,729
81%
5 KfdScene After- SchoolP rem
Fee
$48,825
10%
$466,155
$417,330
Na__
_
20%
$93,231
$44,406
6 Teen Program
Fee
$2,360
14%
$16,850
$14,490
n/a
15%
$2,528
$168
Total User Fees
$165,102
$856,630
$691,528
$207,846
$42,744
%of Full Cost
19%
100%
81%
24%
5%
Total Other Services
$0
$0
$0
$0
$0
%of Full Cost
0%
0%
0%
0%
0%
Department Totals
$165,102
$856,630
$691,528
$207,846
$42,744
%of Full Cost
19%
100%
81%
24%
5%
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USER FEE STUDY SUMMARY SHEET
-TOTAL PROGRAM INFORMATION -
Agency: _ NewpoR Beach
Department Recreation - Aquatics
Fiscal Year. - - - 2006/2007 --
Total User Fees
Recommendations
Existing City A*W
ed Ci Poli
Service Name
Service
T
Revenue @
Current Fee
%of Full Cost
Revenue @ 100%
Full Cost
Current Subsidy
Cost Recovery Policy
Level ( %)
Cost Recovery
Policy Level ( %)
Revenue @ Policy
Level
Increased
Revenue
1 CDM pool
Fee
$25,630
41%
$62,005
$36,375
85%
35%
$21,702
- $3,928
2 Water Polo
Fee
$102,520
41%
$248,019
$145,499
85%
35%--
100%
$15,713
3 Lap Swim
Fee
$15,344
25%
$60,755
$45,411
85%
50%
__ ___$8_6,807
$30,377
_-
$15,033
4 Rentals
Fee
$3,510
8%
$45,755
$42,245
85%
8%
_ $3,510
$0
5 Lessons
Fee
$61,618
25%
$242,4431
$180,825
85%
40%
$96,977
$35,359
6 Aerobics
Fee
$222
0%
$0
-$222
85%
Eliminate
$0
-$222
Total User Fees
$208,844
$658,977
$450,133
$239,373
$30,529
%of Full Cost
32%
100%
68%
36%
5%
Total 01her Services
$0
$0
$0
$0
$0
%of Full Cost
0%
0%
0%
0%
0%
Department Totals
$208,844
$658,977
$450,133
$239,373
$30,529
%of Full Cost
32%
100%
68%
36%
5%
v
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USER FEE STUDY SUMMARY SHEET
TOTAL PROGRAM INFORMATION -
Agency: City of Newport Beach
Department: _ Recreation - Facilites
Fiscal Year: 2006/2007
Total User Fees
Recommendations
Exist/n City
Proposed Citoy, Policy
Service Name
Service
Type
Revenue @
Current Fee
% of Full Cost
Revenue @ 100%
Full Cost
Current
Current Subsidy
Recovery Policy
Level ( % )
Cost Recovery
Policy Level ( % )
Revenue @ Policy
level
Increased
Revenue
1 Park Rentals
Fee
$0
47%
$47,711
$25,511
85%
80%
$38,169
$15,969
2 Facility Rentals
Fee
_ _$22,200
$51,800
_
95%
_ _
$54,374
$2,574
85%
_ 95%
$51,800
$0
3 Park Patrol
Fee
$60,000
55%
_ _
$108,814
$48,814
85%
85%
$92,492
$32,492
4 Play round Maintenance
Nonfee
$0
_
0%
_
$193,958
$193,958
0%
_ 0%
$0
$0
5 Custodial
Non fee
_
$0
0%
$274,352
$274,352
0%
_
$0
$0
6 Pool Rental
Support
$0
_
0%
$15,000
_
$15,000
0%
I/.
$0
$0
7 Ball Field Rental
Su ort
$0
0%
$26,000
$26,000
0%
$0
$0
Total User Fees
$134,000
$210,900
$76,900
$182,461
$48,461
% of Full Cost
64%
100%
36%
87%
23%
Total Other Services
$0
$509,310
$509,310
$0
$0
% of Full Cost
0%
100%
100%
0%
0%
Department Totals
$134,000
$720,210
$586,210
$182,461
$48,461
%of Full Cost
19%
100%
81%
25%
7%
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USER FEE STUDY SUMMARY SHEET
TOTAL PROGRAM INFORMATION -
Agency: Newport
Department: Recreation - Fee Classes
Fiscal Year. 2006/2007
Total User Fees
Recommendations
Existing City Polic
Proposed City Polic
I Service Name
Service
T
Revenue @
Current Fee
%of Full Cost
Revenue @ 100%
Full Cost
Current Subsidy
Cost Recovery Policy
Level %
( )
Cost Recovery
Policy Level %
Cy ( )
Revenue @ Policy
Level
Increased
Revenue
1 Fee Classes
Fee
$1,435,125
714'0
$2,008,275
$573,150
85%
75%
$1,506,2061
$71,081
Total User Fees
$1,435,125
$2,008,275
$573,150
$1,506,206
$71,081
% of Full Cost
71%
100%
29%
75%
4%
Total Other Services
$0
$0
$0
$0
$0
%of Full Cost
0%
0%
0%
0%
0%
Department Totals
$1,435,125
$2,008,275
$573,150
$1,506,206
$71,081
%of Full Cost
71%
100%
29%
75%
4%
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USER FEE STUDY SUMMARY SHEET
-TOTAL PROGRAM INFORMATION -
Agency: _ Newport Beach
Department: Recreation_- Oasis & Sr. Services_
Fiscal Year: 2006/2007
Total User Fees
Recommendations
Existing City Policy
Proposed city Policy
Service Name
Service
Type
Revenue @
Current Fee
o
k of Full Cost
Revenue @ 100%
Full Cost
Current Subsidy
Cost Recovery Policy
Level (k)
Cost Recovery
Policy Level (k)
Revenue @ Policy
Level
Increased
Revenue
1 Oasis Classes _
Fee
$50,000
11%
$472,204
$422,204
85%
11%__
$_50,000
$0
2 Oasis Rentals
Fee
$25,000
69%
$36,328
$11,328
_ _
n/a
_
95%
100%
$9,511
3 Oasis Social Services
Non fee
$0
0%
$543,477
—,-
$543,477
_
0%
0%
__$34,511
$0
$0
4 Oasis Meals
Non fee
$0
0%
$0
$0
._ Na
� 0%
$0
_— - $0
5 Oasis Customer Outreach
Non fee
$0
0%
$105,998
$105,998
0%
ONo
__-
$0
$0
6 Friends of OASIS
Non fee
$0
0%
$24,633
$24,633
n/a
0%
$0
_
$0
7 Oasis Tran orta8on
Fee
$20,000
3%
$695,158
$675,158
30%
3%
$20,000
$0
8 Oasis All other activity
1 Non fee
$0
0%
$104,487
$104,487
0%
0%
$01
$0
Total User Fees
$95,000
$1,203,690
$1,108,690
$104,511
$9,511
%of Full Cost
8%
100%
92%
9%
1%
Total Other Services
$0
$778,594
$778,594
$0
$0
% of Full Cost
0%
100%
100%
0%
0%
Department Totals
$95,000
$1,982,284
$1,887,284
$104,511
$9,511
% of Full Cost
5%
100%
95%
5%
0%
m
m
m
N
O
a, b)
a. b)
a, b)
USER FEE STUDY SUMMARY SHEET
PER UNIT INFORMATION -
_ City of Newport Beach
Recreation - Support Services
- -- — 2006/2007
w
m
m
N
a) Includes supportkom Planning and Potze for their review. The Fire department has their own fee.
b) These services have resident and non - resident fee levels. Level 1 resident is $190, level fl resident is $395andleveill1 resident is $1,120.
Note. Anylevel 1, 2 or 3 special event that requires review time more than double the average (used for fee calculation) maybe charged additimathouny fees.
Recommendatlons
x/st/ng City Polcc
Proposed c1ty Policy
Service Name
Service
Type
Annual
Volume
Current Fee
% of Full Cost
100% of Full
Cost
Current
Subsidy
Cost Recovery Policy
Level (%)
Cost Recovery
Policy Level ( %)
Fee @ Policy
Level
Subsidy @ Policy
Level
1 Special Event - level 1
Fee
175
_ $375
41%
$550
100%
80%
$740
$185
2 Special Event - level 2
Fee
125
$845
27%
__$925
$3,188
$2,343
100%
80%
$2,550
$638
3 Special Event - level 3
Fee
20
$2,140
43%
$4,933
$2,793
100%
80%
$3,947
$987
4 Bundled level 182
Fee
3
$2,255
39%
$5,767
$3,512
100%
80%
$4,613
$1,153
5 Department support
Non -fee
1
$0
0%
$1,392,445
$1,392,445
0%
0%
$0
$1,392,445
w
m
m
N
a) Includes supportkom Planning and Potze for their review. The Fire department has their own fee.
b) These services have resident and non - resident fee levels. Level 1 resident is $190, level fl resident is $395andleveill1 resident is $1,120.
Note. Anylevel 1, 2 or 3 special event that requires review time more than double the average (used for fee calculation) maybe charged additimathouny fees.
USER FEE STUDY SUMMARY SHEET
- PER UNIT INFORMATION -
City of Newport Beach
Recreation - Support Services
2006/2007
Total User Fees
Recommendations
Existing City Policy
ed Cl Po1ic
Service Name
Service
Type
Revenue @
Current Fee
% of Full Cost
Revenue @ 100%
Full Cost
Cureent Subsidy
Cost Recovery Policy
Level ( %)
Cost Recovery
Policy Level ( %)
Revenue @ Policy
Level
Increased
Revenue
1 Special Event - level 1
Fee
$65,625
41%
$161,842
$96,217
t00%
80%
$129,474
$63,849
2 Special Event - level 2
Fee
$105,625
27%
$398,475
_
$292,850
_
100%
_
80%
$318,780
89%
3 Special Event - level 3
Fee
_
$42,800
43%
$98,664
_
100%
80%
$78,931
_$213,155
$36,131
4 Bundled level 1&2
Fee
$6,765
39%
$17_300
_$55,864
$10,535
100Yo
80%
$13,840
__$7,075
5 Department support
Non-fee
$0
0%
$1,392,445
$1,392,445
0%
0%
$0
$0
Total User Fees
$220,815
$676281
$455,466
$541,025
$320,210
% of Full Cost
33%
100%
67%
80%
47%
Total Other Services
$0
$1,392,445
$1,392,445
$0
$0
% of Full Cost
0%
100%
100%
0%
0%
Department Totals
$220,815
$2,068,726
$1,847,911
$541,025
$320,210
%of Full Cost
11%
100%
89%
26%
15%
t
m
m
a
N
N
USER FEE STUDY SUMMARY SHEET
-TOTAL PROGRAM INFORMATION -
Agency: City of Newport Beach
Department _ Recreation - Youth Sports
Fiscal Year: 2006/2007
Service Name
T e
1 Basketball - winter Fee
2 Youth Flag Football Fee
3 Tiny League Football Fee
4 Track and Field Fee
5 Basketball - summer Fee
v
m
m
rD
N
W
Revenue @
Current Fee
% of Full Cost
Revenue @ 100%
I Full Cost
Current Subsidy
$8,058
42%
$19,114
$11,05
$11,760
_
20%
$59,083
$47,32:
$1,160
56%
$2,070
$911
$5,455
40%
_
$13.719
$8.26,
Recommendations
xisting City Poficp
citv Policy
Cost Recovery Policy
Level ( %)
Cost Recovery
Policy Level ( %)
Revenue @ Policy
Level
Increased
Revenue
85%
50%
$9,557
$1,499
85%
50%
_
$29,541
- -__ —_
85%
50%
$1,035
_$_17,781
4125
85%
50%
$6,860
_
$1,405
85%
50%
$36,533
$21,_3_21
85%
50%
_$25,821
$2,950
'$2,650
Total User Fees
$36,533
$151,527
$114,994
$75,764
$39,231
% of Full Cost
24%
100%
76%
50%
26%
Total Other Services
$0
$0
$0
$0
$0
% of Full Cost
0%
0%
0%
0%
0%
Department Totals
$36,533
$151,527
$114,994
$75,764
$39,231
% of Full Cost
24%
100%
76%
50%
26%
VIII. REVENUE
FINDINGS AND RECOMMENDATIONS
The Revenue division is responsible for overall revenue administration including development, recovery, and
analysis. This plays a key role in the City's ability to maintain consistent service levels. Staff members monitor
proposed legislative changes that affect the City's revenue streams. They often take a lead role in mounting
opposition against bills that have detrimental impact on municipal services. The Revenue division does have
services for which they charge a fee, however the greatest percentage of their time is supporting other
departments. These support costs were identified and allocated as an overhead in the citywide cost allocation
plan. Support for municipal billings was identified and analyzed in this study and transferred to the cost
allocation plan.
The total costs of the Revenue division are $1,844,983, of which $490,256 is user fee related. Currently, the
Revenue Division is recovering 4% of fee related costs. This translates into a current revenue level of $19,261.
Individual adjustments have been recommended to increase the recovery level.
Highlights from the analysis:
• Currently, there is a $25 fee listed on the master fee schedule for business license initial applications,
however this fee is not being charged. The city processes 5,449 new business licenses every year. The
full cost of providing this service was calculated at $42 per unit. This results in annual general fund
subsidy of $230,672. A fee of $42 is being recommended.
• Similar to the initial business license application, there is a current fee of $5 listed for business license
renewals, but it is not being charged. By not charging a fee, the general fund is subsidizing this program
by $140,035 per year. This translates to a $5 per unit cost for each of the 27,421 business license's
renewed each year.
• On the following pages, all services (costs) displayed as water support, were transferred into the water
allocation. These costs to the general fund can be recovered through the annual cost allocation plan
charges.
• If all recommendations are approved a potential increase of $470,996 in general fund revenue could
be recognized.
The summary charts on the following pages show the results of this departments cost analysis. The first two
pages provide information on a per unit basis. The subsequent three pages display the same revenue
information in an annualized format. Total annual information is created by multiplying the per -unit fees and
costs by the volume of activity in order to project out total annual costs and revenues
Page 54
USER FEE STUDY SUMMARY SHEET
PER UNIT INFORMATION -
__ Newport Beach
Admin Svcs - Revenue
2006/07
V
N
m
W
tr
tr
Remmmendafions
xisnng City Alixyl
ed Cllvftllcy
Serviw Name
Service Type
Annual
Volume
Curmnt Fee
%of Full Cosl
100 %of FWI
Cost
Carmnt
Substly
Cost Rewvery Polity
Level( %)
Cpet Recovery
Polity Leml( %)
Fee @Polity Lev¢
SWSidy @Policy
Leval
1 BL Initial APPOWtion Process
Fee
5449
$0
0%
$42
S42
We
100%
$42
so
2 BL Renewal Pmmss
Fee
so
0%
S5
$5
We
100%
$5
$0
3 0 Uwnse PerM.bt
Fee
_27421
639
$1.50
33%
54.49
$2.99
0%
100 %54
$0
4 Dog Per MOnih
Fee
4565_
$0.75
17%
$4.49
__
0%
100%
$4
$0
5 Dog Liceirse, Tag Roplecemaee
_
Fee
15
52.80
65%
$4.28
_$3.74
$1.48
_^
0%
1W%
_ $4
$0
6 BL Reprint
Fee
_
260
S10
66%
$15
$5
0%
100%
_ $15
SO
7 Se Hand Dealer Permit
wed
Fee
1
$179
304%
559
4120
100%
100%
S59
$0
8 Second Hated! p aler Renewal
Fee
6
$14
44%
532
$18
100%
100%
S32
$0
9 VMidas For He. C. fi w
Fee
2
$21D
40%
$527
$317
100%
100%
5527
so
10 VeMde for Hlr ieft VeWe
Fee
10
$63
75%
$84
5100
100%
100%
$84
SO
11 Aon1 VaNdes For Hire- First Vehlde
Fee
2
$IQI
277%
$51
489
100%
100%
$51
$0
12 Annual Vehicles For Hire Add]. Verde
Fee
8
$15
30%
$51
$35
100%
100%
551
$0
13 VeNdes For Hire43rwers Penns
Fee
5
S49
29%
$168
$119
100%
100%
$168
$0
14 VeNtlas For H9e4twors Permil Renewal
Fee
5
41420
14%
5101.15
$86.95
100%
100%
$101
$0
18 F've Anus Sales Paml4
Fee
1
$21
36%
S59
S38
100%
100%
Me
so
19 Neva Rack Petmi%
Fee
8
$21
37%
557
136
100%
16e%
$57
$0
M AdWt Orrented Business PemAts
Fm
1
51.406
1950%
b72
41.334
100%
V)D%
$72
$0
21 Escort Semce Pom#
Fee
1
$1,042
328%
5318
4724
100%
iw%
i $318
$0
22 Eswn Service P. E.plolf.
Fee
1
$155
S6%
$275
$120
100%
100%
$275
SO
M Live EntoUnmenl PeeNl
Fee
1
$141
66%
5215
b74
:%
100%
3215
$0
24 Do. Permit
Fee
1
5141
66%
U15
$74
100%
100%
b219
$0
V
N
m
W
tr
tr
USER FEE STUDY SUMMARY SHEET
PER UNIT INFORMATION-
___ Newport Beach _
Admin Svcs •Revenue
2006/07
a/ CmrendYthe nB WAss aMedMa/ras ka amau0&$25Cm ) eat Z tsOt W4// PoV ateae aervEea. Novvv U, hayave not aurBnftebVds yvs.Thsese Services aho inMdeb FAmOaV BV/ewaopawt.
b/ Pkau note McBban addll6wW /ee Nwgadbydn mm l4raon.
cl TM'ska cXywide/ ee Whieh fan bed.TetlAm amylkaYOn rS aubmRBdrowYyasaRwMno tonkne.
dl PbuellMBdBBffian eddrocBltlBige d815parhw
of Pbme nde Mwekan adCM/ma/Mtwpe 4rHda awvirx. The clBtpebegeNro Me mnMCMVrwubaMCm/e.
b !/ These sarixs /xLdeauppprt au4krPO0ce review.
mDl Thiaxrvkelnd�Mea SOpya +m�$v PM'ceaMP/amhgmview.
Reci mmendadons
E.TMg Oly P61k
sedQy Poky
Sewim Noma
Service Type
Annual
volume
Cuned Fea
%af FUll Cast
100 %dFWI
Cod
Current
Subsidy
COW Rewvery Polk,
Level( %)
Cost Recovery
policy L.1 (1W
Fee�Pa9cy Leve
Subsidy QpoOry
Level
25 SM1an Term L«tgirq Pa15
_Fee
650
0%
$88
$_88
100%
100%
$88
SO
26 Kennel Pesnfn
Fee
5
__$0
___ E74
_
_ _ _ 70%
$106
_ _-
832
_
100%
$106
$0
27 GOIW OW ofBOWness Permit_ Initial
Fa
1
532.50
35%
$92.12
559.62
__1.00%
Na
1P3%
$82
$0
25 Go OW of Business Permit -Ren I _
New lee
1 ______
$0
_ _ 0%
_
Na
100%
583
_
EO
29 Film Pmd udkn Pmmit Appscati.o-W4h Fab Liais
New%.
_ 111
0%
__583
__$83
V6
_ _
Na
_.
100%
$46
EO
30 FiMProduc nPe tAWlicaion- WNM1Out FiMLi
Fee
36
_$0
_ $14992%
__ _546
$321
_
N.
100%
5470
SO
31 Shan Tenn Lad' Permits -New
Newfce
40
_ SO
0%
___84]0
$65
$65
_
Na
100%
_
$0
36 Reviewd3podal package Deals Hotels
Fm
1
$0
0%
_ _
$T2
_
Na
100%
_$65
$m
_
SO
37 Solid Waste Perm4A Ikatian
Fee
2
$382
_
2076%
:n
$18
4364
Na
100%
$18
EO
38 Gamric Application Processitq Fee
New fce
1
0
0%
$26
_
Na
100%
$26
$0
M PW*W Hearin
NOnfee
140
EO
0%
$54
_S26
$54
Na
0%
SO
$54
40 Admin troad s
Nan fee
75
$0
0%
$101
S101
Na
0%
EO
$101
41 Bt Lkc efee
Fee
60
$10
]3%
$14
$4
Na
100%
$14
_
$0
42 UTOT Piocessi Cha
New ice
60
$0
0%
$19
$19
We
100%
$19
_
EO
44 CT N.cemitI; Char
New lee
2
50
0%
$18
$18
100%
$18
SO
45 ParkMg reeiew process
Non fee
5200
$D
0%
544
$44
_Na
We
0%
$0
544
50 Water billi s- cudamersuppon
Water au n
1
EO
0%
$91,593
$81,593
We
0%
EO
$91,593
51 WWWSI ff Ta pracees
Watereuport
2601
f0
0%
$10
$10
Na
0%
SO
$10
52 Watts Wme, Chetk Process
ww..Wpon
1
$0
0%
$24
$24
we
0%
$0
$24
53 Constructon Water JUm er Sarnce
Waters n
1
$0
0%
$16
$16
We
0%
SO
$16
54 ConstructionWahelilo r
watet suppon
72
EO
0%
$28
$28
Na
096
EO
$28
55 Welts SON109 Connection Fee
Water su n
180
SO
0%
$31
$31
We
0%
$0
$31
% Water Sarvke Estabfishmanl Fee
water WDPOA
1200
$0
0%
$21
521
is
0%
10
$21
57 Oe6 uent Water TUm On Ch Wtte Day
Moo so.pow
120
$0
0%
5114
5114
Na
0%
$0
$114
58 Deb mm Water Tum On ChaFgekft 4 p.o,
Watarmq an
15
$0
0%
5114
$114
Na
0%
$
$114
59 De6event Wall. TUm On Char Wd
water suppon
20
$0
0%
f114
$111
Na
0%
$0
$114
60 GereBld supWn
Non fee
1
f0
0%
5943.66]
$943.66]
Na
0%
EO
5943.66]
a/ CmrendYthe nB WAss aMedMa/ras ka amau0&$25Cm ) eat Z tsOt W4// PoV ateae aervEea. Novvv U, hayave not aurBnftebVds yvs.Thsese Services aho inMdeb FAmOaV BV/ewaopawt.
b/ Pkau note McBban addll6wW /ee Nwgadbydn mm l4raon.
cl TM'ska cXywide/ ee Whieh fan bed.TetlAm amylkaYOn rS aubmRBdrowYyasaRwMno tonkne.
dl PbuellMBdBBffian eddrocBltlBige d815parhw
of Pbme nde Mwekan adCM/ma/Mtwpe 4rHda awvirx. The clBtpebegeNro Me mnMCMVrwubaMCm/e.
b !/ These sarixs /xLdeauppprt au4krPO0ce review.
mDl Thiaxrvkelnd�Mea SOpya +m�$v PM'ceaMP/amhgmview.
USER FEE STUDY SUMMARY SHEET
TOTAL PRORGRAM INFORMATION -
_ Admin Svcs - Revenue
2006/07
'D
m
m
N
N
V
E"sting City Polkyj
ed CityPo/cy
S.M. Narita
Service Typo
Revenue @
Cunent Fee
%of Fu8 Cost
Revenue @ 100%
Full Cost
Current Subsidy
Cost Recovery Policy
Level ( %I
Cost Recovery
Policy Level ( %)
Revenue @ Policy
Level
Increased
Revenue
1 BL Initial Application Process
Fee
$0
0%
$230,672
n /a
100 %__,___$230,672
$230,672
2 RL Renewal Process
Fee
$0
0%
__.__$230,672
$162,035
$142,035
nb
_
100%
__$162.035
$142,035
3 Dog License Per Month
Fee
$959
33%
$2.870
$1,912
0%
100%
$2.870
$1,912
d Dog License- Neubred Per Month
Fee
$3,426
17%
_ $20,504
$17,080
0%
100%
$20,506
$17,080
5 Dog Licem, Tn Reptactursant
Fee
$42
65%
$66
$22
0%
100%
$66
$22
6 SL RapHm
Fee
$2,600
66%
$3,919
$1319
0%
100%
$3,919
$1,319
7 Second Hand Dealer PermN
Fes
$179
304%
$59
4120
100%
100%
$59
-$120
8 Second Hand Dealer Renewal
Fee
1114
44%
_
$190
$106
100%
100%
_ $190
$106
9 Vehicles For Hire Certificate
Fee
$420
40%
_
$1,053
$633
100%
100%
$1,053
$633
10 Vehicle for Hire -Each Vehicle
Fee
$630
75%
_
$860
$210
100%
100%
$860
$210
11 Annual Vehicles For Hire. Rrst Vehicle
Fee
$280
277%
$101
-$179
100%
100%
_ $101
-$179
12 Annual Vehicles For Hire -Addl. Vehicle
Fee
$123
30%
$405
$281
100%
100%
_ $405
$281
13 Vehicles For Hire -DNveh Peimlt
Fee
$245
29%
_
$940----
_
$595
100%
100%
S840
___$595
14 Vehicles For Hire -Drh ees Perm Renewal
Fee
$71
14%
$506
5435
100%
100%
$506
$435
18 Fire Arms Saks Permh
Fes
S21
36%
$59
_
$38
100%
100%
$59
S38
19 News Racir Perms
Fee
$168
37%
$456
$288
100%
100%
$456
$288
20 Adult Oriented Business Permbr
Fee
$1,406
1950%
$72
- $1,334
100%
100%
$72
41,334
21 Escort Service Pormh
Fee
$1,042
328%
_
5318
-$724
100%
100%
5318
4724
22 Escort SarvioaPar Ernployee
Fm
$155
56%
$275
$120
100%
100%
$275
$120
23 Live Entereannant Permt
Fee
$141
66%
$215
$74
100%
100%
$215
$76
24 Dance Perm
Fes
$141
66%
$215
$74
100%
100%
$215
$76
'D
m
m
N
N
V
USER FEE STUDY SUMMARY SHEET
TOTAL PRORGRAM INFORMATION -
Newport Beach
Admin Svcs- Revenue --- - - - -�_ -
2006/07
m
m
N
µ
Recommendatlons
Exist Existlng City Policv
CityPo /ic
Servico Name
Service Type
Revenue @
Curent Fee
%of Fu8 Cost
Revenue @ 100%
Fu8 Cast
Current Subsidy
Cast Recovery Policy
Level ( %)
Cost Recovery
PoBq Level ( %)
Revenue @ Policy
Level
Increesed
Revenue
25 Shan Term Lodging PermNS
Fee
$0
0%
$57,168
100%
100%
$57,168
$57,168
26 Kennel Permits
Fee
$370
70%
$530
_ _$57,168
$160
100%
100%
$530
_
$160
27 Going Outof Business Pennh - Initial
Fee
$33
35%
$92
_
_ $60
_
Na
100%
$92
_
28 Goinp Oulof Business Permh - Reeewal
Newfee
_ SO
0%
$83
$83
_
we
___
100%
$83
_ -.$60
$83
29 Film Production Pennn Application-Web Film Lialu
New fee
30
0%
$5,084
_ $5.084
Na
100%
$5.084
$5,084
30 Film Pmdmtbn Permn Application- WISUtN Film Li
Fee
$5,364
32%
$16,920
511,556
Na
100%
11,556
31 Short Term Lo Permits -New
New fee
$0
0%
$2,591
$2,591
n/a
100%
$2,59_1
36 Rbw of S I Pck Deals Hotels
Fee
$0
0%
$72
$72
Ne
100%
$72
37 Solid Waste Permit Ikalbn
Fee
5764
2076%
$37
-$727
Na
100%
3727
38 Generic $cation Processin Fee
New tea
So
0%
$26
$26
Na
100%
$26
39 Patti Hea' s
Non fee
$0
0%
$7,493
$7,493
we
0%
12$2
So
40 Morin Head
Non fee
$0
0%
$7,551
$7,551
Na
0%
$0
41 Bt Lic cha tee
Fee
$600
73%
$821
$221
we
100%
$221
42 UTOT Nooassi Cha a
New tae
$0
0%
$1,131
$1,131
Na
100%
$1,131
CT Processin Cha a
New fee
$0
0%
$37
$37
Na
100%
$37
45 Peddn review ooess
Non fee
$0
0%
227788
788
n2
0%
$0
m
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µ
USER FEE STUDY SUMMARY SHEET
TOTAL PRORGRAM INFORMATION -
__ Newport Beach
Admin Svcs - Revenue
._. 2006107
Service Name
Eysting City PoA7y
$a,ice Type
no.enuns Fee e ee
Lume
%of acost
nevenuaL mun
Full Lost
Current$ubsidy
Cusmmer supj--ft_ . ___
__,
Water sup h
$0
. .0%
__ _ $91,593
_ _. _ $91.59;
Tappmcess_
Na
wamr su oh
EO
0%
$25,725
$25,72!
lea Process _.
- -_
Water su oh
_ —_0
We
424
$2d
_._— ....$24
atar Jumper Service
n/a
Water support
40
0%
$16
SlE
Recommendations
Eysting City PoA7y
ad City Policy
Lost Recovery Policy
Level ( %)
Cost Recovery
Polley Level ( %)
Revenue @ Policy
I Level
Increased
Revenue
We
0%
$0
$0
Na
_
0%
$0
$0
_._ ....__$0
$0
Na
0%
Na
0%
0%
$0
Na
0%
—10
$0
$0
We
0%
_ $0
$490,256
n/a
0%
$0
Na
0%
$0
Ne
0%
$0
]3D
Na
0%
$D
Na
0%
$D
Total User Fees
$19,261
$490,256
$4M.M6
$490,256
$47O.996
%of FuUC st
4%
1OD%
%%
100%
2445%
Total ONer$emices
$0
$1,354,727
$1,354,727
$0
$D
%.1 Fu0 Cost
0%
l OD%
100%
D%
0%
Department Totals
$19.261
$1,844,983
$1,825,722
$490,256
$470,996
%of FUO Cost
1%
IOD%
99%
27%
2445%
t
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IX. CODE & WATER QUALITY ENFORCEMENT
FINDINGS AND RECOMMENDATIONS
Code and Water Quality Enforcement operates as a division of the City Managers department. This section
describes the City's cost of providing code enforcement services that may be recovered through imposition of a
fee. The total costs of all Code and Water Quality Enforcement service (including overhead and non fee
activity) is $984,253. The current fee related costs of $52,217 are offset by $6,300 in revenue, which is a
recovery level of 12 %.
Code and Water Quality Enforcement is responsible for maintaining community preservation and protecting
property values. This is done through public education and enforcement of the City's ordinances. The Code
and Water Quality Enforcement division investigates complaints about various code violations. Investigators
issue warnings and citations for violations such as abandoned vehicles, property maintenance and zoning
violations. Code and Water Quality Enforcement officers read to complaints received from the community in
both residential and commercial neighborhoods.
Cities typically use code enforcement fees as a means to encourage compliance with city ordinances. State law
allows cities to recover costs associated with the process of abating property deemed to be a public nuisance.
Health and Safety code section 187980.8 addresses the abatement of dwellings while Government Code
sections 38771 -5 address non - dwelling nuisances. These codes allow for 100% cost recovery fees.
This study identified and assigned costs to one existing and three new fee services.
Highlights and notes from the analysis follow:
• Water Quality Inspection, High /Medium/Low — Code and Water Quality Enforcement staff inspect
approximately 800 locations annually, currently without compensation. These services are currently
being subsidized by the general fund in the amount of $45,736 per year.
• The recommended fee levels for the three water quality inspections are; $47 for low risk, $407 for
medium risk and $173 for high risk. These fees have been recommended at 100% cost recovery.
• Development related code enforcement costs, $207,602, were transferred and included in the
Planning analysis.
• Implementing all recommended fee adjustments will increase revenues for this division by a total of
$45,917.
The summary sheets that follow on pages 58 and 59 show the results of this analysis. Page 58 provides
information for each Code and Water Quality Enforcement service on a per unit basis. The fees for each
service have been rounded up or down to the nearest whole dollar. Page 59 multiplies the per unit
information by the annual volume of applications in order to display annual cost /revenue figures.
Page 60
a)
USER FEE STUDY SUMMARY SHEET
- PER UNIT INFORMATION -
_ City of Newport Beach
Water & Code Eldorc mart
2006/2007
a) These casts were aansfened and included m the Planning analysis.
v
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T
Recommendations
Exisdng City Po/icy
Proposed City Po /c
Service Name
Service
Type
Annual
Volume
Current Fee
% of Full Cost
100% of Full
Cost
Current
Subsidy
Cost Recovery Policy
Level ( %)
Cost Recovery
Policy Level ( °h)
Fee Oa Policy
Level
Subsidy Ou Policy
Level
1 WC lnsp - High
New fee
60
$0
0%
$173
$173
_ 0%
100%
$173
$0
2 WD Insp - Med
New fee
1
_
$0
0%
$407
$407
0%
100%
$407
_ $0
3 WO lnsp - Low
New fee
750
$0
0%
$47
$47
0%
100%
$47
_
_ $0
4 WCMP Plan Review
Fee
20
$315
97%
$324
$9
i^ 100%
100%
$324
$0
5 Code Ent- Development related
X- Support
1
$0
0%
$207,602
$207,602
_
0%
0%
$0
$207,602
6 Code Ent - Nuisance abatement
Non fee
1
$0
0%
$413,733
$413,733
0%
0%
$0
$413,733
7 City Builds Inspections
Non fee
1
$0
0%
$7,741
$7,741
0%
0%
$0
$7,741
8 All other activity
Non fee
1 1
1 $0
0%
$302,960
$302,960
0%
0%
$0
$302,960
a) These casts were aansfened and included m the Planning analysis.
v
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USER FEE STUDY SUMMARY SHEET
-TOTAL PROGRAM INFORMATION -
— - City of Newport Beach
Water & Code Enforcement
2006/2007
Service Name
Existing City Po/lc
I Service I
Revenue @
I % of Full Cost
I Revenue @ 100 %I
Current Subsidy
0%
100%
Type
Current Fee
0%
Full Cost
$407
1 WO lnsp -High
0%
New fee
$0
0%
$10377
$1037'
2 WO lnsp - Med
$180
i
I Newfee I
$0
0%
!Uft7l
ien
Review
related
6 Code Enf - Nuisance
7 Citv Buildino Insoecti
Non fee
Recommendations
Existing City Po/lc
Pro sed city PO/ICY
Cost Recovery Policy
Level ( %)
Cost Recovery
Policy Level ( %)
Revenue @ Policy
Level
Increased
Revenue
0%
100%
$10,377
100%
0%
100%
$407
__$_1_0,377
0%
100%
$34,952
_$407
$34,952
100%
100%
$6,480
$180
0%
0%
$0
_
F $0
0%
0%
$0
$0
0%
0%
$0
$0
0%
0%
$0
$0
Total User Fees
$6,300
$52,217
$45,917
$52,217
$45,917
% of Full Cost
12%
100%
88%
100%
88%
Total Other Services
$0
$932,036
$932,036
$0
$0
% of Full Cost
0%
100%
100%
0%
0%
Department Totals
$6,300
$984,253
$977,953
$52,217
$45,917
% of Full Cost
1%
100%
99%
5%
5%
v
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X. UTILITIES
FINDINGS AND RECOMMENDATIONS
This section analyzes the cost of providing fee - related utilities services to the public. This analysis does not
address monthly water or sewer service rates, but rather services not used by all customers. A common
example is a fee for shutting off water for non - payment of a utility bill. The total costs of all Utility services
analyzed is $963,067. This amount includes all appropriate overhead and non fee activities. Fee related costs
total $487,958 and currently recover 37% through fees, $179,418.
Highlights from the analysis:
• The analysis recommends institution of four new fees:
➢ Construction Water Jumper Service
➢ Construction Water Meter
➢ Water Shut -off
➢ Meter Test Audit
The Utilities department receives substantial support from the Revenue division on fee - related services and
these costs have been included in proposed fees. Staff recommends full cost recovery for all Utilities user fees.
Adjustment of fees to full cost recovery will result in an estimated $311,552 additional revenue annually.
The summary charts on the following pages display current fees, full cost and recommendations for each
individual fee analyzed. The following page displays per unit information, while the subsequent page shows
annualized information used for revenue projections.
Page 63
a,d
a,d
b,d
d
d
d
c,d
d
USER FEE STUDY SUMMARY SHEET
PER UNIT INFORMATION -
:wport Beach
lity User Fees
2006 -2007
Fvicfinn r'ihi On /in D.r. ...! l'Yw, n.J:....
Service Name
Service
Type
Annual
Volume
Current Fee
`y0 of Full
Cost
100% of Full
Cost
Current
Subsidy
Cost Recovery Policy
Level ( %)
Cost Recovery
Policy Level ( %)
Fee @ Policy
Level
Subsidy @
Policy Level
1 Construction Water Jumper Service _
New Fee
10
$0
32%
$79
$79
100%
100%
$80
$0
2 Construction Water Meter
New Fee
69
$0
9%
$91
__
_ $91
100%
100%
$90
$0
3 Water Service Installation Fee
Hourly
61
Hour
_l
n/a
$157
_ n/a
_ _
100%
$160
$0
4 Water Service Establishment Fee
Fee
1,896
$35
46%
$76
_
$41
_ _100%
100%
100%
$80
$0
5 Water Turn on - Same Day before .4 p.m.
Fee
805
$75
36%
$208
$133
100%
100%
$210
$0
6 Water Turn on - After Same Da
Fee
15
$55
26%
$208
$153
_
100%
100%
$210
$0
7 Water Turn on- Same Day after 4 p.m.
Fee
45
$95
39%
$244
_
$149
100%
100 %
_
$0
8 New Sewer Connection Fee - Ci
Fee
152
$250
135%
$185
-$65
100%
100%
_$240
$180
__ _
9 New Sewer Connection Fee -CSDOC
Fee
1
$2,250
n/a
n/a
Na
_ _$0
Eliminate -service obsolete
11 Water Shut-offs (Non-Payment)
New Fee
151
$0
0%
$101
$101
1o0%
100%
$100
$0
12 Water Shut -offs tag placement)
New Fee
844
$0
0%
$45
$45
100%
100%
$0
13 Meter Test (Audit)
New Fee
633
$0
0%
$101
$101
100%
100%
$_
$0
TOE
14 Non Fee Activity
Non Fee
1
$0
0%
$475,110
$475,110
n/a
OYo
475,110
a These proposed service fees analyze the establishment cost, not the monthly rate.
b Current fee is 125% of/aborand matena/s Meter costs are billed /n addition. Current meterpnces: 314 inch= $3294,• 1 Inch= $81.25, 1.5inch = $200; 2inch = $303.12
c Cost includes two hourminimum labor charge.
d The Revenue Dhaisionprovidss$1 57 ,601 of support among these services
v
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A
USER FEE STUDY SUMMARY SHEET
TOTAL PROGRAM INFORMATION -
'.wport Beach
ity User Fees
2006 -2007
Service Name
Service
Type
Revenue @
Current Fee
% of Full
Cost
Revenue @ 100%
Full Cost
Current Subsidy
1 Construction Water Jumper Service
New Fee
$0
0%
$790
$790
2 Construction Water Meter
New Fee
$0
0%
$6,282
$6,282
3 Water Service Installation Fee
Hourly
$9,583
100%
$9,583
$0
4 Water Service Establishment Fee
Fee
$66,360
46%
$144,137
$77,777
5 Water Turn on - Same Day before p.m.
Fee
$60,375
36%
$167,733
$107,358
6 Water Turn on - After Same Day
Fee
$825
26%
$3,125
$2,300
7 Water Turn on - Same Day after p.m.
Fee
$4,275
39%
$10,966
$6,691
8 New Sewer Connection Fee - City
Fee
$38,000
135%
$28,076
$9,924
9 New Sewer Connection Fee -CSDOC
Fee
We
n/a
_
n/a
_-
We
11 Water Shutoffs Non - Payment
New Fee
$0
0%
$15,290
$15,290
12 Water Shutoffs (tag placement)
New Fee
$0
0%
$37,7711
$37,771
13 Meter Test (Audit )
New Fee
$0
0%
$64,2041
$64,204
14 Non Fee Activity
Non Fee
$0
0%
$475,1101
$475,110
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rr
Total User Fees
$179,418
$487,958
$308,540
$490,970
$311,552
%of Full Cost
37%
100%
63%
101%
64%
Total Other Services
$0
$475,110
$475,110
$0
$0
% of Full Cost
0%
100%
100%
0%
0%
Department Totals
$179,418
$963,067
$783,649
$490,970
$311,552
%of Full Cost
19%
100%
81%
51%
32%
XI. LIBRARY
FINDINGS AND RECOMMENDATIONS
The Library department provides information services, reading materials and educational resources to residents
of all ages. The largest components of the department are areas of public service including; circulation,
reference, youth services and periodicals.
Most of the services provided by the Library are free to the public and completely subsidized by the general
fund. However, approximately 10% of the Library's operations are associated with fee - related services such as
rental items, and meeting room rentals (However, 95% of meeting room rentals are consumed by the City).
The total cost of all Library operations is $6,563,193. Service costs related to fee activities totals $634,220 and
are currently offset by $30,150 in revenue — an overall cost recovery level of 5 %. This is not an unusually low
cost recovery level for this type of service. Library services are extremely elastic in that even moderate
increases to fees can often result in a significant drop in demand for services. Local jurisdictions tend to heavily
subsidize these services in an effort to make them available and accessible to the community as a whole. No
changes to the current fee schedule are being recommended. The summary chart on the following page
displays annualized cost and revenue numbers.
Page 66
USER FEE STUDY SUMMARY SHEET
-TOTAL PROGRAM INFORMATION -
City of Newport Beach
-- Library --_--- -
2006/07 - - -- -
Total User Fees
Recommendations
ExistiW City Pol%
Pro sed 01toy, Polic
Service Name
Service
Type
Revenue @
Current Fee
% of Full Cost
Revenue @ 100%
Full Cost
Current Subsidy
y
Cost Recovery Policy
Level I %)
Cost Recovery
Policy Level I %)
Revenue @ Policy
I Level
Increased
Revenue
1 Meeting Room Rentals
_Fee
$150
0.2%
$83,911
$83,761
Na
02%
$150
$0
2 Rentals - booktvideo
Fee
$30,000
5%
$550,309
$520,309
88%
5%
$30,000
$0
3 Arts and Cultural Services
Non -Fee
$0
0%
$258,415
$258,415
0%
0%
$0
$0
4 General Library Operations
Non -Fee
$0
0%
$5,670,557
$5,670,557
0%
0%
$0
$0
Total User Fees
$30,150
$634,220
$604,070
$30,150
$0
% of Full Cost
5%
100%
95%
5%
0%
Total Other Services
$0
$5,928,973
$5,928,973
$0
$0
% of Full Cost
0%
100%
100%
0%
0`Yo
Department Totals
$30,150
$6,563,193
$6,533,043
$30,150
$0
% of Full Cost
0%
100%
100%
0%
0%
m
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W
J
X11. CITYWIDE COPY/ PUBUC RECORDS CHARGE
The City of Newport Beach has a number of fees on its fee schedule that fall under the umbrella of the
California Public Records Act (Govt. Code §§ 6250- 6276.48). The Public Records Act (PRA) outlines the
following:
1. A definition of what information comprises a public record,
2. What public agencies fall under the requirements,
3. How public records must be made available,
4. How agencies may establish fees for public records, and
5. How public records may be obtained.
This study focuses on the fourth item above, calculating the costs of providing copies of public records.
The PRA outlines a number of prohibitions against recovering costs for certain services, e.g. charging an
"inspection" or "processing" fee is prohibited if the public record is provided for viewing only; and charges for
research, review or deletion are also unallowed. Additionally, the PRA allows public agencies to charge fees
that are "limited to 'statutory fees' set by the Legislature (not by local ordinance) or the 'the direct cost of
duplication', usually 10 to 25 cents per page." Most public agencies that PRM works with charges fees
calculated based on the direct cost of duplication.
ALLOWABLE COSTS
The City's master fee schedule includes a number of PRA request fees for copies provided in a variety of
mediums, paper copy, photographs, tapes, maps, etc. Fees are currently displayed in one of two ways:
1. Materials costs plus 100% Ld Hourly (hourly labor rates), charged at $2.00 per 5 minute increment
2. Fixed fee for copies that are made by outside services, with no city administrative fee charged.
PRM recommends that the City continue this basic methodology, with two adjustments. First, the hourly labor
rate should only include salary and benefit costs (no indirect overhead), and the cost per 5 minute increment
should be increased from $2.00 to $3.00.
Second, there should be a distinction made for copies made at the counter (typically small volume) versus
copies made at the print shop (usually high volume). Copies made at the counter would be charged using the
first method, above. Copies made at the print shop would be charged as materials plus a flat administrative fee
of $10.00 which would cover the time spent to take the order, process payment, walk the order over to the
print shop, and retrieve it when complete.
The information on the following page outlines how the allowable costs have been calculated for the labor
components, and also lists the materials expenses. PPM recommends that the City's fee schedule continues to
list fees as "Materials plus..." so that it can recover actual costs, as they may increase periodically.
Page 68
PUBLIC RECORDS REQUEST CALCULATIONS
Labor EWense
1. Fully burdened hourly rates vs. salary+benefits only.
Research requests vs. providing copies of public records.
Fully burdened hourly rates calculated for MIS, City Attorney's Office, Fiscal Services, etc.
2. Copies made at the counter.
Current fee is $0.06/$0.65 per page plus $2.00 per 5 minutes of service.
Recommended fee would be Materials cost plus $3.00 per 5 minutes of service.
5 minutes of service fee based on the following:
Hrly rate
Rate per
sal +benes
5 min incr
Fiscal Clerk $33.33
$2.78
Senior Fiscal Clerk $38.36
$3.20
Average $35.85
$2.99
3. Copies made at the print shop (usually high volume).
Current fee is $0.06/$0.65 per page plus $2.00 per 5 minutes of service.
Materials cost plus $10 administrative fee.
Admin fee includes time spent to take order & receive $$, walk order to print shop & retrieve.
Hriy rate cost per
sal +benes event
Fiscal Clerk 3 min $33.33 $1.67
Admin Asst 10 min $50.63 $8.44
$10.10
Materials Expense
8.5 x 11 black & white copy
$0.08
8.5 x 11 color copy
$0.16
11 x 17 black & white copy
$0.16
11 x 17 color copy
$0.32
CD + case
$0.47
DVD + case
$0.93
Audio tape
$0.35
Video tape
$2.19
Atlas Books & Maos
-- Sent out for duplication. Outside jobs are billed at actual cost; no admin fee charged.
Municipal Code copies
-- Muni code books and supplements are copied in- house. Fees are calculated based on # of pages.
Page 69
UNALLOWABLE COSTS
One item of note for these calculations is that there are no indirect overhead costs attached to the proposed
fees for PRA requests. While all other fees included in this analysis include indirect costs, the PRA specifically
prohibits this.
FIRM has calculated the indirect costs associated with providing public records, for informational purposes only.
The indirect costs would include costs associated with the labor costs of making the copies, and the costs
associated with the City Attorney's Office to review each request and assist in the processing.
1. For each 5 minute increment of time spent on making copies, $1.00 of overhead is expended to
support the direct labor.
2. For each administrative fee charged for processing copies made at the City's print shop, an additional
$3.81 of overhead is expended to support the direct labor.
3. Finally, the City Attorney's Office reviews approximately 60 PRA requests each year. Each request
may take anywhere from 30 minutes to 8 hours of attorney time to process, costing the City
approximately $15,100 annually.
The information on the following page identifies the unallowable indirect costs that the City of Newport Beach
expends to process PRA requests.
Page 70
UNALLOWABLE COSTS OF PRA REQUESTS
Labor Expense
1. Fully burdened hourly rates vs. salary+benefits only.
Research requests vs. providing copies of public records?
Fully burdened hourly rates calculated for MIS, City Attorney's Office, Fiscal Services, etc.
2. Copies made at the counter.
Current fee is $0.06/$0.65 per page plus $2.00 per 5 minutes of service.
Recommended fee would be Materials cost plus $3.00 per 5 minutes of service.
5 minutes of service fee based on the following:
Hrly rate Rate per Unallowable
sal +benes 5 min incr Indirect Costs
Fiscal Clerk $33.33 T2 .78 $0.96
Senior Fiscal Clerk $38.36 $3.20 $1.10
Average $35.85 $2.99 $1.03
3. Copies made at the print shop (usually high volume).
Current fee is $0.06/$0.65 per page plus $2.00 per 5 minutes of service.
Materials cost plus $10 administrative fee.
Admin fee includes time spent to take order & receive $$, walk order to print shop & retrieve.
Hrly rate
cost per
Unallowable
sal +benes
event
Indirect Costs
Fiscal Clerk 3 min 33.33
$1.67
0.57
Admin Asst 10 min $50.63
$8.44
$3.24
25
$10.10
$3.81
City Attorney review of PRA Requests
4. Part-Time Attorney and/or Paralegal review all PRA requests to determine:
. Is the information available?
. Is the information requested a public record?
. Which department should appropriately handle the request?
. Should any part of the document be redacted?
Approximately 60 requests per year, as follows:
# of Req
Atry Time
Hrl Rate
Cost / Req
Annual Cost
10
10
8
i 4
$ 85.09
$ 85.09
$ 681
$ 340
$ 6,807
$ 3,403
25
2
$ 85.09
$ 170
$ 4,254
15
0.5
$ 85.09
$ 43
$ 638
Total Annual Cost:
$ 15,103
Page 71
XIII. FLAT FEE COMPARISON
The following pages display a comparison of current Newport Beach fee levels to that of surrounding
jurisdictions.
Page 72
COMPARISON SURVEY - CITY OF NEWPORT BEACH
RECREATION & SENIOR
NEWPORTBEACH-
HUNTINGTON
SERVICES
CURRENT
BEACH
LOSALAMITOS
IRVINE
COSTA MESA
ANAHEIM
Adult Softball
- cost per session
$580 Ms. /$630 non -res.
$420
$399
$540
$400
$439
- session duration
10 weeks
11 weeks
10 weeks
10 weeks
8 weeks
10 weeks
- umpire fees
included
$15/game/team
additional fee
included
$120
Swimming Classes
$48 residents, $51 non-
-cost per session
$72
$45
residents
$50
$36
$391$45
- session duration
4 lessons
5 weeks @ 2 days/wk
9 lessons
4 weeks Q 2 days/wk
4 weeks Q 2 daysAvk
10 classes
Youth Sports Programs
• Pee Wee Sports
- cost per session
$25-$145
$40 /$45/$50'
$45-$80
$42-$80
free
$35-$40
- season duration
4 weeks - 8 weeks
4w 19-10w 06 coke
4 weeks - 10 weeks
3 weeks - 4 weeks
9 weeks
8 weeks
Adult Dance Classes
-cost per session
$59 -$115
$50 -$126
$17 -$69
$40 -$99
$50/$75
$12 -$64
- session duration
3 weeks - 6 weeks
4 weeks -11 weeks
5 weeks - 10 weeks
2 weeks - 6 weeks
4 weeks 110 weeks
4 weeks - 14 weeks
Youth Gymnastics Classes
$1021$156
- cost per session
$65
$95
$71/$95
plus $5 non- residents
$48 -$70
' session duration
5 weeks
9 weeks
3 weeks -4 weeks
12 weeks
6 weeks
Preschooler Play Classes
in including dance/gymnastics)
- cost per session
$40-$150 $40-$70 $85
$66
$19-$68
$1851$261
- session duration
4 weeks - 11 weeks 5 weeks /10 weeks 6 weeks
5 weeks
3 weeks - 10 weeks
8 weeks Q 213 days/wk
Day Camp Programs
- cost per session
$120-$278
$135 (city staffed)
$26-$220
$113-$138
$66/$110
- session duration
1 week
1 week
2 days - 1 week
1 week
1 week
Tennis Classes - Adult
- cost per session
$36/$63
$64
$75/$105
$48-$72
$55
$70
- session duration
4 / 6 classes
8 classes
6 classes
4 classes
6 classes, 1/2 hour
8 classes
Tennis Classes - Youth
- cost per session
$55
$32 I $40 / $54
$75/$105
$48-$96
$30/$55
$25/$39
- session duration
5 classes
8 classes
6 classes
4 classes
6 classes 112 hr & 1 hr
5 classes
Field Rentals
- hourly rate without lights
N/A
$15/$25
$3 -$80
$16 -$37
$20!$25/$35
$15 -$145
- houdy rate with lights
$25/$35
add' $5 -118x
$27-$72
$30/$40
add'i $14/$21 hr
Cancellation Fees
$10 -$30
$5
$5
$20
$5
v
m
m
a.
V
W
COMPARISON SURVEY- CITY OF NEWPORT BEACH
POLICE
NEWPORTBE4CH-
HUNTINGTON
IRVINE
ORANGECOUNTY
COSTA MESA
CYPRESS
FIRE
CURRENT
BEACH
ANAHEIM
F7REAUTHORITY
COSTA MESA
DANA POINT
Underground tank install permit
equal bldg $131
$1,192.00
$750 up to 10 hours
$1,070.00
$165 - all UFC
$319.00
False alarm response
min
$100 -1st2 free
$50 -Ist3 free
$50 -tat is free
permits
$130 -1at2 free
Above ground tank install permit
equal bldg permit, $131
$716.00
$146 per 3l4 hour
$1,020.00
$165 -all UFC permits
$298.00
Clearance letter
min
$41.00
$15.00
$20.00
$25.00
$15- Verification letter
Stand pipe inspection/permit
equal bldg permit, $130
$346.00
$53 per 1/2 hour
$750.00
$165 -all UFC
$289.00
min
permits
Sprinkler system - commercial
equal bldgn permit, $130
$370 +$6 /head
$100 per 12 hour
$340.00
$165 -aII UFC permits
$313 Q00 heads
_
Fire alarm system - single family
$25.00
$185 + $15 /device
$100 per 12 hour
$690.00
$165 - all UFC permits
$247.00
Spray booth
equal bldg permit, $130
$463.00
$160.00
$570.00
$165 -all UFC permits
$234.00
min
Chemical protection system
$370.00
_
$145 +,75 per page
N/A
$165 - all UFC permits
$229.00
POLICE
NEWPORT BEACH -
CURRENT
HUNTINGTON
BE4CH
IRVINE
SANTA ANA
COSTA MESA
CYPRESS
Vehicle release
$38.00
$164.00
N/A
$130 or $180 for 30-day
N/A
$40 or $180 for DUI
Fingerprint
$27.90
$15.00
. $10.00
$23.00
$10.00
N/A
False alarm response
NIA
$100 -1st2 free
$50 -Ist3 free
$50 -tat is free
$180. 1st 2free
$130 -1at2 free
Vehicle equipment correction sign off
N/A
$01$10 non - residents
$0.00
$10.00
N/A
$5.00
Clearance letter
actual costs - hourly
$41.00
$15.00
$20.00
$25.00
$15- Verification letter
Alarm system annual permit
$216.00
$36.00
Free
$29.00
N/A
NIA
v
m
m
m
V
A
1VEWPORT8E4CH-
HUNTINGTON
FOUNTA IN
Utilities
CURRENT
BEACH
DANA P01NT
IRVINE
LONG BEACH
VALLEY
Water Service Establishment
$35
$17 + Deposit $75-$125
included in the water svc
$15
included in the water svc
$15
included in the water Svc
Deposit -$25
included in the water Svc
$35 +$35 deposit
included in the water Svc
included in the water svc
Sewer Connection Fee
est. fee
est fee
est. fee
est. fee
est. fee
est. fee
v
m
m
m
V
A
m
m
COMPARISON SURVEY- CITY OF NEWPORT BEACH
NEWPORTBEACH-
HUNTINGTON
FOUNTAIN
Public Works
CURRENT
BEACH
COSTA MESA
VALLEY
IRVINE
ANAHEIM
Encroachment Permits
$147 -$278
8% of constr costs+
$430.00
$250.00
$65 -$392
$1,081 deposit; charged
Variance
$2,989
hourly
Parcel Map Check
$850.00
$2,041.00
$85 per hour
$815.00
$5,500 - $18,450
$3,001 deposit; charged
CUP's
_$3,366
hour�l _-
Tract Map Check
$2,834.00
$20881 or $100 per lot
$85 per hour
$815.00
$5,500- $18,450
83,001 deposit; charged
Lot Line Ad'ustmentlMer er
ho�-
$100,000 ro) Ian check
$721
$5,635 + $750 per sheet
$704
$1,135 + $565 each add'
$1,345 per acre of .
hourly at $101 - $123 pe
Public Improvement Plan Check
Hourly
>3
$85 per hour
submittal
inn rovement
hour
Public Improvement Inspection
$82.50/ Inspection
8% of improvement
$120 per hour
$305 +$80 each addl
$120 +$60 /acre each
hourly at $93 - $129 per
$1,000,000 proged plan check
$3,963
costs
$4,281
inspection
add'1 over 3 acres
hour
NEWPORT BEACH -
HUNTINGTON
FOUNTAIN
Building
CURRENT
BEACH
DANA POINT
LONGBEACH
LAGUNA BEACH
RIVERSIDE
$100,000 project bldg permit
$1,001
$819
$1,006
$903
$1,161
$640
Variance
$2,989
$1,500
$500,000 project bldg permit
$3_155
$2,611
$900 - $1,450
$2,623
$4,700
_$2,039
CUP's
_$3,366
$1,500
$1,000,000 project bldg permit
$5,504
$4,514
$6,116
$4,773
$7,655
$3,540
Lot Line Ad'ustmentlMer er
$100,000 ro) Ian check
$721
$623
$704
$768
$755
$640
1$500,000 project plan check
$2,272
$1,984
$2,356
$2,230
$3,055
$2,039
$135/hr.
$4,323
Dev Review -$810;
Precise plan: $3,830
Committee: $$9.96
$1281hr.
$1,000,000 proged plan check
$3,963
$3,432
$4,281
$4,057
$4,976
$3,640
NEWPORT BEACH -
HUNTINGTON
FOUNTAIN
Planning
CURRENT
BE4CH
COSTA MESA
VALLEY
LONGBEACH
IRVINE
$1351hr.
ZA: $2,446 PC: $3,455
$1,495
$2,960
New: $4,522; Remodel:
$128Ihr. initial deposit
Variance
$2,989
$1,500
$2,000
$1,973- $20,153
$900 - $1,450
$3,455
$7,461
$128/hr. initial deposit
CUP's
$1,500
$710
$552
$705
$1,575
$2,095
$128/hr.
Lot Line Ad'ustmentlMer er
resident: $1,2871 all
$6n1
resident $880 / all
Applicant: $2,960; 3rd
$128/hr. initial deposit
Appeal to Planning Commission
$600
others: $1,569
others: $1,975
Party: $50
$245
$135/hr.
$4,323
Dev Review -$810;
Precise plan: $3,830
Committee: $$9.96
$1281hr.
Site Plan Review
Specific Rvw- $1,450
Plann Comm: $9,966
$135/hr.
$21,150 +$30 per lot
$1,300
$4,580
$4,445 +$100I1ot
$128/hr. initial deposit
$4.000
Tentative Tract Ma
APPENDIX A - HOURLY AND OVERHEAD RATES
Position
Civil Eng
2 Sr. Eng Tech
3 PW Inspector
4 Sr. PW Inspector
5 Survey Instrument Wkr
6 City Surveyor
7 Principal Engineer
8 City Engineer
9 Tech aide
0 Transp and Devel Manager
1 Principal Engineer
2 Senior Engineer
3 Associate Civil Eng
4 Junior Civil Engineer
5 Traffic Eng Tech
6 Student Aide
CITY OF NEWPORT BEACH
ENGINEERING
FISCAL YEAR 2006/2007
Full Cost Hourly Rates
Annual
$ 89,578
$ 68,529
$ 69,783
$ 78,794
$ 73,765
$ 78,663
$ 114,047
$ 133,533
$ 25,896
$ 133,533
$ 115,145
$ 98,783
$ 86,350
$ 68,502
$ 70,260
$ 20,489
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 35.91 % is applied to hourly salary rate.
Hourly overhead rate of 103.86% is applied to hourly salary plus benefits.
Page 76
Salary
Benefits
Overhead
Total
$
49.77
$
17.87
$
70.24
$
137.88
$
38.07
$
13.67
$
53.74
$
105.48
$
38.77
$
13.92
$
54.72
$
107.41
$
43.77
$
15.72
$
61.79
$
121.28
$
40.98
$
14.71
$
57.84
$
113.54
$
43.70
$
15.69
$
61.69
$
121.08
$
63.36
$
22.75
$
89.43
$
175.54
$
74.19
$
26.64
$
10431
$
205.53
$
14.39
$
5.17
$
20.31
$
39.86
$
74.19
$
26.64
$
104.71
$
205.53
$
63.97
$
22.97
$
90.29
$
177.23
$
54.88
$
19.71
$
77.46
$
152.05
$
47.97
$
17.22
$
67.71
$
132.91
$
38.06
$
13.66
$
53.72
$
105.44
$
39.03
$
14.02
$
5510
$
108.14
$
11.38
$
4.09
$
16.07
$
31.54
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 35.91 % is applied to hourly salary rate.
Hourly overhead rate of 103.86% is applied to hourly salary plus benefits.
Page 76
Position
Dept SpcIsVOffice Asst
rds Spclst
Assistant
n Assistant
Res Records Insp
Student Aide - Insp
Plan Check'
Subtrade Plans Examiner
Permit Tech
Deputy Bldg Officiat
CITY OF NEWPORT BEACH
BUILDING AND SAFETY
FISCAL YEAR 2006/2007
Full Cost Hourly Rates
Annual
$ 45,442
$ 48,053
$ 51,196
$ 63,758
$ 141,450
$ 85,225
$ 58,746
$ 19,639
$ 104,998
$ 92,072
$ 62,614
$ 123,948
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 35.17% is applied to hourly salary rate.
Hourly overhead rate of 75.12% is applied to hourly salary plus benefits.
Page 77
Salary
Benefits
Overhead
Total
$
25.25
$
8.88
$
25.63
$
59.76
$
26.70
$
9.39
$
27.11
$
63.19
$
28.44
$
10.00
$
28.88
$
67.32
$
35.42
$
12.46
$
35.97
$
83.84
$
78.58
$
27.64
$
79.79
$
186.01
$
47.35
$
16.65
$
48.08
$
112.08
$
32.64
$
11.48
$
33.14
$
77.25
$
10.91
$
3.84
$
11.08
$
25.83
$
58.33
$
20.51
$
59.23
$
138.08
$
51.15
$
17.99
$
51.94
$
121.08
$
34.79
$
12.23
$
35.32
$
82.34
$
68.86
$
24.22
$
69.92
$
163.00
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 35.17% is applied to hourly salary rate.
Hourly overhead rate of 75.12% is applied to hourly salary plus benefits.
Page 77
Position
Office Assistant
Dept Assistant
Admin Assistant
Planning Tech I
GIS Analyst
Assistant Planner
Associate Planner
Senior Planner
Planning Director
CITY OF NEWPORT BEACH
2710 PLANNING
FISCAL YEAR 2006/2007
Full Cost Hourly Rates
Annual
$ 43,607
$ 48,833
$ 63,758
$ 49,965
$ 76,594
$ 62,574
$ 70,356
$ 89,227
$ 136,004
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 39.23% is applied to hourly salary rate.
Hourly overhead rate of 134.2% is applied to hourly salary plus benefits.
Comparison to current rates
Ministerial Review
Discretionary Review
Current Proposed Recove %
Salary
$ 119
$ 151
Benefits
Overhead
Total
$
24.23
$
9.50
$
45.27
$
79.00
$
27.13
$
10.64
$
50.69
$
88.46
$
35.42
$
13.89
$
66.18
$
115.50
$
27.76
$
10.89
$
51.87
$
90.51
$
42.55
$
16.69
$
79.51
$
138.75
$
34.76
$
13.64
$
64.96
$
113.36
$
39.09
$
15.33
$
73.03
$
127.45
$
49.57
$
19.45
$
92.62
$
161.64
$
75.56
$
29.64
$
141.18
$
246.38
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 39.23% is applied to hourly salary rate.
Hourly overhead rate of 134.2% is applied to hourly salary plus benefits.
Comparison to current rates
Ministerial Review
Discretionary Review
Current Proposed Recove %
$ 75
$ 135
$ 119
$ 151
63%
89%
Page 78
Position
1 Facilities Maint Wkr II
2 Groundsworker11
3 Sr. Rec Leader 1
4 Park Patrol Ofcr
5 Lead Park Patrol Ofcer
6 Dept Asst
7 Rec clerk
8 Sr. Svcs Mgr
9 Rec Leader
10 Rec Coord
11 1 Sr Svcs Van Driver
12 Rec Spclst
13 Asst Rec Coord
m Instructor
Lifeguard
CITY OF NEWPORT BEACH
RECREATION & SR SERVICES DEPARTMENT
FISCAL_ 2006/2007
Full Cost Hourly Rates
Annual
$ 44,318
$ 51,376
$ 30,765
$ 32,052
$ 42,659
$ 45,914
$ 21,178
$ 94,497
$ 22,839
$ 53,463
$ 35,922
$ 37,842
$ 37,329
$ 23,488
$ 27,385
$ 37,072
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 32.37% is applied to hourly salary rate.
Hourly overhead rate of 142.62% is applied to hourly salary plus benefits.
Page 79
Sala
Benefits
Overhead
Total
$
24.62
$
7.97
$
46.48
$
79.07
$
28.54
$
9.24
$
5188
$
91.66
$
17.09
$
5.53
$
32.27
$
54.89
$
17.81
$
5.76
$
33.62
$
57.19
$
23.70
$
7.67
$
44.74
$
76.11
$
25.51
$
8.26
$
4815
$
81.92
$
11.77
$
3.81
$
22.21
$
37.79
$
52.50
$
16.99
$
99.11
$
168.60
$
12.69
$
4.11
$
23.95
$
40.75
$
29.70
$
9.61
$
56.07
$
95.39
$
19.96
$
6.46
$
37.68
$
64.09
$
21.02
$
6.81
$
39.69
$
67.52
$
20.74
$
6.71
$
39.15
$
66.60
$
13.05
$
4.22
$
24.63
$
41.91
$
15.21
$
4.92
$
28.72
$
48.86
$
20.60
$
6.67
$
38.88
$
66.14
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 32.37% is applied to hourly salary rate.
Hourly overhead rate of 142.62% is applied to hourly salary plus benefits.
Page 79
Position
Network Coord
3 Applications Coord
4 Electronics Spclsl
5 Fiscal Svcs Mgr
6 Civilian Supv
7 CSO / Sr
8 Dispatcher / Sr.
9 CPU App Dev Analyst
10 CPU Sys Mgr
11 Rangemaster
12 Station Ofcr
13 Video Producer
14 MIS Spclst/rech
IS Captain
1 Reserve Officer
I Control Ofcr /Sr.
i Supv
12 Sr- Crime Analyst
!3 Helicopter Mechanic/ Sr.
4 Custody Officer
5 Facilities Maint Wkr
CITY OF NEWPORT BEACH
POLICE DEPARTMENT
FISCAL 2006/2007
Full Cost Hourly Rates
Annual
$ 86,682
$ 89,221
S 103,500
$ 85,111
$ 100,976
$ 76.406
$ 52,636
$ 65,143
$ 79,279
$ 125,001
$ 65,830
$ 56,948
$ 85,111
$ 49,229
$ 158,966
$ 136,049
$ 115,473
$ 41,124
$ 67,980
S 76,226
$ 67,161
$ 76,167
$ 69,171
$ 66,247
$ 32,360
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 52.03% is applied to hourly salary rate.
Hourly overhead rate of 99.02% is applied to hourly salary plus benefits.
Page 80
Salary
°I
Benefits
I
it
Overhead
Total
$
4816
$
25.05
S
72.49
$
145.71
$
49.57
$
25.79
$
74.62
$
149.97
$
57.50
$
29.92
$
86.56
$
173.98
$
47.28
$
24.60
S
71.18
$
143.07
$
56.10
$
29.19
$
84.45
$
169.73
$
42.45
$
22.08
S
63.90
$
128.43
$
29.24
$
15.21
$
44.02
$
88.48
$
36.19
$
18.83
$
54.48
$
109.50
$
44.04
$
22.91
$
66.30
$
133.26
$
69.45
$
36.13
$
104.54
$
210.12
$
36.57
$
19.03
$
55.06
$
110.66
$
31.64
$
16.46
$
47.63
$
95.73
$
47.28
$
24.60
$
71.18
$
143.07
$
27.35
$
14.23
$
41.17
$
82.75
$
88.31
$
45.95
$
132.95
$
267.21
$
75.58
$
39.32
$
113.78
$
228.69
$
64.15
$
33.38
$
96.57
$
194.10
$
22.85
$
11.89
$
34.39
$
69.13
$
37.77
$
19.65
$
56.85
$
114.27
$
42.35
$
22.03
$
63.75
$
128.13
S
37.31
$
19.41
$
56.17
$
112.89
S
42.32
$
22.02
$
63.70
$
128.03
$
38.43
S
19.99
$
57.85
$
116.27
$
36.80
$
19.15
$
55.40
$
111.36
$
17.98
$
9.35
$
27.06
$
54.39
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 52.03% is applied to hourly salary rate.
Hourly overhead rate of 99.02% is applied to hourly salary plus benefits.
Page 80
Position
'aramedic
Engineer
5 Deputy Chief
6 Battalion Chief
7 Dept. Assistant
8 Deputy Fire Marshal
9 Fire Marshal
10 Fire Prevention Specialist
11 Prevention Plans Examiner
12 Lifeguard Officer
Captain
Battalion Chief
Boat Captain
1 /11 /111
CITY OF NEWPORT BEACH
FIRE DEPARTMENT
FISCAL 2006/2007
Full Cost Hourly Rates
Annual
$ 61,039
$ 80,529
$ 81,949
S 99,881
$ 166,001
$ 127,099
$ 47,424
$ 116,374
$ 140,393
$ 86,579
$ 92,870
$ 63,187
$ 88,549
S 115.040
S 92.886
$ 38,794
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 55.26% is applied to hourly salary rate.
Hourly overhead rate of 86.1% is applied to hourly salary plus benefits.
Page 81
Salary
Benefits
Overhead
Total
$
33.91
$
18.74
$
4533
$
97.98
$
44.74
$
24.72
$
59.80
$
129.26
$
45.53
$
25.16
$
60.86
$
131.54
$
55.49
$
30.66
S
74.17
$
160.32
$
92.22
$
50.96
S
12127
$
266.46
$
70.61
$
39.02
S
94.39
$
204.01
$
26.35
$
14.56
S
35.22
$
76.12
$
64.65
$
35.72
$
86.42
$
186.80
$
78.00
$
43.10
$
104.26
$
225.35
$
48.10
S
26.58
$
64.29
$
138.97
S
51.59
S
28.51
$
68.97
$
149.07
S
35.10
S
19.40
$
46.92
$
101.42
S
49.19
S
27.18
$
65.76
$
142.13
$
63.91
S
35.31
$
85.43
$
184.65
$
51.60
S
28.51
$
68.98
$
149.10
$
21.55
$
11.91
$
28.81
$
62.27
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 55.26% is applied to hourly salary rate.
Hourly overhead rate of 86.1% is applied to hourly salary plus benefits.
Page 81
Librarian I
Librarian II
Librarian III
lPage
rk 1111
Clerk
tural Arts Coord
CITY OF NEWPORT BEACH
LIBRARY DEPARTMENT
FISCAL. 2006/2007
Full Cost Hourly Rates
Annual
$ 58,576
$ 66,518
$ 76,193
$ 21,950
$ 40,352
$ 36,261
$ 44,168
$ 62,977
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 32.48% is applied to hourly salary rate.
Hourly overhead rate of 132.19% is applied to hourly salary plus benefits.
Page 82
Salary
Benefits
Overhead
Total
$
32.54
$
10.57
$
56.99
$
100.10
$
36.95
$
12.00
$
64.72
$
113.67
$
42.33
$
13.75
$
74.13
$
130.21
$
12.19
$
3.96
$
21.36
$
37.51
$
22.42
$
7.28
$
39.26
$
68.96
$
20.15
$
6.54
$
35.28
$
61.97
$
24.54
$
7.97
$
42.97
$
75.48
$
34.99
$
11.36
$
61.27
$
107.62
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 32.48% is applied to hourly salary rate.
Hourly overhead rate of 132.19% is applied to hourly salary plus benefits.
Page 82
CITY OF NEWPORT BEACH
WATER & CODE ENFORCEMENT DEPARTMENT
FISCAL 2006/2007
Position
Oual & Wtrshed Spcist
xcement Officer
Mgt
Full Cost Hourly Rates
Annual
Salary
$ 69,975
$ 64,187
$ 90,021
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 39% is applied to hourly salary rate.
Hourly overhead rate of 89.93% is applied to hourly salary plus benefits.
Page 83
Salary
Benefits
Overhead
Total
$
38.88
$ 15.16
$
48.59
$
102.63
$
35.66
$ 13.91
$
44.57
$
94.14
$
50.01
$ 19.50
$
62.51
$
132.03
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 39% is applied to hourly salary rate.
Hourly overhead rate of 89.93% is applied to hourly salary plus benefits.
Page 83
Position
I Fiscal Clerk / Sr.
2 Fiscal Spdst
3 License Insp
t Revenue Auditor
i Revenue Mgr
i Income Contract Admin
F Hearing Ofcr
t Student Aide
CITY OF NEWPORT BEACH
REVENUE DIVISION
FISCAL_ 2006/2007
Full Cost Hourly Rates
Annual
$ 45,019
$ 56,410
$ 58,745
$ 63,003
$ 123,949
$ 83,609
$ 61,318
$ 22,631
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 39.13% is applied to hourty salary rate.
Hourly overhead rate of 68.59% is applied to hourly salary plus benefits.
Page 84
Salary
Benefits
Overhead
Total
$
25.01
$
9.79
$
23.87
$
58.67
$
31.34
$
12.26
$
29.91
$
73.51
$
32.64
$
12.77
$
31.14
$
76.55
$
35.00
$
13.70
$
33.40
$
82.10
$
68.86
$
26.95
$
65.71
$
161.52
$
46.45
$
18.18
$
44.33
$
108.95
$
34.07
$
13.33
$
32.51
$
79.90
$
12.57
$
4.92
$
12.00
$
29.49
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 39.13% is applied to hourty salary rate.
Hourly overhead rate of 68.59% is applied to hourly salary plus benefits.
Page 84
CITY OF NEWPORT BEACH
061 1 RESOURCE MANAGEMENT ADMINISTRATION
FISCAL YEAR 2006/2007
Position
Admin Assistant
Deputy Admin Services Director
Admin Services Director
Full Cost Hourly Rates
Annual
Salary
$ 67,758
$ 133,533
$ 156,229
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 34.51 % is applied to hourly salary rate.
Hourly overhead rate of 38.36% is applied to hourly salary plus benefits.
Admin Assistant
Deputy Admin Services Director
Admin Services Director
Hourly Rates for Public Records Act Requests
Annual
Salary
$ 67,758
$ 133,533
$ 156,229
Salary
Salary
Overhead
Benefits
$ 37.64
Overhead
—
Total
$
37.64
$
12.99
$
19.42
$
70.06
$
74.19
$
25.60
$
38.28
$
138.07
$
86.79
$
29.95
$
44.78
$
161.53
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 34.51 % is applied to hourly salary rate.
Hourly overhead rate of 38.36% is applied to hourly salary plus benefits.
Admin Assistant
Deputy Admin Services Director
Admin Services Director
Hourly Rates for Public Records Act Requests
Annual
Salary
$ 67,758
$ 133,533
$ 156,229
Salary
Benefits
Overhead
Total
$ 37.64
$ 12.99
—
$ 50.63
$ 74.19
$ 25.60
—
$ 99.79
$ 86.79
$ 29.95
—
$ 116.75
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 34.51 % is applied to hourly salary rate.
No overhead costs are included
Page 85
1 Fiscal Clerk
2 Fiscal Clerk, Senior
3 Mail Processing Clerk
4 Mail Processing Clerk, Senior
5 Fiscal Specialist
6 Graphics 8 Printing Specialist
7 Printing Services Supervisor
8 Inventory Analyst
9 Buyer. Senior
0 Pkg Meter Supervisor
1 Pkg Meter Service Worker
2 Fiscal Operations Manager
3 Fiscal Clerk, PR
4 Pkg Meter Svc Wkr, Pfr
8
1c
11
12
13
CITY OF NEWPORT BEACH
0620 FISCAL SERVICES
FISCAL YEAR 2006/2007
Full Cast Hourly Rates
Annual
42,655
49,089
33,761
48,494
62,280
49,275
56,475
54,807
75,475
75,358
49,807
112,279
33,765
36,395
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 40.65% is applied to hourly salary rate.
Hourly overhead rate of 34.48% is applied to hourly salary plus benefits.
Hourly Rates for Public Records Act Requests
Position
Annual
Salary
Fiscal Clerk
$
42,655
Fiscal Clerk, Senior
$
Salary
Mail Processing Clark
Benefits
Overhead
Mail Processing Clerk, Senior
Total
$
23.70
$
9.63
$
11.49
$ 44.82
$
27.27
$
11.09
$
13.23
$ 51.59
$
18.76
$
7.62
$
9.10
$ 35.48
$
26.94
$
10.95
$
13.07
$ 50.96
$
34.60
$
14.07
$
16.78
$ 65.45
$
27.38
$
11.13
$
13.28
$ 51.78
$
31.37
$
12.75
$
15.22
$ 59.35
$
30.45
$
12.38
$
14.77
$ 57.59
$
41.93
$
17.05
$
20.34
$ 79.31
$
41.87
$
17.02
S
20.31
$ 79.19
$
27.67
$
11.25
S
13.42
$ 52.34
$
62.38
$
25.36
$
30.25
$ 117.99
$
18.76
$
7.63
$
9.10
$ 35.48
$
20.221
$
8.221$
9.81 1
$ 38.25
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 40.65% is applied to hourly salary rate.
Hourly overhead rate of 34.48% is applied to hourly salary plus benefits.
Hourly Rates for Public Records Act Requests
Position
Annual
Salary
Fiscal Clerk
$
42,655
Fiscal Clerk, Senior
$
49,089
Mail Processing Clark
$
33,761
Mail Processing Clerk, Senior
$
48,494
Fiscal Specialist
$
62,280
Graphics 8 Printing Specialist
$
49,275
Printing Services Supervisor
s
56,475
Inventory Analyst
$
54,807
Buyer, Senior
$
75,475
Pkg Meter Supervisor
$
75,358
Pkg Meter Service Worker
$
49,807
Fiscal Operations Manager
$
112,279
Fiscal Clerk, Prr
$
33,765
Pkg Meter Svc Wkr, P/T
$
36,395
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 40.65% is applied to hourly salary rate.
No overhead costs are included
Page 86
Salary
Benefits
Overhead
Total
$
23.70
$
9.63
-
$ 33.33
$
27.27
$
11.09
-
$ 38.36
$
18.76
$
7.62
-
$ 26.38
$
26.94
$
10.95
-
$ 37.89
$
34.60
$
14.07
-
$ 48.67
$
27.38
$
11.13
--
$ 38.50
S
31.37
$
12.75
-
$ 44.13
$
30.45
$
12.38
-
$ 42.83
$
41.93
$
17.05
-
$ 58.98
$
41.87
$
17.02
--
$ 58.89
$
27.67
$
11.25
-
$ 38.92
$
62.38
$
25.36
-
$ 87.74
$
18.76
$
7.63
-
$ 26.38
$
20.22
$
8.22
--
$ 2844
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 40.65% is applied to hourly salary rate.
No overhead costs are included
Page 86
E
i
E
c
1(
11
1<
1"
14
CITY OF NEWPORT BEACH
0630 MIS
FISCAL YEAR 2006/2007
Full Cost Hourly Rates
Position
Annual
Salary
MIS Technician
$
53,730
GIS Technician
$
62,154
GIS Analyst
$
72,095
GIS Coordinator
$
95,975
MIS Specialist
S
63,756
MIS Operations Coordinator
$
95,975
MIS Apps Analyst, Sr
$
85,778
MIS Apps Coordinator
$
108,727
MIS Specialist, Sr
$
81,176
MIS Applications Analyst
$
70,071
Telecom/Network Coordinator
$
95,975
Telecom Specialist
$
74,631
MIS Manager
$
123,949
PW Technical Aide
$
23,483
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 38.54% is applied to hourly salary rate.
Hourly overhead rate of 44.57% is applied to hourly salary plus benefits.
Technician
GIS Coordinator
MIS Specialist
MIS Operations Coordinator
MIS Apps Analyst, Sr
MIS Apps Coordinator
MIS Specialist. Sr
MIS Applications Analyst
Telecom/Network Coordinator
icom Specialist
Manager
Technical Aide
Hourly Rates for Public Records Act Requests
$ 53,730
$ 62,154
$ 72,095
$ 95,975
$ 63,756
$ 95,975
$ 85,778
$ 108,727
$ 81,176
$ 70.071
$ 95,975
$ 74,631
$ 123,949
$ 23,483
Salary
Benefits
Overhead
Total
$
29.85
$
11.50
$ 18.43
$
59.79
S
34.53
$
13.31
$ 21.32
$
69.16
$
40.05
$
15.43
$ 24.73
$
80.22
3
53.32
$
20.55
S 32.92
$
106.79
$
35.42
$
13.65
$ 21.87
S
70.94
$
53.32
$
20.55
$ 32.92
$
106.79
$
47.65
$
18.36
$ 29.43
S
95.45
$
60.40
$
23.28
$ 3730
$
120.98
S
45.10
$
17.38
$ 27.85
$
90.32
$
38.93
$
15.00
$ 24.04
$
77.97
$
53.32
$
20.55
$ 32.92
S
106.79
$
41.46
$
15.98
$ 25.60
S
83.04
$
68.86
$
26.54
$ 42.52
$
137.92
$
13.051
$
5.03
1 $ 8.061$
1 $
26.13
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 38.54% is applied to hourly salary rate.
Hourly overhead rate of 44.57% is applied to hourly salary plus benefits.
Technician
GIS Coordinator
MIS Specialist
MIS Operations Coordinator
MIS Apps Analyst, Sr
MIS Apps Coordinator
MIS Specialist. Sr
MIS Applications Analyst
Telecom/Network Coordinator
icom Specialist
Manager
Technical Aide
Hourly Rates for Public Records Act Requests
$ 53,730
$ 62,154
$ 72,095
$ 95,975
$ 63,756
$ 95,975
$ 85,778
$ 108,727
$ 81,176
$ 70.071
$ 95,975
$ 74,631
$ 123,949
$ 23,483
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 38.54% is applied to hourly salary rate.
No overhead costs are included
Page 87
Benefits
Overhead
Total
$
29.85
$
11.50
-
$
41.35
$
34.53
$
13.31
- --
$
47.84
$
40.05
$
15.43
-
$
55.49
$
53.32
$
20.55
--
$
73.87
$
35.42
$
13.65
-
$
49.07
$
53.32
$
20.55
--
$
73.87
$
47.65
$
18.36
- --
S
66.02
$
60.40
$
23.28
- --
$
83.68
$
45.10
$
17.38
--
$
52.48
$
38.93
$
15.00
--
$
53.93
$
53.32
$
20.55
-
S
73.87
$
41.46
$
15.98
--
S
57.44
$
68.86
$
26.54
-
$
95.40
$
13.051
$
5.03
-
1 $
18.07
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 38.54% is applied to hourly salary rate.
No overhead costs are included
Page 87
CITY OF NEWPORT BEACH
0210 CITY CLERK
FISCAL YEAR 2006/2007
Full Cost Hourly Rates
Annual
Position Salary
1 Deputy City Clerk $ 67,453
2 City Clerk $ 112,970
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 37.99% is applied to hourly salary rate.
Hourly overhead rate of 89.85% is applied to hourly salary plus benefits.
Hourly Rates for Public Records Act Requests
Annual
Position Salary Salary Benefits Overhead Total
1 Deputy City Clerk $ 67,453 $ 37.47 $ 14.24 — $ 51.71
2 City Clerk $ 112,970 $ 62.76 $ 23.84 — $ 86.60
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 37.99% is applied to hourly salary rate.
No overhead costs are included
Page 88
Salary
Benefits
Overhead
Total
$
$
37.47
62.76
$
$
14.24
23.84
$
$
46.46
77.82
$
$
98.17
164.42
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 37.99% is applied to hourly salary rate.
Hourly overhead rate of 89.85% is applied to hourly salary plus benefits.
Hourly Rates for Public Records Act Requests
Annual
Position Salary Salary Benefits Overhead Total
1 Deputy City Clerk $ 67,453 $ 37.47 $ 14.24 — $ 51.71
2 City Clerk $ 112,970 $ 62.76 $ 23.84 — $ 86.60
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 37.99% is applied to hourly salary rate.
No overhead costs are included
Page 88
Position
I Dept Assistant
t Admin Assistant
3 Exec Asst to City Manager
3 City Manager
3 Assistant City Manger
CITY OF NEWPORT BEACH
0310 CITY MANAGER
FISCAL_ YEAR 2006/2007
Full Cost Hourly Rates
Annual
Salary
$ 50,093
$ 63,758
$ 76,362
$ 210,197
$ 164,146
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 33.69% is applied to hourly salary rate.
Hourly overhead rate of 4026% is applied to hourly salary plus benefits.
Page 89
Salary
Benefits
Overhead
Total
$
27.83
$
9.37
$
14.98
$
52.18
$
35.42
$
11.93
$
19.06
$
66.42
$
42.42
$
14.29
$
22.83
$
79.54
$
116.78
$
39.34
$
62.85
$
218.96
$
91.19
$
30.72
1 $
49.08
$
170.99
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 33.69% is applied to hourly salary rate.
Hourly overhead rate of 4026% is applied to hourly salary plus benefits.
Page 89
Dept Assistant
Assistant City Attorney
Deputy City Attorney - Litigation
Admin Assistant to City Attorney
City Attorney
Deputy City Attorney - Part Time
CITY OF NEWPORT BEACH
051 O CrrY ATTORNEY
FISCAL. YEAR 2006/2007
Full Cost Hourly Rates
Annual
Salary
$ 51,196
$ 143,773
$ 123,949
$ 64,223
$ 180,550
$ 120,120
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 30.45% is applied to hourly salary rate.
Hourly overhead rate of 37.06% is applied to hourly salary plus benefits.
Page 90
Salary
Benefits
Overhead
Total
$
28.44
$
8.66
$
13.75
$
50.85
$
79.87
$
24.32
$
38.62
$
142.81
$
68.86
$
20.97
$
33.29
$
123.12
$
35.68
$
10.86
$
17.25
$
63.79
$
100.31
$
30.54
$
48.50
$
- 179.35
$
66.73
$
20.32
$
32.27
$
119.32
Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.
Hourly benefit rate of 30.45% is applied to hourly salary rate.
Hourly overhead rate of 37.06% is applied to hourly salary plus benefits.
Page 90
APPENDIX B - BUILDING VALUATION
The proposed building valuation table/ fee schedule can be found on the
following page. The two subsequent pages display the current fee schedule.
Proposed Building Permit Fee Table
Project Construction Valuation Fee
$1.00 To $2,000.00 $72.00
$2,001.00 To $25,000.00 $72.00 For First $2,000 + $13.90 For Each
additional $1,000 Or Fraction Thereof, To
and including $25,000
$25,001.00 To $50,000.00 $398.00 For First $25,000 + $10.00 For Each
additional $1,000 Or Fraction Thereof, To
and including $50,000
50,001.00 To $100,000.00 $652.00 For First $50,000 + $6.90 For Each
additional $1,000 Or Fraction Thereof, To
and including $100,000
$100,001.00 To $500,000.00 $1,001.00 For First $100,000 + $5.30 For Each
additional $1,000 Or Fraction Thereof, To
and including $500,000
$500,001.00 To $1,000,000.00 $3,155.00 For First $500,000 + $4.60 For Each
additional $1,000 Or Fraction Thereof, To
and including $1,000,000
$1,000,000.00 To $5,000,000.00 $5,504.00 For First $1,000,000 + $3.10 For Each
additional $1,000 Or Fraction Thereof, To
and including $5,000,000
$5,000,000.00 To $10,000,000.00 $17,904.00 For First $5,000,000 + $2.00 For Each
additional $1,000 Or Fraction Thereof, To
and including $10,000,000
$10,000,000.00 and up $27,904.00 For First $10,000,000 + $1.55 For Each
additional $1,000
Page 91
Building Valuation Data - 2006
Cost per Squat Coat per Square I Cost per Square
Occupancy and Type Foot, Average Occupancy and Type Foot, Average Occupancy and Type Foot, Average
1. APARTMENT HOUSES:
Type I or II F.R.* (Good)
Type V - Masonry (Good)
Type V - Wood Frame
(Good)
Type I- Basement Garage
2. BANKS:
Type I or II F.R."
Type II - 1 -Hour
Type II - N
Type III -1 -Hour
Type III- N
Type V -1 -Hour
Type V -N
3. CHURCHES:
Type I or II F.R.
Type II -1 -Hour
Type II- N
Type III -1 -Hour
Type III -N
Type V -1 -Hour
Type V -N
4. CONVALESCENT HOSPITALS:
Type I or II F.R.*
Type II -1 -Hour
Type III -1 -Hour
Type V -1 -Hour
S. DWELLINGS:
Type V -Wood Frame
(Good)
Basements finished
Basements (not finished)
6. FIRE STATIONS:
Type I or II F.R.
Type II -1 -Hour
Type 11 -N
Type III -1 -Hour
Type III -N
Type V -1 -Hour
Type V -N
$125.50
$102.00
$94.25
$43.00
$170.25
$125.50
$121.50
$138.50
$133.50
$125.50
$120.25
$114.00
$85.75
$81.50
$93.25
$89.00
$86.25
$82.00
$160.00
$111.00
$113.75
$107.25
$106.25
$99.25
$40.25
$131.50
$86.50
$81.75
$94.75
$90.75
$89.00
$84.25
°Add shoring cost where applicable
* Add 0.5 percent to total cost for each story
over three.
Deduct 20 percent for shell -only buildings.
** *Deduct 11 percent for mini-warehouses,
HOTELS AND MOTELS:
Type I or 11 F.R.
Type 111 -1 -Hour
Type III -N
Type V -1 -Hour
Type V -N
MEDICAL OFFICES:
Type I or 11 F.R.
Type 11 -1 -Hour
Type II -N
Type III -1 -Hour
Type III -N
Type V -1 -Hour
Type V -N
OFFICES * *:
Type I or II F.R.
Type II -1 -Hour
Type II -N
Type III -1 -Hour
Type III -N
Type V -1 -Hour
Type V -N
PRIVATE GARAGES:
Wood Frame
Masonry
Open Carports
. PUBLIC BUILDINGS:
Type I or II F.R.
Type II -1 -Hour
Type II -N
Type III -1 -Hour
Type III -N
Type V -1 -Hour
Type V -N
PUBLIC GARAGES:
Type I or II F.R.
Type I or II Open Parking*
Type II -N
Type III -1 -Hour
Type III -N
Type V -1 Hour
$116.25
$100.50
$96.00
$87.75
$86.00
$137.50
$106.00
$100.75
$115.00
$107.00
$103.75
$100.00
$122.75
$82.25
$78.25
$88.75
$84.75
$83.25
$78.25
$28.00
$31.50
$19.00
$142.00
$115.00
$110.00
$119.25
$115.25
$109.25
$105.25
$56.25
$42.25
$32.25
$42.50
$37.75
$38.75
RESTAURANTS:
Type III -1 Hour
Type III -N
Type V -1 -Hour
Type V -N
SCHOOLS:
Type I or II F.R.
Type II -1 Hour
Type 111-1 -Hour
Type III -N
Type V -1 -Hour
Type V -N
16. SERVICE STATIONS:
Type II -N
Type III -1 -Hour
Type V -1 -Hour
Canopies
STORES:
Type I or 11 F.R.*
Type II -1 -Hour
Type II -N
Type III -1 -Hour
Type III -N
Type V -1 -Hour
Type V -N
THEATRES:
Type I or 11 F.R.
Type III -1 -Hour
Type III -N
Type V -1 -Hour
Type V -N
WAREHOUSES**°:
Type I or II F.R.
Type II or V -1 -Hour
Type II or V -N
Type III -1 -Hour
Type III -N
Page 92
$112.00
$108.25
$102.50
$98.50
$128.00
$87.25
$93.50
$89.75
$87.50
$83.50
$77.25
$80.50
$68.75
$32.25
$94.75
$58.00
$56.75
$70.50
$66.25
$59.25
$54.75
$126.25
$92.00
$87.75
$86.50
$82.00
$56.75
$33.75
$31.50
$38.25
$36.25
Building Valuation Data 2006 - Continued
20. PATIOS & RES. REMODEL:
Patio Covers:
Light Weight (per sq.ft.)
Solid Roof (per sq.ft.)
Patio Enclosures (p sq.ft)
Res Remodel (per sq.ft.)
21. ROOFING:
Built -up /rock roofs
Composition Shingle
Wood Shake /Shingle
Tile, or special product
Sheathing
Metal Roofing
$8.75
$11.75
$48.00
$48.00
DECKBALCONIES persq $17.50
BLOCK WALLS per sq.ft. $9.50
Example: 10V long x 6' high
X $9.50 = $5,700.00
Valuation Der roofing square
With tear -off
Cost per Squan
$234.50 /sq
Cost per Square
$234.50 /sq
Cost par square
Occupancy and Type
Foot, Average
Occupancy and Type
Foot, Average
Owupancy and Type
Foot, Average
19. HARBOR CONSTRUCTION:
22. TENANT IMPROVEMENT
(TI):
26. WOOD FENCE per sq.fL
$3.S0
Docks (per sq.ft.)
$35.25
Office /Retail Services (TI) per
square foot
Piers (per sq.lineal foot)
$35.25
Type I or II construction
27. RETAINING WALLS $10 -
$16 per sq.ft.
Gangways (per lineal ft)
$117.25
(multi -story building)
$29.25
of wall depending on height
of wall:
Seawalls (per lineal foot)
$1,759.50
All other types of
0 -4' hi
$11.75
Piles (each)
$2,932.50
construction
$23.50
4'1 " -10' hi
$14.00
Earth anchor tiebacks
Medical Offices (TI)
10'1 "+ hi
$17.75
(per tieback)
$1,782.50
Type I or II construction
$35.25
Tieback repair (per tieback)
$586.50
All other construction
$29.25
28. Skylights (each)
$586.50
Tieback replacement
(per tieback)
$2,300.00
23. POOL /SPA per sq.ft.
$47.00
29. Loft/Storage per sq.fL
$23.50
20. PATIOS & RES. REMODEL:
Patio Covers:
Light Weight (per sq.ft.)
Solid Roof (per sq.ft.)
Patio Enclosures (p sq.ft)
Res Remodel (per sq.ft.)
21. ROOFING:
Built -up /rock roofs
Composition Shingle
Wood Shake /Shingle
Tile, or special product
Sheathing
Metal Roofing
$8.75
$11.75
$48.00
$48.00
DECKBALCONIES persq $17.50
BLOCK WALLS per sq.ft. $9.50
Example: 10V long x 6' high
X $9.50 = $5,700.00
Valuation Der roofing square
With tear -off
Without tear-off
$234.50 /sq
$176.00 /sq
$234.50 /sq
$176.00 /Sq
$381.75 /sq
$340.50 /sq
$440.50 /sq
$82.25 Isq
$323.25 Isq
'Add shoring cost where applicable
' Add 0.5 percent to total cost for each story over three.
"Deduct 20 percent for shell-only buildings.
"` Deduct 11 percent for mini - warehouses.
'Deduct 1l percent for mini- warehouses.
Carport Enclosure p /sq.f . $14.00
Garage Conversion plsq.f $48.00
Portable Spa (typical) $4,105.50
ADD EQUIPMENT COST:
AIR CONDITIONING:
Commercial $4.75
Residential $4.00
SPRINKLER SYSTEMS: $3.00
Page 93
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Exhibit 111 below summarizes the financial analysis of the Ciry's user fee program it is estimated that adoption
of the recommended cost recovery policy would increase the specified fee revenue by $5.698.087 (a 47h
increase over the revenue currently bang collected for -hese activities by the City on an annualized bass).
This would bring the overil: cost recovery level up io 52% for thess activities.
Exhibit 111
User Fee Revenue Analysis
-- Recommended Revenues ..
Soutw - Fisca! Year 70662007
METHODOLOGY
A cost of ser ice study analyzes two components of costs: the direct costs associated with providing each fee -
for- service arbvity, and the indirect costs that support these wrivaia. A brief discussion of each of these
components fotl~. (A complete. detailed report of calcuadons is provided as an attachment to this report).
bcrrr:r�fost. The direct costs ws dated with fe 4m.service ackmtia were analyzed in grew. derad it thin
study. PRM worked with staff within each of the ten divisions to develop the analysis than is summarized m
the fo:lowing sections of this report. The fiscal year 2006.2007 adopted 'budget was Wed to identify direct
costs.
The fnst step in the process was to idersMy staff time spent directly on each of the user fee activities. Each staff
person involved in the uses fee services identified time spent to compete each task associated with all user fee
services. Annual volume statistics were also gathered in order to develop total annual workload informadan.
Salary and ber4fit do:lars were assigned to the ti me emmales to cone up with the direct staff cons.
Indirect Costs. A proportionate share of other operating expenses and irternal departmenr admiristrative
cons were laye•ed onto the direct costs as departmental overhead. C-rrywide overhead costs coming from the
cost allocation plan (described below) were also added in as indirect overhead. These two items, were
com sonews of the indirect costs: 1) departmental overhead, and 2) citywide overhead. The cost of each
activity is then compared to the fee currently charged, and the extent of con recovery is ides~..
Page 4
Revenues
Costs. Use.
Recurnmeaded
Increasedl
Deparcmenr
sery ies
Subsidy
Current Fees
Reaosry
(Decre"ed) Revenue
Revenue
549D,2.
$47C 995
t?`;
$'x201
4'
3490250
1014
3,170.995
2445%
Engineering
VW=
III= W7
38'
NB2.913
3725.083
93%
$242.779
514
1lti4es
S4137,VA
$308.5540
63
$179.418
3
3490.970
101%
3311.552
174%
Recreation
30417.49
$3,082.279
5
$2.735.227
4
33,413.530
5354
3075.303
25°5
Library
$834
3004.079
95'
530.150
330.150
5 °4
30
11
planning
32.401.4r
3W&848
38'
$1.494A24
M
32,383.84
90%
3589072
W4
Fire - Preteribon
31.02D.M
$185.372
18
S834A92
SN
S1,I1211004
101/.
$185.372
22:=
Fse -EM
$14.603,
$12,721.420
8e"
32,142.389
14
32- &4.034
19%
3082.245
31%
Police
31.111.81
5803.577
78
5247.833
22A
3844,842
78%
3590.799
241%
Code Eiiaeemen.;
35221
345.917
99%
58.300
1N
$52-217
1011%
$45.817
729%
6uikln
35.016._
$1,709.138
31.
53,84,402
89.
4th 554
9TA
$I A15.162
42%
Total:
$33.881,363
321,338.054
$12,022,399
35Y4
$17,720.396
$5,635,087
4rN
METHODOLOGY
A cost of ser ice study analyzes two components of costs: the direct costs associated with providing each fee -
for- service arbvity, and the indirect costs that support these wrivaia. A brief discussion of each of these
components fotl~. (A complete. detailed report of calcuadons is provided as an attachment to this report).
bcrrr:r�fost. The direct costs ws dated with fe 4m.service ackmtia were analyzed in grew. derad it thin
study. PRM worked with staff within each of the ten divisions to develop the analysis than is summarized m
the fo:lowing sections of this report. The fiscal year 2006.2007 adopted 'budget was Wed to identify direct
costs.
The fnst step in the process was to idersMy staff time spent directly on each of the user fee activities. Each staff
person involved in the uses fee services identified time spent to compete each task associated with all user fee
services. Annual volume statistics were also gathered in order to develop total annual workload informadan.
Salary and ber4fit do:lars were assigned to the ti me emmales to cone up with the direct staff cons.
Indirect Costs. A proportionate share of other operating expenses and irternal departmenr admiristrative
cons were laye•ed onto the direct costs as departmental overhead. C-rrywide overhead costs coming from the
cost allocation plan (described below) were also added in as indirect overhead. These two items, were
com sonews of the indirect costs: 1) departmental overhead, and 2) citywide overhead. The cost of each
activity is then compared to the fee currently charged, and the extent of con recovery is ides~..
Page 4
The chart below cnp:ay; various aty re :oven; levels These nurnbers were taken from recent PW clients. br .
order w provide Newport Beach with the greater! "apples to apples' compsrhorc *we now !hat there
dwn!s have undertaken the same study a: Newport Beach. uring the same procesrer and met'odolepet.
Campbea
Camino Hills
Capenino
Emerlwille
Huntington Beat"
La Habra
La Mesa
Long Beach
Los Alamitos
Los Gatos
Placer Cou";
Whnue-
PnnSbu-o
Sarna Ba-!ara
Recta ^ds
fawpmt Bach
Folsorr
Hollister
Huntington Beac^
La Habra
La Mesa
Lemocre
Los Alamitos
Long Beach
Whinie-
Pittsbu-g
Sama Sa-tera
Redla-ds
NesMart Beads
Recovery •ores
n!a t00%
41% 74%
19% 49%
38% We
78% %
82% 0%
Recovery -aces
cvteru '.caWevr�alad
'M/r4OU
59% W%
32% meat+
97%
2M 1s%
Campbea
Chino Hills
Cupenino
Ernerywille
Huntington Beac^
La Habra
La Mesa
Long Beach
Los Alamitos
Los Gatos
Place'. Cove;
Whieaer
Pittsburg
Santa Barbara
Redla-ds
MttA•pett \t N*
R
Antioch
Folsom
Ho9ster
Hun ngton SeaP
Iwi ^e
La Habra
Long Beach
Los Alamitos
La Mesa
Whinier
Pimb, tg
Sawa Barbara
Redla-d<
Newport Beach
Recovery rates
55%
Recovery rates
IIU /I NNG
Folsom
neerrr
29%
grveawsaaa
10014
91%
Hollister
47%
997.
Redc-do Beach
H,Ming:on Beac^
56%
69%
Los Alamnas
La Habra
We
Huntington Beam
Long Beach
94%
947.
Dublin
Lemocre
73%
100%
Long Beach
La Mesa
98%
99%
La Mesa
Reda ^ds
22%
33%
Maagstomir
Nmpatt Boo*
91%
1411%
Recovery rates
55%
63%
7%
66%
Na
100%
91%
100%
96
29%
rim
76%
97%
92% an qI
Recovery rats
CLlrMe nwosaoafY
21Y
9%G
26%
29%
43%
ea
16%
49%
16%
99%
Recovepy rates
nararx
BO%
w.v.»avrwrrta/
tda
92%
94%
91 %
9876
70%
109%
77
95%
100%
pap7