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Home My WebLink About13 - Mariners Park Restroom ConstructionCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 13 May 13, 2008 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Frank Tran 949 - 644 -3340 or ftran @ city.newport- beach.ca.us SUBJECT: Mariners Park Restroom Construction - Award of Contract No. 3992 Recommendations: 1. Approve the project plans and specifications. 2. Award Contract No. 3992 to Nile Advanced Construction, Inc., for the Total Bid Price of $543,000, and authorize the Mayor and the City Clerk to execute the contract. 3. Establish $54,300 to cover the cost of unforeseen construction work. 4. Establish an amount of $42,500 for supplemental expenses including $15,000 to cover an early completion incentive, $22,500 for geotechnical and material testing services, and $5,000 for building inspection and miscellaneous expenses. 5. Approve a budget amendment transferring $639,800 from unappropriated General Fund balance into Account Number 7015- C5100909. Discussion: At 11:00 a.m. on April 22, 2008, the City Clerk opened and read the following bids: BIDDER Low Nile Advanced Construction, Inc. 2 Hondo Engineering Contractors 3 Delt Builders 4 Tei -Tech Construction, Inc. 5 Hanan Construction Company, Inc. 6 General Consolidated Contractors 7 MJ Contractors, Inc. 8 Horizons Construction Co. International, Inc. 9 Coppertop Enterprises, Inc. 10 Burge Corporation 11 Metro Builders 12 Newman Midland Corp. 13 Omari Construction Co. TOTAL BID AMOUNT $543,000.00 $596,610.00 $602,500.00 $618,926.00 $646,000.00 $647,000.00 $655,000.00 $657,662.00 $679,612.58 $685,000.00 $689,524.00 $695,890.00 $834,260.00 * ** * Corrected Bid Amount is $695,898 ** Corrected Bid Amount is $721,500 Mariners Park Restroom Construction —Award of Contract No. 3992 May 13, 2008 Page: 2 The low total bid amount is approximately 22 percent below the Engineer's Estimate of $700,000. The low bidder, Nile Advanced Construction, Inc. (Nile), possesses a California State Classification "B" Contractors License as required by the project specifications. A check of the Contractor's references indicates Nile has satisfactorily completed building projects for other agencies. The project specifications provide sixty consecutive working days for Nile to complete the work. In an effort to minimize construction noise and impacts to Mariners Elementary School while school is in session, contract provisions allow for extended work hours (5:00 pm to 6:00 pm.weekdays and 8:00 am to 6:00 pm Saturdays) if special permission from the Engineer is first obtained. The specifications also provide for an early completion incentive of $1,000 for each working day that Nile finishes the project ahead of the August 29, 2008 project completion date. The maximum early completion incentive amount that could be earned is $15,000. If work continues beyond the allowed sixty working days, Nile will be assessed liquidated damages in the amount of $1,000 for each calendar day of late completion. During the Mariners Park Improvement project, the outdated restroom building was removed. Since that time, the park has been served by rented portable sanitary facilities. Funding for constructing this new restroom building was not included in the Fiscal Year 2007 -2008 Capital Improvement Program budget. The new replacement restroom building will have the same floor plan and appearance as those constructed for the Bonita Sports Park. It measures approximately 1,1.00 square feet and is sized for the expected number of visitors at the park. Environmental Review: The project was determined to be exempt from the California Environmental Quality Act (CEQA) pursuant to. Section 15302 (Replacement or Reconstruction) of the CEQA Implementation Guidelines. This Exemption Covers the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced, A Notice of Exemption has been filed with the County of Orange and the State Clearinghouse. Public Notice: The Notice Inviting Bids was advertised in the City's official publication and in construction industry publications. Prior to starting work, two City prepared notices will be distributed by the Contractor to both residents and businesses. The first notice will be distributed ten days before work in the area and the second notice 48 hours prior to starting work in the area. Mariners Park Restroom Construction —Award of Contract No. 3992 May 13, 2008 Page: 3 Geotechnical and Material Testing Services: An estimated $22,500 in geotechnical and material testing services will be needed for this project. These tasks will be performed under an on -call professional services agreement with Leighton Geotechnical. Building Inspection and Miscellaneous Expenses: An estimated $5,000 for building inspection and miscellaneous expenses will be needed for this project. Building Inspection will be provided using on -call inspections services agreement. Architectural construction services will be provided by Ron Yeo for this project per a previously executed contract. Funding Availability: Upon approval of the recommended budget amendment, sufficient funds will be available in the following account for the project: Account Description Account Number Amount Mariners Park Improvements - Restrooms 7015- C5100909 $ 639,800 Total: $ 639,800 Proposed uses are as follows: Vendor Purpose Amount Nile Advanced Construction, Inc. Construction Contract $ 543,000 Nile Advanced Construction, Inc. Construction Contingency $ 54,300 Nile Advance Construction, Inc. Early Completion Incentive $ 15,000 Leighton Geotechnical Materials Testing $ 22,500 Various Building Inspection / Misc. $ 5,000 Expenses Total: $ 639,800 Prepared by: Submitted by: 7� r T. Tran e . Badum A ciate Civil Engineer P li orks Director Attachments: Project Location Map Budget Amendment City of Newport Beach NO. BA- 08BA -068 BUDGET AMENDMENT 2007 -08 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates X Increase Expenditure Appropriations AND Transfer Budget Appropriations SOURCE: from existing budget appropriations from additional estimated revenues PX from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: AMOUNT: 8639,800.00 Increase in Budgetary Fund Balance X Decrease in Budgetary Fund Balance No effect on Budgetary Fund Balance To increase expenditure appropriations from unappropriated General Fund fund balance for the Mariners Park Restroom ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account Description 010 3605 General Fund - Fund Balance REVENUE ESTIMATES (3601) 7015 General Fund Capital - Parks Fund /Division Account Description EXPENDITURE APPROPRIATIONS (3603) Signed Signed: r Approval: Administro} a Services Director Manager Amount Debit Credit $639,800.00 Automatic $639,800.00 3-- 6 --GB Date _ to o Signed: City Council Approval: City Clerk Date Description Division Number 7015 General Fund Capital - Parks Account Number C5100909 Mariners Park Restrooms Division Number Account Number Division Number Account Number Division Number Account Number Signed Signed: r Approval: Administro} a Services Director Manager Amount Debit Credit $639,800.00 Automatic $639,800.00 3-- 6 --GB Date _ to o Signed: City Council Approval: City Clerk Date