The URL can be used to link to this page

Home My WebLink AboutSS2 - Budget PresentationFY 09 Budget Reconciliation Expenditures (All Funds) 256,221,159 Revenues (All Funds) 224,053,344 Total Expenditures in Excess of Revenues 32,167,815 Expenditures not supported by Revenues (not yet budgeted) Lifeguard Headquarters needs assessment Police Facility needs assessment Sunset Ridge Park New City Hall design fees OASIS Senior Center Total Expenditures not supported by Revenues(not yet budgeted) Planned use of restricted funds (non - General Fund) received in prior years CIOSA Fund Measure M Fund Circulation & Transportation Fund Total Planned use of restricted funds (non-General Fund) received in prior years Other Expenditures in Excess of Revenues (Net) Total Other Expenditures in Excess of Revenues (Net) 150,000 330,000 800,000 3,072,300 20,075,000 24,427,300 -�s5a- 51,2,11,0-3 Expected Revenue For This Group From Future Developer Fees / Fund Raising Bond Proceeds Contributions Efforts 150,000 330,000 800,000 3,072,300 10,000,000 5,600,000 4,475,000 14,352,300 5,600,000 4,475,000 Major Projects Included In This Group 1,653,500 Irvine Ave Realignment - University Dr to Bristol St 1,856,452 Corona del Mar Street Rehabilitation 1,079,400 Traffic Signal Modernization: Ph, 2 Jamboree Road Bay Knolls & Mariners Community Slurry Seal 4,589,352 3,151,163 Major Cause In This Group 3,151,163 Accelerated Enterprise CIP's related to Balboe Island AD 32,167,815 32,167,815 • • • I CITY COUNCIL r .� N To protect Newport Beach's unique quality of life for the full enjoyment of its residents, visitors, and business owners and to N direct the efficient and effective delivery of municipal services. 2005 -06 2006 -07 2007 -08 2008 -09 Actual* Actual* Estimated ** Proposed ** Salaries and Benefits $ 258,922 $ 229,203 $ 249,181 $ 196,311 G t4 Maintenance and Operations $ 1,791,445 $ 1,474,011 $ 1,054,918 $ 845,918 OW FL Capital Outlay $ 3,419 $ 462 $ 7,000 $ 7,000 p Total $ 2,053,786 $ 1,703,676 $ 1,311,099 $ 1,049,229 Q * Includes Spheres Issues and Centennial expenditures ** Includes Spheres Issues ICouncil Grants Already included in FY 09 Budget Recipient Funding for Number of Years Amount Balboa Island Historical Society Operations Since FY 02 $15,000 Balboa Island Improvement Assn Flowers and holiday decorations /storage Since FY 05 $11,250 CdM Chamber CdM 5K Since FY 05 — grant is in addition to agreement for race proceeds. $5,000 CdM Chamber CdM Christmas Walk Since FY 04 — Grant funds the event expenses. $10,000 Leadership Tomorrow Sponsorship Since FY 04 $10,000 Newport Beach Film Festival Sponsorship Since FY 00 (increased to $100,000 in FY 08) $100,000 Newport to Ensenada Race Sponsorship Since FY 05 $15,000 OC Marathon Sponsorship Since FY 06 $50,000 Total $216,250 • 0 • _. 2 N O W �a V O Z-, CITY MANAGER To maintain the delivery of high quality municipal services and legislate and manage the affairs of the city according to law and for the benefit of residents and property owners 2005 -06 2006 -07 2007 -08 2008 -09 Actual Actual Estimated Proposed Salaries and Benefits $ 2,288,055 $ 2,551,104 $ 2,793,558 $ 3,038,599 Maintenance and Operations $ 1,457,640 $ 1,352,201 $ 1,408,180 $ 1,380,251 Capital Outlay $ 36,368 $ 96,019 $ 48,636 $ 31,000 Total $ 3,782,063 $ 3,999,324 $ 4,250,374 $ 4,449,850 City Manager —Key Divisions o Code & Water Quality Enforcement 6 full -time employees and .25 FTE o Harbor Resources 8 full -time employees and 6.28 FTE $2,035,450 o Public Information 2 full -time employees and 1.88 FTE $425,442 rr� City Manager's Office o Major Accomplishments: • Established Group Homes Ordinance • Completed Customer Satisfaction Survey • Annexed West Santa Ana Heights • Coordinating Marina Park Project o Major Challenges: • City Hall & Park Design Project • Implementation of Use Permits for Group Residential Uses • Performance Benchmarking of City Services • • • I Code Enforcement 0 Major Accomplishments: Meeting all requirements of the City's NPDES Permit • Implemented a proactive Code & WQ Enforcement Program (Council Policy K -9) • Implemented a proactive residential property maintenance enforcement program • Implemented the refuse abatement program (RAP) • Hired a Water Conservation Coordinator • Providing Code & WQ Enforcement services to West Santa Ana Heights Major Challenges: • Effectively monitoring and enforcing conditions of Use Permits • Implementing the new 5 -year NPDES permit • Providing adequate staff to respond to issues in all departments • e a I Harbor Resources O Major Accomplishments: • Re -Write of Title 17 /Harbor Construction Standards • Starting the HAMP • Keeping the UNB Project going • Using opportunistic sand for West Newport from UNB • Transitioning to a new Harbor Resources Manager • Mooring realignments • Starting an Eelgrass discussion with NMFS • • • I Harbor Resources O Major Challenges: • LNB Dredging Project Addressing pyrethroids in the LNB Funding the LNB Project • Funding the rest of the UNB Project • Continuing our Eelgrass discussions • Hiring and training new staff. • Mooring transferability • • • I PIONideo Communications O Major Accomplishments: • Updated communication plan approved by City Council • New staff communication committee formed • Completed transition to city- controlled NBTV. operations, enhanced programming O Major Challenges: • Meet NBTV programming interests /demands while maintaining current per program costs • Achieve communication plan goals and objectives while meeting strict schedule and budget parameters k&-] CITY CLERK Staffing: One City Clerk Two Deputy City Clerks o _ aa ) u) E To provide service to the Mayor and City Council, in City Manager, administrative departments, and the public in a courteous, timely, and efficient manner while remaining neutral and impartial. To improve the administration of the affairs of the City Clerk's office consistent with applicable laws and through sound management practices to provide easier access to local government and fulfill our responsibility to the residents of Newport Beach. CITY CLERK The City Clerk's Office provides service to the Mayor, City Council, City Manager, and administrative departments, as well as to the public. As a service providing department, the budget is primarily allocated to salaries and benefits with a small amount budgeted for maintenance and operation costs. Budget Overview 2008 -2009 ($414,666) (Excludes Elections) ■ Salaries - $259,063 (62 %) ■ Benefits - S99,799 (24 %) ❑ Advertising /Publications /General Liability- 3` $10,650 (3 %) ❑ Supplies /Maintenance - $32,654 (8 %) ■ Prof/Tech Services - $8,400 (2 %) 24°i ■ Travel/Meetings - $4,100 (1 %) 62% .i CITY CLERK Allocation Plan Salaries and Benefits Maintenance and Operations Capital Outlay Total Elections Grand Total 2005 -06 2006 -07 Actual Actual $ 326,349 $ 314,754 $ $ 97,730 $ 50,733 $ $ $ 11,684 $ 2007.08 2008 -09 Estimated Proposed 339,929 $ 358,862 59,804 $ 55,804 $ 424,079 $ 377,171 $ 399,733 $ 414,666 $ $ 79,934 $ 42,000 $ 100,000 $ 424,079 $ 457,105 $ 441,733 $ 514,666 Ir l t 2005 -2006 2006 -2007 2007 -2008 2008 -2009 Service Indicators Actual Actual Estimated Projected Council Meetings, Regular 22 23 23 23 Council Meetings, Special or Adjourned 28 23 25 25 Resolutions adopted 86 95 80 85 Ordinances adopted 27 21 25 25 Claims /Summons and Complaints processed 116 118 140 120 Contracts /Agreements processed 131 117 130 120 Notices of Completion /Release Bonds 13 20 15 20 Documents processed to Orange County Recorder 26 36 30 35 Passports processed 457 453 450 320 CITY CLERK FY 2007 -2008 ■ Accomplishments: Staff Training, February 2008 Special Election, Updating City Clerk's Page on City's Website FY 2008-2009 ■ Goals: Improve Records Management through Benchmarking Process, 2008 General Municipal Election /Campaign Filings ■ Challenges: City Clerk Retirement/Office Reorganization FUIF RMs! Mission Statement The Human Resources Department delivers innovative and timely human resource services and leadership enabling the City, departments, and employees to provide exceptional services to our residents and visitors. Allocation Plan 2005 -06 2006 -07 2007 -08 2008 -09 Actual Actual Estimated Proposed Salaries and Benefits $ 962,811 $ 1,116,823 $ 11204,290 $ 11262,374 Maintenance and Operations $ 582,767 $ 623,378 $ 580,362 $ 675,178 Capital Outlay $ 10,152 $ 10,605 $ 161,060 $ 6,000 Total $ 1,555,730 $ 1,750,806 $ 1,945,712 $ 11943,552 DEPARTMENT OVERVIEW Human Resources partners with departments and. employees to hire, compensate, support, and develop a workforce that is dedicated to delivering high - quality services to the community. We continue to provide the tools and training needed to keep current with employment - related laws and practices minimizing the City's liability in employment matters. CHALLENGES • Recruiting and retaining high quality employees in an increasingly competitive job market. • Providing faster service to departments so that they have the motivated staff to provide high quality service to our citizens. • Providing employee training programs and succession planning with limited staff. • Providing sound efficient selection practices with huge volume of candidates. DEPARTMENT ORGANIZATION HUMAN RESOURCES o G�t][]I�J[]�4G3G°Q4[] o01�J LZME) @0120° 6 VOQI;fl@ STAFFING: 5.5 plus 1.5 FTE City Employee Activities & Events City -Wide Training Civil Service Commission Support Classification & Compensation Deferred Compensation Employee Identification Cards & Parking Permits Employee Relations Employee Service Awards Employment Verifications Exit Interviews Grievances & Disciplines Labor Relations MOU Administration PERS /PARS Assistance & Coordination Personnel Policies & Procedures Personnel Transactions Records Management Recruitment/Selection Tuition Reimbursement Unemployment Administration RISK MANAGEMENT AND EMPLOYEE BENEFITS STAFFING: 3.5 Benefits Administration Contract Review & Insurance Compliance Disability Benefits & Retirements DMV Employer Pull Program DOT Drug Program Employee Assistance Program Employee Fitness Center Administration Employee Health Fair Employee & Retirement Counseling FMLA/HIPPA Compliance General Liability Insurance Procurement Loss Control New Employee Orientation Pre - employment Physical Exams Retiree Medical Insurance Safety Program Special Event Review Workers' Compensation Claims Administration HR Recruitment Center • Opened new offices • 4.5 Employees • Over 100% increase in 4 years Human Resources F Y 0 6 F Y 0 9 Totals Increase in Service Indicators I "Our mission is your success" — Human Resources City•Wide Reclassifications Funds already included in budget HR Specialist to HR Analyst Human Resources . 11 Business License Inspector to Business License Supervisor Administrative Services $7,500 Fiscal Operations Manager salary increase to level of other managers in department Administrative Services $14,500 CITY ATTORNEY o To represent and /or advise City Council, Boards and Commissions, en E and City Staff with respect to all legal matters ro pertaining to the City U) 2005 -06 2006 -07 2007 -08 2008 -09 o co Actual Actual Estimated Proposed 0 Salaries and Benefits $ 831,051 $ 838,967 $ 828,473 $ 1,021,017 Q Maintenance and Operations $ 187,002 $ 635,319 $ 453,305 $ 488,305 Capital Outlay $ 2,067 $ 6,019 $ 16,035 $ 4,000 Total $ 1,020,120 $ 1,480,305 $ 1,297,813 $ 1,513,322 CITY ATTORNEY Staffing Changes FY 2007 -08 1 City Attorney 1 Assistant City Attorney 1 Administrative Assistant to the City Attorney .63 FTE Office Assistant (Part - time) 1.5 FTE Contract Attorneys (Part -time) .75 FTE Paralegal (Part -time) Total Staffing 3 plus 2.88 FTE FY 2008 -09 1 City Attorney 2 Assistant City Attorneys 1 Administrative Assistant to the City Attorney .63 FTE Office Assistant (Part - time) 1.5 FTE Contract Attorneys (Part -time) .75 FTE Paralegal (Part -time) Total Staffing 4 plus 2.88 FTE CITY ATTORNEY 2005 -2006 2006 -2007 2007 -2008 2008 -2009 Service Indicators Actual Actual Estimated Projected Requests for Opinions /Advice (In- House) 5,500 6,000 6,000 6,200 Council, Board, and Commission Meetings 100 100 100 100 Preparation /Review of Contracts, MOUs, Agreements 400 500 600 550 Litigation Caseload 50 25 5 15 Code Enforcement Caseload 80 70 50 100 Development/review of Resolutions and Ordinances 85 100 100 100 Court and Hearing Appearances 80 40 10 20 Public Assistance (phone or in person, by attorney or secretarial staff) 7,200 7,000 7,200 8,000 Legislative Advocacies 20 20 5 5 Public Records Act Request 60 70 100 100 CITY ATTORNEY • Successes FY 2007/2008 Title 17 Harbor Code Update Legally Defensible zoning amendments for group home residential uses. Newport North Zoning Implementation & Public Benefit Agreement (Z/PBA) Newport Terrace Gas Recovery System (completed) Marina Park Mobile Homes Settlement • Challenges FY 2008/2009 Zoning Code Review /LCP Certification (ongoing from 200712008) CIP Implementation and infrastructure planning and financing (ongoing 200712008) Group Homes Ordinance Lawsuits & HUD Complaints City Hall Development Eelgrass Policy Negotiation with NMFS Department Support for Council Priorities Administrative Services FY 08 -09 Budget Mission Statement ■ To provide prudent financial management of publicly entrusted resources and deliver the highest quality Financial, Information Technology, and related support services to City Officials, the Public, and Other Departments in a cost effective manner. Administrative Services Department Overview Fiscal Year 2007 -08 ■ Amended Budget o $7,902,598 ■ Employees o 56 Full -time o 6.42 FTE Fiscal Year 2008 -09 ■ Proposed Budget El $8,105,367 ■ Employees 0 56 Full -time 0 6.42 FTE Total increase is less than 2.6% ■ RESOURCE MANAGEMENT Resource Management Staffing: 3 $538,135 Est. Cost Allocation Department Administration $ 122,694 22.80% Budget $ 78,427 14.57% Investment & Cash Management $ 74,305 13.81% Financial Planning $ 64,784 12.04% Special Projects $ 64,234 11.94% Labor Negotiations $ 52,652 9.78% Employee Benefits $ 38,458 7.15% Other $ 42,581 7.91% Total $ 538,135 100.00% Employee Benei Labor Negotiation: Special Projects Other -, Department iinistration Financial Planning Budget Investment & Casl Management FISCAL SERVICES Fiscal Services Staffing: 16 Plus 2.82 FTE $1,903,740 Est. Cost Allocation Centralized Cashiering $ 432,046 22.69% Parking Meter Collection $ 380,455 19.98% A/P $ 296,047 15.55% Graphics, Printing & Production $ 216,476 11.37% Warehouse & Inventory Control $ 216,077 11.35% Purchasing $ 166,931 8.77% Remittance Processing $ 111,226 5.84% Postal Services $ 84,482 4.44% Total $ 1,903,740 100.00% Postal Services Remittance Processing Purchasing Warehouse & Inventory Graphics & Printing Accounts Payable Centralized Cashiering irking Meter Collection AR Ar INFORMATION TECHHOIOGY Information Technology Staffing: 17 Plus .5 FTE Inyginpmant $2,967,963 Application Development & Support Est. Cost Allocation a uri y $ 534,233 18.00% Computer Systems Administration $ 534,233 18.00% a ase Geographic Information Systems $ 534,233 18.00% Communications Systems & Devices $ 385,835 13.00% Network Other $ 237,437 8.00% dministratio Geoaraohic ompu er Network Administration Database Management $ 178,078 6.00% $ 178,078 6.00 %_ E -mail & Voice Mail $ 148,398 5.00% Web Development $ 118,719 1 4.00%1 Security $ 118,719 1 4.00%1 1 Inforrm tion Total 1 $ 2,967,963 1 100.00%1 1 Syste ns IM I.,- REVENUE Revenue Staffing: 12 Plus 1.6 FTE $1,552,169 Est. Cost Allocation Licensing $ 465,712 30.00% Receivables & Collections $ 337,761 21.76% Adjudications $ 183,604 11.83% Contract Administration $ 160,534 10.34% Revenue Audits $ 124,166 8.00% Tax Administration $ 105,769 6.81% Regulatory Permits $ 93,561 6.03% Revenue Development $ 81,063 5.22% Total $ 1,552,169 100.00% Regulatory Permit; Tax A d min is tratic Revenue Audits Contract Administration Adjudications Revenue Development sensing neueivables & Collections ACCOUNTING Accounting Staffing: 8 Plus 1.5 $1,143,359 FTE Est. Cost Allocation General Ledger Maint $ 258,713 22.63% Payroll $ 161,675 14.14% Costing, Research & Analysis $ 156,658 13.70% Budget Prep & Admin $ 137,748 12.05% Audit $ 131,901 11.54% Financial Reporting $ 128,303 11.22% Grant Admininstration $ 72,143 6.31% Other $ 96,219 8.42% Total $ 1,143,359 100.00% Other-,) Grant Admininstrationl Financial Reporting Audit Budget Prep & Admin ^--era, Ledger Maint Payroll Costing, Research & Analysis Significant Revenue ■ Administrative Services administers many user fees and is responsible for all City billing including the issuance of 205,000 Municipal Services Statements annually. Some of the larger billings include: ❑ Water charges $18,7523978 • Sewer fees 39774,477 • Fire Medics memberships 300,000 • Recycling fees 875,000 ❑ Franchises fees 316457993 ❑ Use of Money and Property 71705,343 Major Charges, Fees &Taxes ■ Administrative Services actively manages the four largest City tax revenue sources: ❑ Total Property Tax ❑ Sales Tax ❑ Transient Occupancy Tax ❑ Business License Tax ■ This represents almost 76.6 estimated 2008 -09 General $15373717607. $7790929919 23,334,670 13,014,079 3,958,680 $117,400,348 % of the City's total Fund Revenue of Major Charges &Fines ■ Administrative Services also levies and collects the following charges: ❑ Parking Citations $2,500,000 ❑ Administrative Fines /Citations 2239000 ❑ Alarms /Fines /Renewals 3509000 ❑ Tidelands Billings 5,3439300 ❑ And many others Debt Service Debt Service Estimates FY 2008 -09 2009 Year of Original Balance Balance Total Principal Final Issuance 07/01/2008 Additions Deletions 06130/2009 Payments Interest Paid to Date Payment Sunset Ridge Park' 5,000,000 1,500,000 Water Re\enue Refunding Bonds 14,225,000 3,095,000 Balboa Marina Loan 3,457,930 1,298,254 Pre- Annexation Agreement 18,000,000 10,800,000 Refunding Library COP 7,330,000 4,665,000 Section 108 Loan 2,400,000 2,056,000 Total Debt SeMce 50,412,930 23,414,254 Purchase Agreement Payable - (1,500,000) - 1,571,250 71,250 5,000,000 2009 - (1,510,000) 1,585,000 1,581,325 71,325 12,640,000 2009 - (178,641) 1,119,613 237,062 58,421 2,338,317 2016 - (1,200,000) 9,600,000 1,200,000 - 8,400,000 2017 - (330,000) 4,335.000 565,463 235,463 2,995,000 2019 - (84,000) 1,972,000 196,253 112,253 428,000 2024 - (4,802,641) 18,611,613 5,351,353 548,712 31,801,317 City Audits /Reporting ■ External audit — all funds • Comprehensive Annual Financial Report (CAFR) • Single audit, Gas Tax, AQMD, OCTA, TDA Article 3, DOJ, • MERP Plan Audit • Special reporting: • Grants including DOJ, OTS, & SLESF • CDBG ❑ Newport Bay Dredging Permanent Fund (Robinson- Skinner) ❑ Street Report ❑ Library COP Annual Certification ❑ Asset Forfeiture ❑ Continuing Disclosure Reports for Water Revenue Bonds and Library COP ❑ AQMD ❑ State Controller's Report ❑ Federal Sharing Equity Certificate ❑ ILJAOC Financial and Single Audits Benchmarking Initiative #1: Budget ■ We will deliver a meaningful annual operating financial plan that provides long- term sustainability, flexibility and stability, through nrenaration and monitoring of the annual budget and related documents. Benchmarking Initiative #2: Information Technology ■ Information Technology —We will deliver automation solutions and communications services to all City Departments, the City Council, and members of the Public by consolidating, developing and maintaining a dynamic, progressive, service oriented, information technology system. Benchmarking Initiative #3: Purchase Requisition /Purchase Ordering ■ Purchase Requisitioning /Purchase Ordering — We will develop and maintain a dynamic, service oriented, procurement system to deliver the supplies, services, and other resources needed by City Departments to meet their missions. Orders, Encumbrances, Agreements, Purchase card program, Bid Process, City vehicle fleet database /paperwork management. ,PbW�Oi T M n Ji nose e 0 City Council Budget Presentation - Fiscal Year 2009 (1) Agenda Budget Overview Revenue Personnel Divisional Responsibilities S City Council Budget Presentation - Fiscal Year 2009 0 Budget Overview Budget Totals il 6 Budget by Division City Council Budget Presentation-Fiscal Year 2009 i Budget Totals Maintenance &t Operations $6,903,307 15.4% Capital $297,413 0.7% Salaries 8t Benefits $37,5961216 83.9% Total FY 09 Budget: $44,796,936 City Council Budget Presentation- Fiscal Year 2009 Budget by Division Traffic $5,235,670 Detectives $7Y7731273 Patrol $17,3351026 Fleet Services $1,7141469 COP $2,047,882 City Council Budget Presentation - Fiscal Year 2009 Support Services $1076907615 O rgWPpRT Personnel Salaries Ft Benefits y Full -time Employees s �3 New Positions City Council Budget Presentation - Fiscal Year 2009 VQLICi: 0 Full -Time Employees Non -Sworn Personnel W6. Sworn lersonnel 149 62% Full -Time Employee Breakdown Total Employees 241 City Council Budget Presentation - Fiscal Year 2009 a� �s 0 Full -Time Employees Traffil 33 Fleet Services Detectives 2 .. rnD Patrol 97 Employees by Division City Council Budget Presentation - Fiscal Year 2009 Support Services 55 (includes Front Desk, Dispatch, Records, among others) 0 F ` � Sworn Employees �6 Detectives COP Support 23% 5% - -- Traffic 13% J U /0 Sworn Officers by Division City Council Budget Presentation- Fiscal Year 2009 �6NPO a r O P F P n U i New Positions • There are no new positions for the FY 08/09 budget year. City Council Budget Presentation- Fiscal Year 2009 �QpR7g� Budget Totals Comparison $50,0001000 $45,000,000 $40,000,000 $35,000,000 $302000,000 $25,0001000 $201000,000 $151000)000 $107000,000 $5,000,000 $0 �QpRT 2 FY 08 FY 09 ❑ Capital Outlay ■ Maintenance Et Operations E Salaries 8t Benefits City Council Budget Presentation- Fiscal Year 2009 Division Budget Comparison 0 $50,0001000 $4570007000 $40,0007000 $3570007000 $ 30, 000, 000 $25,0007000 $2070007000 $151000,000 $10,0002000 $5,0002000 M Total: $41,463, *.. - :4, 885,:.,. ,, , 5, 827, 292 FY 08 $1 Y1876,877 Total: $44,796,396 x,$2,04778$ FY 09 ❑ COP ■ Support Services E Patrol 2 Traffic ® Detectives ■ Fleet Services City Council Budget Presentation- Fiscol Year 2009 2 0 Changes from FY 2007/08 Salaries &t Benefits: • Adjustments per MOU • Salary Step Increases $3,238,654 MERP Costs • Vehicle Fuel Cost Increase M It 0: • Various Contracts /Other Adjustments $209Y764 • Hoag Medical Services • July 4th Services Capital Outlay: - $115,357 • One -Time Purchases Total Changes = $3,333,061 or 8% Increase from FY 2007/08 City Council Budget Presentation- Fiscal Year 2009 0 ABLE Budget Increases • The ABLE JPA Board adopted a 3 -year budget in order to eliminate the normal dramatic increases and decreases associated with the FAA maintenance requirements for such aircraft • We are in the second year of the 3 -year cycle. City Council Budget Presentation- Fiscal Year 2009 Revenue Revenue City Council Budget Presentation - Fiscal Year 2009 80 (4) Revenue • Total Estimated Police Department Generated Revenue: $7,907,341 • Significant Revenue Sources: - Orange County Public Safety Augmentation: $9007000 - Alarm Related (permit renewals, fines, PD alarm monitoring): $350,,000 - Parking Fines: $2.5 Million - Administrative Citation Fines: $165,000 City Council Budget Presentation - Fiscal Year 2009 (4) Revenue - Jail Booking Fees: $135,000 - ABLE: $300,000 - School Resource Officers: $160,000 - Narcotics Assets /Forfeitures Fund: $69,960 City Council Budget Presentation- Fiscal Year 2009 EEpPp4T i, f! Y jM1 s Divisional Responsibilities Office of the Chief Traffic Of Police a Support Services Detective Patrol Fleet Maintenance City Council Budget Presentation- Fiscal Year 2009 Office of the Chief of Police • Professional Standards /Legal Review • Community /Media Relations (PIO) • Environmental Services • Crime Prevention • D.A.R.E. • Department Payroll City Council Budget Presentation- Fiscal Year 2009 Office of the Chief of Police Programs: • Volunteer Program • Citizen's Academy • Teen Academy City Council Budget Presentation - Fiscal Year 2009 Support Services Division • Alarm Monitoring Program • Communications • Video Services • Personnel and Training • Recruiting • Polygraph Examinations • Fiscal Services /Budget Control • Property /Evidence Control City Council Budget Presentation - Fiscal Year 2009 ibwPOpT i F a K 0 Support Services Division Records Section Range Training /Armory • Computer Systems • Planning /Research • Facility Maintenance • Electronics Engineering /Repair • Fleet Acquisition / Maintenance City Council Budget Presentation- Fiscal Year 2009 (S) y Patrol Division • Day Watch • Mid Watch • Night Watch • Jail • S.W.A.T. • Bicycle Detail • . l ,L s City Council Budget Presentation - Fiscal Year 2009 A�MPJe� J4 d d' i F � V S Patrol Division • Canine Unit • Disaster Planning • Helicopter Program (A.B.L.E.) • Reserve Officer Program • Hostage Negotiations 7*1 City Council Budget Presentation-Fiscal Year 2009 Traffic Division • Traffic Services • Accident Investigation • Motorcycle Enforcement • Parking Control • Crossing Guard Contract Administration • Traffic Education • Animal Control • Special Events Planning City Council Budget Presentation - Fiscal Year 2009 y6K POgT Of Y F �. J rt 2 Detective Division • Criminal Investigations - Crimes Against Persons - Property Crimes - Juvenile /Sex Crimes - Narcotics - Economic Crimes - Vice /Intelligence • Crime Suppression Unit City Council Budget Presentation- Fiscal Year 2009 t Detective Division Crime Scene Investigations • Crime Analysis • Orange County Auto Theft Task Force (OCATT) • Regional Narcotics Suppression Program (RNSP) • School Resource Officer Program City Council Budget Presentation - Fiscal Year 2009 QOR7 g ` Fleet Maintenance Division • Vehicle Purchasing • Vehicle Maintenance • Parts Inventory • Replacement Vehicle Set -up W P 0 0- City Council Budget Presentation - Fiscal Year 2009 Significant Accomplishments During the Last Year • Recruitment 8t Retention: - 520 Police Officer Applicants Tested from 1/07 to 4/08 14 Police Officers hired (6 recruits and 8 laterals) . 9 Civilian Applicants hired during the same period • Crime Trends Remain In Check - Down 5% in 2007 City Council Budget Presentation- Fiscal Year 2009 �QO (0 Significant Accomplishments 0 During the Last Year • Collaborative Philosophy in reducing alcohol - related offenses - Interaction with the Retail Alcohol Outlets and A.B.C. - Educational endeavors with establishments - Continued DUI education and enforcement • Continued Cooperation with City Code Enforcement • Focused Patrols to increase visibility and community interaction • Renewed emphasis on Area - specific community interaction City Council Budget Presentation- Fiscal Year 2009 Significant Challenges in the OQ Coming Year • Recruitment Et Retention - It will continue to be a challenge as it is for all of law enforcement in the State /Region • Facility Issues: - Operating in a 34 year old facility (built for a 25 year life cycle) • 24 hour per day /7 taking it's toll (not requirements) days per week wear built for today's City Council Budget Presentation- Fiscal Year 2009 0 Significant Challenges (Cont'd) OD • Facility Issues (cont'd) - Emergency Generator Replacement - Sewer Line Replacement - Station Security Upgrade - Front Lobby Remodel to be Completed - Selected Workspace Upgrades - Need to begin the planning process for a new facility • Needs Assessment /Capital Facilities Plan City Council Budget Presentation - Fiscal Year 2009 Key Pointsin Benchmarking • Police Investigations • Crime Prevention • Emergency Response City Council Budget Presentation- fiscal Year 2009 Ew Paa Q4~ i .i J f C 0 City Council Budget Presentation- Fiscal Year 2009 1Tzrv2 CITY ATTORNEY DIRECT RELATED ADVICE, CONTRACTS, ORDINANCES FOR: • City Council • City Manager • City Clerk ELECTION ■ City Clerk ADVISORY AND LITIGATION OVERSIGHT ■ Department Heads and Outside Counsel ASSISTANT CITY ATTORNEY DIRECT RELATED ADVICE, CONTRACTS, ORDINANCES FOR: • Administrative Services • Harbor Resources • Recreation & Senior Services • Library Services • Human Resources • Code Enforcement CITATION APPEALS HEARING ■ Administrative Services CONFLICTS FOR ADMINISTRATIVE HEARINGS PROSECUTION • Code Enforcement • Planning Department PERSONNEL MATTERS FOR ALL DEPARTMENTS ■ Human Resources ASSISTANT CITY ATTORNEY DIRECT RELATED ADVICE, CONTRACTS, ORDINANCES AND RELATED CODE ENFORCEMENT FOR: • Planning Department • Public Works Department • Utilities Department • General Services Department • Building Department • Fire Department • Police Department [ABEL] LITIGATION OVERSIGHT • Risk Manager Oceanside 1 assistant, 1 senior deputy, 3 deputies, 1 paralegal Escondido 3 assistants, 3 deputies Chula Vista 2 senior assistants, 5 deputies Oran e 3 assistants Alameda 3 assistants, 1 paralegal Vista 2 assistants, 1 paralegal Redondo Beach 3 assistants, 1 senior deputy, 2 deputies, 1 paralegal Proposed Newport Beach 2 assistants 2 part -time deputies 1 part -time paralegal