HomeMy WebLinkAbout20 - Right Turn Lane at Newport Coast Drive & Pelican Hill Road NorthCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 20
May 27, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Iris Lee
949 - 644 -3323 or ilee @city.newport- beach.ca.us
SUBJECT: NEWPORT COAST DRIVE AND PELICAN HILL ROAD NORTH RIGHT
TURN LANE - CONTRACT NO. 3945 — AUTHORIZE BUDGET
AMENDMENT FOR CONSTRUCTION FUNDING
Recommendations:
Approve a Budget Amendment transferring $395,000 from Account No. 7181-
02002010, Irvine Terrace Slurry project, and $105,000 from Account No. 7181-
C2002011, Newport Heights Slurry project, to Account No. 7181- C5200974, Newport
Coast Drive — Pelican Hill Road North Right Turn Lane project.
Discussion:
On April 10, 2007, the City entered into a Professional Services Agreement with RBF
Consulting (RBF) to prepare final construction documents for the Newport Coast Drive
and Pelican Hill Road North Right Turn Lane project in the amount of $100,000.
Services under the Agreement included research, survey, layout, traffic signal
modifications, landscape and irrigation restoration, mapping, and pre- construction
services. In June 2007, RBF submitted preliminary design drawings that proposed a
non - decorative raised concrete median and short concrete retaining wall to
accommodate a wider radius at the northwest corner of Newport Coast Drive at Pelican
Hill Road North. On November 13, 2007, the City Council approved an Amendment to
RBF's Agreement for additional landscape design services for the raised median and
northwest comer of the intersection and structural design of a landscaped retaining
wall.
Design is nearing completion and funding for construction is needed. Staff anticipates
the project will be bid and awarded by August 2008. Due to recent favorable bids,
project savings are available in the Irvine Terrace and Newport Heights Slurry Seal
project accounts. Staff recommends these Gas Tax funds be transferred to the
Newport Coast Drive Pelican Hill Road Right Turn project to provide for the construction
of improvements.
Newport Coast and Pelican Hill Road North —
Authorize Budget Amendment for Construction Funding
May 27. 2008
Page 2
Environmental Review:
Budgetary actions are not projects as defined in the California Environmental Quality
Act (CEQA) Implementing Guidelines. CEQA documentation will be prepared for the
project and considered at the time of award.
Funding Availability:
Upon approval of the recommended budget amendment sufficient funds will be
available in the following account for the project:
Account Description
Newport Coast Drive at Pelican Hill Road North
Prepared by:
Civil Engineer
Attachment: Project Location Map
Budget Amendment
Account Number Amount
7181- C5200974 $500,000
Total $500,000
Submitted
G. Badum
orks Director
Newport Coast Drive @ Pelican Hill Road North
Right -Turn Lane Project Location Map
City of Newport Beach NO. BA- 08BA -072
BUDGET AMENDMENT
2007 -08
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations AND
PX Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
AMOUNT: $500,000.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
fX I No effect on Budgetary Fund Balance
To transfer expenditure appropriations from the Irvine Terrace Slurry project to provide construction funding for
the Newport Coast and Pelican Hill Road North right turn lane.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Amount
Debit Credit
Signed:
Signed:
Financial Approval:
inistrative
Services Director
City Manager
Automatic
/-Z- 10P
Date,
b ezr
to
Signed:
City Council Approval: City Clerk Date
Description
Division
Number
7181
Gas Tax - Capital Projects
Account
Number
C2002010
Irvine Terrace Slurry Project $395,000.00
Account
Number
C2002011
Newport Heights Slurry Project $105,000.00
Account
Number
C5200974
Npt Coast Dr /Pelican Hill Rd Right Turn Lane $500,000.00
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Financial Approval:
inistrative
Services Director
City Manager
Automatic
/-Z- 10P
Date,
b ezr
to
Signed:
City Council Approval: City Clerk Date