HomeMy WebLinkAbout19 - Fiscal Year 2007-2008 Traffic Signal RehabilitationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. ig
June 10, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Brad Sommers
949 -644 -3326 or bsommers @city.newport- beach.ca.us
SUBJECT: Fiscal Year 2007 -2008 Traffic Signal Rehabilitation Project —
Award of Contract No. 3932
Recommendations:
1. Approve the project plans and specifications.
2. Award Contract No. 3932 to Pouk & Steinle, Inc., for the Total Bid Price,
including Additive Bid Item -1, of $326,940, and authorize the Mayor and the City
Clerk to execute the contract.
3. Establish an amount of $33,000 to cover the cost of unforeseen work.
Discussion:
At 10:00 a.m. on May 14, 2008 the City Clerk opened and read the following bids for
this project:
BIDDER
TOTAL BID AMOUNT
Low Pouk & Steinle, Inc.
$309,940.00
2 Macadee Electrical Co.
$311,359.00
3 Christopher R. Morales, Inc.
$347,550.00
4 CT &F, Inc.
$349,652.00
5 Republic ITS
$358,300.00
6 PTM General Engineering Services
$362,450.00
7 Terno,Inc.
$371,646.00
8 Moore Electrical Contracting, Inc.
$374,895.00
9 Steiny and Company, Inc.
$395,551.00
10 CSI Electrical Contractors
$429,900.00
11 KDC, Inc. dba Dynalectric
$431,777.06
* Corrected Bid Amount is $349,670
The low bid amount is 17 percent below the Engineer's Estimate of $374,700.00. The low
bidder, Pouk & Steinle, Inc., possesses a California
State Contractors License
Classification C -10 as required by the project specifications.
A check of the Contractors
Fiscal Year 2007 -2008 Traffic signal Rehabilitation Project —
Award of Contract No. 3932
June 10, 2008
Page: 2
references indicates they have satisfactorily completed similar projects for other
municipalities.
The Fiscal Year 2007 -2008 Traffic Signal Rehabilitation project consists of the following
components:
1. Renovation of the existing intersection traffic signals at the Campus Drive / Dove
Street, Birch Street / Von Karman Avenue, Hospital Road / Placentia Avenue,
and Newport Center Drive / Newport Center Drive East / West. The work will
consist of replacement of aging equipment and wiring to maintain the existing
traffic signal operation. The installed equipment will be compliant with the City's
future traffic signal system.
2. Installation of Battery Backup Systems (BBS) at five existing traffic signal
locations.
Due to favorable bid pricing currently, the BBS item was added to the bid proposal as
an Additive Bid Item (ABI -1). Pouk & Steinle, Inc., has proposed a price of $17,000 for
ABI -1. As the total cost of the project, including the ABI -1 is below the current amount
budgeted for the project, staff recommends accepting the ABIA bid and including the
work in the awarded contract.
Pursuant to the Contract Specifications, the Contractor will have 100 consecutive
working days to complete the work.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines at the time
the project was authorized by the City Council. This exemption covers the repair,
maintenance and minor alteration of existing public facilities with negligible expansion.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Geotechnical and Material Testing Services:
Geotechnical and Material Testing Services are not required for this contract.
Funding Availability:
There are sufficient funds available in the following accounts for the project:
Account Description Account Number Amount
Measure M Turnback 7281- C5200068 $ 240,000
Transportation and Circulation Fund 7261- C5200068 $ 119,940
Total: $ 359,940
Fiscal Year 2007 -2008 Traffic Signal Rehabilitation Project —
Award of contract No. 3932
June 10, 2008
Page: 3
Proposed uses are as follows:
Vendor
Purpose
Amount
Pouk & Steinle, Inc.
Construction Contract
$
309,940
Pouk & Steinle, Inc.
Additive Bid Item -1
$
17,000
Pouk & Steinle, Inc.
Construction Contingency
$
33,000
Total:
$
359,940
Prepared by:
Submitted by:
Senior ornmers, PE
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