HomeMy WebLinkAbout12 - Superior Avenue RehabilitationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 12
June 10, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Andy Tran
949 - 644 -3315 or atran @city.newport- beach.ca.us
SUBJECT: Superior Avenue Rehabilitation — Completion and Acceptance of
Contract No. 3869
Recommendations:
1. Accept the completed contract work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
Discussion:
On January 8, 2008, the City Council authorized the award of the Superior Avenue
Rehabilitation project to All American Asphalt. The contract provided for the removal
and reconstruction of deteriorated concrete curb and gutter, sidewalk, curb access
ramps and driveway approaches. The project also involved grinding and overlaying the
asphalt pavement on Superior Avenue from Coast Highway to the northern City limit
just south of 16"' Street. The contract has now been completed to the satisfaction of
the Public Works Department. A summary of the contract cost is as follows:
Original bid amount: $862,862.00
Actual amount of bid items constructed: $728,925.58
Total amount of change orders: - $509.00
Final contract cost: $728,416.58
The decrease in the amount of actual bid items constructed over the original bid
amount resulted from a decrease in the amount of needed asphalt concrete. The final
overall construction cost including one change order was 15 percent below the original
Superior Avenue Median Improvements - Completion and Acceptance of Contract No. 3794
June 10, 2008
Page 2
bid amount. The one change order was a credit for not installing thermoplastic striping
at the north end of the project. Thermoplastic striping was removed from the contract in
anticipation of the Hoag Hospital traffic signal project, which will include final
thermoplastic striping at this location.
In addition to the primary construction contract, this project involved other project
expenses. Total project expenses are summarized as follows:
Construction $728,416.58
Surveying Services — Walden and Associates $16,500.00
Material Testing — Harrington Geotechnical $4,334.50
Construction Inspection $1,902.60
Incidentals $413.35
Total Project Cost $751,567.03
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementation Guidelines at the time
the project was authorized by the City Council. This exemption covers the repair,
maintenance and minor alteration of existing public facilities with negligible expansion.
Funding Availability:
Funds for the construction contract were expended from the following accounts:
Account Description
Gas Tax
AHRP Grant Funds
Account Number
7181- C5100927
7285- C5100927
Amount
$367,158.29
$361,258.29
Total: $728,416.58
The original completion date was April 21, 2008. All work was substantially completed
by this date.
Preparedd
0 by:
(Ah �)
Andy Tran
-rc Senior Civil Engineer
Submitted by:
Badum .
s Director