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Home My WebLink About20 - Newport Blvd Water Main ReplacementCTY OF F NEWPORT BEACH City Council Staff Report May 12, 2015 Agenda Item No. 20 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director- (949) 644 -3330, dawebb @newportbeachca.gov PREPARED BY: Andy Tran, Senior Civil Engineer PHONE: (949) 644 -3315 TITLE: Newport Boulevard Water Main Replacement (Via Oporto to 28th Street and 26th Street to 19th Street) — Award of Contract No. 5481 (CAP14 -0030) ABSTRACT: Staff has received construction bids for the Newport Boulevard Water Main Replacement project and is requesting City Council's approval to award the construction contract to T.E. Roberts, Inc. of Orange, California. RECOMMENDATION: a) Approve the project plans and specifications; b) Award Contract No. 5481 to T.E. Roberts, Inc. for the total bid amount of $3,511,515.00, and authorize the Mayor and City Clerk to execute the contract; c) Establish a contingency of $350,000.00 (approximately 10% of Total Bid) to cover the cost of unforeseen work not included in the original contract; and d) Approve Budget Amendment No. 15BA -047 appropriating $260,000 from the Water Enterprise unappropriated fund balance to Account No. 7511- C6002014 to augment funding budgeted for Fiscal Year 2015 -16. FUNDING REQUIREMENTS: Upon approval of the proposed budget amendment and the Proposed Capital Improvement Program budget for Fiscal Year 2015 -16, sufficient funding will be available for the award of this contract. The following fund will be expensed: [Account Descri tion Number I Amount ater Enterprise —Account 17511 - C6002014 $ 3,964,515.00 Total: $ 3,964,515.00 20 -1 Staff recommends establishing approximately ten (10) percent for contingency purposes for unforeseen conditions associated with construction. Proposed fund uses are as follows: Vendor T.E. Roberts, Inc. T.E. Roberts, Inc. Geotechnical & Testing Consultant Various DISCUSSION: Purpose Construction Contract Construction Contingency Material Testing and Inspection Printing and Incidentals Amount $ 3,511,515.00 $ 350,000.00 $ 100,000.00 $ 3.000.00 Total:$ 3,964,515.00 The proposed water transmission main replacement project is located on the northbound side of Newport Boulevard from Via Oporto to 28th Street and from 26th Street to 19th Street. The existing pipeline consists of 16 -inch and 20 -inch cast iron pipes that were installed in the mid 1920s. This transmission main is vital to the City's water distribution system as it provides water supply and fire flow protection to businesses and residents on the Balboa Peninsula. In addition to replacing the aging transmission main on Newport Boulevard, various smaller cast iron distribution mains on Finley Avenue, 32nd Street and various alleys will also be replaced. The City will soon be administering a separate street improvement project on Newport Boulevard within the limits of this water transmission main project. Replacement of the water transmission main at this time will eliminate the potential of damaging the old existing cast iron water main during construction of the street improvements, as well as prevent cutting into the new improvements in the near future. At 10:00 a.m. on April 28, 2015, the City Clerk opened and read the following bids for this project: The low bid amount is 3.3% higher than the Engineer's Estimate of $3,400,000. The low bidder, T.E. Roberts, Inc., possesses a California state contractor's license classification "A" as required by the project specifications. The contractor is registered with the California Department of Industrial Relations as required by California law to work and bid on public contracts. A check of the contractor's references indicates satisfactory completion of similar projects for other public agencies. T.E. Roberts, Inc. also recently and successfully completed the Corona del Mar Water Transmission Main (C -4603) project. The work necessary for the completion of this contract consists of mobilization, traffic control, construction notification, trenching, shoring, installing water pipelines and appurtenances, dewatering, repairing sewer pipelines, establishing temporary water services and sewer bypassing, and pavement restoration. Pursuant to the Contract Specifications, the contractor will have 220 consecutive working days to complete the work. The contractor will be performing field exploratory work (potholing) in late May 2015 in order to start the fabrication of the steel pipes which takes approximately four months. Trenching and installation of pipes will 20 -2 BIDDER TOTAL BID AMOUNT Low T.E. Roberts, Inc. $ 3,511,515.00 2 GRFCO, Inc. $ 3,949,575.00 3 Paulus Engineering, Inc. $ 4,198,773.00' 4 Trautwein Construction, Inc. $ 4,665,365.00 5 Vido Artukovich & Sons, Inc. $ 4,713,190.00 6 J.A. Salazar Construction & Supply Corp. $ 4,722,674.00 7 Lonerock, Inc. $ 4,888,761.00 8 CCL Contracting, Inc. $ 5,226,779.00 9 Mike Bubalo Construction Co. $ 6,739,800.00 The low bid amount is 3.3% higher than the Engineer's Estimate of $3,400,000. The low bidder, T.E. Roberts, Inc., possesses a California state contractor's license classification "A" as required by the project specifications. The contractor is registered with the California Department of Industrial Relations as required by California law to work and bid on public contracts. A check of the contractor's references indicates satisfactory completion of similar projects for other public agencies. T.E. Roberts, Inc. also recently and successfully completed the Corona del Mar Water Transmission Main (C -4603) project. The work necessary for the completion of this contract consists of mobilization, traffic control, construction notification, trenching, shoring, installing water pipelines and appurtenances, dewatering, repairing sewer pipelines, establishing temporary water services and sewer bypassing, and pavement restoration. Pursuant to the Contract Specifications, the contractor will have 220 consecutive working days to complete the work. The contractor will be performing field exploratory work (potholing) in late May 2015 in order to start the fabrication of the steel pipes which takes approximately four months. Trenching and installation of pipes will 20 -2 begin in September and will be completed before the start of Summer 2016. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act ( "CEQA ") pursuant to Section 15302 Class 2C (replacement or reconstruction of existing utility systems involving negligible or no expansion of capacity) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Description Attachment A - Location Mao Attachment B - Budget Amendment 20 -3 m J PROJECT LOCATION AVE G D sl OO a � 00 NEWPORT BOULEVARD WATER MAIN REPLACEMENT VIA OPORTO TO 19TH ST LOCATION MAP ATTACHMENT A �00 0 ,o CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT C -5481 1 5/12/2015 20 -4 ATTACHMENT B City of Newport Beach NO. BA- 15BA -047 BUDGET AMENDMENT 2014 -15 AMOUNT: $2so,000.00 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates Increase in Budgetary Fund Balance X Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance Transfer Budget Appropriations P1 No effect on Budgetary Fund Balance SOURCE: from existing budget appropriations from additional estimated revenues PX from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: To increase expenditure appropriations from the Water Capital Fund fund balance for the Newport Blvd. Water Main Replacement Project. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account Description 510 3605 Water Capital - Fund Balance REVENUE ESTIMATES (3601) Fund /Division Account Description EXPENDITURE APPROPRIATIONS (3603) Description Division Number 7511 Distribution & Piping Account Number C6002014 Newport Blvd. Transmission Main Division Number Account Number Division Number Account Number Signed: Signed: Signed: Finance Approval: City City Council Approval: City Clerk Amount Debit Credit $260,000.00 Automatic $260,000.00 Date S1611.5 Date Date 20 -5