HomeMy WebLinkAbout12 - Buffalo Hills - Bonita Creek & San Miguel Lighting ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 12
September 23, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Alfred Castanon
949 - 644 -3314 or acastanon @city.newport- beach.ca.us
SUBJECT: Buffalo Hills, Bonita Creek and San Miguel Park Lighting
Improvements — Completion and Acceptance of Contract No. 3964
Recommendations:
1. Accept the completed work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
Discussion:
On February 12, 2008 the City Council authorized the award of the Buffalo Hills, Bonita
Creek and San Miguel Park Lighting Improvement project to Macadee Electric
Construction. The contract provided for the replacement of steel poles, deteriorated
conduit, conductors and concrete pull boxes on various streets within Bonita Creek and
San Miguel Parks. In addition, new bollard lighting was added at Buffalo Hills Park.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $323,692.00
Actual amount of bid items constructed: $331,104.40
Total amount of change orders: $4,923.00
Final contract cost: $336,027.40
The increase in the actual amount of bid items constructed over the original bid amount
resulted from extra conduit and conductors needed at Buffalo Hills and San Miguel
Park. In addition, there were two change orders totaling $4,923.00. The change orders
were for the following:
Buffalo Hills, Bonita Creek & San Miguel Park Lighting Improvements - Completion and Acceptance of contract No. 3984
September 23, 2008
Page 2
Change
Description
Amount
Order
1
Contractor exposed 5 damaged unmarked irrigation
$3,024.00
main lines at Buffalo Hills Park.
2
Per City's request, the contractor installed a new street
$1,899.00
light foundation for the pole (SL 3327) on Port
Barmouth Place. The existing street light foundation
was removed below sidewalk grade and capped.
Contractor also modified the existing service cabinet
for circuit "E" of Buffalo Hills Park and installed a
photocell.
Total Project Change Orders
$4,923.00
The final overall construction cost including the two change orders was 3.8 percent over
the original bid amount.
A summary of the project schedule is as follows:
Estimated completion date per June 07' schedule: August 18, 2008
Project award for construction: February 12,2008
Estimated completion date at award: July 22, 2008
Actual substantial construction completion date: August 22, 2008
All work was substantially completed by August 22nd, 23 days past the scheduled
completion date of July 22, 2008. Extra time was needed to complete the project
because of the additional work requested by the City.
Environmental Review:
The project was exempt from the California Environmental Quality Act (CEQA) pursuant
to Section 15301 of the CEQA Implementation Guidelines when the project was
authorized by the City Council. This exemption covers the repair, maintenance and minor
alteration of existing public facilities with negligible expansion.
Funding Availability:
In addition to the primary construction contract, this project involved other project
expenses. Total project expenses are summarized as follows:
Construction
Design — JMD, Inc.
Electrical — Southern California Edison
Inspection — Project Partners, Inc.
Incidentals
Total Project Cost
$336,027.40
$66,091.40
$5,670.74
$2,344.28
$1,503.96
$411,637.78
Buffalo Hills, Bonita Creek & San Miguel Park Lighting Improvements - Completion and Acceptance of Contract No. 3964
September 23, 2008
Page 3
Funds for the construction contract were expended from the following accounts:
Account Description
Bonita Creek Park and San Miguel Park
Lighting Replacement
Buffalo Hills Park Lighting
Street Lighting Replacement Program
Prepared by:
qE��i
Alfred astanon
Associate Civil Engineer
Account Number Amount
7015- C5300895 $125,000.00
7015- C4002000
$194,933.00
7013- C5300035
$16,094.40
Total:
$336,027.40
,fii G. Badum
Works Director