HomeMy WebLinkAbout14 - West Newport and Newport Island Playground EquipmentCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 14
October 14, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Patrick Arciniega
949 - 644 -3347 or parciniega @city.newport- beach.ca.us
SUBJECT: West Newport and Newport Island Park Playground Equipment
Replacement— Completion and Acceptance of Contract No. 4005
Recommendations:
1. Accept the completed work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
Discussion:
On April 22, 2008 the City Council authorized the award of the West Newport and
Newport Island Park Playground Equipment Replacement project to R.E. Schultz
Contracting. The contract provided for the replacement of the playground equipment,
installation of new rubberized surfacing, at both parks and sun shade structure and
landscaping at West Newport Park.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $77,974.00
Actual amount of bid items constructed: $77,974.70
Total amount of change orders: $11,987.30
Final contract cost: $89,962.00
W. Nwprt & Nwprt Isi. Playground Equip. Relpacement. - Completion and Acceptance of Contract No. 4005
October 14, 2008
Page 2
The final overall construction cost including the Change Orders was 15.37% percent
over the original bid amount. The majority of the change order cost involved placing
additional rubberized surfacing at Newport Island Park. This extra surfacing was
required because the pole length specified for the play equipment was not deep enough
to be set in sandy material. Some additional costs were also incurred to pay for an
additional pole and shade panel at the West Newport Park to provide shade for the
corkscrew slide. The change orders were as follows:
Change
Description
Amount
Order
1
Stainless steel hardware, concrete, rubberized surface
$11,987.30
welds for footings, extra demo., set additional post,
footing and excavation
Total Project Change Orders
$11,987.30
All work was substantially completed by August 1, 2008 approximately 1 month beyond
the scheduled completion date of July 1, 2008. Extra time was needed to make
adjustments for retrofitting the equipment to be installed partially in sand and partially in
rubberized surface. In addition the schedule was delayed to accommodate resident
requests to halt construction during the 4th of July week.
Schedule Summary
Estimated completion date per June'07 Schedule: July 1, 2008
Project award for construction: April 22, 2008
Estimated completion date at award: July 1, 2008
Actual completion date: August 1, 2008
Environmental Review:
The project was exempt from the California Environmental Quality Act (CEQA) pursuant
to Section 15301 of the CEQA Implementation Guidelines when the project was
authorized by the City Council. This exemption covers the repair, maintenance and minor
alteration of existing public facilities with negligible expansion.
Funding Availability:
In addition to the primary construction contract, this project involved other project
expenses for material testing. Total project expenses are summarized as follows:
Construction $89,962.00
Playground/ Shade Equipment $75,435.96
Landscaping of West Newport Park $8,553.50
Total Project Cost $173,951.46
W. Nwprt & Nwprt Isl. Playground Equip. Relpacement. - Completion and Acceptance of Contract No. 4005
October 14, 2008
Page 3
Funds for the construction contract were expended from the following accounts:
Account Description Account Number Amount
Newport Island Park — General Fund 7015- C4002001 $29,878.30
West Newport Park — General Fund 7015- C4120931 $42,649.70
West Newport Park — BET 7271- C4120931 $17,434.00
Total: $89,962.00
All work was completed by the scheduled completion date of August 21, 2008.
Prepared by:
Patrick Arcinieg
Senior Civil En er
Submitted by:
Badum
ubli Works Director