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HomeMy WebLinkAboutSS3 - Business License Taxfss3 - 11-1a- CITY OF NEWPORT BEACH ADMINISTRATIVE SERVICES Revenue Division Jane Smith Date : October 1, 2008 1234 Main St Penalties Date : November 1, 2008 Newport Beach, CA 92663 File Number: K200801234 Estimate Tax Due : $146 Source : Franchise Tax Board Request for Business License Tax Registration Dear Business Owner(s): Thank you for choosing to do business in the City of Newport Beach (City). We take pride in providing top quality, professional services to the business community. An essential part of providing these services is ensuring that all businesses are registered and the appropriate business taxes are paid. This requirement enables our staff to maintain a database of information used for public safety and other City - provided services. The following indicator(s) prompted us to send you this notification: The Franchise Tax Board has reported to the City of Newport Beach that the buisness entity mentioned above has filed a business tax return. This representation to the higher taxing authority is indication that you maybe engaged in business activity from a Newport Beach location. Records provided by the California Secretary of State indicate that you have registered a. Corporation, LLC, LP with an address located in the City. By definition these are business entities and are required to have a valid business license. In evaluating whether an entity requires a business license we are not able to consider the reason for its formation only whether the entity is a business as defined by the City Municipal Code. 3. The City has identified through the Department of Real Estate (DRE) that you are a real estate agent within our jurisdiction. Our search of City records did not reveal a current business tax registration for the above -named business. City of Newport Beach code, Section 5.04.020, requires all persons operating a business within the city to register for a Business Tax Certificate. Please complete the business tax application process no later than November 1, 2008, to avoid penalty charges. You can save time and money (the $42 processing fee is waived) by using our convenient on -line service to apply for your business tax certificate. Just click on the "Apply for a New License" at the "e- onlineservices" link on the City's website at www.city.newport- beach.ca.us to pay by credit card or check. If you do not have Internet access, please call 949- 644 -3141 and we will send you a copy by mail or fax. Please note your estimated tax amount is based upon when your business started operating in Newport Beach. You will be notified if additional tax is due. If you hold a current City of Newport Beach Business Tax Certificate for the business named above that is engaged in the same business activity, or if you believe this entity does not require a Newport Beach business tax certificate, you must complete a Request for Business Tax Review form. Our staff will use the information provided to determine if a license is required. If no license is required, your check and application will be returned. An important note: the submission of a Business Tax Review form does not delay the imposition of penalties. We encourage you to remit the application and payment by the date listed above. Please visit the Revenue Division website at www.city.newport- beach.ca.us /revenue for additional information and to apply for a Business Tax 3300 Newport Boulevard Post Office Box 1768 • Newport Beach, California 92658 -8915 Telephone: (949) 644 -3141 • Fax: (949) 644 -3073 - www.city.newport- beach.ca.us ask; City of Newport Beach Revenue Division PO Box 1768, Newport Beach, CA 92658 -8915 i' REQUEST FOR BUSINESS TAX REVIEW 41q:_FyY.!. This person or entity may not be subject to the City of Newport Beach Business License Tax. If you believe such is the case, please complete this form and return it in the envelope provided. Include a contact name and phone number so we may contact you if we need additional information. You will receive a Notice of Determination within 10 business days by mail following the review of this form indicating the reviewer's decision. This form must be received no later than the due date articulated in the notice. Name: Telephone: Email: Please check Yes or No to each of the following. Yes No File No: ❑ ❑ This person or entity has filed with the Franchise Tax Board (FTB) as a business or trade indicating a Newport Beach address. " Please list the trade business activity shown on filing: ❑ ❑ This entity has registered with the Secretary of State as a Corporation j LLC J LP, indicating the principal address is in Newport Beach. Circle the status of the entity. (legal entities only) • Active • Dissolved I Canceled j Suspended I Forfeited j Surrendered j Merged Out I Expired. Indicate date on which this status was obtained. ❑ ❑ This person or entity has obtained an Employer Identification Number from the IRS. ❑ ❑ This person or entity claims office deductions or business expenses for commercial or residential based business conduct at a Newport Beach address. ❑ ❑ This person or entity has filed a Fictitious Business Name with the Orange County Clerk's office indicating a Newport Beach address. ❑ ❑ This person has received compensation as an independent contractor and/or on a Form 1099 for work done in Newport Beach. ❑ ❑ This person or entity uses an in -City address for receipt of business mail, including PO Box addresses. . ❑ Cl This entity is operated, managed or controlled from a Newport Beach address (legal entities only). "Note: If you check NO, please list the address on the reverse side of this form. ❑ ❑ This person or entity holds other state or federal licenses using a Newport Beach address. Please specify the type and license number. License No. Type: ❑ ❑ A business checking account was opened in the name of this person or entity using a Newport Beach address. ❑ ❑ This person or entity is registered with the Board of Equalization (BOE) (Sellers Permit), using a Newport Beach address. ❑ ❑ This person or entity represents to the public by advertisement, business cards, business letterhead, and (or) a business phone number indicating or associated with a Newport Beach address. ❑ ❑ The Agent for Service of Process is located in Newport Beach (applies to legal entities only). `Note: The Agent for Service is the person authorized to receive correspondence for your entity. ❑ ❑ This entity uses an accountant's or an attorney's address indicating Newport Beach. ❑ ❑ This person or entity is a property owner and leases property to other businesses or people. If yes, please complete Section I of Supplement A to this form (Multiple Entities). ❑ ❑ This entity is a Regulated Investment Company, Massachusetts Business Trust, or is an investment option. If yes, please complete Section II of Supplement A to this form (Multiple Entities). Please Continue on Reverse Side Form R0504 -ASMT - Rev 2008 -06 Request for Business Tax Review (Page 2) If applicable select one of the following common reasons that may exempt or waive business license in the City of Newport Beach • This is an out -of -town based business that has not entered the City to provide a service or deliver a product within Newport Beach. • This entity is recognized as a tax- exempt organization- (Attach proof of exemption) ❑ This notice was sent to a W2 (salaried) employee. Please return Form D0504 -W2 (Employee Certification), available from the City web site www.citv.newoort- beach.ca.us • This entity was dissolved. Must evidence and attach proof of dissolution. • This entity/person holds an active State of California License, but is NOT actively engaged in the specified trade. ❑ A Newport Beach Business License has already been Issued to this person or legal entity. (Note: A Newport Beach business license is issued to the entity, not the "business ") License No. BT Expiration: ❑ This business does not operate in Newport Beach / I do not operate my business in Newport Beach. Please list the complete address where business is operated and, where applicable, the business license number for the city in which it is operated. This information will be forwarded to the city listed for their ❑ None of the above applies. Please attach a sheet to provide additional information for review. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct of my own knowledge. I understand any statements made herein will be verified. Signature Printed Name Overview of Process If you feel you received a notice in error, or if you do not believe you or your business is subject to the business license requirement, you may take the following actions, in the order shown: 1. Request for Business Tax Review (this form). The Request for Business Tax Review provides the opportunity for you to give additional facts about your business conduct which could prove you or your business is not subject to business license requirements in Newport Beach. Upon review of your response, you will receive a written Determination, notifying you of the findings. 2. Administrative Hearing. If you are not satisfied with the findings of the Business Tax Review, you can request an Administrative Hearing by completing Form R0504 -WSF (Business Tax Hearing Request). Your facts and documentation will be reviewed and you may be invited to present the facts in person to a Hearing Officer. In order to submit Form R0504 -WSF and request a hearing, you must pay the full license tax and any penalty amounts articulated. If the Hearing Officer finds in your favor, the City will refund aft monies paid within two weeks. Instructions for Completing Form R0504 -ASMT (Request for Business Tax Review) • For each notice you received, complete a separate form. If you list multiple file numbers on the same form, it will be returned, with no extensions of deadline. • Provide the name, telephone number and/or email address of the person who can be reached should clarification be required. • Check one of the boxes next to the common reasons that may exempt or waive Newport Beach license requirements. • Be sure to attach any supporting documents, as requested, depending on what box you checked. • Sign and print your name. Form R0504 -ASMT (Page 2) CITY OF NEWPORT BEACH ADMINISTRATIVE SERVICES Revenue Division Jane Smith Date : November 1, 2008 1234 Main St File Number: K200801234 Newport Beach, CA 92663 Estimated Taxes: $146 Estimate Penalties : $10 Business Tax Review Determination Thank you for your recent request for review of2he requirement of a business license. Based on additional information provided, it has been determined that a Newport Beach business license for the above named entity is required. Please be aware that factors such as profitability, intention for formation of the business entity and type of business conduct are not consideration in assessing business tax requirements. The following factors were considered in reaching the determination that a license is required. 1. The Franchise Tax Board notified the City that this entity reported income or expense as a trade or business from a Newport Beach address. State Business and Professions Code § 16300 requires cities to consider the manner in which a taxpayer reported income or expenses in determining whether the taxpayer acted as a business entity. 2. According to the records from the Secretary of State, the above named entity is registered as a business entity, maintains an active registration and has indicated the principal executive office is in Newport Beach. (Corporation Code § 1502) ode. 3. Claiming a home office deduction from a Newport Beach address is indicative of business conduct within the City. Consistent with the filing made to a higher taxing authority that business is being conducted from the residence address in Newport Beach. 4. State law (Business and Professions Code §17910) limits the use of a fictitious business name to those entities actively engaged in business for profit. By filing a Fictitious Business name statement with the County Clerk and publishing same in the newspaper, you have represented you are in business and the business license requirement applies. Factors such as reserving the name for future use or satisfying a bank requirement in order to establish a checking account do not alleviate the requirement to obtain a license. 5. You have stated this business is operated, managed, or controlled from a location in Newport Beach. Municipal Code §5.04.020 states no person shall operate any business specified in this title in the City without first having obtained a license from the City to do so. City Municipal Code defines the word Operate as manage, control, or carry on. 6. You have publicly represented business conduct in the City using a Newport Beach address for your place of business. Municipal Code Section 5.040.040 states: When any person shall, by the use of signs, circulars, cards, telephone book, or newspapers, advertise, hold out, or represent that he is in business in the City then these facts shall be considered prima facie evidence that he is conducting a business in the City. 3300 Newport Boulevard Post Office Box 1768 Newport Beach, California 92658-8915 Telephone: (949) 644 -3141 Fax: (949) 644 -3073 www.city.newport- beach.ca.us The Business License application and payment must be submitted within 30 days of this notice to avoid the imposition of an Administrative Citation. To avoid processing fees, apply for the business license and pay by credit card or mail in a check. Please visit our website at www city newport- beach. ca us /onI ineservices. Should you believe this entity is not subject to the Newport Beach business license requirement, you may request an appeal by submitting a Business Tax Hearing Request, which requires remitting the application for license and payment in full of the estimated taxed and any penalties shown above. You can download the required form with instructions at www. city. newport-beach.ca.us. If the instruction on the reverse side does not answer your questions, you may call (949) 718 -1996. TMNESS fAX ADMINISTRATION • Requires a Person in Business to Pay Tax • Defines: Business and Person • Requires a Separate Tax Payment for Each Separate Person, Location and Type of Business Conducted • Revenue Not Regulatory • Evidence of Doing Business W Category Rate In Town w/ Sellers Permit $151 $8 per employee $755 In Town w/ no Sellers Permit $151 $15 $1,510 Residential $143 $0 Out of Town $227 $0 Out of Town w/ PO Box $151 0 New Licenses Issue - F^ In 29`% Licenses Renee 2 8% se Not Renewed - 4250 23% =_uses Cancelled - 3812 20% Franchise Tax Board R &T § 19551.5 Business Data Reporting Requirement State Board of Equalization R &T § 6072 Seller Permits shall be held oD-IY by persons actively engaging or conducting business B & P §16300 when there is a dispute between a city and a taxpayer, the manner in which the taxpayer R & T § 6066 Applicant shall set forth on form the reports income to the Franchise Tax Board or IRS name under which the applicant transacts creates a presumption whether they performed or business, the location of his places of business operated as a business entity Fictitious Business Name B &P § 17910: Every person who regularly transact business shall do all the following: File a fictitious business name statement File a new statement after any change File a new statement when re- filing B &P § 17922 (Abandonment): upon ceasing to transact business may file abandonment. Secretary of State Corporations Code §1502 Every corporation shall file: The street address of its principal executive office A statement of the general type of business that constitutes the principal business activity of the corporation PRIOR METHOD CURRENT METHOD Lead Source Lead Source FTB — NOncE..� FTB V \I Bob BV5111 N.q5 BOE BOE _NOTICES Bn Bessness Bob Business SINGLE NO rICE ~. DBA —NOTICEI► DBA Bob eusness Bob Business SOS —NOTICE--O, SOS BO BuSness Bob Busln69s (iI Leads Program - Notices Methods I — Revenue Divlsion 10000 9000 8000 7000 600( 50D 400 30c 20i t0 Notices Sent Catwdar Year 2003 2004 ` " "- 0 Parking Citations vs. Business Tax CITY OF NEWPORT BEACH ADMINISTRATIVE SERVICES Revenue Division Jana Smith, Die, OdoaOn 1, 20DB 1231 Main SI Pa-elhes DeW Nkhander 1. 2,x19 New{grl Bhaddr, CA WWI fa¢ Number : 4200601234 Eaumate Tax Due 5146 $ounce Franerna lax &rartl RReguesl for Business License Tax Registration Dear S... Ownonsl Thank you la ehooan0 :o do talIo , In Me Cry of NawPOrl eaach (III, We Wk. Pr ild m pravdh0 top quality tod"Ga CrIM awnwara W Me M.mead loonnenity An ....,ml porl of p,ok h, I/bse SeN.0., rs enaunrl0 mat all buanaes., are regwhaad and the aapropnale bion..x Iaxes are pa W. -h. mdi .nor , envbbs nu staff to menlaln a deldi aac Of nfohnatbn used for public ealety and Other, Cny- provided ea,. The fellowlrg mdndlerls) planet. us to Gard you Ihla 1v1,11.4 n'. 1 Its Farde,h se Tax Beam "a eportad to the City d Nawgml eaal mat me buNOma ,y menbonGd BDOVC IWa fiNy a lahaese tax ,arum. Thlx repreaenle4an In the hlgller leil aUlMrlly us Ino,tio, Mel you nray be enpa6ed .r buni bss aChwiy, horn a NewpaR t3e1lU I.S. 2. Records provided by :he Criblornla Secretory o1 SWIG IMrmle That you nave Wlarered n Car- boralon. LLC. LP wen an address located :n the City By d,fhllon mdse are buh ea, dollMS and ere rodulred lO havo a val" buaness Tense In avawabng wha one an entity requxes a business Iwena6 we are net able GO —add- the mason far ra fonhh-oon only whether the annty Is a busihesa as deaforej by me City Municipal Code 3. The City has dentxlea Ibroupn the Dopenhent of Real Fir ehl (DRF) IInd win are n reel eslae agMt within our iur ec idion Our uarl d City records dal nor no aal a Ourrnrl buare e, tax fa0duatmn for the above -named business Qty or Newport Beach code. SacM1On 5 W 020 . requves ell persons deamimy a bef neel whhin the ialy to Orville, for e Suandas lax Carl, ..to Plnasa wmplat. the to ands tax apPleallan process he later Man Nevenrbv 1. 2m. to wild 0es You can nave hone don handy To. S42 proc<asely Ice a waned) by mn0 our nvonrem M -Ire all la aPPIY tdr your buslneas lax catibcater. Just ellOk an Ibe -Apply fw a New Lndnae' el "no 'a- Onlfare"I t 'I" ar Ills Cllys wdbaRe Ott w�,gty,r�p_pp(_I ;gtl.ppyg is pay by enroll Card w check 11 you do not ham Internet rdcees. phase cell 94S F -3141 erd we will send you a copy by map o, fax Please to your ealimeled lax amOUnl is based uPOn when YO. buanWa elarbW operating In NOwfour S.Oh You w " nou lied If addillonal an, ra dug IT you hold a cuven: City of twoo t Basch Ruanasa Tax CeM-f.e in- the buanoss named abom that Ia On daml In the aaTe brendiP aLllvlty, or 4 yon believe this anllty does not redid,, a NawpWt Blalh buslnasa tax cartlficate you must a hiplele a Reduaal for Buaness Tax Rovlew farm Our ataa wxi uw the information Prarbed to delermiY 4 a Iceme s Adorned. If ho Ycenee Ia require, yG, check and aparcat , will to re urned An impnlanl al 'hp OUMn'"POn Of a BuanNe Tax Ranter, horn aces not delay :Ire Imposilnn OI pnnelllea We eeediea0e you to rem, ma epplrcataal and Payrnalt by the data listed aUavu. 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BaseO on acylior:al nlannebt wn,tat :t ha, peon delhei III a Naepos Beach WSIIIaea fihi for Ire ep.n a .lain i ent" ni hate"i PIB9ee Ge 9wars pmt latlya fuG as polhaeb". nbmgn tar IdmaTm: nt"puan,t emuy end ;ype Maaargva MrrdW ae aatcvreaaesen In eaaeaselp bLanaa ba roP'iremerb The lMSrrmp !actors were ton4eaetl el raBtplry Ipe rlllprmnetan tl�at a Icense Is repuraE 1 TI�e Franchise 1. Board ndRed Ne Gty Iha Me entry rel,ted inm-re w eayense as a heee a puMness hvT a Na.W n n e x atlCasa. $Isle &Areas ar:p P IXeaslms, in d § 16 — reowrn Pbes fo cM itler Ue manner n Mlbl a le[payn rryatoE income v eiPer'sea :n tlelemmq wf1e1M pre bawrer acwc m a rnply Z /r¢ar9n9 la the e,.in, hvn Ire $eCrelay d $Pere, the she. I. of a rayl6 . as a C ,,. MI1y, meebins an a_�ve rpmpehm and he, mewled the Khe,iW huc C hre office is n Newport eexn iCC GielK GZe' § 15m,. ] Cmm�g a'wme -Ml tlehduwen hpre a Newport Be.&I achress a rk:Ca;4a d Waness Corkud ei Ile Clly Conalsbnl wltlr the flArl{metla loa here berg edlwrny lFal puvrresa ra pe:rq m:d. YeO lrom IM re5dace atlGest r Nenporl BBMlr. 4 state taw (BUauess and Prolesskns Code 517410) Imes the use Ina ficmcl.s Wsinacs name to loess 'thet acrertfy engegp m - --- Wr preil 61 fllvg s F¢Rwus euarwas neme naaner: wM ne Cwnty Cork arre lW some acme n Gu newspaper. ydl haaa reprecenb0 you are n pus. ark pre paaineen i..en rgnwramn: aop'as. lepers auto as r,en, Ne name I., fAi uaa p sabfying a hdnk reeYfarnent :n erdPr 1[ E51dMRn d CIBCa'/14 Z[pIM ee DWI 91)4.81.. letAlemel b 1918.11 a :G&r64 5 vi '� have alepa mla hus,neva is opAale, managed, N coMrenee I, a Ie,elbn n1 r ee, 94yf. Wlnk l Cotlo 45.04 020 dales ne parson snali opera@ any WeCbee specie, n InA Ilpa In M Chy wrnoul Ivey hei inq odenee a Iearee 'i the Pty to eo so. city MbriGwl CMe hereres Ilia wad Cgdglo ee manage. Chem, er wry dl. 6. vol ham, puolidy ree'esenleel Wanes, cmrduct a the city using a Neepon Baser eddrea M fo r G" " W hhhhe MurKpel Lode $oollon 5.040,M 111M.. Wrier, any parson ox, py Vre lee m epos, crallars. cake, wepe.. gook, or ne e,ex,i n. hs.,hie . noa a4 w'ePren enl pre! Ye'a In I.- Ire Ory Inez ploee laz -s shat be mregamd prma'ecp n.inance win ne b cdMUwng a MAIie. In Ire Chy Lea r Pay Tax Pay Tax n° I Pay Tax 3rd APPEAL (Court) Dismiss I 0 NO Further Action $4,500,000.00 $4,000,000.00 $3,500,000.00 $3,000.000.00 $2,500,000.00 $2,000,000.00 $1,500,000.00 $1.000.000.00 $500,000.00 $0.00 2003 2004 2005 2006 2007 2008 2009