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HomeMy WebLinkAboutS19 - City Hall Design Committee's RoleCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. S19 November 12, 2008 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: City Hall Building Committee (Mayor Selich and Council Members Henn and Rosansky) SUBJECT: Resolution 2008 -_ Relating to the City Hall Design Committee's Role During the Schematic Design /Design Development Phase of the City Hall and Park Project ISSUE: Should the City Hall Design Committee's duties be amended and term be extended to allow the Committee to assist the Council during the City Hall and Park Project's schematic design and design development phase? RECOMMENDATIONS: 1. Adopt Resolution 2008 -_ amending Resolution 2008 -14 relating to the City Hall Design Committee. 2. Designate and to be members of the City Hall and Park Design Committee's Subcommittee on Schematic Design /Design Development. DISCUSSION: We would like the City Hall Design Committee to continue working on the City Hall and Park Project following the selection of a design team. This selection is anticipated to be at the Council's November 25, 2008 meeting. We have proposed an amendment to Resolution 2008- 14 proposes that the Design Committee: • Be renamed to reflect the fact that a park is involved in the design; • Have a term ending December 31, 2009 instead of December 31, 2008. • Designate two members to serve on a subcommittee. The subcommittee would work with the Building Committee (an ad hoc committee of three City Council members), as the Building Committee oversees the Schematic Design /Design Development phase of the City Hall and Park project. • Hold at least two public meetings during Schematic Design /Design Development, to allow the full five- member Design Committee to weigh in on design changes, as well as to take public comments. Prepared by: LC_M\ DAVE KIFF ' U Assistant City Manager Attachment: Resolution 2008- RESOLUTION NO. 2008- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AMENDING RESOLUTION NO, 2008 -14 WHICH ESTABLISHED THE CITY HALL DESIGN COMMITTEE WHEREAS, on February 5, 2008, the voters of Newport Beach approved Measure B, which provides that a new city hall shall be located on City owned property north of the Central Library; and WHEREAS, the City Council, seeking to follow the will of the voters and develop a new city hall on said property, adopted Resolution 2008 -14 relating to a City Hall Design Committee; and WHEREAS, the Design Committee conducted a natonwide design competition for a City Hall and park, narrowing 51 submittals to a Request for Qualifications (RFQ) down to thirteen, then selecting five of the thirteen to receive a stipend to submit a Concept Plan for the City Hall, park, and parking structure; and WHEREAS, in November 2008, the Committee forwarded its recommendations to the City Council, an act that completed the Committee's formal scope of work as outlined in Resolution 2008 -14; and WHEREAS, the City Council desires to keep the Committee involved in the next steps of the design process (called "Design Development "), and seeks to amend Resolution 2008 -14 accordingly; now, therefore be it RESOLVED by the Newport Beach City Council as follows: Section 1. The City Council amends Resolution 2008 -14 as follows: Section 2. The name of the Committee shall be the "City Hall and Park Design Committee." Section 3. The primary duty- duties of the Committee shall be: -Lt_to oversee and conduct a design competition for the city hall and Park master plan project, including the following specific duties: a. Issue a Request for Qualifications (RFQ) to world class architects interested in participating in a design competition for the project. b. In consultation with the Ad Hoc Building Committee, develop recommendations for a detailed set of Design Parameters to be used by the participating architects. c. Review the qualifications of architects who respond to the RFQ. d. Recommend to the City Council three to four architects to participate in the design competition. e. Review design concepts submitted by the selected architects, and hold public meetings to receive public input on the design concepts. f. Recommend an architect and design concept to the City Council. (2) to assist the City Council as the Council and staff work with the selected design team through the Schematic Design /Design Development phase by: a. Naming two (2) existing Committee members to a Schematic Design /Design Development Subcommittee. These two members shall serve as ex officio members of the Building Committee. They shall attend Building Committee meetings as necessary and shall offer the Subcommittee's perspective on any design and construction issues: and b. Holding at least two L2) noticed and public Committee meetings during the Schematic Design /Design Development phase whereby the Committee will offer Committee members' thoughts about changes to the design during this phase, as well as accept and respond to public comments about the phase. Section 4. The Committee shall sunset on December 31, 28082009, unless extended by action of the City Council. This Resolution was adopted at a regular meeting of the City Council of the City of Newport Beach held on November 12, 2008, by the following vote, to wit: AYES, COUNCIL MEMBERS NOES, COUNCIL MEMBE ABSENT, COUNCIL MEMBERS MAYOR ATTEST: CITY CLERK